Loading...
HomeMy WebLinkAbout12/21/92 Board of Public Works MinutesREGULAR MEETING DECEMBER 21, 1992 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, December 21, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on December 14, 1992, were approved. APPROVE AGREEMENT BETWEEN THE CITY OF SOUTH BEND AND TEAMSTERS LOCAL UNION NO. 364 AND SUPPLEMENTAL AGREEMENTS Mr. Leszczynski advised that the Board is in receipt of an Agreement between the City and the Teamsters Local Union No. 364 plus Supplemental Agreements involving the following: - Bureau of Building Maintenance - Bureau of Cemeteries - Century Center - Division of Equipment Services - Departent of Parks and Recretation - Police Department - Bureau of Sewers - Bureau of Solid Waste - Bureau of Streets - Bureau of Traffic and Lighting - Bureau of Wastewater - Bureau of Water Works Mrs. Kathy Cekanski-Farrand was present and addressed the Board. Mrs. Cekanski-advised that this document is the result of many months of hard work and negotiations and this agreement has been reached between the City of South Bend and the Teamsters. Ms. Cekanski-Farrand gave credit to the negotiating team. She stated that this is a good working agreement and believes it is the best that we could have. Mayor Joseph E. Kernan was present and addressed the Board. Mayor Kernan wanted to thank all the people who worked very hard, including Councilman Ann Puzzello, for her leadership from the Council and other members of the negotiating team. Mr. Bob Schultz was present and addressed the Board. He stated it was not an easy negotiation, but was fair and a good spirit of negotiation. Councilman Ann Puzzello was present and addressed the Board. She wanted to thank the members of the negotiating team and believed this was done in a cooperative fashion and in respect of City employees. Therefore, Mr. Caldwell made a motion that the Agreement and Supplements as submitted be approved and executed. Mrs. Mueller seconded the motion which carried. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately fifteen (15) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: REGULAR MEETING Dave Edwards 1919 Ontario Niles, Michigan 49120 VEHICLE NO. TAG NO. 3. 21612 9. 22004 15. 21971 Michael Jones 1418 Longfellow South Bend, Indiana 46615 VEHICLE NO. TAG NO. 14. 22267 DECEMBER 21, 1992 AMOUNT BID $165.00 $106.00 $ 51.00 AMOUNT BID $ 55.00 Mr. Paul Schulz Super Auto Salvage Parts of South Bend 3300 S. Main St. South Bend, Indiana 46614 VEHICLE NO. TAG NO. AMOUNT BID 1. 21545 $ 73.69 2. 21607 $ 32.50 3. 21612 $ 87.79 4. 21705 $ 32.50 5. 21765 $ 32.50 6. 21807 $ 22.50 7. 21815 $ 37.50 8. 21840 $ 27.50 9. 22004 $ 27.50 10. 22111 $ 83.79 11. 22112 $ 32.75 12. 22205 $ 32.79 13. 22207 $ 63.29 14. 22267 $182.89 15. 21971 $ 22.50 Mr. Richard Kovaceveil Wheels Auto, Inc. 2626 Linden South Bend, Indiana 46628 VEHICLE NO. TAG NO. AMOUNT BID 1. 21545 $ 35.00 2. 21607 $ 59.00 3. 21612 $ 73.00 4. 21705 $ 60.00 5. 21765 $ 63.00 6. 21807 $ 76.00 7. 21815 $ 59.00 8. 21840 $ 40.00 9. 22004 $ 25.00 10. 22111 $101.00 11. 22112 $ 60.00 12. 22205 $ 56.00 13. 22207 $ 61.00 14. 22267 $101.00 15. 21971 $ 45.00 1 F-, REGULAR MEETING DECEMBER 21, 1992 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that an award could be made prior to adjournment of the meeting. Following that review, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following bids were awarded: Dave Edwards 1919 Ontario Niles, Michigan VEHICLE NO. 3. 9. 15. 49120 Mr. Paul Schulz Super Auto Salvage 3300 S. Main St. South Bend, Indiana VEHICLE NO. 1. 13. 14. Mr. Richard Wheels Auto, 2626 Linden South Bend, VEHICLE NO. TAG NO. AMOUNT BID 21612 $165.00 22004 $106.00 21971 $ 51.00 TOTAL $322.00 Parts of South Bend 46614 TAG NO. AMOUNT BID 21545 22207 22267 TOTAL Kovaceveil Inc. Indiana 46628 TAG NO. $ 73.69 $ 63.29 $182.89 $319.87 AMOUNT BID 2. 21607 $ 59.00 4. 21705 $ 60.00 5. 21765 $ 63.00 6. 21807 $ 76.00 7. 21815 $ 59.00 10. 22111 $101.00 11. 22112 $ 60.00 12. 22205 $ 56.00 TOTAL $534.00 GRAND TOTAL $1,175.87 It was noted that vehicle #8 will not be awarded. The vehicle was reclaimed by the owner prior to the auction. OPENING OF QUOTATIONS - REMOVAL OF UNDERGROUND STORAGE TANKS AT 1130 SOUTH MAIN AND 225 WEST GARST Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project which consists of the removal of underground storage tanks from two (2) Redevelopment Department properties located at 1130 South Main Street and 225 West Garst Street. The following Quotations were opened and read: PETROLEUM EQUIPMENT, INC. 12875 McKinley Highway Mishawaka, Indiana 46545 Quotation was signed by Mr. Roy E. Roelke, Project Manager. QUOTATION: $24,900.00 4.32 REGULAR MEETING DECEMBER 21, 1992 WARNER AND SONS, INC. P.O. Box 87 Elkhart, Indiana 46515 Quotation was signed by Mr. John Bamber, Project Estimator. QUOTATION: $24,934.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above Quotations were referred to the Division of Engineering for review and recommendation. ADOPT RESOLUTIONS: - NO. 48-1992 - ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION AND - NO. 49-1992 - TRANSFER OF REAL PROPERTY TO REAL SERVICES, INC. Ms. Ann Kolata, Director of Redevelopment was present and advised that Resolution No. 48-1992 conveys to the City a parcel of property from the Redevelopment Commission. Resolution No. 49-1992 conveys this same parcel to Real Services, Inc., who will utilize this parcel along with three (3) others for the construction of a new facility. It was noted that the City may transfer property to a nonprofit corporation in this fashion. Therefore, Mr. Caldwell made a motion that the Resolutions as prepared be adopted. Ms. Mueller seconded the motion which carried and the following Resolution Nos. 48-1992 and 49-1992 were adopted: RESOLUTION 48-1992 .A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the City of South Bend, Department of Redevelopment has appropriated and condemned the following -described real property situated in St. Joseph County, Indiana:: A lot or parcel of land in the West Half (1/2) of the Northwest Quarter (1/4) of Section No. Thirteen (13), Township No. Thirty-seven (37) North, Range No. Two (2) East, described as follows, viz: Beginning on the West line of South Michigan Street, in the City of South Bend, at the Southeast corner of the Plat of South Bend City, as platted by Samuel Morrison, now within and a part of the City of South Bend; thence running South on the West line of Michigan Street, 35 feet; thence West 10 rods, more or less, to the East line of a public alley; thence North on the East line of said alley, 35 feet; thence East 10 rods, more or less, to the place of beginning, and now known as Lot Lettered A as shown on the recorded Plat of Stull's Third Addition to the City of South Bend. Key No. 18-8004-0192, ("Real Property"); and WHEREAS, pursuant to I.C. 36-7-14-3 the South Bend Redevelopment Commission ("Commission") is the governing body of the City of South Bend Department of Redevelopment and, pursuant to I.C. 36-7-14-12.2 is authorized to diispose of the Real Property; and WHEREAS, the Commission, in Resolution 1120, adopted on December 18, 1992, expressed its desire to convey its interest in the Real Property to the City of South Bend, Indiana; and 1 1 REGULAR MEETING DECEMBER 21, 1992 WHEREAS, the City of South Bend is desirous of receiving the Real Property from the Commission; and WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend (the "Board") has custody of and may maintain all real property of the City of South Bend; and WHEREAS, pursuant to I.C. 36-1-11-8, the City of South Bend, acting by and through the Board, may exchange or transfer property with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the Commission has agreed to convey its interest in the Real Property to the City of South Bend, and the City of South Bend, acting by and .through the Board, has agreed to accept the Real Property from the Commission for One Dollar ($1.00) and other good and valuable consideration. NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH BEND REDEVELOPMENT COMMISSION AS FOLLOWS: 1. That the conveyance of the following -described real property by the South Bend Redevelopment Commission to the City of South Bend, acting by and through its Board of Public Works: A lot or parcel of land in the West Half (1/2) of the Northwest Quarter (1/4) of Section No. Thirteen (13), Township No. Thirty-seven (37) North, Range No. Two (2) East, described as follows, viz: Beginning on the West line of South Michigan Street, in the City of South Bend, at the Southeast corner of the Plat of South Bend City, as platted by Samuel Morrison, now within and a part of the City of South Bend; thence running South on the West line of Michigan Street, 35 feet; thence West 10 rods, more or less, to the East line of a public alley; thence North on the East line of said alley, 35 feet; thence East 10 rods, more or less, to the place of beginning, and now known as Lot Lettered A as shown on the recorded Plat of Stull's Third Addition to the City of South Bend. Key No. 18-8004-0192, for One Dollar ($1.00) and other good and valuable consideration, shall be, and hereby is, accepted. 2. That this Resolution shall be in full force and effect upon its adoption. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell ATTEST: s/Mary Hall Mueller s/Sandra M. Parmerlee, Clerk 4 34 REGULAR MEETING DECEMBER 21, 1992 A RESOLUTI APPROVING RESOLUTION 49-1992 OF THE BOARD ( FER OF PUBLIC WORKS TO REAL SERVICES, INC. ERTY WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend (the "Board") has custody of and may maintain all real property of the City of South Bend; and WHEREAS, the City of South Bend, Indiana, has received from the City of South Bend, on behalf of its Department of Redevelopment, a quit claim deed to the following described real property situated in St. Joseph County, Indiana:: A lot or parcel of land in the West Half (1/2) of the Northwest Quarter (1/4) of Section No. Thirteen (13), Township No. Thirty-seven (37) North, Range No. Two (2) East, described as follows, viz: Beginning on the West line of South Michigan Street, in the City of South Bend, at the Southeast corner of the Plat of South Bend City, as platted by Samuel Morrison, now within and a part of the City of South Bend; thence running South on the West line of Michigan Street, 35 feet; thence West 10 rods, more or less, to the East line of a public alley; thence North on the East line of said alley, 35 feet; thence East 10 rods, more or less, to the place of beginning, and now known as Lot Lettered A as shown on the recorded Plat of Stull's Third Addition to the City of South Bend. Key No. 18-8004-0192, ("Real Property"); and WHEREAS, the Board is desirous of conveying its interest in the Real Property to Real Services, Inc., an Indiana nonprofit corporation; and WHEREAS, Real Services, Inc., is desirous of receiving the Real Property from the Board; and WHEREAS, pursuant to I.C. 36-1-11-1(b)(7.), the City of South Bend, acting by and through the Board, may exchange or transfer property with an Indiana nonprofit corporation; and WHEREAS, the City of South Bend has agreed to convey the Real Property to Real Services, and Real Services has agreed to accept the Real Property from the City for One Dollar ($1.00) and other good and valuable consideration. NOW, THEREFORE, BE IT RESOLVED BY THE SOUTH BEND REDEVELOPMENT COMMISSION AS FOLLOWS: 1. That the conveyance of the following -described real property by the City of South Bend, acting by and through its Board of Public Works, to Real Services, Inc.: A lot or parcel of land in the West Half (1/2) of the Northwest Quarter (1/4) of Section No. Thirteen (13), Township No. Thirty-seven (37) North, Range No. Two (2) East, described as follows, viz: Beginning on the West line of South Michigan Street, in the City of South Bend, at the Southeast corner of the Plat of South Bend City, as platted by Samuel Morrison, now within and a part of the City of South Bend; thence running South on the I- I 1 REGULAR MEETING DECEMBER 21, 1992 West line of Michigan Street, 35 feet; thence West 10 rods, more or less, to the East line of a public alley; thence North on the East line of said alley, 35 feet; thence East 10 rods, more or less, to the place of beginning, and now known as Lot Lettered A as shown on the recorded Plat of Stull's Third Addition to the City of South Bend. Key No. 18-8004-0192, for One Dollar ($1.00) and other good and valuable consideration, shall be, and hereby is, approved. 2. That the Mayor and City Clerk of the City of South Bend shall be, and hereby are, authorized and requested to execute and attest to the execution of, respectively, a Quit Claim Deed to effectuate such conveyance. 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED at a meeting of the Board of Public Works held on December 21, 1992, at 1308 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski s/James R. Caldwell ATTEST: s/Mary Hall Mueller s/Sandra Parmerlee, Clerk ADOPT RESOLUTION NO. 50-1992 - ADOPTING A WRITTEN FISCAL PLAN ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANN AREA IN PENN TOWNSHIP (KALYAWPMGSA ANNEXATION - 800' SOUTH OF JACKSON ROAD ON THE EAST SIDE OF IRONWOOD ROAD) ADOPT RESOLUTION NO. 51-1992 - ADOPTING A WRITTEN FISCAL PLAN . ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNE.' AREA IN CENTRE TOWNSHIP (HICKEY ANNEXATION - EAST SIDE OF THE SOUTHERN END OF SAMPSON DRIVE EXTENDED SOUTH OF GALWAY DRIVE) ADOPT RESOLUTION NO. 52-1992 - ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN PENN TOWNSHIP (KERCHEIER ANNEXATION - 600' EAST OF IRONWOOD ROAD ON THE SOUTH SIDE OF I14WOOD ROAD) ADOPT RESOLUTION NO. 53-1992 - ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN CLAY TOWNSHIP (STOUFFER ANNEXATION - NORTH SIDE OF CREEKVIEW DRIVE WITHIN THE CREEKWOOD VILLAS SUBDIVISION) ADOPT RESOLUTION NO. 54-1992 - ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN PENN TOWNSHIP (MUESSEL ANNEXATION - 200' FEET EAST OF IRONWOOD ROAD AND 1,110 FEET NORTH OR IRELAND ROAD) Mr. Larry Magliozzi, Assistant Director, Department of Economic Development, Division of Planning and Neighborhood Development, was present and addressed the Board concerning Resolution Nos. 50 through 54-1992. It was noted that these City initiated annexations are part of the recommendation as the result of the Cole Associates annexation study. 436 REGULAR MEETING DECEMBER 21, 1992 Resolution No. 50-1992 addresses the annexation of property located eight hundred feet (800') south of Jackson Road on the east side of Ironwood Road. This annexation is known as the Kalawongsa Annexation. Mr. Magliozzi further stated that a twelve inch (12") sanitary sewer line is located in Ironwood Road and terminates approximately three hundred eighty feet (380') north of the annexation area. The sewer line was oversized to accommodate future expansion in the vicinity of the annexation area. A twelve inch.(12") water main in Ironwood Road is located two hundred feet (200') west of the annexation area. Further, street lights have been installed along Ironwood Road from Jackson Road south to approximately four hundred feet (400') north of the annexation area. All public works services are currently available to the site. Resolution No. 51-1992 concerns the Hickey Annexation of property located on the east side of the southern end of Sampson Drive extended, south of Galway Drive. An existing eight inch (8") sanitary sewer at the intersection of Sampson Drive and Galway Drive is within three hundred feet (300') of the annexation area. The sewer is capable of handling any future development within the area. An existing eight inch (8") water main in Sampson Drive terminates approximately one hundred feet (1001) north of the area. All public works services are capable of being provided to this site. Resolution No. 52-1992 involves the Kercheimer Annexation Area. This area consists of property located six hundred feet (600') east of Ironwood Road on the south side of Inwood Road. An existing twelve inch (12") sanitary sewer in Inwood Road abuts the annexation area. The sewer was oversized when installed to provide service to future adjacent developments. It is noted that the sewer was installed by Edward Rose of Indiana and a reimbursement contract is recorded and on tile. An existing fifteen inch (15") water main abuts the area along Inwood Road and has the capacity to serve any future development within the area. All other public works services are currently available to this site. No expenditure of funds by the City will be required to provide capital improvements. Resolution No. 53-1992 concerns the annexation of property on the north side of Creekview Drive within the Creekwood Villas Subdivision. This annexation is known as the Stouffer Annexation Area. No expenditure of funds by the City will be required to provide capital improvements to this area. The area abuts Creekwood Drive, a new residential street built by the developer of the Creekwood Villas Subdivision to City standards. Access to the property is from Creekview Drive. The Creekwood Villas Subdivision is served by an eight inch (8") sanitary sewer, which has the capacity to service the annexation area. A six inch (6") water main abuts the annexation area with a one inch (1") existing lateral to the property line. Other existing improvements are street lights and sidewalks. Resolution No. 54-1992 involves the annexation of property which is located two hundred feet (200') east of Ironwood Road and one thousand one hundred feet (1,100') north of Ireland Road. It is noted that the sanitary sewer and water are available to the area. A fifteen inch (15") sanitary sewer is within three hundred feet (300') to the south of the annexation area. A twelve inch (12") water main exists in the right-of-way of Ironwood Road. Both sewer and water are capable of handling any additional load from the development of the area. During the proposed widening and reconstruction of Ironwood Road, a new sewer will be installed which will pass along the frontage of this parcel. It is anticipated that the completion of this REGULAR MEETING DECEMBER 21, 1992 project will occur in 1996. Street lights exist at intersections along Ironwood Road. All other public works services are currently available to this area. No additional capital expenditures will be required to provide public works services to the area. Mr. Magliozzi advised the Board that the Water Board has rescheduled their meeting to January 19, 1993. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following Resolution Nos. 50 through 54-1992 were adopted: RESOLUTION NO. 50-1992 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN PENN TOWNSHIP WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an ordinance which proposes the annexation of the hereinafter described real estate located in Penn Township, St. Joseph County, Indiana; and WHEREAS, the territory proposed to be annexed is generally located 800 feet south of Jackson Road on the east side of Ironwood Road and is needed and can be used by the City of South Bend for its development in the reasonably near future, the development of which land will require a level of municipal public services basic to the establishment and maintenance of such development, which services shall include services of a non -capital nature, including street and road maintenance, and services of a capital improvement nature, including street construction, street lighting, sewer facilities, and storm water facilities; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing (1) the cost estimates of services of a non -capital nature, including street and road maintenance and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature, including street construction, street lighting, sewer facilities, and storm water drainage facilities to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, that have characteristic of topography, patterns of land use, and population density similar to that of the territory to be annexed; (5) that services of a capital improvement nature will be provided to the annexed area within three (3) years after the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend that have characteristics of topography, patterns of land use and population density similar to that of the territory to be annexed and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. ,► REGULAR MEETING DECEMBER 21, 1992 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and of the area proposed to be annexed that the real property located in Penn Township, St. Joseph County, Indiana, described in Table 2 of the Fiscal Plan, attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to the services furnished by the City to other areas of the City which have characteristics of topography, patterns of land utilization and population density similar to said territory; and to furnish to said territory services of a capital improvement nature, such as street construction, street lighting, sewer facilities, and storm water facilities, within three (3) years of the effective date of the annexation, in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend that have characteristics of topography, patterns of land use and population density similar to that of the territory to be annexed and in a manner consistent with federal, state and local laws, procedures, and planning criteria. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto and made a part hereof, for the furnishing of said services to the territory to be annexed. Adopted this 21st day of December, 1992. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski s/James R. Caldwell ATTEST: s/Mary Hall Mueller s/Sandra Parmerlee, Clerk RESOLUTION NO. 51-1992 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN CENTRE TOWNSHIP WHEREAS, there has been submitted to the the City of South Bend, Indiana, an ordinance annexation of the hereinafter described real Centre Township, St. Joseph County, Indiana; Common Council of which proposes the estate located in and WHEREAS, the territory proposed to be annexed is generally located on the east side of the southern end of Sampson Drive extended, south of Galway Drive, and is needed and can be used by the City of South Bend for its development in the reasonably near future, the development of which land will require a level of municipal public services basic to the establishment and 1 1 rj REGULAR MEETING DECEMBER 21, 1992 maintenance of such development, which services shall include services of a non -capital nature, including street and road maintenance, and services of a capital improvement nature, including street construction, street lighting, sewer facilities, and storm water facilities; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing (1) the cost estimates of services of a non -capital nature, including street and road maintenance and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature, including street construction, street lighting, sewer facilities, and storm water drainage facilities to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, that have characteristic of topography, patterns of 'land use, and population density similar to that of the territory to be annexed; (5) that services of a capital improvement nature will be provided to the annexed area within three (3) years after the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend that have characteristics of topography, patterns of land use and population density similar to that of the territory to be annexed and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and of the area proposed to be annexed that the real property located in Centre Township, St. Joseph County, Indiana, described in Table 2 of the Fiscal Plan, attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to the services furnished by the City to other areas of the City which have characteristics of topography, patterns of land utilization and population density similar to said territory; and to furnish to said territory services of a capital improvement nature, such as street construction, street lighting, sewer facilities, and storm water facilities, within three (3) years of the effective date of the annexation, in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend that have characteristics of topography, patterns of land use and population density similar to that of the territory to be annexed and in a manner consistent with federal, state and local laws, procedures, and planning criteria. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto and made a part hereof, for the furnishing of said services to the territory to be annexed. REGULAR MEETING DECEMBER 21, 1992 Adopted this 21st day of December,�1992. CITY OF SOUTH BEND BOARD OF PUBLIC.WORKS s/John Leszczynski s/James R. Caldwell ATTEST: s/Mary Hall Mueller s/Sandra Parmerlee, Clerk RESOLUTION NO. 52-1992 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN PENN TOWNSHIP WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an ordinance which proposes the annexation of the hereinafter described real estate located in Penn Township, St. Joseph County, Indiana; and WHEREAS, the territory proposed to be annexed is generally located 600 feet east of Ironwood Road on the south side of Inwood Road and is needed and can be used by the City of South Bend for its development in the "reasonably near future, the development of which land will require a level of municipal public services basic to the establishment and maintenance of such development, which services shall include services of a non -capital nature, including street and road maintenance, and services of a capital improvement nature, including street construction, street lighting, sewer facilities, and storm water facilities; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing (1) the cost estimates of services of a non -capital nature, including street and road maintenance and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature, including street construction, street lighting, sewer facilities, and storm water drainage facilities to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, that have characteristic of topography, patterns of land use, and population density similar to that of the territory to be annexed; (5) that services of a capital improvement nature will be provided to the annexed area within three (3) years after the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend that have characteristics of topography, patterns of land use and population density similar to that of the territory to be annexed and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. 1 J REGULAR MEETING DECEMBER 21, 1992 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDI.ANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and of the area proposed to be annexed that the real property located in Penn Township, St. Joseph County, Indiana, described in Table 2 of the Fiscal Plan, attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to the services furnished by the City to other areas of the City which have characteristics of topography, patterns of land utilization and population density similar to.said territory; and to furnish to said territory services of a capital improvement nature, such as street construction, street lighting, sewer facilities, and storm water facilities, within three (3) years of the effective date of the annexation, in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend that have characteristics of topography, patterns of land use and population density similar to that of the territory to be annexed and in a manner consistent with federal, state and local laws, procedures, and planning criteria. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto and made a part hereof, for the furnishing of said services to the territory to be annexed. Adopted this 21st day of December, 1992. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski s/James R. Caldwell ATTEST: s/Mary Hall Mueller s/Sandra Parmerlee, Clerk RESOLUTION NO. 53-1992 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN CLAY TOWNSHIP WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an ordinance which proposes the annexation of the hereinafter described real estate located in Clay Township, St. Joseph County, Indiana; and WHEREAS, the territory proposed to be annexed is generally located on the north side of Creekview Drive within the Creekwood Villas Subdivision. Creekwood Villas is on the north side of Hepler Street just west of Hickory Road and is proposed needed and can be used by the City of South Bend for its development in the reasonably near future, the development of which land will 44 REGULAR MEETING DECEMBER 21, 1992 require a level of municipal public services basic to the establishment and maintenance of such development, which services shall include services of a non -capital nature, including street and road maintenance, and services of a capital improvement nature, including street construction, street lighting, sewer facilities, and storm water facilities; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing (1) the cost estimates of services of a non -capital nature, including street and road maintenance and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature, including street construction, street lighting, sewer facilities, and storm water drainage facilities to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, that have characteristic of topography, patterns of land use, and Population density similar to that of the territory to be annexed; (5) that services of a capital improvement nature will be provided to the annexed area within three (3) years after the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend that have characteristics of topography, patterns of land use and population density similar to that of the territory to be annexed and in a manner consistent With federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and of the area proposed to be annexed that the real property located in Clay Township, St. Joseph County, Indiana, described in Table 2 of the Fiscal Plan, attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to the services furnished by the City to other areas of the City which have characteristics of topography, patterns of land utilization and population density similar to said territory; and to furnish to said territory services of a capital improvement nature, such as street construction, street lighting, sewer facilities, and storm water facilities, within three (3) years of the effective date of the annexation, in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend that have characteristics of topography, patterns of land use and population density similar to that of the territory to be annexed and in a manner consistent with federal, state and local laws, procedures, and planning criteria. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto and made a part hereof, for the furnishing of said services to the territory to be annexed. I REGULAR MEETING DECEMBER 21, 1992 Adopted this 21st day of December, 1992. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski s/James R. Caldwell ATTEST: s/Mary Hall Mueller s/Sandra Parmerlee, Clerk RESOLUTION NO. 54-1992 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND ADOPTING A WRITTEN FISCAL PLAN AND ESTABLISHING A POLICY FOR THE PROVISION OF SERVICES TO AN ANNEXED AREA IN PENN TOWNSHIP WHEREAS, there has been submitted to the Common Council of the City of South Bend, Indiana, an ordinance which proposes the annexation of the hereinafter described real estate located in Penn Township, St. Joseph County, Indiana; and WHEREAS, the territory proposed to be annexed is generally located 200 feet east of Ironwood Road and 1,110 feet north of Ireland Road and is needed and can be used by the City of South Bend for its development in the reasonably near future, the development of which land will require a level of municipal public services basic to the establishment and maintenance of such development, which services shall include services of a non -capital nature, including street and road maintenance, and services of a capital improvement nature, including street construction, street lighting, sewer facilities, and storm water facilities; and WHEREAS, the Board of Public Works now desires to establish and adopt a fiscal plan and establish a definite policy showing (1) the cost estimates of services of a non -capital nature, including street and road maintenance and other non -capital services normally provided within the corporate boundaries, and services of a capital improvement nature, including street construction, street lighting, sewer facilities, and storm water drainage facilities to be furnished to the territory to be annexed; (2) the method(s) of financing those services; (3) the plan for the organization and extension of those services; (4) that services of a non -capital nature will be provided to the annexed area within one (1) year after the effective date of the annexation, and that they will be provided in a manner equivalent in standard and scope to similar non -capital services provided to areas within the corporate boundaries of the City of South Bend, that have characteristic of topography, patterns of land use, and population density similar to that of the territory to be annexed; (5) that services of a capital improvement nature will be provided to the annexed area within three (3) years after the effective date of the annexation in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend that have characteristics of topography, patterns of land use and population density similar to that of the territory to be annexed and in a manner consistent with federal, state and local laws, procedures, and planning criteria; and (6) the plan for hiring the employees of other governmental entities whose jobs will be eliminated by the proposed annexation. REGULAR MEETING DECEMBER 21, 1992 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: Section I. That it is in the best interest of the City of South Bend and of the area proposed to be annexed that the real property located in Penn Township, St. Joseph County, Indiana, described in Table 2 of the Fiscal Plan, attached hereto and made a part hereof, be annexed to the City of South Bend. Section II. That it shall be and hereby is now declared and established that it is the policy of the City of South Bend, by and through its Board of Public Works, to furnish to said territory services of a non -capital nature, such as street and road maintenance, within one (1) year of the effective date of the annexation, in a manner equivalent in standard and scope to the services furnished by the City to other areas of the City which have characteristics of topography, patterns of land utilization and population density similar to said territory; and to furnish to said territory services of a capital improvement nature, such as street construction, street lighting, sewer facilities, and storm water facilities, within three (3) years of the effective date of the annexation, in the same manner as those services are provided to areas within the corporate boundaries of the City of South Bend that have characteristics of topography, patterns of land use and population density similar to that of the territory to be annexed and in a manner consistent with federal, state and local laws, procedures, and planning criteria. Section III. That the Board of Public Works shall and does hereby now establish and adopt the fiscal plan, attached hereto and made a part hereof, for the furnishing of said services to the territory to be annexed. Adopted this 21st day of December, 1992. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski s/James R. Caldwell s/Mary Hall Mueller ATTEST: s/Sandra Parmerlee, Clerk APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Leszczynski advised that the Engineering Department has submitted to the Board a Consent to Annexation and Waiver of Right to Remonstrate as signed by Mr. Marvin Ward, President, Ward and Sons, Inc., 4614 Burnett Drive, South Bend, Indiana, for property located at 19455 Johnson road, Lot Numbered 13, Southland, Section I (Key #01-1111-3540). It is noted that this Consent indicates that for permission to tap into the public sanitary sewer system of the City to provide sanitary sewer service to the above referred to property, Ward and Sons, Inc., waives and release any an all right which they may have to remonstrate, object or oppose any pending or future annexation of the property. Additionally, submitted was a Consent to Annexation and Waiver of Right to Remonstrate signed by Mr. Marvin Ward, President, Ward and Sons, Inc., 4614 Burnett Drive, South Bend, Indiana, involving property located at 19433 Johnson Road, Lot Numbered 12, Southland, Section I (Key #01-1111-3539). REGULAR MEETING DECEMBER 21, 1992 Therefore, Mr. Caldwell accepted and approved as motion which carried. made a motion that the Consents be submitted. Mrs. Mueller seconded the APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: BUREAU OF HOUSING MANAGEMENT AND INSPECTION ACTIVITY The targeted goals for this activity are: 1. Administer housing rehabilitation programs as appropriate throughout the City. 2. Manage rental units in HDC properties program in a manner which will continue to provide decent, affordable housing for low/moderate income households. 3. Monitor units in Rental Rehab and Urban Homestead programs to assure continued compliance with applicable requirements. 4. Service outstanding loans to ensure all reasonable measures are taken to protect the loan portfolio. 5. Operate the new Southgate as a transitional housing facility for low/moderate income people. 6. Provide counseling services to fifteen (15) Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the above referred to Contract was approved and executed. APPROVE SUPPLEMENT TO MASTER LEASE - NORWEST INVESTMENT SERVICE INC. Mr. Leszczynski advised that the Board is in receipt of a Supplement to Master Lease as submitted by Norwest Investment Services, Inc., Sixth and Marquette, Minneapolis, MN. Mr. Leszczvnski advised that this Supplement involves a Paver recently purchased for the Street Department. It was further noted that ten (10) payments of $17,763.41 each will be made for a total amount of $177,634.10. Mr. Leszczynski made a motion that the Supplement be approved. Mr. Caldwell seconded the motion which carried. APPROVE EASEMENT - INDIANA MICHIGAN POWER COMPANY (SOUTH BEND CLINIC) In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that Indiana Michigan Power Company requests that the City grant them Easements to construct and install an underground power feed to serve the addition to the South Bend Clinic now under construction. If granted, the power cable would be placed in the tree lawn along LaSalle Avenue and Frances Street on the Clinic's north and west boundaries. Indiana Michigan Power prefers an Easement rather than the usual right-of-way agreement to avoid the liability for the expense of relocating the cable should it become necessary to do so for any future public improvements. A letter from the operators of the South Bend Clinic, Medical Arts Corporation of South Bend, was submitted stating that they are willing to bind themselves to an Agreement with the City to pay for such relocation if and when it becomes necessary. Mr. Littrell asked the Board to agree to this request in principle at the earliest time so that service to the Clinic can proceed. The formal Easement and Agreement documents will be prepared for execution in a timely fashion thereafter. REGULAR MEETING DECEMBER 21, 1992 Therefore, Mrs. Mueller made a motion that the request, as outlined above, be approved. Mr. Caldwell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - PUMP NO. 3 DRIVE REPLACEMENT (WASTEWATER TREATMENT PLANT) In accordance with the bid awarded on December 7, 1992, to Shaum Electric Company, 1125 North Nappanee Street, Elkhart, Indiana, in the amount of $246,260.00 for the above referred to project, a Contract in said amount was submitted for Board approval. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE ADDENDUM TO LIMITED ADMINISTRATORS AGREEMENT (LINCOLN NATIONAL) It was noted that this is an amendment to our current contract with Lincoln National for flex account administration. Employers Health Insurance (EHIC) is the successor to Lincoln National on this contract. This extends the administration period for ninety (90) days for a fee of $8,157.60. Upon a motion made by Ms. Mueller, seconded by Mr. Leszczynski and carried, the addendum was approved. AWARD BID - FORD STREET SEWER LINERS 1992 In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on December 14, 1992, the Board received and opened one (1) bid for the above referenced project. Mr. Littrell stated that he has reviewed this one (1) bid and found that the amount of the bid agrees with the amount read at the Board meeting. Therefore, Mr. Littrell recommended that the Board award the bid of Insituform Midwest, Inc., 111th & Archer, P.O. Box 458, Lemont, Illinois, in the amount of $79,292.50. Mr. Littrell noted that the unit prices offered on this Contract are in line with prices offered for the same kind of work one (1) year ago. Insituform Midwest performed that work successfully and efficiently. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. AWARD QUOTATION - WATERPROOFING OF COVELESKI REGIONAL STADIUM Mr. Bob Allen, Manager, Bureau of Public Construction, advised that on December 14, 1992, the Board received Quotations for the waterproofing of the split face block at the Coveleski Regional Stadium. Mr. Allen noted that he has reviewed the Quotations and found that the amounts agree with the amounts read at the meeting. Mr. Allen noted that Advanced Masonry Construction Company, Inc., 53266 Bonvale Drive, South Bend, Indiana, submitted the low Quotation in the amount of $13,867.00. However, they have asked to withdraw their Quotation as it contained a quantity calculation error. Therefore, Mr. Allen recommended that the Board award the next low Quotation submitted by Casteel Construction Corporation, 23186 West Ireland Road, South Bend, Indiana, in the amount of $23,892.00. Mrs. Mueller made a motion that the recommendation be accepted and the Quotation be awarded. Mr. Caldwell seconded the motion which carried. 1 REGULAR MEETING DECEMBER 21, 1992 AWARD QUOTATION - BLOCK WASH REPAIRS - COVELESKI REGIONAL STADIUM In a Memorandum to the Board, Mr. Bob Allen, Manager, Bureau of Public Construction, advised that he has reviewed the Quotations received and read by the Board on December 14, 1992 for the above referred to project. Mr. Allen, therefore, recommended that the Board award the low Quotation of Advanced Masonry Construction Company, Inc., 53266 Bonvale Drive, South Bend, Indiana, in the amount of $7,482.00 for this project. Mr. Leszczynski made a motion that the recommendation be accepted and the Quotation be awarded. Mr. Caldwell seconded the motion which carried. AWARD QUOTATION - REPAIR OF PLAYING FIELD WALL - COVELESKI REGIONAL STADIUM In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on December 14, 1992, the Board received and opened five (5) Quotations for the above referenced project. Mr. Littrell further advised that he has reviewed those Quotations and found that the amounts agree with the amounts read at the Board meeting. Mr. Littrell recommended that the Board award the Quotation of L.L. Geans and Sons, Inc., 56535 Magnetic Drive, Mishawaka, Indiana, in the amount of $23,236.00 for this project. It is noted that L.L. Geans was not the low bidder on this project. Mr. Littrell informed members of the Board that all Quotations exceeded the estimate of $14,500.00 for this project. The specifications asked for Quotations to patch the wall. L.L. Geans and Sons offered an alternate method of repair. They propose to saw the top of the wall off horizontally, removing the deteriorating topping that requires repair. The wall cross-section will thus be restored to a like new condition, just one (1) inch shorter. Mr. Littrell stated that he believes this will be a permanent repair not a temporary measure as the specified method would have been. Therefore, he noted that he believes it is in the City's best interest to award this contract to L.L. Geans and Sons in the amount of $23,236.00. Mr. Caldwell made a motion that the recommendation be accepted and the Quotation be awarded. Mrs. Mueller seconded the motion which carried. APPROVE AMENDED IRREVOCABLE STANDBY LETTER OF CREDIT - CROSS CREEK, INC. Mr. Leszczynski noted that the Engineering Department has submitted to the Board Irrevocable Standby Letter of Credit No. S-8922, in the amount of $25,000.00 as issued by the Society National Bank, Indiana, P.O. Box 6, South Bend, Indiana, on the account of Cross Creek, Inc., 828 East Jefferson Boulevard, South Bend, Indiana. It is noted that this Letter of Credit expires on November 19. 1993 and covers work to include the final surface coat and sidewalks in Cross Creek Phase V. It was also noted that the Beneficiary's name was amended to be City of South Bend instead of County of St. Joseph. Therefore, Mr. Leszczynski made a motion that the Letter of Credit as submitted be approved. Mrs. Mueller seconded the motion which carried. APPROVE TEMPORARY EASEMENT_- 221 WEST EWING AVENUE Board Attorney and Member Mary H. Mueller advised that Attorney Frederick B. Ettl, Suite 412, Lafayette Building, 115 Lafayette Boulevard, South Bend, Indiana, on behalf of his client, the Estate of Arthur J. Stout, requested a temporary easement. Mr. Ettl noted that at the time of his death, Mr. Stout owned the property located at 221 West Ewing Street. As a result of a REGULAR MEETING DECEMBER 21, 1992 mortgage survey commissioned by Mishawaka Federal Savings and Loan, the estate has learned that Mr. Stout's wooden deck encroaches two (2) feet on the public alleyway. Because of this encroachment it is impossible for the estate to sell the property without the grant of temporary easement. Therefore, Mrs. Mueller noted that she has prepared the requested temporary easement and therefore makes a motion that the Easement be approved. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: - OF THE MARTIN LUTHER KING JR. FOUNDATION INC. OF SAINT JOSEPH COUNTY TO CONDUCT ANNUAL MARCH - JANUARY 18 1993 - REFERRED In a letter to the Board, Ms. Gladys Muhammad, The Martin Luther King Jr. Foundation, Inc. of Saint Joseph County, 914 Lincolnway West, South Bend, Indiana, advised that the 8th annual Martin Luther King Jr._ community -wide celebration will be held on Monday, January 18, 1993. The program will begin at 7:30 a.m. with the annual Appreciation Breakfast at the Century Center. Additional activities will continue at the Century Center throughout the day. Once again they are requesting permission to conduct their annual traditional March from the County -City Building to the Century Center on Monday, January 18, 1993 beginning at approximately 1:15 p.m. Ms. Muhammad noted that they will gather in the lobby of the County -City Building where LaSalle High School will hold a brief program. They will then march down Jefferson Boulevard to Saint Joseph Street. REQUEST OF ST. JOE VALLEY CHAPTER OF THE KNIGHTS OF COLUMBUS TO CONDUCT MARCH FOR LIFE - JANUARY 17 1992 In a letter to the Board, Mr. James T. Riordan, Knights of Columbus Council 553, P.O. Box 774, South Bend, Indiana, requested permission to conduct their annual "March for Life" on Sunday, January 17, 1993 beginning at 1:30 p.m. Mr. Riordan noted that they will assemble in the parking lot of the Knights of Columbus at 525 East Washington Street and then proceed to march south on Hill Street to Jefferson Boulevard, west on Jefferson to Wayne Street and then west on Wayne to St. Patrick's Church on Taylor. As in the past, this will be a peaceful, organized March. Marchers will then make their way back to the Knights of Columbus independently. APPROVE RELEASE OF CONTRACTORS BONDS Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the following Contractors Bonds be released: - Jessie Stacy 3602 Mishawaka Avenue South Bend, Indiana Majority Builders, Inc. 62900 U.S. 31 South South Bend, Indiana Effective 12-21-92 Effective 12-21-92 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the recommendation was accepted and the bonds were released. t 1 REGULAR MEETING DECEMBER 21, 1992 r-7 FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the Certificate of Insurance for Warner and Sons, Inc., P.O. Box 87, Elkhart, Indiana, was accepted for filing as submitted. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing thirty-one (31) City owned and miscellaneous properties which were cleaned by the Department during the period December 7, 1992 to December 9, 1992. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin C. Horton, City Controller, submitted to the Board claims in the amount of $775,908.81 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list containing claims in the amount of $85,425.85 and recommended approval. Therefore, Mr. Leszczynski made a motion that the claims be approved as recommended. Mr. Caldwell seconded the motion which carried. Additionally, the Department of Economic Development has submitted the following claims: SOUTH BEND REDEVELOPMENT AUTHORITY PUBLIC IMPROVEMEN PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 299 Project: Monroe Park Acquisition & Clearance Payee: City of South Bend Department of Code En -forcemeat 13th Floor, County -City Building South Bend, Indiana Amount: $122.50 ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 10:08 a.m. ATTEST: ohn E. Leszczyn k Z;t� Caldwell Mary H. Mueller Sandra M. Parmerlee, Clerk 1 1