Loading...
HomeMy WebLinkAbout12/07/92 Board of Public Works MinutesREGULAR MEETING DECEMBER 7. 1992 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, December 7, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on November 30, 1992, were approved. OPENING OF BIDS - ONE (1) 1500 G.P.M. TRIPLE COMBINATION MOTORIZED PUMPING FIRE APPARATUS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: PIERCE MANUFACTURING, INC. P.O. Box 2017 2600 American Drive Appleton, Wisconsin 54913-2017 Agent of Bidder: MIDWEST FIRE AND SAFETY EQUIPMENT COMPANY, INC., 1605 Prospect Street Indianapolis, Indiana 46203 By: MR. TOM FREDERICK 50956 Lincolnshire Trail Granger, Indiana 46530 Bid was signed by Mr. Tom Frederick, Authorized Sales Representative for Pierce Manufacturing, Inc., Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid.Bond was submitted. BID: One (1) Pierce Class "A" Triple Combination Custom Fire Fighting Apparatus mounted on a Pierce Custom Dash Chassis: Cash Price: $208,704.09 If City will pay for chassis ($104,810.58) ninety (90) days prior to the scheduled completion date of the apparatus, City may deduct from the chassis: - $ 4,031.18 Delivery: Delivery of completed apparatus to be approximately three hundred (300) to three hundred sixty (360) days after acceptance of contract by Pierce. Lease Program: Twenty per cent (20%) down payment due on delivery with semi-annual payments beginning six (6) months after delivery. Lease is subject to credit and documentation approval. The amount named in this bid is made with the understanding that same shall be accepted by the City within thirty (30) days from date of same. Should the City's acceptance be delayed beyond said period, an extension may be granted upon request, if possible. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bid was referred to the Fire Department for review and recommendation. 7 E 1 REGULAR MEETING DECEMBER 7, 1992 1 1 1 1 ADOPT RESOLUTION NO. 46-1992 CHANGING THE NAME OF PEBBLE CREEK DRIVE TO PEBBLE CREEK COURT It was noted that on October 19, 1992, the Board received a request from Mr. Grama K. Bhagavan, President, Valley Engineering Consultants, Inc., 14887 State Road 23, Granger, Indiana, requesting that the City change the street name of Pebble Creek Drive to Pebble Creek Court as listed on the preliminary plat. Mr. Bhagavan stated that the subdivision final plat was recorded with the name Pebble Creek Drive and after the subdivision was recorded, the scrivener error, where the street name was inadvertently drafted as Drive instead of Court was discovered on the plat. Therefore, submitted to the Board at this time is the appropriate Resolution correcting this error. Mr. Caldwell made a motion that the Resolution be adopted. Mrs. Mueller seconded the motion which carried and the following Resolution No. 46-1992 was adopted: RESOLUTION NO. 46-1992 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, CHANGING THE NAME OF PEBBLE CREEK DRIVE TO PEBBLE CREEK COURT WHEREAS, Section 18-2 of the South Bend Municipal Code gives the Board of Public Works "control and supervision of the streets within the city;" and WHEREAS, Pebble Creek Drive is located within the Cross Creek Subdivision, Section 5, as shown on attached Exhibit A, and is a part of the City of South Bend; and WHEREAS, the street in question is a cul-de-sac and should have been designated as a "Court" instead of a "Drive", but by scrivener's error, the street name was inadvertently drafted on the final plat as a drive; and WHEREAS, the street in question is not yet constructed, the land abutting the street is still owned by the developer, and the agent of the developer, Grama K. Bhagavan, has asked the Board of Public Works to change the street name from Pebble Creek Drive to Pebble Creek Court, as set out in the attached request marked as Exhibit B; and WHEREAS, the change of name requested will not adversely affect the health, safety or welfare of the citizens of the City of South Bend. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the name of Pebble Creek Drive be changed to Pebble Creek Court effective immediately. Adopted this 7th day of December, 1992. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell s/Mary Hall Mueller ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: . 12 REGULAR MEETING DECEMBER 7, 1992 ADDENDUM I NORTHEAST NEIGHBORHOOD COUNCIL NORTHEAST NEIGHBORHOOD CENTER Addendum,I add eligible costs of fencing on site. Contract amount has not changed. Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the above referred to Addendum was approved and executed. APPROVE CHANGE ORDER NO. 2 (FINAL) - BENDIX-LATHROP IMPROVEMENTS PROJECT Mr. Leszczynski advised that Mr. Bob Allen, Manager, Bureau of Public Construction has submitted to the Board Change Order No. 2 (Final) as executed by Rieth-Riley Construction Company, Inc., for the above referred to project, indicating an increase of $3,022.72 for a new Contract amount of $92,854.77. Therefore, Mr. Caldwell made a motion that the Change Order be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE CHANGE ORDER - REFURBISHING OF FIRE APPARATUS In a letter to the Board, Fire Chief Luther Taylor advised that on June 8, 1992, the Board approved a bid award to Renewed Performance, Inc. (R.P.I.), P.O. Box 196, Tipton, Indiana, to refurbish one (1) 1983-3D Fire Pumper for the amount of $61,744.00 plus optional equipment at $3,679.00 for a total award of $65,423.00. This figure was incorrectly stated as being $65,453.00 in the previous award). Since that time, R.P.I. has called to the attention of the Department several options that were unforeseen during the bid process and were not in the City's specifications. Those options would be to the City's advantage to have completed while the pumper is being refurbished. The additional charges are $3,085.00, bringing the total cost to $68,508.00. Chief Taylor requested that the Board approve this Change Order which reflects the costs referred to above. Mr. Caldwell made a motion that this Change Order be approved. Mrs. Mueller seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 - EAST RACE NORTH WALKWAY PROJECT Mr. Bob Allen, Manager, Bureau of Public Construction, submitted to the Board Change Order No. 1 for the above referred to project as executed by Ziolkowski Construction, Inc., 1005 South Lafayette Boulevard, South Bend, Indiana, indicating an increase of $16,781.20 to the Contract amount for a new total for this project of $171,541.98. Mr. Leszczynski made a motion that the Change Order be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE CHANGE ORDER NO. 1 - MONROE PARK DEVELOPMENT AREA Mr. Leszczynski advised that Mr. Bob Allen, Manager, Bureau of Public Construction, submitted to the Board Change Order No. 1 for the above referred to project indicating an increase of $4,770.00 for a new Contract amount of $56,006.45. It is noted that Northern Indiana Construction Company, P.O. Box 1333, Mishawaka, Indiana, as Contractor, has already signed this Change Order. Therefore, Mr. Leszczynski made a motion that the Change Order be approved. Mr. Caldwell seconded the motion which carried. ACCEPT AND APPROVE CASHIER'S CHECK - MAYFLOWER 5TH ADDITION - COKER CONSTRUCTION Mr. Leszczynski advised that the Engineering Department has submitted to the Board a check in the amount of $2,500.00 as submitted by Coker Construction in lieu of a Letter of Credit which represents the amount of uncompleted street work to be done 1 1 11� REGULAR MEETING DECEMBER 7, 1992 in the Mayflower 5th Addition. Mr. Leszczynski made a motion that this check be accepted. Mrs. Mueller seconded the motion which carried. AWARD BID - TWO (2) TANDEM AXLE DUMP TRUCKS In a letter to the Board, Mr. Matthew L. Chlebowski, Interim Director, Division of Equipment Services, advised that, on behalf of the Division of Transportation, he requests Board approval for the purchase of two (2) tandem axle dump trucks fully equipped from Shamrock Ford Truck Sales, 4707 Western Avenue,'South Bend, Indiana, in the amount of $113,106.00. It is noted that Shamrock Ford was the low bidder for this equipment. Bids for these trucks were opened by the Board on November 16, 1992. Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. AWARD BID - PUMP NO. 3 ENGINE REPLACEMENT - WASTEWATER TREATMENT PLANT Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that on November 30, 1992, the Board received four (4) bids for the replacement of the main raw sewage pump No. 3 engine and drive at the Wastewater Treatment Plant. Mr. Littrell noted that he has reviewed the bids'and found the amounts of the bids agree with the amounts read at the Board meeting. Therefore, Mr. Littrell recommended that the Board approve the award of this project to the lowest bidder, Shaum Electric Company, Inc., 1125 North Nappanee Street, Elkhart, Indiana, in the amount of $246,260.00. Mr. Littrell further noted that the Division of Environmental Services concurs in this recommendation., Mr. Leszczynski made a motion that the bid be awarded as recommended. Mr. Caldwell seconded the motion which carried. FAVORABLE RECOMMENDATION - VACATION OF 1ST E/W ALLEY'SOUTH OF EAST MISHAWAKA AVENUE Mr. Leszczynski advised that the Common Council has submitted to the Board a revised Vacation Petition as completed by Grama K. Bhagavan for Taylor & Moyer Insurance Agency, 1416 Mishawaka Avenue, South Bend, Indiana, to vacate the following alley: First east/west alley south of East Mishawaka Avenue from the east right-of-way line of South Oakland Street to the west right-of-way line of the first intersecting north/south alley east of South Oakland Avenue for a distance of approximately 235 feet and a width of approximately 14 feet. Part situated in Hibberd Place Subdivision in the City of South Bend, Indiana. It is noted that this Vacation Petition originally came before the Board on November 16, 1992, but because of some discrepancies between the legal description contained in the ordinance and the map submitted with the petition, the Board tabled making a recommendation until this discrepancy could be cleared up. Now, a reviewed Petition has been submitted for consideration. Mr. Leszczynski advised that the Board is in receipt of recommendations from various departments and bureaus that have reviewed this request. The Area Plan Commission has advised that the owner of Lot 6 appears to be using the subject alley for access to his or her property. There is a garage facing the alley on the property. The two (2) other garages located along the alley are on property owned by the Petitioner. However, the above mentioned property is not. Therefore, the Area Plan Commission suggested that this alley not be vacated unless an Easement is granted to this property for access, or unless this owner has no objections to the vacation. REGULAR MEETING DECEMBER 7, 1992 Also, the Fire Department has indicated that they would approve of this vacation contingent on the Fire Department having access to the garage at 912 Oakland and the buildings in back of 1408 and 1412 Mishawaka Avenue. Additionally, the Engineering Department, Police Department and Legal Department have no objections to this vacation. Board Attorney and Member Mary H. Mueller informed members of the Board that it has come to her attention that the Petitioner was in the process of acquiring one of the properties which the Area Plan Commission and Fire Department are concerned about. She noted that the Common Council will notify everyone who owns property on the alley about a Public Hearing concerning this Vacation Petition. Mrs. Mueller further noted that according to the ordinance filed with the Vacation Petition, the Petitioner intends to utilize this alley for contiguous parking between Taylor and Moyer Insurance office and the proposed parking south of the corporate office. There appears to be no problem if in fact Taylor and Moyer intends to buy the property with the garage that accesses this alley. Mr. Larry Spradlin, Sr., Division of Engineering, addressed the Board regarding this matter and stated that it is his belief that the Petitioner intends to have this alley remain open and it will be curbed at the north/south alley. The alley will deadend at the north/south alley for parking on the opposite side of the business. If there has been no negotiations with the owners with the garage the City may want to require an Easement until they purchase that property. The alley is the only access to the garage in question. Mr. Caldwell inquired if the owners of the property with the garage that accesses onto the alley are aware of this pending vacation. Mr. Spradlin indicated that he believes that they are and reiterated that the alley will remain open and they would still have the access to their garage. Further, in response to an inquiry from Mrs. Mueller, Mr. Spradlin indicated that the Fire Department will have access. Mr. Caldwell questioned whether or not the Board should indicate that an Easement would be required. Mrs. Mueller noted that the City reviews these petitions on the basis of public access and the mentioned Easement would be between the individual property owners. Mr. Leszczynski agreed with Mrs. Mueller. Therefore, Mrs. Mueller noted that since the Fire Department's concerns would be met and they will have access should it be required, she made a motion that the Board submit to the Common Council a favorable recommendation concerning this alley vacation. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST OF SUNSHINE PRODUCTIONS FOR TRAFFIC AND PARKING ARRANGEMENTS IN CONJUNCTION WITH THE FILMING OF THE MOVIE 'RUDY" - DECEMBER 9, 1992 In a Memorandum to the Board, Ms. Mikki Dobski, Office of the Mayor, requested permission, on behalf of Sunshine Productions, to utilize the following traffic and parking arrangements for Wednesday, December 9, 1992, from 5:00 a.m. to 10:00 p.m. in conjunction with the filming of the movie "Rudy": Wall Street, between Greenlawn and Twyckenham, south side only - No Parking Mishawaka Avenue, first 100 feet east of Twyckenham, north side - No Parking Kid's Kingdom Parking Lot- No Parking (approved by the Park Department) School buses will load on Twyckenham - South Bend Police 1 REGULAR MEETING DECEMBER 7. 1992 Department and South Bend Community School Corporation have approved. Extra barricades at Twyckenham, Wall, Greenlawn and Kid's Kingdom. Ms. Dobski noted that all filming will be done inside of John Adams High School. Mr. Leszczynski made a motion that this request be approved, subject to favorable recommendations being received from the appropriate City departments and bureaus concerning this request. Mrs. Mueller seconded the motion which carried. SE FOR THE RECEIPT OF BIDS - SALE OF Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fifteen (15) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above request was approved and a date of December 21, 1992, was established for the receiving and opening of sealed bids. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS INSPECTION OF PUMP NO. 3 AND APPURTENANCES - WASTEWATER TREATMENT PLANT In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, on behalf of the Division of Environmental Services, requested that the Board advertise for the receipt of bids for the Inspection of Pump No. 3 and Appurtenances at the Wastewater Treatment Plant. Mr. Littrell noted that this project will provide for the inspection and cleaning of the main raw sewage pump No. 3. Prices are also being solicited for replacement of the pump if inspection should happen to show that it is necessary to do so. Therefore, Mr. Caldwell made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. E_REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS _FOUR (24), MORE OR LESS, 1993 POLICE PATROL AUTOMOBILES ONE (1) 1993 SPORTS VAN 3/4 TON CARGO VAN AND ONE (1) I In a letter t th TON 12 P. o e Board, Mr. Matthew L. Chlebowski, Interim Superintendent, Division of Equipment Services, requested, on behalf of the Police Department, that the Board advertise for the receipt of bids for twenty-four (24), more or less, 1993 police patrol automobiles and two (2) full size vans., Mr. Caldwell made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. T UANDLELIGHT WA Mr. Leszczynski d I TO CONDU 19, 1992 a wised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on November 30, 1992, and approval is recommended. Therefore, Mr. Leszczynski made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. 41-6 REGULAR MEETING DECEMBER 7, 1992 TABLE REQUEST OF BURKHART ADVERTISING, INC. TO OCCUPY THE PUBLIC RIGHT-OF-WAY OVER ALLEY SOUTH.OF 919 SOUTH MICHIGAN STREET It is noted that on November 2, 1992, the Board received a request from Burkhart Advertising, Inc., to extend a light fixture and cat walk over the alley south of the building at 919 South Michigan Street. Burkhart Advertising noted that they will be installing an advertising structure on the side of the building owned by Mr. Jack Norris at 919 South Michigan Street. Board Attorney and Member Mary H. Mueller advised members of the Board that the Department of Economic Development Design Review Committee has indicated that the location of this proposed sign is within the South Bend Central Development Area and that according to design review guidelines this type of sign is not allowed in the South Bend Central Development Area. Therefore, Mrs. Mueller recommended and made a motion that the Board table this request to allow the Petitioner to take this before the Design Review Committee to see if they would be allowed permission to place this billboard at 919 South Michigan Street. Mr. Caldwell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: DETOUR (CLOSE LA SALLE) LOCATION: Close LaSalle Street 12-9-92 at 8:00 a.m: to mid -May 1993 for construction of bridge over East Race. Barricades at Niles on the east and west entrance to to East Bank Center. REMARKS: Detour westbound from LaSalle and Hill, south on Hill to Colfax, Colfax west to Lafayette, north on Lafayette to LaSalle (L.W.W.). Eastbound from LaSalle and Main to Colfax, east to Hill, north on Hill to LaSalle. APPROVE LICENSE APPLICATION - SECONDHAND DEALER Mr. Leszczynski advised that the following one (1) secondhand dealers license application has been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: SHARON'S CONSIGNMENT SHOP SHARON JENKINS 1923 Prairie Avenue Clothing Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing one hundred one (101) City owned and miscellaneous properties which were cleaned by the Department during the period November 17, 1992 to December 2, 1992. Mr. Leszczynski made a motion that the list as submitted I 41 REGULAR MEETING DECEMBER 1992 be accepted and filed. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Kevin C. Horton, City Controller, submitted to the Board claims in the amount of $469,188.82 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists the amounts of $25,095.60 and $230,703.15 andtrecommendedaining ms in approval. Therefore, Mr. Caldwell made a motion that the claims be approved as recommended. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:50 a.m. La ohn E. Lesz zyn James R. well Mary H. Mueller AT SST: iI . Sandra M. Parmerlee, Clerk