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HomeMy WebLinkAbout11/30/92 Board of Public Works MinutesREGULAR MEETING NOVEMBER 30. 1992 E The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, November 30, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on November 23, 1992, were approved. OPENING OF BIDS - PUMP NO. 3 DRIVE REPLACEMENT - WASTEWATER TREATMENT PLANT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $296,370.00 SHAUM ELECTRIC COMPANY, INC. 1125 North Nappanee Street Elkhart, Indiana 46514 Bid was signed by Mr. Gary Shaum, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $246,260.00 BOWEN ENGINEERING CORPORATION P.O. Box 40729 Indianapolis, Indiana 46240 Bid was signed by Mr. R. Jed Holt, Collusion Affidavit was in order, Commitment form was completed and Bid Bond was submitted. BID: $302,800.00 HERRMAN & GOETZ, INC. 225 South Lafayette Boulevard South Bend, Indiana 46601 Vice -President, Non - Non -Discrimination a five per cent (5%) Bid was signed by Mr. Thomas J. Herrman, President, Non - Collusion Affidavit was in order and a five per cent (5%) Bid Bond was submitted. BID: $288,116.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. l X REGULAR MEETING NOVEMBER 30, 1992 PUBLIC HEARING AND APPROVAL OF LEASE - OFFICE SPACE AT 205 WEST JEFFERSON BOULEVARD - SUITE 100 Mr. Leszczynski advised that this was the date set for the Board's Public Hearing regarding the lease of office space at 205 West Jefferson Boulevard, Suite 100, for the St. Joseph County/South Bend Building Department. Mr. Don Fozo, Building Commissioner, St. Joseph County/South Bend Building Department, was present and, addressed the Board. Mr. Fozo stated that it is being proposed that the combined.Building Department move its offices to Suite 100 in the old First Bank Building, 205 West Jefferson Boulevard. Mr. Fozo stated that, they looked at several possible locations but because the location of this space is so close to the County -City Building they decided that this was the best location. Mr. Fozo noted that the City will be entering into a two (2) year lease for this space in case the City decides to do something with other facilities for other City offices. In that way, they could be a part of that plan. Additionally, this location will require the least amount of renovation which can be completed in one (1) month. There being no one else present wishing to address the Board concerning this matter, the Public Hearing was closed. Board Attorney and Member Mary H. Mueller made a motion that the Board confirm Resolution No. 44-1992 adopted by the Board on November 16, 1992 establishing the Board's intent to Lease this space, execute the Lease which has been submitted and publish a Notice of Execution on December 4, 1992 thereby making the lease effective December 4, 1992. Mr. Caldwell seconded the motion which carried. In response to an inquiry by Mr. Caldwell, Mr. Fozo stated that it is anticipated that the move could occur in about four (4) weeks. OPENING OF QUOTATIONS - INTERIOR RENOVATIONS - SUITE 100 205 WEST JEFFERSON BOULEVARD Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the interior remodeling of Suite 100, 205 West Jefferson Boulevard, South Bend, Indiana, for use by the Building Department. The following Quotations were opened and read: F.T. FORSEY, INC. P.O. Box 6188 2018 Ironwood Circle South Bend, IN 46660 Quotation was signed by Mr. Pat Horvath, Estimator/ Project Manager. QUOTATION: $26,450.00 WOODCOX BUILDING CONTRACTOR, INC. 51175 Prescott Avenue South Bend, Indiana 46637 Quotation was signed by Mr. Kenneth J. Little, President. QUOTATION: $24,413.00 IDEAL INTERIOR OF MICHIANA, INC. 57087 Pineview Drive South Bend, Indiana 46619 Quotation was signed by Mr. Joe Jacobe. QUOTATION: $25,612.00 REGULAR MEETING NOVEMBER 30, 1992 Mr. Don Fozo, Building Commissioner, was present and recommended that the Board award the low Quotation of Woodcox Building Contractor, Inc., in the amount of $24,413.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the Quotation be awarded. Mr. Leszczynski seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - DEMOLITION - SOUTHERN HOTEL AND BORDEN BUILDING Mr. Leszczynski advised that in accordance with the bid awarded on November 16, 1992 to LaFree Excavating, Inc., 1251 West Third Street, Osceola, Indiana, in the amount of $126,784.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Larry D. Spradlin, Sr., Engineering Aide, Division of Engineering, submitted to the Board a Consent to Annexation and Waiver of Right to Remonstrate as executed by Barry and Kathleen Greene in regards to property located at 26408 U.S. 20 Lincolnway West, Lot Numbered 908-912 Incl., Key No. 21-1072-2202. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City to provide sanitary sewer service to the above described property, the Greene's waive and release any and all right to remonstrate against or object to any pending or future annexation of the above described parcel of property. Therefore, Mr. Leszczynski made a motion that the Consent be accepted and approved. Mr. Caldwell seconded the motion which carried. APPROVE MEMORANDUM OF AGREEMENT - ROAD TRANSFER - INDIANA DEPARTMENT OF TRANSPORTATION Mr. Leszczynski stated that Mr. Carl P. Littrell, Director, Division of Engineering, has submitted to the Board a Memorandum of Agreement - Road Transfer, as received from the Indiana Department of Transportation, in regards to some access roads that were part of the Airport 2010 project and no longer needed by the state. Mr. Littrell noted that to construct the U-.S. 31 Bypass, the Indiana Department of Transportation acquired several parcels of land along "old" Cleveland Road, soon to be named Nimtz Parkway. This land was needed to construct the earth embankment approaches to the Cleveland Road bridge over the Bypass and construct access roads to platted lots that would otherwise have been landlocked. The Indiana Department of Transportation has determined that it is appropriate to relinquish this right-of-way to the City of South Bend. Mr. Littrell advised that he has reviewed the descriptions of the properties involved and find them correct. He further advised that he recommends that the Board and Mayor agree to accept this right-of-way on behalf of the City. Therefore, Mr. Leszczynski made a motion that the Memorandum of Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE 1ST E/W ALLEY S. OF VAN BUREN Mr. Leszczynski advised that the Common Council has submitted to the Board a Vacation Petition as completed by Kevin R. Gorham, 729 Cottage Grove, South Bend, Indiana, to vacate the following alley: t) s' REGULAR MEETING NOVEMBER 30, 1992 The first east/west alley south of West Van Buren Street from the west right-of-way line of North Cottage Grove Avenue to the east right-of-way line of the first intersecting north/south alley west of North Cottage Grove Avenue for a distance of approximately 128 feet and a width of approximately 14 feet. The part situated between lots #87 and #88 in the Cushing and Lindsey subdivision to the City of South Bend, Indiana. Mr. Leszczynski further advised that the Board is in receipt of favorable recommendations concerning this vacation from the Legal Department, Police Department, Division of Engineering, Division of Sanitation, Fire Departent and Area Plan Commission. Therefore, Mr. Leszczynski made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Mueller seconded the motion which carried. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1633 E. BOWMAN - REFERRED Mr. Leszczynski stated that the Board is in receipt of a letter from Mr. Andrew W. Mouhouse, 1633 East Bowman, South Bend, Indiana, requesting that the parking space in front of his residence be designated as a handicapped space. Mr. Mouhouse advises that he is disabled. Mr. Leszczynski made a motion that this request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. Mueller seconded the motion which carried. REQUEST OF ERSKINE BOULEVARD RESIDENTS TO CONDUCT CANDLELIGHT WALK AND CARRIAGE RIDES - DECEMBER 19 1992 - REFERRED In a letter to the Board, Mr. Thomas A. Wolford, 2620 Erskine Boulevard, South Bend, Indiana, requested permission, on behalf of the Erskine Boulevard Residents, to conduct their annual Erskine Boulevard Candlelight Walk and Carriage Rides on Saturday, December 19, 1992, from 5:00 p.m. to 9:00 p.m. Mr. Wolford noted that this is their sixth annual Walk and it will consist of luminaries, music and caroling groups, carriage rides and Santa. The Walk will be conducted on the sidewalks of Erskine Boulevard, from Ewing Avenue to Donmoyer Avenue. Mr. Wolford further noted that as in previous years they will provide a Certificate of Insurance naming the City as an additional insured.. Additionally, the carriage rides will be offered through Bonneyville Carriage Rides who has on file with the City a Certificate of Insurance. Therefore, Mr. Leszczynski made a motion that this request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. Mueller seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following three (3) traffic control devices were approved: I. REMOVAL OF: REVISED TO: LOCATION: 2. NEW INSTALLATION: LOCATION: REMARKS: YIELD SIGN STOP SIGN Ridgedale and Twyckenham NO PARKING - LOADING DOCK AREA Robertson's Loading Dock (alley) Cars parking in dock area are blocking alley. Requested by the South Bend Police Department 1 n