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HomeMy WebLinkAbout11/23/92 Board of Public Works MinutesREGULAR MEETING NOVEMBER 23. 1992 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, November 23, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. AGENDA ITEMS ADDED/DELETED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, a Purchase Agreement/Schedule with NCR Corporation was added to the agenda. Additionally, a Construction Contract for the Sample Street Emergency Sewer Replacement Project was deleted from the agenda as the Contract was approved and executed by the Board on November 9, 1991, and was placed on todays's agenda in error. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on November 16, 1992, were approved. OPENING OF QUOTATIONS AND AWARD - ASBESTOS ABATEMENT - 1150 SOUTH LAFAYETTE BOULEVARD Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and read: CLEAN AIR SYSTEMS, INC. 23349 State Road 23 West P.O. Box 3053 South Bend, Indiana 46619 Quotation was signed by Mr. President/General Manager. QUOTATION: $7,497.00 Anthony W. Kiskorna, Vice - SPECIALTY SYSTEMS OF SOUTH BEND, INC. 1408 Elwood Avenue, Suite 306 South Bend, Indiana 46628 Quotation was signed by Mr. James E. King, Vice -President. QUOTATION: $2,904.15. Mr. Carl P. Littrell, Director, Division of Engineering, was present and recommended to the Board that they award the low Quotation of Specialty Systems of South Bend, Inc., in the amount of $2,904.15. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the Quotation be awarded. Mr. Caldwell seconded the motion which carried. APPROVE 1993 NEONATAL AMBULANCE LEASE AND STAFFING AGREEMENT Board Attorney and Member Mary H. Mueller advised that a 1993 Neonatal Ambulance Lease and Staffing Agreement between the City of South Bend and Memorial Hospital of South Bend, has been submitted to the Board for approval. The Agreement indicates that Memorial Hospital is the owner of two (2) neonatal ambulance vans which are equipped for the transportation of infants, children or expectant mothers. The South Bend Fire Department will provide a driver for each ambulance and maintain each ambulance. The Fire Department will also be on call for the operation of the ambulances twenty-four (24) hours a day, three hundred sixty-five (365) days a year. The units will be housed at the Memorial Emergency Transport Facility, 114 East Marion Street, South Bend, Indiana. Memorial REGULAR MEETING NOVEMBER 23, 1992 Hospital shall pay to the Fire thousand six hundred and sixty ($3,660.25) per month to assure lowest possible response time. Department the sum of three dollars and twenty-five cents adequate staffing to meet the Therefore, Mr. Caldwell made a motion that the Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE CONTRACT FOR EMERGENCY MEDICAL SERVICES - UNIVERSITY OF NOTRE DAME BASKETBALL SEASON 1992-1993 Mr. Leszczynski advised that Fire Chief Luther Taylor has submitted to the Board an Agreement between the University of Notre Dame and the South Bend Fire Department. Chief Taylor noted that the Department recently received a bid award to provide Emergency Medical Services during the Notre Dame home basketball games for the year 1992-1993. The Agreement will generate additional revenue for the City as well as benefit the University. The Agreement indicates that the University shall purchase and pay for the services for all home men's varsity basketball games in the sum of two hundred and twenty-five dollars ($225.00) per game. Therefore, Mrs. Mueller made a motion that the Agreement be approved. Mr. Caldwell seconded the motion which carried. APPROVE CONTRACT FOR LONG DISTANCE TELEPHONE SERVICE - CTI TELECOMMUNICATIONS, INC. Mr. Leszczynski indicated that the Board is in receipt of a Memorandum from Mr. Kenneth Brandy, Department of Administration and Finance, informing members of the Board that he has gathered information from three (3) long distance competitors. It is noted that the City currently has a contract with CTI, Telecommunications, Inc., to provide this service and a renewal contract with CTI has been submitted. Mr. Brandy indicated that he compared the three (3) competitors, MCI Vision, US Sprint Clarity and AT&T Ptowatt, against CTI. Copies of printouts comparing the companies was also submitted. Mr. Brandy further indicated that his review shows that CTI offers the City the best savings at this time. Board Attorney and Member Mary H. Mueller made a motion that the Board enter into a renewal Agreement with CTI Telecommunications, Inc., for one (1) more year and after that time seek formal bids for this service. Mr. Caldwell seconded the motion which carried. APPROVE PURCHASE AGREEMENT - NCR CORPORATION Mr. Leszczynski informed members of the Board that NCR Corporation has submitted a Purchase Agreement/Schedule for a processor upgrade on the City's NCR Police computer. Board Attorney and Member Mary H. Mueller noted that since this is a sole -source upgrade on an existing computer system, it is exempt from the bid process under I.C. 36-1-9-1(i). The Schedule notes that the purchase price is $282,470.75 with a finance charge of $48,698.05 for a total of $331,168.80 payable in sixty (60) monthly installments over a five (5) year period. Therefore, Mrs. Mueller made a motion that the Agreement/Schedule be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - FUELING FACILITY - MUNICIPAL SERVICES FACILITY Mr. Leszczynski advised that in accordance with the bid awarded on October 12, 1992, to Petro Technology, Inc., 7900 S.R. 3, North, Muncie, Indiana, in the amount of $151,000.00 for the n REGULAR MEETING NOVEMBER 23, 1992 401 above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. ADOPT RESOLUTION NO. 45-1992 - DISPOSAL OF SERVICE REVOLVER In a letter to the Board, Police Chief Ronald G. Marciniak advised that Sergeant Richard Kazmierczak has retired; in good standing, from the South Bend Police Department, effective November 18, 1992, after thirty-four (34) years of service. In keeping with Section 2-124 of the South Bend Municipal Code, Chief Marciniak requested that the Board declare Sergeant Kazmierczak's service revolver as surplus property and no longer useful to the City. This declaration authorizes the presentation of the firearm to Sergeant Kazmierczak as a tribute for his service to the City. Therefore, Mr. Caldwell made a motion that the appropriate Resolution which has been submitted be adopted. Mrs. Mueller seconded the motion which carried and the following Resolution No. 45-1992 was adopted: RESOLUTION NO. 45-1992 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT RICHARD KAZMIERCZAK has retired from the South Bend Police Department after thirty-four (34) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 250K350 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars 11510.001. BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 23rd day of November, 1992. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/James R._ Caldwell s/Mary H. Mueller ATTEST: s/Sandra M. Parmerlee, Clerk REGULAR MEETING NOVEMBER 23, 1992 APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHTS TO REMONSTRATE• - DAVID-& PATRICIA LEEGE - INDIANA WASTE SYSTEMS, INC. Mr. Leszczynski advised that the Board is in,receipt of a Consent to Annexation and Waiver of Right to Remonstrate from David C. and Patricia A. Leege, 51963 South Shoreham Court, South Bend, Indiana. This Consent is in reference to Lot No. 166 of River Commons, Section Six, Addition to the City of South Bend (Key No. 02-1239-9765). In consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to their property, the Leege's waive and release any and all rights to object or oppose future annexation of the real estate by the City of South Bend. Additionally, Mr. Donald R. Price, President and Mr. Dennis M. Wilt, Secretary, Indiana Waste Systems, Inc., 20645 West Ireland Road, P.O. Box 2347, South Bend, Indiana, submitted a Consent to Annexation and Waiver of Right to Remonstrate, in regards to property referred to in the legal description contained in the Consent as Ireland Road Extension, Key No. 01-1014-0298.02 and 01-1014-0299. Therefore, Mr. Leszczynski made a motion that the Consents be accepted and approved. Mr. Caldwell seconded the motion which carried. AWARD BID - DE-ICING MATERIALS In a letter to the Board, Mr. Sam Transportation, recommended that following bids: INDIAN TRUCKING COMPANY, INC. 60669 Orange Road South Bend, Indiana 46614 Sodium Chloride (Salt) Hensley, Director, Division of the Board accept and award the Unit Price: $27.00 per ton NORTH AMERICAN SALT COMPANY 8300 College Boulevard Overland Park, KS 66210 Sodium Chloride Bulk De -Icing Rock Salt Per Ton: $ 27.00 per ton Total Amount: $324,000.00 THE LEVY COMPANY, INC. P.O. Box 540 Portage, Indiana 46368 5,000 tons Calcium Chloride Slag Sand Mixture Unit Price: $15.45 per ton Alternate Bid: "All Temp" Ice Control Note: "All Temp" product is a blend of Sodium Chloride, Calcium Chloride and Slag Sand. Unit Price: $22.95 per ton Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded. Mrs. Mueller seconded the motion which carried. APPROVE HOLIDAY SCHEDULE FOR 1993 Mr. Leszczynski advised that the Board is in receipt of a 1 REGULAR MEETING NOVEMBER 23, 1992 1 1 Memorandum from Mayor Joseph E. Kernan recommending the following schedule for 1993 holidays for City employees: New Year's Day Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day Friday, January 1, 1993 Friday, April 9, 1993 Monday, May 24, 1993 Monday, July 5, 1993 Monday, September 6, 1993 Thursday, November 11, 1993 Thursday, November 25, 1993 Friday, November 26, 1993 Monday, December 27, 1993 In addition to the above nine (9) designated holidays, employees may choose one (1) additional holiday from the following: Martin Luther King Day Monday, January 18, 1993 President's Day Monday, February 15, 1993 Columbus Day Monday, October 11, 1993 Employee's Birthday Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the above outlined holiday schedule for 1993 be approved. Mrs. Mueller seconded the motion which carried. ST TO ADVERTISE FOR THE RECEIPT OF BIDS - STREET SEWER LINER 1992 PROJECT In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the above referred to project. Mr. Littrell advised that this project entails the installation of new liners in existing sewers by two (2) methods in different locations. The insertion of a resin impregnated felt tube and insertion of a polyvinyl chloride pipe by pressure and heat expansion from a deformed shape. The impregnated tube method was successfully installed in 1991 at the west end of Ford Street. This will be a first "trial" installation of the expanded PVC method in South Bend, though it has been successfully used in other places during the last five (5) years. Therefore, Mrs. Mueller made a motion that the request be approved. Mr. Caldwell seconded the motion which carried. OF AMERICAN DIABETES ASSOCIATION_ TO CONDUCT WALK 93' - OCTOBER 3, 19 T Mr. Leszczynski advised that the Board is in receipt of a letter from Ms. Donna M. Swope, Regional Director, American Diabetes Association, 115 South Lafayette Boulevard, Suite 407, South Bend, Indiana, requesting that Sunday, October 3, 1993 be reserved for the Walktoberfest 931. Ms. Swope submitted with her request the route to be utilized. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mr. Caldwell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: NO PARKING LOCATION: Green Street (both sides). Bendix to west property line of 3033 and 3025 Green Street. REMARKS: To relieve traffic congestion at entrances to Credit Union and Valley American Bank. REGULAR MEETING NOVEMBER 23, 1992 2. NEW INSTALLATION: LOCATION: NO PARKING Allen, Lincolnway West to Oak (west side) REMARKS: Allen Street is 22" wide. Parking removed on west side for safety and traffic flow. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the following Contractors and Excavation Bonds be approved and/or released: CONTRACTORS BOND - Norman Yoder Construction Approve Eff. 11-23-92 - International Bakers Services, Inc. Approve Eff. 11-23-92 EXCAVATION BOND - Majority Builders, Inc. Release Eff. 11-23-92 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendations were accepted and the above bonds approved and/or released. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted one (1) list containing fourteen (14) miscellaneous properties which were cleaned by the Department during the period November 9, 1992 to November 12, 1992. Mr. Leszczynski made a motion that the list as submitted be accepted and filed. Mrs. Mueller seconded the motion which carried. FILING OF HUMANE SOCIETY MONTHLY REPORTS - AUGUST/SEPTEMBER Mr. Leszczynski advised that the Board is in receipt of monthly reports for the months of August and September as submitted by the Humane Society of St. Joseph County, IN, Inc., indicating the types and numbers of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the reports be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted to the Board a list containing claims totalling $826,603.80 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, Inc., submitted a list containing claims totalling $192,049.79 and recommended approval. Therefore, Mr. Caldwell made a motion that the recommendations be accepted and the claims be approved. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:4-8 a.m. �^ / E. Les ames Ma y H. Mueller AT ST: Sandra M. Parmerlee, Clerk I- I