HomeMy WebLinkAbout11/16/92 Board of Public Works MinutesREGULAR MEETING
NOVEMBER 16., 1.992_
The regular meetingof. the Board .of Public W.or.ks _was convened -at
9:32 a.m. on Monday, November 16 1.992,.. by Board President John
E. Leszc.zynski, with Mr. L:eszczynski, Mr. James:R..:_Caldwell and
Mrs. Mary.H.. Mueller.present.
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and
carried, the minutes of the regular meeting of the Board held on
November 9, 1992, were approved.
OPENING OF BIDS - TWO (2) TANDEM AXLE DUMP TRUCKS WITH TRADE-IN
This was the date set for receiving and opening of sealed bids
for the above referred to equipment. The Clerk tendered proofs
of publication of Notice in the South Bend Tribune and the
Tri-County News which were found to be sufficient. The following
bids were opened and publicly read:
WISE INTERNATIONAL TRUCKS, INC.
4849 West Western Avenue
South Bend, Indiana 46619
Bid was signed by Mr. Scott E. McIntyre, Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form
was completed and a Bid Bond in the amount of $13,000.00 was
submitted.
BID:
Two (2) International 2554 Tandem Axle W/Dump Body
Deeds Equipment: Unit Price: $ 65,151.48
Amount: $130,302.96
Less Trades: -$ 13,000.00
Total Amount: $117,302.96
Option - Neil's Equipment: $116,203.58
Option - Northern Equipment: $115,008.96
SHAMROCK FORD TRUCK SALES
4707 Western Avenue
South Bend, Indiana 46619
Bid was signed by Mr. Arrad Sisk, Agent, Non -Collusion
Affidavit was in order, Non -Discrimination Commitment form
was completed and a ten per cent (100) Bid Bond was
submitted.
BID•• Bid No. 1:
Two (2) 1993 Ford LNT8000 Chassis: $49,324.00 $ 98,648.00
Body Equipment by Northern Equip.: $15,729.00 $ 31,458.00
Purchase Price without trade: $65,053.00 $130,106.00
Less Trade-ins: -$ 8,500.00 -$ 17,000.00
Net Total Bid Price: $56,553.00 $113,106.00
Bid No. 2:
Two (2) 1993 Ford LNT8000 Chassis: $49,324.00 $ 98,648.00
Body Equipment by Deeds Equip: $16,876.00 $ 33,752.00
Purchase Price without trade: $66,200.00 $132,400.00
Less Trade-ins: -$ 8,500.00 -$ 17,000.00
Net Total Bid Price: $57,700.00 $115,400.00
Bid No. 3:
Two (2) 1993 Ford LNT8000 Chassis: $49,324.00 $ 98,646.00
Body Equipment by Neil's Equip.: $16,326.00 $ 32,652.00
Purchase Price without trade: $65,550.00 . $131,300.00
Less Trade-ins: -$ 8,500.00 -$ 17,000.00
Net Total Bid Price: $57,150.00 $114,300.00
REGULAR MEETING
NOVEMBER 16, 1992
Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and
carried, the above bids were referred to the Division of
Engineering for review and recommendation.
OPENING OF BIDS - DE-ICING MATERIALS
This was the date set for receiving and opening of sealed bids
for the following:
1. Sodium Chloride 12,000 tons
2. Calcium Chloride Sand 5,000 tons
3. Calcium Chloride Slag Sand 5,000 tons
The Clerk tendered proofs of publication of Notice in the South
Bend Tribune and the Tri-County News which were found to be
sufficient. The following bids were opened and publicly read:
MORTON INTERNATIONAL, INC.
MORTON SALT DIVISION
100 North Riverside Plaza
Chicago, Illinois 60606-1597
Bid was signed by Mr. Thomas J. Butler, Government Business
Manager, Non -Collusion Affidavit was in order, Non -
Discrimination Commitment form was completed and a Bid Bond
in the amount of $38,400.00 was submitted.
BID:
12,000 tons Morton Bulk Safe-T-Salt Treated
20 ton minimum dump truck delivery FOB
South Bend, IN
Per Ton: $ 32.00
Total Amount: $384,000.00
Terms: Net thirty (30) days
Delivery: Three (3) to five (5) days ARO
Prices quoted are firm thru October 31, 1993
NORTH AMERICAN SALT COMPANY
8300 College Boulevard
Overland Park, KS 66210
Bid was signed by Mr. Cory Childs, Highway Sales Manager,
Non -Collusion Affidavit was in order, Non -Discrimination
Commitment form was completed and a Bid Bond in the amount
of $43,200.00 was submitted.
BID:
12,000 tons Sodium Chloride Bulk De -Icing Rock Salt
Per Ton: $ 27.00
Total Amount: $324,000.00
AKZO SALT, INC.
P.O. Box 352
Clarks Summit, PA 18411-0352
Bid was signed by Mr. Robert H. Jones, Vice -President,
Bidding and Marketing, Non -Collusion Affidavit was in order,
Non -Discrimination Commitment form was completed and a
Certified Check in the amount of $36,000.00 was submitted.
BID:
12,000 tons Bulk Ice Control Rock Salt
Truck Delivery
Minimum truckload - twenty-one (21) tons
Per Ton: $ 30.00
Total Amount: $360,000.00
REGULAR MEETING
NOVEMBER 16, 1992
Terms of payment are net thirty (30) days from
shipment.
Bulk rock salt will be treated with an anti -caking
agent.
Rock Salt is mined in the USA by American labor.
Akzo will protect their quoted price on deliveries
prior to and including 10-31-93 if accepted within
sixty (60) days from bid opening date of 11-16-92.
INDIAN TRUCKING COMPANY, INC.
60669 Orange Road
South Bend, Indiana 46614
Bid was signed by Mr. Bruce A. Petersohn, Transportation
Manager, Non -Collusion Affidavit was in order, Non -
Discrimination Commitment form was completed and a
ten per cent (10%) Bid Bond was submitted.
BID•
12,000 tons Sodium Chloride (Salt)
Delivered to 701 West Sample Street, Bureau of
Streets Storage Warehouse, South Bend, IN
Unit Price: $27.00 per ton
THE LEVY COMPANY, INC.
P.O. Box 540
Portage, Indiana 46368
Bid was signed by Mr. Bruce A. Petersohn, Transportation
Manager, Non -Collusion Affidavit was in order, Non -
Discrimination Commitment form was completed and a
ten per cent (10%) Bid Bond was submitted.
BID•
5,000 tons Calcium Chloride Slag Sand Mixture
Unit Price: $15.45 per ton
Alternate Bid:
"Ali Temp" Ice Control
Unit Price: $22.95
Note: "All Temp" product is a blend of Sodium Chloride,
Calcium Chloride and Slag Sand.
Delivered to 701 West Sample Street, Bureau of Streets
Storage Warehouse, South Bend, Indiana.
Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell
and carried, the above bids were referred to the Division of
Transportation for review and recommendation.
ADOPT RESOLUTION NO. 44-1992 - LEASE OF OFFICE SPACE FOR ST.
JOSEPH COUNTY/SOUTH BEND BUILDING DEPARTMENT
Board Attorney and Member Mary H. Mueller advised that the
Resolution submitted to the Board today is in regards to the
lease of Suite 100 at the old First Source Bank Building, 205
West Jefferson Boulevard, by the City/County Building
Department. Mrs. Mueller advised that the Board of Public Works,
through this Resolution, expresses its intent to lease this space
for the building department. She further noted that remodeling
of the premises will be done in an amount just under $25,000.00.
The lease amounts are also spelled out in the Resolution.
Mrs. Mueller made a motion that the Board adopt the Resolution,
which has been submitted, accepted for filing the proposed lease,
the Petition containing at least fifty (50) signatures of
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REGULAR MEETING
NOVEMBER 16, 1992
taxpayers in the City of South Bend, the certificate of the
Auditor, the renovation plans and costs, as well as authorize the
Building Commissioner to file with the Consolidated Building
Board and Common Council Resolutions for their approval, and set
a Public Hearing date of November 30, 1992 regarding this
matter. Mr. Leszczynski seconded the motion which carried.
Following is Resolution No. 44-1992 which was adopted:
RESOLUTION NO. 44-1992
A RESOLUTION OF THE BOARD OF PUBLIC WORKS
OF THE CITY OF SOUTH BEND, INDIANA
DECLARING ITS INTENT TO LEASE
OFFICE SPACE AT 205 WEST JEFFERSON BOULEVARD,
SOUTH BEND, INDIANA, FOR THE USE OF THE
ST. JOSEPH COUNTY/SOUTH BEND BUILDING DEPARTMENT
WHEREAS, by interlocal agreement, St. Joseph County and the
City of South Bend consolidated their building departments
effective January 1, 1992, and the staff of the City building
department joined the staff of the County building department in
their office at Room 732, County -City Building, South Bend,
Indiana; and
WHEREAS, the space currently utilized by the St. Joseph
County/South Bend Building Department ("Building Department") at
Room 732, County -City Building, is insufficient to accommodate
the needs of the consolidated Building Department and to provide
for effective and efficient operation of said Department; and
WHEREAS, the Building Commissioner has recommended that a
larger office space be found for the Building Department so as to
permit the more efficient operation of said Department; and
WHEREAS, there is not sufficient office space available to
allow for the relocation of the Building Department within the
County -City Building; and
WHEREAS, the Building Commissioner has recommended that the
offices of the Building Department be relocated to Suite 100, 205
West Jefferson Boulevard, South Bend, Indiana, which contains
approximately three thousand five hundred (3,500) square feet, an
area sufficient to accommodate the needs of the Building
Department; and
WHEREAS, the Board of Public Works of the City of South
Bend, Indiana, on November 16, 1992, received a petition
("Petition") signed by at least fifty (50) taxpayers of the City
of South Bend, requesting that the Board lease office space at
Suite 100, 205 West Jefferson Boulevard, South Bend, Indiana
("Premises"), for the use of the Building Department, from
Jefferson Boulevard Partnership of South Bend, Indiana, for a
term of two (2) years, with a one (1) year extension at the
City's option, with an annual rental not to exceed Twenty-four
Thousand Dollars (124,000.00) the first year, Twenty-five
Thousand Two Hundred Dollars ($25,200.00) the second year, and
Twenty-six Thousand Four Hundred Dollars ($26,400.00) the third
year, if the option for the third year is exercised by the City;
and
WHEREAS, the Board of Public Works also received, on
November 16, 1992, a certificate of the St. Joseph County
Auditor, certifying that the verifier of the Petition and at
least fifty (50) of the signatories of the Petition are taxpayers
of property located within the corporate limits of the City of
South Bend; and
WHEREAS, the Board of Public Works also received, on
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REGULAR MEETING NOVEMBER 16, 1992
November 16, 1992, a proposed lease agreement ("Proposed Lease")
concerning the lease of the Premises as petitioned; and
WHEREAS, the City of South Bend operates the St..Joseph
County/South Bend Building Department under the direction of the
Consolidated Building Board; and
WHEREAS, I.C. 36-1-10-7(2) requires, prior to the Board of
Public Works entering into a lease agreement for said Premises,
that the South Bend Common Council, after investigation,
determine that the lease of the Premises are needed.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works
of the City of South Bend, Indiana, as follows:
1) The Board of Public Works of the City of South Bend,
Indiana, hereby expresses its desire and intent to lease office
space at Suite 100, 205 West Jefferson Boulevard, South Bend,
Indiana, for the use and benefit of the St. Joseph County/South
Bend Building Department.
2) That remodeling of said Premises is necessary in order
to convert said Premises into fully functioning, usable office
space for the Building Department, which remodeling is estimated
to cost Twenty-four Thousand Eight Hundred Twenty-five Dollars
($24,825.00).
3) That preliminary plans, specifications and estimates of
the proposed renovations submitted to the Board on November 16,
1992, are hereby accepted for filing and are made available for
public inspection.
4) That the Petition, as certified by the St. Joseph County
Auditor and submitted to the Board on November 16, 1992, is
hereby accepted for filing and made available for public
inspection.
5) That the lease of the Premises shall be for a term of
two (2) years, with a one (1) year extension at the City's
option, and with the annual rental not to exceed Twenty-four
Thousand Dollars ($24,000.00) the first year, Twenty-five
Thousand Two Hundred Dollars ($25,200.00) the second year, and
Twenty-six Thousand Four Hundred Dollars ($26,400.00) the third
year, if the option to extend is exercised by the City.
6) That the Proposed Lease for the Premises submitted to
the Board on November 16, 1992, is hereby accepted for filing and
made available for public inspection.
7) That the Board directs and authorizes the Building
Commissioner as its agent to file with the Consolidated Building
Board a form of resolution to establish, after investigation and
consideration, its approval of the lease of the Premises as set
out herein.
8) That the Board directs and authorizes the Building
Commissioner as its agent to file with the City Clerk for
consideration by the Common Council of the City of South Bend,
Indiana, a form of resolution to establish, after investigation
and consideration, its determination that the lease of the
Premises described herein is needed.
9) That a public hearing on the Proposed Lease is hereby
set for November 30, 1992, at 9:30 a.m., in the Board of Public
Works Meeting Room, 1308 County -City Building, South Bend,
Indiana, 46601, at which hearing all persons wishing to be heard
will be given the chance to address whether the Proposed lease is
necessary and whether the proposed rental is fair and reasonable.
REGULAR MEETING
NOVEMBER 16, 1992
10) This resolution will be in full force and effect from
and after its passage by the Board.
Adopted this 16th day of November, 1992.
ATTEST:
s/Sandra M. Parmerlee, Clerk
APPROVE
GRAND TR
CITY OF SOUTH BEND
BOARD OF PUBLIC WORKS
s/John Leszczynski, President
s/James R. Caldwell
s/Mary Hall Mueller
- INDIANA DEPARTMENT OF TRANSPORTATION -
CROSSINGS AT 500 SOUTH GREENLAWN
30TH STREET
Mr. Leszczynski advised that submitted to the Board at this time
were two (2) Agreements with the Indiana Department of
Transportation concerning improvements to the railroad crossings
at 500 South Greenlawn and 30th Street which involve installation
of "rubber" crossings. The City will pay ten per cent (10%) of
the costs involved for a total amount of $25,500.00.
In a Memorandum to the Board, Mr. Carl P. Littrell, Director,
Division of Engineering, advised that some time ago, the Division
of Engineering requested Federal Aid to upgrade two (2) railroad
crossings on the Grand Trunk Railroad on the east side of South
Bend. The Department of Transportation has now submitted to the
City the appropriate Agreements for this project which entails
the installation of "rubber" crossings, resulting in a smoother,
safer, better driving surface for the public.
Mr. Littrell noted that the two (2) projects will be built with
railroad forces on a "force account" basis. The City will be
responsible for ten per cent (10%) of all eligible costs as
audited by the Indiana Department of Transportation on behalf of
the Federal Highway Administration. The estimated cost of the
Greenlawn crossing is $128,000 and the estimated cost of the 30th
Street crossing is $127,000. The City's share will be $12,800.00
plus $12,700 for a total of $25,500.00. Mr. Littrell recommended
approval of these Agreements pending appropriation of the needed
funds.
Therefore, Mr. Caldwell made a motion that the Agreements as
submitted be approved and executed. Mrs. Mueller seconded the
motion which carried.
APPROVE COMMUNITY DEVELOPMENT CONTRACT
The following Community Development Contract was presented to the
Board for approval:
CONTRACT
HUMAN RIGHTS COMMISSION
FAIR HOUSING COUNSELING ACTIVITY
Program Guidelines indicate that examples of duties which the
staff personnel will undertake are as follows:
1. Draft and investigate housing complaints of
discrimination filed with the Human Rights Commission.
2. Formulate proposed consent agreements as a means of
rectifying unlawful housing discrimination.
3. Conduct post finding reviews with Complainant and
Respondent.
The total cost of this activity shall not exceed $13,000.00.
REGULAR MEETING
NOVEMBER 16, 1992
Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and
carried, the above referred to Contract was approved and
executed.
APPROVE AGREEMENT FOR STAFF SUPPORT - BUSINESS DEVELOPMENT
CORPORATION OF SOUTH BEND, MISHAWAKA, ST. JOSEPH COUNTY, INDIANA
Mr. Leszczynski advised that submitted to the, Board was an
Agreement for Staff Support between the Business Development
Corporation of South Bend, Mishawaka, St. Joseph County, Indiana
and the City of South Bend by and through its Board of Public
Works on behalf of the Economic Development Department.
The Agreement is for the year 1993 and provides for staff
support. The total amount of this Agreement is $97,000.00.
Therefore, Mr. Caldwell made a motion that the Agreement be
approved and executed. Mr. Leszczynski seconded the motion which
carried.
AWARD BID - DEMOLITION - SOUTHERN HOTEL AND BORDEN BUILDING
(STUDEBAKER CORRIDOR DEVELOPMENT AREA)
Mr. Carl P. Littrell, Director, Division of Engineering, advised
that on November 9, 1992, the Board received and opened five (5)
bids for the demolition of the Southern Hotel and the Borden
Building. Mr. Littrell further advised that he has reviewed the
bids and found that the amounts read at the Board meeting agree
with his review. Therefore, Mr. Littrell recommended that the
Board award the low bid of LaFree Excavating, Inc., 1251 West
Third Street, Osceola, Indiana, in the amount of $126,784.00.
Mr. Caldwell made a motion that the bid be awarded as
recommended. Mrs. Mueller seconded the motion which carried.
FAVORABLE RECOMMENDATION - VACATION OF 1ST E/W ALLEY S. OF L.W.W.
& THE 1ST N/S ALLEY W. OF
N. WALNUT
Mr. Leszczynski indicated
that the Common Council has forwarded
to the
Board a Vacation Petition
as submitted by the following:
1.
Joe W. Howard
503
Allen Street
2.
L.T. Hunt
1043
Portage
3.
Anna Millsaps
817
South Kentucky
4.
James B. Millsaps
817
South Kentucky
5.
Clifton Lee
1626
North Johnson
6.
Delores Howard
503
Allen Street
7.
Ruby M. Lee
1626
North Johnson Street
8.
Kimberly Millsaps
2104
Lincolnway West
9.
Gloria Howard
117
Franklin Place, #7
10.
Charles King
1709
Kessler Boulevard
11.
Catherine Wilson
212
North Birdsell
12.
Emma King
1709
Kessler Boulevard
13.
Julio Bermudez
2020
Lincolnway West
to vacate the following alleys:
The first east/west alley south of Lincolnway West
from the west right-of-way line of North Walnut to
the east right-of-way line of the first intersecting
north/south alley west of North Walnut;
and
The first north/south alley west of North Walnut from
the south right-of-way line of Lincolnway West to the
north right-of-way line of the first intersecting
east/west alley south of Lincolnway West.
Mr. Leszczynski advised that the Board is in receipt of favorable
recommendations concerning this Vacation Petition from the Police
Department, Department of Public Works, Area Plan Commission,
Fire Department and the Department of Economic Development.
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REGULAR MEETING
NOVEMBER 16, 1992
Therefore, based on the recommendations received, Mr. Caldwell
made a motion that the Board send to the Common Council a
favorable recommendation concerning this vacation. Mr. Caldwell
seconded the motion which carried.
RECOMMENDATION TABLED - VACATION OF 14-FOOT ALLEY BETWEEN CLOVER
ROAD AND OAKLLAND STREET
Mr. Leszczynski indicated that the Common Council has submitted
to the Board a Vacation Petition as completed by Grama K.
Bhagavan, Valley Engineering Consultants, Inc., 14887 State Road
23, Granger, Indiana, for'Taylor & Moyer Insurance Agency, 1416
Mishawaka Avenue, South Bend, Indiana, to vacate the following
alley:
A 14-foot alley lying between Clover Road and Oakland
Street a length of approximately 361.00 feet, measured
east/west and 14.00 feet, measured north/south, situated
south of Lots 1 through 5,. 78 and 79, all inclusive of
Hibberd Place, said Subdivision being a part of the
east half of the northwest quarter of Section 18,
Township 37 North, Range 3 East, Portage Township,
City of South Bend, St. Joseph County, Indiana.
Mr. Leszczynski noted that the Board is in receipt of several
recommendations from the various City departments that have
reviewed this request. The Board has been advised that the legal
description contained in the Ordinance submitted with the
Vacation Petition does not correspond to the map which was
attached to the ordinance thereby making it unclear what portion
of the alley is being requested for vacation. Therefore, Mrs.
Mueller made a motion that the Board table providing the Common
Council with a recommendation concerning this Vacation Petition
until it is in receipt of an Amended Vacation Petition to correct
the legal description. Mr. Caldwell seconded the motion which
carried. It is noted that the legal description refers to an
entire alley but the map submitted indicates just a fragment of
the alley.
APPROVE EXCAVATION BOND
Mr. Larry D. Spadlin, Sr., Division of Engineering, submitted to
the Board a Bond for Excavation for B.L. Builders, Inc., 400
South West Street, Mishawaka, Indiana, and recommended approval
effective November 16, 1992. Mr. Leszczynski made a motion that
the recommendation be accepted and the Bond be approved. Mrs.
Mueller seconded the motion which carried.
FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS
Mr. Leszczynski indicated that the Department of Code Enforcement
has submitted two (2) lists containing twenty-two (22)
miscellaneous and City -owned properties which were cleaned by the
Department during the period November 2, 1992 to November 5,
1992. Mr. Leszczynski made a motion that the lists as submitted
be accepted and filed. Mr. Caldwell seconded the motion which
carried.
APPROVE CLAIMS
Mr. Kevin Horton, City Controller, submitted to the Board a list
containing claims totalling $1,027,812.06 and recommended
approval. Therefore, Mr. Caldwell made a motion that the claims
be approved as recommended. Mrs. Mueller seconded the motion
which carried.
y :'
REGULAR MEETING
NOVEMBER 16, 1992
ADJOURNMENT
There being no further business to come before the Board, upon a
motion made by Mr. Leszczynski, seconded by Mrs. Mueller and
carried, the meeting adjourned at 9:50 a.m.
ames R. Ga.ldwell
ATTEST:
I'�•�in #A 0
Sandra M. Parmerlee, Clerk
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