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HomeMy WebLinkAbout11/09/92 Board of Public Works MinutesREGULAR MEETING NOVEMBER 9, 1992 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, November 9, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on November 2, 1992, were approved. OPENING OF BIDS - DEMOLITION - SOUT (STUDEBAKER CORRIDOR REDEVELOPMENT This was the date set for receiving for the above referred to project. publication of Notice in the South Tri-County News which were found to bids were opened and publicly read: BORDEN and opening of sealed bids The Clerk tendered proofs of Bend Tribune and the be sufficient. The following RIGGS DEMOLITION COMPANY 901 Dumesnil Street Louisville, KY 40203-3125 Bid was signed by Mr. Thomas R. Riggs, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $10,000.00 was submitted. BID: $167,000.00 BRADBERRY BROTHERS, INC. 20061 Dice Street South Bend, IN 46614 Bid was signed by Mr. W. J. Bradberry, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $165,000.00 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, IN 46619 Bid was signed by Mr. Carmelo Ritschard, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $142,336.00 LA FREE EXCAVATING, INC. 1251 West Third Street Osceola, IN 46561 Bid was signed by Mr. Greg LaFree, Assistant Vice -President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $126,784.00 WARNER AND SONS. INC. P.O. Box 87 Elkhart, IN 46515 Bid was signed by Mr. Jack Collusion Affidavit was in Warner, President, Non - order, Non -Discrimination REGULAR MEETING NOVEMBER 9, 1992 Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $136,195.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Engineering Department for review and recommendation. OPENING OF BIDS - ROOF REPAIR - CENTURY CENTER Mr. Leszczynski advised that this was the date set for the Board to open bids for Century Center for the above referred to project. Mr. Leszczynski advised that the Board is in receipt of a sealed bid from Slatile Roofing & Sheet Metal Co., Inc., 1703 South Ironwood Drive, South Bend, Indiana. The bid contains an Official Check in the amount of $3,035.40 as bid security but no bid amount is indicated on any documents submitted. Mr. Leszczynski noted that only one (1) page of the State Board of Accounts Form 96 was submitted. The page indicating the amount bid for the project was not submitted with the bid. The following bid was read: MIDLAND ENGINEERING COMPANY, INC. 52369 U.S. 33 North South Bend, IN 46637 Bid was submitted by Mr. Charles W. Frazier, President. BID: $83,270.00 Alternate R-1 - Deduct: $2,000.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bid was referred to Century Center for review and award. DECLARATION OF EMERGENCY AND AWARD OF QUOTATION - SAMPLE STREET SEWER REPLACEMENT Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that he has solicited Quotations for the emergency replacement of sewer in Sample Street from Lafayette Boulevard westward toward the Municipal Services Facility. Ken Herceg and Associates completed plans for the project and they were made available to nine (9) invited companies on October 30, 1992. Seven (7) responses were received seven (7) days later, on November 6, 1992 as follows: WOODRUFF & SONS, INC. $297,185.55 2125 East U.S. Highway 12 P.O. Box 450 Michigan City, IN 46360 DYE PLUMBING & HEATING, INC. $363,000.00 3535 Monroe Street LaPorte, IN 46350 SMALL, INC. $340,899.98 25190 State Road 4 North Liberty, IN 46554 RIETH-RILEY CONSTRUCTION CO., INC. $276,882.93 P.O. Box 1775 South Bend, IN 46634 REGULAR MEETING NOVEMBER 9, 1992 HRP CONSTRUCTION, INC. 5777 Cleveland Road P.O. Box 266 South Bend, IN 46624-0266 WARNER AND SONS, INC. 29099 U.S. 33 West Elkhart, IN 46516 SELGE CONSTRUCTION COMPANY, INC. 1117 Oakdale Avenue Niles, MI 49120-4248 $255,885.82 $301,302.48 $322,763.37 Mr. Littrell therefore recommended that the Board declare that an emergency exists and award the low Quotation submitted by HRP Construction, Inc. in the amount of $255,885.82. Additionally, Mr. Littrell asked that the Board approve and execute the appropriate Construction Contract for this project. Therefore, Mr. Leszczynski made a motion that the Board invoke its emergency powers and determine and declare that an emergency exists, that the low Quotation of HRP Construction, Inc. in the amount of $255,885.82 be awarded and that the Construction Contract for this project be approved and executed. Mrs. Mueller seconded the motion which carried. OPENING OF QUOTATIONS AND AWARD OF QUOTATION - CURB AND SIDEWALK IMPROVEMENTS - WASTEWATER TREATMENT PLANT Mr. Leszczynski stated that this was the date set for the receiving and opening of Quotations for the above referred to project which consists of constructing new curbs along various existing driveways and parking areas at the Wastewater Treatment Plant and constructing a new sidewalk from the Chlorination Building east to the headwall of the plant outfall. The following Quotations were opened and read: KASER-SPRAKER_ CONSTRUCTION, INC. 25487 West State Road 2 South Bend, IN 46619 Quotation was signed by Mr. Gary L. Spraker, President. QUOTATION: $14,725.70 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 Quotation was signed by Mr. Douglas V. Kesler, General Manager. QUOTATION: $12,554.00 Mr. Leszczynski made a motion that the above Quotations be referred to the Division of Environmental Services and the Engineering Department for immediate review and recommendation. Mr. Caldwell seconded the motion which carried. Following that review, Mr. Carl P. Littrell, Director, Division of Engineering and Mr. Bob Toppel, Division of Environmental Services, recommended that the Board award the low Quotation submitted by Walsh & Kelly, Inc., in the amount of $12,554.00. Mr. Leszczynski made a motion that the recommendation be accepted and the Quotation be awarded. Mrs. Mueller seconded the motion which carried. OPENING OF QUOTATIONS - CONSTRUCTION OF POLE BUILDING - DIVISION OF EQUIPMENT SERVICES Mr. Leszczynski indicated that the Board has been advised that In REGULAR MEETING NOVEMBER 9, 1992 this was the date set for the receiving and opening of sealed Quotations for the above referred to project which entails the construction and materials for a 361x121x12' painted steel post building. The following Quotations were opened and read: BURNS CONSTRUCTION, INC. P.O. Box 127 Macy, Indiana 46951 Quotation was signed by Mr. Jim Early. QUOTATION: $17,829.00 BROTHERS CONSTRUCTION 1433 Monroe Street Rochester, Indiana 46975 Quotation was signed by Mr. Bill Vance, Owner. QUOTATION: $19,200.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above Quotations were referred to the Division of Equipment Services for review and recommendation. OPENING AND AWARD OF QUOTATION - ASBESTOS ABATEMENT - 1304 S. Mr. Leszczynski stated that this was the date set for the receipt of Quotations for the removal of asbestos from the above referred to vacant structures located in the Studebaker Corridor. The following Quotation was opened and read: SPECIALTY SYSTEMS OF SOUTH BEND, INC. 1408 Elwood Avenue, Suite 306 South Bend, Indiana 46628 Quotation was signed by Mr. James E. King, Vice -President. QUOTATION: $785.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above Quotation was awarded. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE 1ST NIS ALLEY W. OF S. MAGNOLIA Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Thomas and Diana Lykowski, 1515 South Magnolia Street, to vacate the following alley: The first north/south alley west of S. Magnolia from the south right-of-way line of an alley running along the Penn Central Railroad and between S. Magnolia Street and S. Nash Street, and the north right-of-way line of the first east/west alley south of the Penn Central Railroad for a distance of approximately 379.85 feet and a width of approximately 16 feet. Part situated in Oliver's Second Addition in the City of South Bend, Indiana. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Police Department, Department of Sanitation and the Department of Public Works. The Area Plan Commission, Fire Department and the Department of Economic Development also submitted favorable recommendations but all mentioned concerns about access to a garage that is located on the alley to be vacated. REGULAR MEETING NOVEMBER 9, 1992 35 1 1 Based on the recommendations received, Mr. Caldwell made a motion th at the Board send to the Common Council a favorable recommendation concerning this alley vacation. Mrs. Mueller seconded the motion which carried. APPROVE CONSENTS TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE: - LOT #7, DIXIE-BY-HOMES ADDITION - SPRINGWOOD ESTATES - SECTION I Mr. Leszczynski noted that the Engineering Department has submitted a Consent to Annexation and Waiver of Right to Remonstrate as signed by Ms. Maureen C. Virgil, 125 East Pendle Street, (Lot #7, Dixie -By -Homes Addition - Key #03-1135-0368), South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City to provide sanitary sewer service to this property, Ms. Virgil waives and releases any and all right to remonstrate against future annexation of the property by the City. The Board is also in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Mr. David A. Eckrich, President and Ms. Betty J. Babcock, Secretary, Adams Road Development Corporation, in regards to Springwood Estates, Section I. Additionally, the Engineering Department has submitted a Consent as executed by Iris Weiss Sessions, President and Harlan H. Sessions, Secretary/Treasurer, Weiss Homes, Inc., 828 East Jefferson Boulevard, South Bend, Indiana, in regards to Farmington Meadows, Phase II. Therefore, Mrs. Mueller made a motion that the Consents be accepted and approved. Mr. Caldwell seconded the motion which carried. APPROVE RELEASE OF EASEMENT - KENSINGTON FARMS Board Attorney and Member Mary H. Mueller advised that this Release of Easement concerns an Easement for a storm sewer in the Kensington Farms Subdivision. She noted that this sewer is not yet laid but this subdivision is being replatted and the sewer easement being conveyed to the City is being moved as part of the replat. Therefore this Easement needs to be released. Mrs. Mueller made a motion that the Release be approved and executed. Mr. Leszczynski seconded the motion which carried. ArrRUVE AGREEMENT - NORTHERN INDIANA COMMUTER TRANSPORTATION DISTRICT - (SOUTH SHORE) Board Attorney and Member Mary H. Mueller advised that Mr. Carl P. Littrell, Director, Division of Engineering, has submitted to the Board an Agreement between the City and the Northern Indiana Commuter Transportation District regarding the South Shore. This Agreement involves various matters relating to the South Shore relocation to the airport having to do with South Shore crossings at Bendix and Lincolnway and provides for such items as signalization and drainage as well as reimbursing the City $6,000.00 to pay for the City's expenses in this regard. Mrs. Mueller noted that the Engineering Department has recommended approval of this Agreement. It is noted that the Agreement indicates that at the intersection of the District's right-of-way with Bendix Drive north of Lincolnway, the District will install inlet/catch basins at the southeast and northeast corners of the crossing. The City will provide reclaimed castings appropriate for use with the District's materials at this location. Additionally, with regard to Hartzer Street crossing, the parties agree that the District may temporarily barricade the Hartzer Street crossing MEETING NOVEMBER 9, 1992 from vehicular traffic over its.right-of-way, that the City will obtain land as and where needed from the landowners on either the north or south sides of Hartzer Street to the extent necessary to provide sufficient space for installation of a cul-de-sac meeting minimal municipal standards of forty-two feet (421) minimum turning radius, and the District will pay for and complete the installation of the cul-de-sac when the land is secured by the City. The work will be initiated as and when weather permits and with prior consultation with the City. Also, the District, will, at the time the Agreement is executed provide the City with $6,000.00 as its share of costs with respect to purchase of land and other expenses which the City may incur with respect to this Agreement. Finally, the City will install appropriate preemption controls at Prast Street, Bonds Avenue and Ardmore Trail. Therefore, Mr. Leszczynski made a motion that this Agreement be approved. Mrs. Mueller seconded the motion which carried. In response to questions from the news media concerning the work done to relocate the South Shore to the airport, Mr. Carl P. Littrell advised that the system is functional at this time. However, work still has to be completed which include gates and curbing. It was noted that several businesses in the area, including the AAA Credit Union, lost some of their accesses to their businesses due to this project. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1512 RUSH STREET - REFERRED In a letter to the Board, Mr. Columbus Coleman, 601 East Indiana, South Bend, Indiana, advised that he is interested in purchasing the City -owned property at 1512 Rush Street. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. ST TO FOR THE RECEIPT OF l RADIOS (FIRE DEPARTMENT) In a letter to the Board, Fire Chief the Fire Department requests that the receipt of bids as follows: - PORTABLE Luther Taylor advised that Board advertise for the 1992 Thirty-five (35) two-way portable radios with vehicular chargers Twenty (20) shoulder mikes to be listed separately as an option. 1993 Twenty-five (25) two-way portable radios with vehicular chargers. 1994 Twenty (20) two-way portable radios with vehicular chargers. Chief Taylor noted that the method of payment for the 1992 purchase will be from the Fire Department's 1992 budget. The following years will be determined at a later date. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the request was approved. 1 F_� REGULAR MEETING NOVEMBER 9, 1992 APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1) 1500 GPM TRIPLE COMBINATION MOTORIZED PUMPING APPARATUS (FIRE DEPARTMENT) Fire Chief Luther Taylor requested that the Board advertise for the receipt of bids for immediate delivery one (1) 1500 GPM triple combination motorized pumping apparatus for the Fire Department. Chief Taylor noted that this vehicle will replace a 1985 Midi Pumper which will become available for sale. Lease purchase agreements, funded by the Emergency Medical Services Capital Improvement Fund, will be the method used for payment. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the request was approved. AWARD BID - THREE (3) USED FOUR DOOR SEDANS (FIRE DEPARTMENT) Fire Chief Luther Taylor informed members of the Board that he has reviewed the one (1) bid received on November 2, 1992, for three (3) used four door sedans for the Fire Department. Chief Taylor recommends that the Board award the bid of Gates Chevrolet Corporation, 401 South Lafayette Boulevard, South Bend, Indiana as follows: Three (3) used 1992 Chevrolet Corsica four (4) door sedans as per specifications Net Price Each: $ 8,675.00 Total Award: $26,025.00 Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. REQUESTS APPROVED: OF SUNBEAM PRODUCTIONS TO OCCUPY THE PUBLIC RIGHT-OF- WAY IN CONJUNCTION WITH THE FILMING OF THE MOVIE "RUDY" - NOVEMRRR 9_ 17 AWn ?n 1QQ7 - OF SOUTH EAST COMMUNITY TO CONDUCT MARCH - NOVEMBER 10 1992 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests, which were submitted to the Board on November 2, 1992, and approval is recommended. Therefore, Mr. Leszczynski made a motion that the request of Sunbeam Productions be approved. Mrs. Mueller seconded the motion which carried. Additionally, Mr. Leszczynski made a motion that the request of the South East Community to conduct a March on November 10, 1992 be approved. Mrs. Mueller seconded the motion which carried. REQUEST OF SOUTH BEND REGIONAL MUSEUM OF ART TO PLACE SIGNS IN THE PUBLIC RIGHT-OF-WAY - DENIED It is noted that on August 31, 1992, the Board received a request from Ms. Leslie Gitlin, Publicist, South Bend Regional Museum of Art, requesting that the City's Bureau of Traffic and Lighting install forty-seven (47) 3611x30" vertical directional signs to the Museum on poles that currently house the directional signs to the Century Center. It is further noted that this request has been reviewed by the various City departments and bureaus and at this time is recommended for denial. Board Attorney and Member Mary H. Mueller stated that she recommends that this request be denied as the public right-of-way can only be used for public information signs which include signs containing emergency or legal notices and regulatory information. Therefore, Mrs. Mueller made a motion that the request be denied. Mr. Leszczynski seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and REGULAR MEETING NOVEMBER 9, 1992 carried, the following eight (8) traffic control devices were approved: 1. NEW INSTALLATION: HANDICAP PARKING SPACE LOCATION: 1006 East Wayne Street REMARKS: Pursuant to request submitted to the Board on October 26, 1992. Ms. Joni Aldridge has met all requirements. 2. NEW INSTALLATION: HANDICAP PARKING SPACE LOCATION: 2638 West Washington REMARKS: Pursuant to request submitted to the Board on November 2, 1992. Mrs. Josephine Hoskins has met all,requirements. 3. NEW INSTALLATION: HANDICAP PARKING SPACE LOCATION: 901 Donmoyer REMARKS: Ms. Harriet Call has met all requirements. 4. NEW INSTALLATION: NO PARKING LOCATION: 2000 block of Ironwood Circle REMARKS: Relieve traffic flow problems 5. REMOVAL OF: HANDICAP PARKING SPACE LOCATION: 1131 Oak Park Court REMARKS: Resident, Mr. Salvator Crimaldi is moving and space is no longer required. 6. LOCATION: CLOSE OLD CLEVELAND ROAD FROM MAYFLOWER TO U.S. 31 BYPASS REMARKS: Airport 2010 Project 7. NEW INSTALLATION: SPEED LIMIT - 35 MPH LOCATION: Open Nimtz Parkway from Mayflower to U.S. 31 Bypass REMARKS: Airport 2010 Project 8. NEW INSTALLATION: SPEED LIMIT - 25 MPH LOCATION: Mayflower Road from Old Cleveland to Nimtz Parkway REMARKS: Airport 2010 Project APPROVE TITLE SHEETS - SPRINGWOOD ESTATES - WATER - FARMINGTON MEADOWS - PHASE II (SEWER/WATER) Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above referred to title sheets were approved and signed. APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATION Mr. Leszczynski advised that the Board is in receipt of a license application for Rubbish and Garbage Removal Service as submitted by Mr. Willie J. Alsander, Sr., 3719 W. Jefferson, South Bend, Indiana. It is noted that this license application has been reviewed by the Department of Code Enforcement and is recommended for approval. Additionally, the Bureau of Solid Waste has inspected and approved the vehicle to be utilized in this operation. Therefore, Mr. Leszczynski made a motion that the 1 I1 L l M REGULAR MEETING NOVEMBER 9, 1992 license application be approved. Mrs. Mueller seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing fifty-six (56) miscellaneous and City -owned properties which were cleaned by the Department during the period October 26, 1992 to October 30, 1992. Mr. Leszczynski made a motion that the lists as submitted be accepted and filed. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, a Certificate of Insurance, for the following was accepted and filed: 1. O.J. Shoemaker, Inc. P.O. Box 418 South Bend, Indiana 46624 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted to the Board a list indicating claims in the amount of $737,255.42 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, Inc., submitted a list containing one hundred fifty-four (154) claims in the amount of $56,490.96 and recommended approval. Therefore, Mr. Leszczynski made a motion that the claims be approved as submitted. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:55 a.m. Mary H. ue ler ATT T: `Sandra M. Parmerlee, Clerk