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HomeMy WebLinkAbout11/02/92 Board of Public Works Minutes,'975 REGULAR MEETING NOVEMBER 2, 1992 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, November 2, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. AGENDA ITEMS ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following items were added to the agenda: 1. Request to advertise for the receipt of bids for Pump No. 3 Drive Replacement Project 2. Request to conduct March - November 10, 1992 APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on October 26, 1992, were approved. OPENING OF BID --THREE (3) MORE OR LESS USED FOUR (4) DOOR SEDAN AUTOMOBILES This was the date set for receiving and opening of sealed bids for the above referred to vehicles. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Charles J. Lindzy, Fleet Manager, Non - Collusion Affidavit was in order and a ten per cent (10%) Bid Bond was submitted. BID: Three (3) or more or less, used 1992 Chevrolet Cavalier four (4) door sedans as per specifications Net Price Each: $8,699.00 Alternate Bid: Three (3) or more or less, used 1992 Chevrolet Corsica four (4) door sedans as per specifications Net Price Each: $8,675.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bid was referred to the Fire Department for review and recommendation. ADOPT RESOLUTION NO. 43-1992 - DISPOSAL OF SERVICE REVOLVER Police Chief Ronald G. Marciniak informed members of the Board that Corporal Hiram Bonds has retired in good standing, from the South Bend Police Department, effective October 21, 1992, after twenty-five (25) years of service. Chief Marciniak stated that in keeping with Section 2-124 of the Municipal Code of the City, it is requested that the Board of Public Works declare Corporal Bonds' service revolver as surplus property and no longer useful to the City. This declaration will authorize the presentation of the firearm to Corporal Bonds as a tribute for his service to the City. Therefore, Mrs. Mueller made a motion that the appropriate Resolution which has been prepared be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 43-1992 was adopted: REGULAR MEETING NOVEMBER 2, 1992 RESOLUTION NO. 43-1992 - WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL HIRAM BONDS has retired from the South Bend Police Department after twenty-five (25) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 248K422 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 2nd day of November , 1992. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/James R. Caldwell s/Mary H. Mueller ATTEST• s/Sandra M. Parmerlee, Clerk APPROVE WITHDRAWAL OF LOW BID AND AWARD NEXT LOWEST BID - ASBESTOS ABATEMENT - SOUTHERN HOTEL & BORDEN BUILDING (STUDEBAKER CORRIDOR REDEVELOPMENT AREA) In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on October 26, 1992, the Board received nine (9) bids and rejected a tenth for lack of a proper Bid Bond, for the above referred to project. Mr. Littrell noted that he has reviewed the bids and recommends that Select Environment East, Inc., 3300 East 83rd Place, Merrillville, Indiana, either be allowed to withdraw their bid or that the Board interpret the intent of the bidder to offer a $1,000.00 deduction for being awarded both contracts, bringing the total bid to $164,967.000. Mr. Littrell stated that he believes it is very obvious that this was an error on the bidders part and that it would not be to the City's advantage to take action to require the bidder to perform the work for $1,000.00 as the bid would read if interpreted literally. Ignoring the deduct, this bidder would not be the lowest bidder on either building. Therefore, Mr. Littrell recommended that the Board award the next lowest bid of Clean Air Systems, Inc., 23349 State Road 23 West, REGULAR MEETING NOVEMBER 2, 1992 South Bend, Indiana, in the amount of $70,000.00. Clean Air Systems was the lowest bidder on each building taken individually as well as together with the deduction offered. Board Attorney and Member Mary H. Mueller advised that the Board is in receipt of a letter from Mr. Thomas E. Szymczak, Project Manager/Estimator, Select Environmental East, 3300 East 83rd Place, Merrillville, Indiana, requesting that,they be allowed to withdraw their bid as it was computed in error. Mrs. Mueller noted that they listed a deduct for the award of both buildings in an amount almost equal to their entire bid amount. Therefore, Mrs. Mueller made a motion that the request of Select Environmental East that their bid be withdrawn be approved. Mr. Caldwell seconded the motion which carried. Additionally, Mr. Leszczynski made a motion that the bid of Clean Air Systems, Inc., in the amount of $70,000.00 for the above referred to project, be awarded. Mrs. Mueller seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - ASBESTOS ABATEMENT - SOUTHERN HOTEL & BORDEN BUILDING (STUDEBAKER CORRIDOR REDEVELOPMENT AREA) Mr. Leszczynski advised that in accordance with the bid awarded today to Clean Air Systems, Inc., 23349 State Road 23 West, South Bend, Indiana, in the amount of $70,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the Contract was approved subject to the filing of the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond. APPROVE PAYMENT REOUISITIONS AND CERTIFICATES FOR PAYMENT Mr. Leszczynski stated that the Department of Economic Development has submitted to the Board a South Bend Redevelopment Authority Airport Economic Development Area Public Improvement project Construction Fund (Tax -Exempt Improvements) Payment Requisition and Certificate for Payment of the Board of Public Works as follows: CLAIM NO.: PROJECT: PAYEE: AMOUNT REQUISITIONED: 60 Mayflower Road Rieth-Riley Construction 25200 State Road 23 South Bend, Indiana $47,458.39 Additionally, the Department submitted a South Bend Redevelopment Authority Airport Blackthorn Golf Course Project Construction Fund Payment Requisition and Certificate for Payment of the Board of Public Works as follows: CLAIM NO.: 13 PROJECT: Blackthorn Golf Course PAYEE: Salyers Golf Construction P.O. Box 1065 Sunbury, Ohio 43074 AMOUNT REQUISITIONED: $79,515.00 Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the above Certificates for Payment were approved and executed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - PUMP NO. 3 DRIVE REPLACEMENT PROJECT - WASTEWATER TREATMENT PLANT In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on behalf of the Wastewater Treatment Plant, he asks that the Board advertise for the receipt of bids for the above referred to project. Mr. Littrell noted V9 REGULAR MEETING NOVEMBER 2, 1992 that Cole Associates has prepared Therefore, Mr. Leszczynski made a approved. Mr. Caldwell seconded specifictions for the work. motion that the request be the motion which carried. REQUEST TO CONDUCT MARCH - NOVEMBER 10, 1992 - REFERRED Mr. Leszczynski advised that the Board is in receipt of a letter from Mr. Greg Mitchem, on behalf of the South East Community, to March from the Broadway Church to Michigan Street and Broadway as well as to the County -City Building beginning at 3:00 p.m. on November 10, 1992. Mr. Mitchem noted that the group will march down Michigan Street to Jefferson and Lafayette Boulevard. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE STANDARD FORM OF AGREEMENT BETWEEN OWNER AND ARCHITECT - COLLEGE FOOTBALL HALL OF FAME - THE TROYER GROUP, INC. Mr. Leszczynski informed members of the Board that submitted for approval was the Standard Form of Agreement Between Owner and Architect between the Board of Public Works, as Owner, and The Troyer Group, Inc., 415 Lincolnway East, Mishawaka, Indiana, as the Architect, for the College Football Hall of Fame. The Agreement indicates that the National Collegiate Football Hall of Fame, is to be located on Washington Street between St. Joseph and Michigan Streets in downtown South Bend. The project is to include 50,000 gross square feet of building with plaza and site design. Also included is the connecting tunnel between the Hall of Fame and Century Center. Board Attorney and Member Mary H. Mueller stated that for the record she would recommend approval of this Agreement subject to the sale of bonds by the South Bend Redevelopment Commission sufficient to pay the consultants fees for the Hall of Fame. Mr. Leszczynski seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE 1ST E/W ALLEY S. OF WEST OAK AND THE 1ST N/S ALLEY E. OF N. CUSHING Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as completed by Solon and Ruth Orfanos, 308 North Cushing Street, South Bend, Indiana, to vacate the following alleys: The first East/West alley South of W. Oak Street - from the East right-of-way line of N. Cushing Street to the Northwesterly right-of-way line of North Chapin Street; and the first North/South alley East of North Cushing Street from the South right-of-way line of West Oak Street to the South right-of-way line of the first East/West alley South of West Oak Street for a distance of approximately 193.25 feet and a width of approximately 20.06 feet. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Area Plan Commission, Police Department, Fire Department, Sanitation, Department of Economic Development and the Department of Public Works. Therefore, Mr. Leszczynski made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Caldwell seconded the motion which carried. APPROVE SUPPLEMENT TO MASTER LEASE - NORWEST INVESTMENT Board Attorney and Member Mary H. Mueller informed members of the Board that Norwest Investment Services, Inc., Sixth and fl -7- REGULAR MEETING NOVEMBER 2, 1992 Marquette, Minneapolis, MN, has submitted Supplement No. 6 to the Master Lease. This Supplement involves one (1) Case 821 Wheel Loader. The amount to be financed is $81,450.00 at 5.5500 over five (5) years. Mrs. Mueller made a motion that the Supplement be approved and executed. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: - FOR DESIGNATED HANDICAPPED PARKING SPACE AT 2638 W. WASHINGTON In a letter to the Board, Ms. Josephine Haskins, 2638 West Washington Street, South Bend, Indiana, on behalf of her daughter Tonya Brown,,requested that the parking space in front of her residence be desingated as a handicapped parking space. Mrs. Haskins noted that her daughter suffered a stroke and is paralyzed and in a wheelchair. - OF BURKHART ADVERTISING, INC., TO EXTEND LIGHT FIXTURE AND CAT WALK OVER THE PUBLIC ALLEY SOUTH OF 919 SOUTH MICHIGAN ST. Mr. David A. DeVlegher, Real Estate Manager, Burkhart Advertising, Inc., 1335 Mishawaka Avenue, P.O. Box 536, South Bend, Indiana, advised the Board that Burkhart has agreed to lease space from Mr. Jack Norris, property owner at 919 South Michigan Street, which will allow them to build an advertising structure on the side of his building. Although the sign itself will not be over the public right-of-way, the light fixture and cat walk will extend over the alley south of this building. Mr. DeVlegher submitted a drawing of this proposed billboard and encroachment and requested permission for the placement of the light fixture and cat walk over the public right-of-way. - TO PURCHASE CITY -OWNED PROPERTY AT 716 E. OHIO STREET Mr. James L. Cronk, 702 East LaSalle Avenue, South Bend, Indiana, advised the Board that he is interested in purchasing the City -owned lot at 716 East Ohio Street. APPROVE REQUEST OF SUNBEAM PRODUCTIONS TO OCCUPY THE PUBLIC RIGHT-OF-WAY NOVEMBER 2-3 1992 FOR FILMING OF MOVIE "RUDY" AND REQUEST TO OCCUPY RIGHT-OF-WAY ON NOVEMBER 9, 17 AND 20, 1992 - REFERRED Mr. Leszczynski advised that Ms. Mikki Dobski, Project Manager, submitted to the Board a tentative schedule for the filming of the movie "Rudy" relative to street closings and parking restrictions. Ms. Dobski noted that the schedule is subject to change due to the weather and that both the Police and Traffic Departments are familiar with this project. Ms. Dobski submitted with the request a Certificate of Insurance from Sunbeam Productions, Inc., Holy Cross Annex, Notre Dame, Indiana, naming the City of South Bend as an additional insured in this regard. Mr. Leszczynski made a motion that the request to occupy the public right-of-way at Niles and LaSalle on November 2-3, 1992 be approved and that the request to occupy the right-of-way at Interstate 90 on November 9, 1992, 1308 Dunham Street and 404 Walnut at Western on November 17, 1992 and Arnold at Dunham on November 20, 1992, be referred to the appropriate City departments and bureaus for review and recommendation. Mr. Caldwell seconded the motion which carried. REGULAR MEETING NOVEMBER 2, 1992 APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following traffic control device was approved: 1. NEW INSTALLATION: ONE-WAY LOCATION: - Blaine, LaPorte to Lincolnway West, one way north - Allen, Oak to Lincolnway West, one way south REMARKS: Requested by the residents of Allen Street and Blaine. Allen Street is 23' wide. Blaine Street is 24' wide. Making the streets one-way would decrease traffic congestion and improve traffic flow. APPROVE RUBBISH_ AND GARBAGE REMOVAL LICENSE APPLICATION Mr. Leszczynski advised that the Board is in receipt of a license application for Rubbish and Garbage Removal Service as submitted by Mr. Charles A. Parker, 1717 South William Street, South Bend, Indiana. It is noted that this license application has been reviewed by the Department of Code Enforcement and is recommended for approval. Additionally, the Bureau of Solid Waste has inspected and approved the vehicle to be utilized in this operation. Therefore, Mr. Leszczynski made a motion that the license application be approved. Mrs. Mueller seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing ninety-two (92) miscellaneous and City -owned properties which were cleaned by the Department during the period October 12, 1992 to October 16, 1992. Mrs. Mueller made a motion that the lists as submitted be accepted and filed. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted to the Board two (2) lists indicating claims in the amounts of $601,062.32 and $1,135,899.66 and recommended approval. Mr. Leszczynski made a motion that the recommendations be accepted and the claims be approved. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Caldwell and carried, the meeting adjourned at 9:45 a.m. r J hn E. Leszcz' ames R. Ca ell Mary H. M er AT T: Sandra M. Parmerlee, Clerk 1 1