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HomeMy WebLinkAbout10/19/92 Board of Public Works MinutesREGULAR MEETING OCTOBER 19, 1992 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, October 19, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, a Title Sheet was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on October 12, 1992, were approved. WITHDRAW LAND FOR SALE SUBJECT TO RESURVEY AND READVERTISEMENT Board Attorney and Member Mary H. Mueller advised that for the record this was the date set for the sale of a strip of vacant land on the west side of 701 West Sample Street, containing one-half (1/2) acre., more or less. However, because it has been discovered that there is a problem with the legal description used for this sale it will be necessary to resurvey, prepare a new legal description and readvertise this land for sale. Therefore, Mrs. Mueller made a motion to withdraw the land for sale subject to resurvey and readvertisement. Mr. Caldwell seconded the motion which carried. APPROVE TITLE SHEET - CROSS CREEK SECTION 5 (SEWER/WATER/STREETS) Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the Title Sheet for the above referred to project was approved and signed. APPROVE CONSTRUCTION CONTRACT - DEMOLITION - STUDEBAKER CORRIDOR RESIDENTIAL - PHASE IV Mr. Leszczynski advised that in accordance with the bid awarded on September 28, 1992, to Bradberry Brothers, Inc., 20061 Dice Street, South Bend, Indiana, in the amount of $19,634.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CONSTRUCTION CONTRACT - ASBESTOS ABATEMENT - STUDEBAKER CORRIDOR RESIDENTIAL - PHASE IV Mr. Leszczynski stated that in accordance with the bid awarded on September 28, 1992, to Specialty Systems of Illinois, South Bend Division, 1408 Elwood Avenue, South Bend, Indiana, in the amount of $15,283.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. INVOKE_ EMERGENCY POWERS OF THE BOARD AND APPROVE EMERGENCY CONSTRUCTION OF MAINTENANCE BUILDING - ELBEL GOLF COURSE Mr. Phil St. Clair, Acting Superintendent, Department of Public Parks, was present and addressed the Board. Mr. St. Clair informed members of the Board that the maintenance building at the Elbel Golf Course was condemned in the summer of 1991. As a result of that action, all the equipment has remained outside REGULAR MEETING OCTOBER 19, 1992 since that time. The equipment has aged, has had substantial down time with water in the fuel systems and is rusting. A lot of equipment is going to have to sit out again this winter unless something is done. Therefore, Mr. St. Clair suggested that the Board approve the construction of a maintenance facility consisting, at this time, of just a shell and a floor for this winter to get the equipment out of the weather. Next year the building can be expanded upon and can then be used as a maintenance facility similar to the one utilized at Erskine Golf Course. He stated that this construction is long overdue. If the City does not allow this construction at this time, all the equipment will sit out again this winter and he believes if that happens again the opening of the golf course in the Spring will be jeopardized and it will be very expensive to get the equipment back in shape. Board Attorney and Member Mary Mueller indicated to members of the Board they need to affirm that there is an emergency, acknowledge that two (2) quotes have been received and enter into the record the name and amounts of the quotes received. Mr. St. Clair stated that given the short notice he was only able to secure the following two (2) quotations: 1. Majority Builders, Inc. 62900 U.S. 31 South South Bend, Indiana 46614 QUOTATION: $42,139.00 2. McCollough Scholten Construction, Inc. 701 Collins Road, Building #4 Post Office Box 1147 Elkhart, Indiana 46515 QUOTATION: $45,019.00 Mr. St. Clair stated that Majority Builders has done work for the City before and he feels their quote is competitive. Mr. St: Clair stated that he feels confident with their price and he therefore recommends that the Board award the Quotation of Majority Builders, Inc., in order to try to get the project underway as soon as possible. Mr. St. Clair noted that even if they begin immediately, it would be early December before the building could be completed. Therefore, Mr. Caldwell made a motion that the Board find that an emergency exists, that the information regarding the Quotations received be entered into the record and that the Board award the the low Quotation of Majority Builders, Inc., in the amount of $42,139.00. Mrs. Mueller seconded the motion. Mr. Leszczynski stated that in looking over the two (2) Quotations he had some questions. He noted that the quote of Majority called for twenty-eight (28) gauge steel and the quote of McCollough called for twenty-six (26) gauge steel. Also, the quote of Majority called for two (2) inches of insulation and -the quote of McCollough calls for six (6) inches of insulation on the roof and -four (4) on the walls. Mr. St. Clair stated that he is aware that there are some differences but he is comfortable with the low Quotation of Majority Builders. He stated that when he sought these Quotations he only asked for the pricing for a building and a floor in order to keep the cost down. He noted that they can always add insulation, windows and electricity to the building next year. There being no further questions, a vote was taken and the motion carried. REGULAR MEETING OCTOBER 19, 1992 ADOPT RESOLUTION NO. 40-1992 - DISPOSAL OF OBSOLETE EQUIPMENT In a letter to the Board, Mr. John J. Di11on, Director, Division of Environmental Services, advised that the Wastewater Treatment Plant has in storage approximately nine thousand (9,000) sanitaire coarse bubble air diffusers. These were left over after their aeration system was retrofitted with fine bubble diffusers during their recent upgrade. They would like to declare nine hundred (900) of these diffusers as obsolete which will allow them to'dispose of them at market value. The total value of these nine hundred (900) diffusers is less than five thousand dollars ($5,000.00). The remaining diffusers will more than meet their future needs. Therefore, Mr. Leszczynski made a motion that the request be approved and the appropriate - Resolution which has been prepared be adopted. Mrs. Mueller seconded the motion which carried and the following Resolution No. 40-1992 was adopted: RESOLUTION NO. 40-1992 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: NINE HUNDRED (900) SANITAIRE COARSE BUBBLE AIR DIFFUSERS WASTEWATER TREATMENT PLANT) WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated total value of less than Five Thousand Dollars ($5,000.00). BE IT FURTHER RESOLVED that said property may be sold at a public or private sale without advertising. However, if the personal property is worthless, it may be demolished or junked. ADOPTED this 19th day of October, 1992. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Mary H. Mueller ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE PROPOSAL_-- MANAGEMENT DEVELOPMENT PROGRAM - WASTEWATER TREATMENT PLANT Mr. John J. Dillon, Director, Division of Environmental Services, submitted to the Board a Proposal and Contract between the City and Thomas R. Beug and Associates, 2591 North Summit Avenue, Milwaukee, Wisconsin, to provide a Management Development Program. Mr. Dillon advised that the training provided for in the Proposal will be for the managers of the Wastewater Treatment Plant. Mr. Dillon further advised that Phase I of the training REGULAR MEETING OCTOBER 19, 1992 will not exceed a cost of $14,700.00 and that additional phases will be brought before the Board in the future. Mr. Leszczynski made a motion that -this Proposal and Contract be approved. Mr. Caldwell seconded the motion which carried. AWARD BIDS - THREE (3) MORE OR LESS 3/4 TON PICK-UPS WITH FRONT MOUNTED PLOWS - ONE (1) ASPHALT PAVER WITH TRADE-IN - ONE (1) FRONT-END LOADER WITH TRADE-IN In a letter to the Board, Mr. Matthew L. Chlebowski, Interim Director, Division of Equipment Services, advised that he would recommend that the following bid awards be approved: THREE (3) MORE OR LESS 3/4 TON PICK-UPS WITH FRONT MOUNTED PLOWS Gates Chevrolet $17,228.35 each 401 South Lafayette Boulevard South Bend, Indiana 46601 ONE (1) ASPHALT PAVER WITH TRADE-IN Southeastern Equipment 3250 Coliseum Boulevard West Fort Wayne, Indiana 46808 Options: 16' Screed Auger guard kit Material Indicator Total Price: ONE (1) FRONT-END LOADER WITH TRADE-IN McDonald Machinery CASE 821 3911 Limestone Drive Fort Wayne, Indiana 46809 Less Trade: Net Price: Total: $ 51,685.05 $143,295.00 8,900.00 1,390.00 485.00 $154,070.00 $ 96,950.00 - 15,500.00 $ 81,450.00 Mr. Chelbowski-further noted that the low bid for the paver as submitted by MacAllister Machinery Company, Inc., 1515 East 30th Street, Indianapolis, Indiana, in the amount of $119,666.20, did not meet specifications. Mr. Chelbowski stated that the bid did not meet specifications in thirteen (13) areas with the main problems being tractor size, conveyor, warranty, auger system and technical training. Mr. Chelbowski stated that the basic machine provided in the bid was too small. Following is the complete list of problems with the bid: 1. Main screed extentions do not meet specifications. 2. Tractor size is for the standard 8' screed. Bigger screed would cause traction problems when paving City streets with tack on them. Also, slat conveyor system is only 12" wide restricting amount of material to rear screws. 3. Augers 14" instead of 16" as required on City specifications. 4. Paver not equipped with power auger extensions as required on City specifications. 5. Engine horse -power not to City specifications. 6. No sonar control package on AP800 Cat auger conveyor system as required on City specifications. 7. Extendible screed is wider (19.611) than called for on City specifications creating weight and traction problems. 8. No truck hitch on quote. This is approximately a $7,000.00 option, as required on City specifications. 1 1 1 REGULAR MEETING OCTOBER 19, 1992 9. No engine emergency shut down feature as required on City specifications. 10. No fuel gauge or air cleaner restriction gauge as required on City specifications 11. No mention on quote of any device to lift rear of machine or augers for loading and unloading as outlined in City specifications 12. Warranty is not as required on City specifications. 13. No mention on bid about technical training or on the job inspection by a specialist on the Sob site. Therefore, Mr. Caldwell made a motion that the above bids be awarded. Mrs. Mueller seconded the motion which carried. AWARD BID - TRUSS PAINTING - COVELESKI REGIONAL STADIUM Mr. Bob Allen, Manager, Bureau of Public Construction, advised members of the Board that he has reviewed -the three (3) bids received on October 12, 1992, for the above referred to project and recommends at this time that the Board award the low bid of Harmony Painting, 51855 Mayflower Road, South Bend, Indiana in the amount of $36,430.00. Board Attorney and Member Mary H. Mueller informed members of the Board that for the record she received a letter from the International Brotherhood of Painters and Allied Trades, advising that Harmony Painting is not a union company. She stated that for the record she would note that this award is subject to the prevailing wages which were part of the bid specifications and which Harmony Painting will have to pay. Therefore,'Mrs. Mueller made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. REQUEST TO CLOSE STREETS IN CONJUNCTION WITH 1992 CITY OLYMPICS - OCTOBER 23, 1992 Ms. Kathleen J. Dempsey, Director, Department of Code Enforcement, informed members of the Board that the City is planning an event at Coveleski Stadium as a finale to the 1992 City Olympics in support of the United Way Campaign. As co-chair for the campaign, she requests permission to block otf the following streets on Friday evening, October 23,- 1992, from 5:30 p.m. to 8:30 p.m. in order to accomplish a bicycle and running event: Lafayette south of Monroe Lafayette south of South Street South Street at Taylor and Taylor Street at Monroe Circle It is noted that the Bureau of Traffic and Lighting, City Attorney's office and the Police Department have reviewed this request and recommend approval. Therefore, Mrs. Mueller made a motion that the request be approved. Mr. Caldwell seconded the motion which carried. PETITION FOR ESTABLISHMENT OF A RESTRICTED RESIDENTIAL PARKING ZONE - 802 NORTH BROOKFIELD TO THE CORNER OF BROOKFIELD & L.W.W. (EAST SIDE ONLY) - REFERRED Mr. John A. Bowlds, 1818 Lincolnway West, South Bend, Indiana, submitted to the Board a Petition for the Establishment of a Residential Parking Zone from 802 North Brookfield to the corner of Brookfield at Lincolnway West on the east side only. Mr. Leszczynski made a motion that this Petition be referred to the Bureau of Traffic and Lighting in order that a traffic study can be conducted. Mrs. Mueller seconded the motion which carried. 62 REGULAR MEETING OCTOBER 19, 1992 REQUEST OF VALLEY ENGINEERING CONSULTANTS TO CHANGE STREET NAME FROM PEBBLE CREEK DRIVE TO PEBBLE CREEK COURT - REFERRED In a letter to the Board, Mr. Grama K. Bhagavan, President, Valley Engineering Consultants, Inc., 14887 State Road 23, Granger, Indiana, requested that the City change the street name Pebble Creek Drive to Pebble Creek Court. It is noted that this street is located in Cross Creek - Section Five - German Township. Mr. Bhagavan stated that the Subdivision Final Plat was recorded with the name Pebble Creek Drive and after the Subdivision was recorded, the scrivener error,/where the street name was inadvertently drafted as Drive instead of Court, was discovered on the Plat. Therefore, Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. Mueller seconded the motion which carried. APPROVE REQUEST OF PARK AVENUE NEIGHBORHOOD ASSOCIATION TO CLOSE MANITOU PLACE, FROM PARK TO FOREST, FOR ANNUAL HALLOWEEN PARTY - OCTOBER 25, 1992 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed this request and recommend approval. It is noted that this request was submitted to the Board on October 12, 1992. Therefore, Mr. Caldwell made a motion that the request be approved. Mrs. Meuller seconded the motion which carried. CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY FOR THE OPERATION OF TAXICABS - SUNSHINE CAB COMPANY Board Attorney and Member Mary H. Mueller informed members of the Board that submitted to the Board today is an Application for Certificate of Public Convenience and Necessity for the Operation of Taxicabs as submitted by Mr. Michael E. Alford of the Sunshine Cab Company. Mrs. Mueller stated that Mr. Michael Alford has submitted this application to note there is a change of name. She reminded members of the Board that they will recall that the Certificate of Public Convenience for the Sunshine Cab Company was in the name of Kathy Alford as owner but was operated by she and her husband. Mrs. Kathy Alford is now deceased. However, before her death, the Alford's did incorporate their business but did not get around to advising the City of this change to Sunshine Transport. It is noted that this is the same operation with a different name. Therefore, Mrs. Mueller made a motion that the Certificate be changed from Mrs. Kathy Alford, Sunshine Cab Company, to Sunshine Transport. Mr. Caldwell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following four (4) traffic control devices were - approved: 1. NEW INSTALLATION: LOCATION: REMARKS: 2. NEW INSTALLATION: LOCATION: REMARKS: 3. NEW INSTALLATION: LOCATION: REMARKS: Handicap 400 Block Monroe Circle Housing Authority Stop Sign Crescent and St. Louis "T" Intersection Handicap 730 North St. Louis Mr. Edward Mahone has met all requirements. F 1 I REGULAR MEETING OCTOBER 19, 1992 4. NEW INSTALLATION: LOCATION: REMARKS: No Parking Miner Street - St. Peter to Notre Dame - south side Miner Street'is 22' wide - need to take parking off south side for safety and traffic flow. APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATION Mr. Leszczynski advised that the Board is in receipt of a Rubbish and Garbage Removal Service license application as follows: 1. Grayson R. Warren, Jr. 220 Seebirt Place South Bend, Indiana Mr. Leszczynski further noted that the Department of Code Enforcement has reviewed this license application and recommends approval. Additionally, the truck to be utilized by Mr. Warren has been inspected and approved by the Bureau of Solid Waste and the required inspection report was attached to the application. Therefore, Mrs. Mueller made a motion that the license application be approved. Mr. Caldwell seconded the motion which carried. FILING OF ENVIRONMENTAL'CLEAN-UP OF LOTS REPORTS It is noted that the Department of Code Enforcement has submitted to the Board two (2) lists indicating that thirty-one (31) City owned and miscellaneous lots have been cleaned during the period October 5, 1992 to October 10, 1992. Mrs. Mueller made a motion that the lists be filed. Mr. Caldwell seconded the motion which carried. APPROVE EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Bond for Excavation in the Streets for EIS Environmental Engineers, be approved effective October 19, 1992. Mr. Leszczynski made a motion that the bond be approved. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, a Certificate of Insurance received for the following was accepted and filed: 1. Majority Builders, Inc. 62900 U.S. 31 South South -Bend, Indiana 46615 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted to the Board a list indicating claims in the amount of $966,280.28 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amounts of $239,073.70 and $65,293.41 and recommended approval. Therefore, Mr. Caldwell made a motion that the recommendations be accepted and the claims be approved. Mrs. Mueller seconded the motion which carried. REGULAR MEETING OCTOBER 19, 1992 PRIVILEGE OF THE FLOOR INQUIRY ABOUT MALE STRIPPERS IN SOUTH BEND Mr. Tom Howell, U93 Radio, told members of the Board that the radio station was advised that last week male strippers performed in Roseland but have been shut out of the City of South Bend. Board Attorney and Member Mary H. Mueller advised that that is not true and that she did in fact have a conversation with the West Coast Chippendales who wanted to perform at Basix in South Bend which is licensed as a Class A Cabaret not an adult business. Mrs. Mueller advised Mr. Howell that there are only a certain number of establishments in South Bend that can iegally have the male strippers perform. Mrs. Mueller explained the types of licenses offered by the City as well as their zoning restrictions. QUESTIONS REGARDING CITY'S ANNEXATION PLAN Mr. Tom Howell, U93 Radio, advised members of the Board that he was just present at a press conference by Ms. Rose Gordon in which she stated that the City's annexation report is complete but is not being made available. Mr. Howell inquired if the report was complete. Members of the Board informed Mr. Howell that to their knowledge the report is not completed and they have not seen a final draft. Mr. Leszczynski did indicate that the Board did sign a contract for this annexation study with Cole Associates. However, Mr. Leszczynski recommended that Mr. Howell contact Mr. Jon Hunt of the Department of Economic Development for which the Board signed the contact. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 10:08 a.m. " ATT T: Sandra M. Parmerlee, Clerk E 1 1