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HomeMy WebLinkAbout10/12/92 Board of Public Works MinutesREGULAR MEETING OCTOBER 12, 1992 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, October 12, 1992, by Board President John E. Leszczynski; with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. AGENDA ITEM DELETED There being no objections by members of the Board, a traffic control device was deleted from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on October 5, 1992, were approved. OPENING BIDS - TRUSS PAINTING - COVELESKI REGIONAL STADIUM This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly'read: BOWEN'S DECORATING SERVICE, INC. P.O. Box 274 New Buffalo, Michigan 49117 Bid was signed by Mr. Albert Bowen, Treasurer, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $55,202.00 HARMONY PAINTING 51855 Mayflower Road South Bend, Indiana Bid was signed by Mr. Thomas E. Lano, Owner, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: $36,430.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $51,057.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS AND AWARD - REMOVAL AND INSTALLATION OF TURF - COVELESKI REGIONAL STADIUM Mr. Leszczynski advised that this was the date set for the receiving and opening of Quotations for the above referred to project. The following Quotations were opened and read: REGULAR MEETING OCTOBER 12, 1992 DAVE GUNN LANDSCAPING 54735 David Drive Elkhart, IN 46514 Quotation was submitted by Mr. David N. Gunn. QUOTATION: $21,820.00 TRU GREEN PCLC COMPANY, L.P. 3606 Gagnon South Bend, IN 46628 Quotation was submitted by Mr. Keith Krueger, General Manager. QUOTATION: $21,950.00 MERRILL LANDSCAPING & SNOW PLOWING. P.O. Box 398 Granger, Indiana 46530 Quotation was submitted by Mr. Chris Merrill, Jr. QUOTATION: $23,500.00 Mr. Caldwell made a motion that the above Quotations be referred to Mr. Phil St. Clair, Acting Superintendent, Department of Public Parks, for immediate review and recommendation in order that an award could be made today. Following that review, Mr. St. Clair recommended that the Board award the low Quotation submitted by Dave Gunn Landscaping in the amount of $21,820.00. Therefore, Mr. Caldwell made a motion that the Quotation be awarded as recommended. Mrs. Mueller seconded the motion which carried. APPROVE AGREEMENT - INDIANA MICHIGAN POWER COMPANY TRANSMISSION LINE RELOCATION Mr. Leszczynski advised that Mr. Carl P. Littrell, Director, Division of Engineering, has submitted to the Board an Agreement between the South Bend Redevelopment Authority, the City of South Bend and Indiana Michigan Power Company. Mr. Leszczynski noted that this relocation is in conjunction with the Airport 2010 Project and that funds will be provided through a grant from the state and lottery funds. Mr. Littrell informed the Board that this Agreement is for the relocation of the 138 KV transmission line within the Airport 2010 Redevelopment Area. Indiana and Michigan Power Company proposes this work to be done on a time and materials basis in accordance with Federal Energy Regulatory Commission regulations. The estimated cost of this relocation is $1,182,796.00 and funding for this work has been identified by the Redevelopment Department. The financing arrangements will be made by the South Bend Redevelopment Authority who will also execute the Agreement. Mr. Leszczynski made a motion that the Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. DENY CERTIFICATE FOR PUBLIC CONVENIENCE AND NECESSITY FOR OPERATION OF TAXICABS - CHIKA C. NWOKAH AND ESTABLISH A MORATORIUM ON FURTHER APPLICATI.ONS UNTIL ORDINANCE IS REVIEWED Board Attorney and Member Mary H. Mueller informed members of.the Board that she would like to report that the Legal Department has REGULAR MEETING OCTOBER 12, 1992 looked into the issue of whether or not this Board can legally make such determination as public convenience and necessity and it was found that the Board can -make such a determination. Mrs. Mueller noted that there are some things in the ordinance that she believes need to be looked at including such things as twenty-four (24) hour office and dispatch. Mr. Caldwell stated that he would like to take a look at the whole taxicab licensing procedure and bring together representatives from the Yellow Cab Company, the Courtesy Cab Company and two (2) representatives from the smaller cab companies, along with himself, Board Member and Attorney Mary Mueller as well as asking Common Council President Steve Luecke to appoint someone from the Common Council to review the entire taxicab ordinance. Until that time, Mr. Caldwell stated that he believes the Board should hold off on approving any additional cab companies until the ordinance has been reviewed so the Board will have a clear understanding of where the City is going with this. Therefore, Mr. Caldwell made a motion that the license application of Chika C. Nwokah be denied at this time. Mrs. Mueller seconded the motion which carried. It is noted that the Board conducted a Public Hearing on this application on September 28, 1992. APPROVE CERTIFICATE OF COMPLETION - RE: SUBLEASE OF NINE (9) PARCELS OF PROPERTY TO HOUSING DEVELOPMENT CORPORATION In a Memorandum to the Board, Ms. Jenny Pitts Manier, Chief Assistant City Attorney, advised members of the Board that on March 27, 1990, the City subleased to the Housing Development Corporation nine (9) properties in Monroe Park in order that these properties could be rehabilitated to provide decent affordable housing. Housing Development Corporation has confirmed that the rehabilitation work has been completed and pursuant to the terms of the sublease, Ms. Manier is asking that the Board execute and record a Certificate of Completion which she has prepared and submitted. Therefore, Mr. Leszczynski made a motion that the Certificate of Completion be ,approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE STAFFCONTRACT - CORPORATION FOR ENTREPRENEURIAL DEVELOPMENT Mr. Leszczynski advised that submitted to the Board was an Agreement for Staff Support between the Corporation for Entrepreneurial Development and the City, through the Board of Public Works on behalf of the Economic Development Deartment. The Agreement indicates that the City shall provide staff support to the CED and shall receive $16,400.00 for the services. It is noted that the term of this Agreement is January 1, 1992 through December 31, 1993. Mr. Caldwell made a motion that the Contract be approved. Mrs. Mueller seconded the motion which carried. AWARD BID - FUELING FACILITY - SOUTH BEND MUNICIPAL SERVICES FACILITY Mr. Carl P. Littrell, Director, Division of Engineering, advised members of the Board that on September 21, 1992, the Board received five (5) bids for installation of fuel storage and dispensing facilities at the Municipal Services Facility on West Sample Street. Mr. Littrell stated that he has reviewed the bids and recommends at this time that the Board award the bid of Petro Technology, Inc., 7900 S.R. 3 North, Muncie, Indiana, in the amount of $151,000.00. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. AWARD BID - SANITATION GARAGE EXPANSION AND RENOVATION PROJECT Mr. Jack J. Dillon, Director, Division of Environmental Services, .54 REGULAR MEETING OCTOBER 12, 1992 advised that after review of the bids for the renovation and expansion of the Department of Sanitation's garage, received and opened by the Board on August 10, 1992, he recommends that the Board award the low base bid of Gibson -Lewis, Inc., 1001 West llth Street, Mishawaka, Indiana, in the amount of $482,800.00. Mr. Dillon noted that it is anticipated that a Change Order will be submitted which will reduce the cost to approximately $455,000.00. Funding for this project will come from the balance of funds in the Department of Sanitation Depreciation Budget and an additional appropriation of less than $90,000.00 from the Sewage Works Depreciation Fund. Mrs. Mueller made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. AWARD BID - FOUR (4) 1/2 TON PICK-UP TRUCKS Mr. Matthew L. Chlebowski, Interim Director, Division of Equipment Services, recommended that the Board award the low bid of Gates Chevrolet Corporation, 401 South Lafayette Boulevard, South Bend, Indiana, for four (4) one-half (1/2) ton pick-up trucks, in the amount of $9,683.58 each for a total bid award of $38,734.32. Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - THREE (3), MORE OR LESS, USED FOUR (4) DOOR SEDAN AUTOMOBILES Fire Chief Luther Taylor has requested that the Board advertise for the receipt of bids for three (3) more or less, used four (4) door sedan automobiles. Chief Taylor advised that the method of payment for these vehicles will be from the Emergency Medical Capital Improvement Fund. Mr. Leszczynski made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. APPROVE REQUESTS: - TO CLOSE W. WASHINGTON STREET, FROM MAPLE TO WALNUT, FOR PHOTO SHOOT - OCTOBER 17, 1992 - TO CLOSE THE ALLEY BEHIND 722 IRONWOOD DRIVE, IN CONJUNCTION WITH AUCTION - OCTOBER 17, 1992 - OF SIGNCRAFTERS TO REPLACE SIGN AT 812 EAST LA SALLE In a letter to the Board, Ms. Gladys Muhammad, Community Organizer, 914 Lincolnway West, South Bend, Indiana, advised that recently I.U.S.B. hired two (2) dancers from Germany in their Fine Arts Department. These dancers are in the process of developing a -dance performance on November 14, 1992 at I.U. As a part of their promotion they would like to photograph the dancers and the cast on a street in a neighborhood setting. They would like to take the photograph on Saturday, October 17, 1992, in the 1200 block of West Washington Street and therefore would like Washington Street closed, from Maple to Walnut, on this date from 2:00 p.m. to 2:30 p.m. In case of rain the session is scheduled for Sunday, October 18, 1992. It is noted that the appropriate City departments and bureaus have reviewed this request and recommend approval. Additionally; Mr. Jerry R. Bolin, Sue's Auction Service, 68697 Kenilworth Road, Lakeville, Indiana, advised that on Saturday, October 17, 1992, or in case of rain Sunday, October 18, 1992, they will be conducting a public auction at the residence of Herbert and Virginia McIntosh at 722 Ironwood Street, which is located just North of Mishawaka Avenue. Due to the small lawn area and the large amount of items to be sold, they are requesting that a portion of the alley directly behind the residence be blocked off to help accommodate this sale. Again, 1 REGULAR MEETING OCTOBER 12, 1992 it is noted that the appropriate City departments and bureaus have reviewed this request and recommend approval. Finally, it is noted that on September 8, 1992, Signcrafters, 60858 C.R. 17, Goshen, Indiana, requested permission to install a sign that will encroach over the public right-of-way at Termiguard, 812_East LaSalle Street. The appropriate bureaus and departments have reviewed this request and recommend approval. Therefore, upon a motion made by Mr. Leszczynsk'i, seconded by Mr. Caldwell and carried, the request to close West Washington Street was approved. Additionally, upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the request to close the alley behind 722 Ironwood Drive and the request of Signcrafters to install a sign at 812 East LaSalle Avenue, were approved. REQUEST TO CLOSE MANITOU PLACE, FROM PARK AVENUE TO FOREST AVENUE, FOR'ANNUAL PARK AVENUE NEIGHBORHOOD ASSOCIATION HALLOWEEN PARTY - OCTOBER 25, 1992 - REFERRED Mr. Stan Molenda, Board Member, Park Avenue Neighborhood Association, 329 West Madison, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party or Similar Event, requesting that Manitou Place, from Park Avenue to Forest Avenue, be closed from 11:00 a.m. to 7:00 p.m. on Sunday, October 25, 1992, for the Association annual Halloween Party. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mr. Caldwell seconded the motion which carried. APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATION Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the following one (1) Rubbish and Garbage Removal Service license application was approved: 1. Leroy Gordon 218 North Sadie Street South Bend, IN FILING AND TABLING OF APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY FOR THE OPERATI-ON OF TAXICABS - JAMES A. GUY II Mr. Leszczynski advised that the Board is in receipt of an application for a Certificate of Public Convenience and Necessity for the Operation of Taxicabs as submitted by Mr. James A. Guy II, 805 North Johnson Street, South Bend, Indiana to operate the Universal Cab Company & Limo Services, Ltd. Mrs. Mueller advised that pursuant to the Board's position regarding taxicab licenses as outlined in the denial of the license application of Chika C. Nwokah earlier this meeting, she would make a motion that this license application be filed and tabled. Mr. Caldwell seconded the motion which carried. APPROVE T - rnnn'Vv'V SION - COPPERFIELD SUBDIVISION PHASE - DEER RUN AT TOPSFIELD - SECTI Upon a motion made by Mr. Caldw and carried, the above referred signed. TWO (SEWER/WATER) THREE (SEWER/WATER ON STREET) ll, seconded by Mr. Leszczynski to Title Sheets were approved and APPROVE EXCAVATION BONDS Mr. Leszczynski advised that the Engineering Department has REGULAR MEETING OCTOBER 12, 1992 recommended that the following Excavation Bonds be approved: 1. Schwietert Excavating, Inc. Effective 10-12-92 2. R & R Excavating Effective 10-8-92 Mr. Leszczynski made a motion that the recommendation be accepted and the bonds be approved. Mrs. Mueller seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, a Certificate of Insurance received for the following was accepted and filed: 1. Reinke Construction Corporation and Reibro Development Corporation P.O. Box 3095 South Bend, Indiana FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS It.is noted that the Department of Code Enforcement has submitted to the Board two (2) lists indicating that seventy (70) City owned and miscellaneous lots have been cleaned during the period September 28, 1992 to October 2, 1992. Mr. Leszczynski made a motion that the lists be filed. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted to the Board a list indicating claims in the amount of $400,321.08 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted one (1) list indicating two hundred fourteen (214) claims in the amount of $57,332.49 and recommended approval. Therefore, Mr. Caldwell made a motion that the recommendations be accepted and the claims be approved. Mrs. Mueller seconded the motion which carried. PRIVILEGE OF THE FLOOR: INQUIRY REGARDIN PRESIDENT AND OV ,EVISION BIl 'ENTLY VETOED B. Mr. Tom Howell, U93 Radio, inquired of Board Attorney and Member Mary H. Mueller if she has had an opportunity to review the new Cablevision Bill and whether it would have an impact on the local ordinance. Mrs. Mueller advised that she has not yet had the opportunity to review the new bill. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the meeting adjourned at 9:55 a.m. AT T: U San ra M. Parmerlee, Clerk Mary H. Mueller 1 fl I --