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HomeMy WebLinkAbout09/21/92 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 21, 1992 The regular meeting of the Board of Public Works was convened at 9:37 a.m. on Monday, September 21, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on September 14, 1992, were approved. OPENING OF BIDS: - THREE (3) MORE OR LESS 3/4 TON PICK-UPS - TWO (2) TANDEM AXLE TRUCKS WITH TRADE-INS - ONE (1) ASPHALT PAVER WITH TRADE-IN - ONE (1) FRONT-END LOADER WITH TRADE-IN - FOUR (4) MORE OR LESS 1/2 TON PICK-UPS (ALTERNATE - FOUR (4) MORE OR LESS 3/4 TON PICK-UPS) This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MC CORMICK MOTORS, INC. 1255 West Market Street Nappanee, Indiana McCormick Motors, Inc. submitted four (4) separate bids. Each bid was signed by Mr. Jon Hare, Agent, the Non - Collusion Affidavits were in order, Non -Discrimination Commitment forms were completed and ten per cent (10%) Bid Bonds were submitted with each bid. BIDS: 1. Four (4) Chevy C-1500 1/2 ton Pickup Each: $ 11,836.00 Total: $ 47,344.00 2. Four (4) Chevy C-2500 3/4 ton Pickup Each: $ 15,817.00 (Alternate 3/4 Ton Pickup) Total: $ 63,268.00 3. Three (3) Chevy K-2500 3/4 ton pickup with plow Each: $ 19,348.00 Total: $ 58,152.00 4. Two (2) C7H064 Chevy Kodiak Tandem Axle Truck & Bodies Each: $ 64,808.00 Total: $129,616.00 Trade -In One (1) 229 Used Truck - $ 9,500.00 Trade -In One (1) 267 Used Truck - $ 4,000.00 TRADE DIFFERENCE $116,116.00 JORDAN MOTORS, INC. 609 East Jefferson Boulevard Mishawaka, Indiana 46545 Bid was signed by Mr. Thomas Wargo, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. 1". Four (4) 1993 Ford 1/2 Ton Pickup Each: $11,238.80 Total: $44,955.20 1 1 REGULAR MEETING SEPTEMBER 21, 1992 Four (4) 1993 Ford F-250 3/4 Ton Pickup Each: $14,673.80 (Alternate) Total: $58,695.20 Three (3) 1993 Ford F-250 4X4 3/4 Ton Pickup Each: $18,475.80 Total: $55,427.40 WISE INTERNATIONAL TRUCKS, INC. 4849 West Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Scott E. McIntyre, Non Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $12,325.90 was submitted. BID: Two (2) F2554 Tandem Axle with dump body Each: $ 60,950.00 Total: $121,900.00 Four (4) trade-ins -$ 34,500.00 Total Bid Package $ 87,400.00 TOM NAQUIN CHEVROLET-NISSAN, INC. 2500 West Lexington Avenue Elkhart, Indiana 46514 Bid was signed by Mr. Steven A. Rand, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Bank Check in the amount of $18,500.00 was submitted. Four (4) 1993 Chevrolet 1/2 ton 4x2 yellow pickups Four (4) 1993 Chevrolet 3/4 ton 4x2 yellow pickups 1993 Chevrolet 3/4 ton 4x4 Omaha Orange 4 Wheel Drive Truck with front mounted plow Chassis price Equipment Price Three (3) Chassis Three (3) w/equipment One (1) Truck with installed equipment Three (3) Trucks with installed equipment Each: $ 13,309.00 Total: $ 53,236.00 Each: $ 16,269.00 Total: $ 65,076.00 $ 18,394.00 $ 1,805.00 $ 55,182.00 $ 5,414.00 $ 20,199.00 $ 60,597.00 GATES CHEVROLET CORPORATION 401 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Charles J. Lindzy, Fleet Manager, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. Three (3) 1993 Chevrolet 3/4 ton pickup Model CK20903, 4x4 Each: $ 17,228.35 Total: $ 51,685.05 o22 REGULAR MEETING SEPTEMBER 21, 1992 Four (4) 1993 Chevrolet 1/2 ton pickup Model CC10903 Each: $ 9,683.58 Total: $ 38,734.32 Alternate: Four (4) 1993 Chevrolet 3/4 ton pickup, Model CC20903 Each: $ 13,489.46 Total: $ 53,957.84 SHAMROCK FORD TRUCK SALES, INC. 4707 Western Avenue South Bend, Indiana 46619 Bid was signed by Mr. Arrad Sisk, Agent, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. Two (2) 1993 Ford LNT8000's with body from Deeds Equipment Each: $ 63,785.00 Trade Allowance - $ 17,000.00 Net Bid Price $ 46,785.00 Two (2) 1993 Ford LNT8000's with body from Neils Equipment Each: $ 63,416.00 Trade Allowance $ 17,000.00 Net Bid Price $ 46,416.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. LOADERS CARLISLE EQUIPMENT COMPANY 7255 West Washington Street Indianapolis, Indiana 46241 Carlisle Equipment Company advised that they decline to bid at this time. MAC DONALD MACHINERY COMPANY, INC. 3911 Limestone Drive Fort Wayne, Indiana 46809 Bid was signed by Mr. Mark J. Johnston, Secretary, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: One (1) Case 821 Wheel Loader Trade J.D. Loader 248366 Net Bid Alternate Bid: $ 96,950.00 - $ 15,500.00 $ 81,450.00 One (1) Case 721 Wheel Loader $ 74,899.00 Trade J.D. Loader 248366 - $ 15,500.00 Net Bid $ 59,399.00 MAC ALLISTER MACHINERY COMPANY, INC. 7515 East 30th Street Indianapolis, Indiana 46219 Bid was signed by Mr. Michael Thompson, Controller, Non - Collusion Affidavit was in order, Non -Discrimination 1 P1 1 F1 REGULAR MEETING SEPTEMBER 21, 1992 Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. One (1) Caterpillar 950F front end loader $117,897.40 Less Trade in of one (1) JD Loader - $ 15,000.00 Net Difference $102,897.40 KORTE BROTHERS, INC. 335 Murray Street Fort Wayne, Indiana 46803 Bid was signed by Mr. Beauford Non -Collusion Affidavit was in Commitment form was completed Bid Bond was submitted. Mullins, Vice -President, order, Non -Discrimination and a ten per cent (10%) One (1) Samsung S1-150 Front End Loader Diesel Powered $ 96,500.00 Trade Allowance for 1976 J.D. Serial 248366T - $ 13,000.00 Cash Difference $ 83,500.00 A.H. CHOITZ & COMPANY, INC. 25166 West State Road #2 South Bend, Indiana 46619 Bid was signed by Mr. Richard H. Wells, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $10,550.00 was submitted. BID: One (1) John Deere (Unit quote is "in Less Trade of John SIN 248366 Wheel Loader stock") Deere 644B Loader (Unit subject to prior sale) Difference $105,499.00 - $ 17,000.00 $ 88,499.00 A.H. CHOITZ & COMPANY. INC. 25166 West State Road #2 South Bend, Indiana 46619 Bid was signed by Mr. Richard H. Wells, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $11,036.00 was submitted. One (1) John Deere Wheel Loader 644G $110,360.00 Less Trade: John Deere Difference 644B Ld. SIN 248366 - $ 17,000.00 $ 93,360.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. PAVERS MAC ALLISTER MACHINERY COMPANY, INC. 7515 East 30th Street Indianapolis, Indiana 46219 REGULAR MEETING SEPTEMBER 21, 1992 Bid was signed by Mr. Michael Thompson, Controller, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: One (1) Caterpillar AP800 Asphalt Paver $119,666.20 Less trade in of one (1) Barber Green Paver - $ 8,500.00 Less trade in of one (1) Bomag Asphalt Rcyclr. - $ 27,500.00 Net Difference $ 83,666.20 CARLISLE EQUIPMENT COMPANY, INC. 7255 West Washington Street Indianapolis, Indiana 46241 Bid was signed by Mr. William N. Robison, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. 134 One (1) New Cedarapids Model CR451-2 Rubber Tired Paver Option #1 $172,981.00 Option #2 No Bid Option #3 No Bid SOUTHEASTERN EQUIPMENT COMPANY, INC. 3250 Coliseum Boulevard West Fort Wayne, Indiana 46808 Bid was signed by Mr. Ronald E. Modglin, Sales Representative, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Option I New Blaw-Knox Model PF-172-B Paver No Trade in Sell Price: Optional Items: - OMNI II Screed 10'to 16' 10' wedge lock screed - Automatic Blaw-Kontrol Auger & Guard Kit for 14' - Material Indicator Kit $143,295.00 - in lieu of + $ 8,900.00 + $ 9,900.00 Paving + $ 1,390.00 + $ 485.00 Trade -Ins Option II - Barber Green Paver SB140x178 Deduct from sell price: - $ 2,000.00 Option III - Bomag Recycler 85596 and Barber Green Paver SB140x178 Deduct from sell price: - $ 42,000.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. OPENING OF BIDS - FUELING FACILITY - SOUTH BEND ORGANIC RESOURCE FACILITY This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: LJ, 1 REGULAR MEETING SEPTEMBER 21, 1992 THE ROBERT HENRY CORPORATION 404 South Frances Street P.O. Box.1407 South Bend, Indiana 46624 Bid was signed by Mr. Robert A. Henry, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $62,315.00 Note: If awarded both fueling facility projects, combined bid price will be $229,000.00 PETRO TECHNOLOGY, INC. 7900 State Road 3 North Muncie, Indiana 46303 Bid was signed by Mr. Fred D. Rummel, Vice -President/ Operations, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $65,000.00 PETROLEUM EQUIPMENT, INC. 12875 McKinley Highway Mishawaka, Indiana 46545 Bid was signed by Mr. Roy E. Roelke, Project Manager, Non -Collusion Affidavit -was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $64,000.00 KASER-SPRAK_ER CONSTRUCTION INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $61,283.00 ZIOLKOWSKI_ CONSTRUCTION, INC. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46614 Bid was signed by Mr. Ben Ziolkowski, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $61,201.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - FUELING FACILITY - SOUTH BEND MUNICIPAL SERVICES FACILITY This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of REGULAR MEETING SEPTEMBER 21, 1992 publication of Notice Tri-County News which bids were opened and in the South Bend Tribune and the were found to be sufficient. The following publicly read: THE ROBERT HENRY CORPORATION 404 South Frances Street P.O. Box 1407 South Bend, Indiana 46624 Bid was signed by Mr. Robert A. Henry, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $169,180.00 Note: If awarded both fueling facility projects, combined bid price will be $229,000.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46614 Bid was signed by Mr. Ben Ziolkowski, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $159,185.00 KASER-SPRAKER CONSTRUCTION. INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $162,785.00 PETROLEUM EQUIPMENT, INC. 12875 McKinley Highway Mishawaka, Indiana 46545 Bid was signed by Mr. Roy E. Roelke, Project Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $164,000.00 PETRO TECHNOLOGY, INC. 7900 State Road 3 North Muncie, Indiana 46303 Bid was signed by Mr. Fred D. Rummel, Vice -President/ Operations, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $151,000.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Division of Engineering for review and recommendation. 1 1 2 REGULAR MEETING SEPTEMBER 21, 1992 OPENING OF BIDS: - ASBESTOS ABATE - nRMnT.TTTnM T 2 1 (6TUDEBAKER CORRIDOR RESIDENTIAL - PHAS This was the date set for receiving and for the above referred to project. The publication of Notice in the South Bend Tri-County.News which were found to be bids were opened and publicly read: ASBESTOS ABATEMENT: opening of sealed bids Clerk tendered proofs of Tribune and the sufficient. The following SPECIALTY SYSTEMS OF ILLINOIS, INC. SOUTH BEND DIVISION 1408 Elwood Avenue South Bend, Indiana 46628 Bid was signed by Mr. Joe W. Taylor, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $2,500.00 was submitted. BID: $15,283.00 ASBESTOS SERVICES INC. 9028 Hills Road P.O. Box 141 Baroda, MI 49101 Bid was signed by Mr. J. R. Thomas, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $27,476.82 ENVIRONMENTAL MONITOR SYSTEMS CORPORATION 3517 Hovey Street Indianapolis, Indiana 46218 Bid was signed by Mr. Frederick M. Burnett, President/CEO, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $3,000.00 was submitted. BID: $59,000.00 CLEAN AIR SYSTEMS, INC. 23349 State Road 23 West South Bend, Indiana 46614 Bid was signed by Mr. Anthony W. Kiskorna, Vice -President/ General Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $1,000.00 was submitted. BID: $15,561.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. DEMOLITION RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 828 REGULAR MEETING SEPTEMBER 21, 1992 Bid was signed by Mr. Donald Ritschard, Executive Vice - President, Non -Collusion Affidavit was in order, Non - Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $26,000.00 BRADBERRY BROTHERS, INC. 20061 Dice Street South Bend, Indiana 46614 Bid was signed by Mr. W. J. Bradberry, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $19,634.00 B & J EXCAVATION, INC. 1104 West Donald Street South Bend, Indiana 46613 Bid was signed by Mr. Julius O'Neal, Jr., President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $29,000.00 LA FREE EXCAVATING, INC. 1251 West 3rd Street Osceola, Indiana 46561 Bid was signed by Mr. Bryan LaFree, Vice -President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $28,000.00 WARNER AND SONS, INC. P.O. Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $25,578.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - HDC BLOCK PARKING AREA - This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski, President, Non- REGULAR MEETING SEPTEMBER 21, 1992 Collusion Affidavit, Non -Discrimination Commitment form completed and a five per cent (5%) Bid Bond was submitted. BID: $63,741.64 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President, Non - Collusion Affidavit, Non -Discrimination Commitment form completed and a five per cent (5%) Bid Bond was submitted. BID: $63,634.00 NORTHERN INDIANA CONSTRUCTION COMPANY INC. P.O. Box 1333 Mishawaka, Indiana 46546-1333 Bid was signed by Mr. David J. Walorski, President, Non - Collusion Affidavit, Non -Discrimination Commitment form completed and a five per cent (5%) Bid Bond was submitted. BID: $51,236.45 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. John S. Walsh, Vice -President, Non - Collusion Affidavit, Non -Discrimination Commitment form completed and a five per cent (5%) Bid Bond was submitted. BID: $53,249.25 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF QUOTATIONS - DISPOSAL OF REFRIGERANTS (BUREAU OF SOLID WASTE) Mr. Leszczynski advised that the Bureau of Solid Waste is seeking Quotations for the removal and disposal of refrigerants and oil from refrigerators, freezers and air conditioners they have picked up for disposal. This was the date set for the receipt of sealed Quotations for this service. The following Quotations were opened and read: JEFF'S APPLIANCE 1628 South Michigan South Bend, IN 46613 Quotation was submitted by Mr. Jeff Beyer. QUOTATION: $29.70 per unit HERRMAN & GOETZ, INC. 225 South Lafayette Boulevard South Bend, Indiana 46601 Quotation was submitted by Mr. Larry J. Cripe, Estimator. QUOTATION: $57.00 per unit Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Quotations were referred to the Bureau of Solid Waste for review and recommendation. REGULAR MEETING SEPTEMBER 21, 1992 AWARD BIDS - SALE OF ABANDONED VEHICLES Mr..Leszczynski reminded members of the Board that on September 14, 1992, the Board opened bids for the sale of seven (7) abandoned vehicles. Those bids were referred to the Department of Code Enforcement for review and recommendation. At this time, Mr. Leslie Buchanan, Jr., Administrative Services Director, Department of Code Enforcement, recommends that the following bid awards be approved: MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude P.O. Box 2883 South Bend, Indiana 46680 VEHICLE NO. TAG NO. AMOUNT BID 5. 21388 $ 53.85 7. 21145 $153.85 SUPER AUTO PARTS OF SOUTH BEND 3300 South Main Street South Bend, Indiana 46614 VEHICLE NO. TAG NO. AMOUNT BID 2. 21574 $ 67.79 3. 21616 $133.49 4. 21146 $ 79.75 MR. ROBERT TAVERNIER 57300 Chamberlain Drive South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 1. 21815 $155.00 6. 21705 $155.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the recommendation was accepted and the bids awarded as outlined above. Mr. Leszczynski advised that in accordance with the bid awarded on September 14, 1992, to Ziolkowski Construction, Inc., 1005 South Lafayette Boulevard, Box 1106, South Bend, Indiana, in the amount of $154,760.78 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - COVELESKI STADIUM TRUSS PAINTING PROJECT In a Memorandum to the Board, Mr. Bob Allen, Manager, Bureau of Public Construction, requested, on behalf of the South Bend Park Department, that the Board advertise for the receipt of bids for the Coveleski Stadium Truss Painting Project. Mr. Leszczynski made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. 1 1 r REGULAR MEETING SEPTEMBER 21, 1992 1 1 1 APPROVE GEOTECHNICAL SERVICES AGREEMENT - FOOTBALL HALL OF FAME Mr. Leszczynski advised that the Board is in receipt Iof a Geotechnical Services Agreement as submitted by The Troyer Group, Inc.,.415 Lincolnway East, Mishawaka, Indiana, as Architect and Shiltz & Graves, 1103 South Bend Avenue, South Bend, Indiana, as Geotechnical Engineer, for soil investigation at the site of the proposed College Football Hall of Fame. The total cost for this service is $2,334.00. In response to a question from the news media, Mr. Leszczynski noted that services include soil borings on the site. Therefore, Mr. Leszczynski made a motion that the Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE LAND SURVEY AGREEMENT - FOOTBALL HALL OF FAME Mr. Leszczynski informed members of the Board that a Land Survey Agreement in regards to the College Football Hall of Fame Project has been submitted by The Troyer Group, Inc., 415 Lincolnway East, Mishawaka, Indiana, as Architect and Palm & Associates, U.S. 20 West, New Carlisle, Indiana, as Surveyor, to provide land surveying services. The amount of this Agreement is $1,250.00. Mr. Caldwell made a motion that the Agreement be approved. Mrs. Mueller seconded the motion which carried. APPROVE PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT Submitted to the Board was South Bend Redevelopment Authority Airport Economic Development Area Public Improvement Project Construction Fund (Tax Exempt Improvements) Payment Requisition and Certificate for Payment of the Board of Public Works as follows: CLAIM NO. 58 PROJECT: Mayflower - North of Old Cleveland PAYEE: Rieth-Riley Construction Co., Inc. 25200 State Road 23 South Bend, Indiana AMOUNT: $244,189.83. Mr. Leszczynski made a motion that the Certificate for Payment be approved. Mr. Caldwell seconded the motion which carried. ADOPT RESOLUTION NO. 37-1992 - RECOMMENDING THAT THE C COUNCIL ENACT THE PROPOSED INCREASE IN THE MONTHLY ASS Mr. Leszczynski stated that a Resolution has been prepared and submitted to the Board recommending an increase to the sewer service fund from fifty cents ($.50) to seventy-one cents ($.71). Mr. Leszczynski noted that this has already been discussed with the members of the Common Council. Therefore, Mr. Leszczynski made a motion that the Resolution be adopted. Mrs. Mueller seconded the motion which carried and the following Resolution No. 37-1992 was adopted: WHEREAS, Code provides Service Fund; RESOLUTION NO. 37-1992 A RESOLUTION OF THE BOARD OF PUBLIC OF THE CITY OF SOUTH BEND, INDIA OMMENDING THAT THE SOUTH BEND COMMO CIL Chapter 17, Article 7, of the South Bend Municipal for the creation and management of the City's Sewer and REGULAR MEETING SEPTEMBER 21, 1992 WHEREAS, the purpose of this Fund is to provide for the repair and/or replacement of failing private sewer connections and to address administrative and inspection costs associated with the program; and WHEREAS, this program is administered by the Bureau of Sewers, which is under the control and jurisdiction of the South Bend Board of Public Works; and WHEREAS, the Bureau of Sewers currently collects fifty cents ($.50) per month from all sewer service customers who are not industrial, or bulk water customers, which funds are all deposited into the Sewer Service Fund; and WHEREAS, due to increases over the years in the number of repairs and the cost of repairs, an increase is needed in the monthly charge for the Sewer Service Fund so as to eliminate a negative cash balance; and WHEREAS, it has been determined, pursuant to a study authorized by the City, that an increase.in the monthly charge from fifty cents ($.50) to seventy-one cents ($.71) will eliminate the negative cash balance in the Fund; and WHEREAS, the Board of Public Works feels that it is not desirable that expenditures from the Sewer Service Fund continue to exceed revenues deposited into said Fund. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) The Board of Public Works finds that the current assessment of fifty cents ($.50) per month added to the sewer service charges for all sewer users that are not industrial or bulk water customers is insufficient in that such assessment results in a negative cash balance in the Sewer Service Fund, and that such deficit will not be eliminated absent an increase in the monthly assessment for such fund. 2) The Board, therefore, recommends to the South Bend Common Council that Section 17-56 of the South Bend Municipal Code be amended so that the monthly assess- ment for the Sewer Service Fund is increased to seventy-one cents ($71.) per month. Adopted this 21st day of September 1992. SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Mary Hall Mueller ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST OF MITCHELEN RELOCATORS, INC TO MOVE A HOUSE FROM 806 HOWARD STREET TO 1004 SOUTH ST. PETER Mr. Leszczynski advised that the Board is in receipt of a Memorandum from Mr. Donald F. Fozo, Building Commissioner, submitting an Application for House Moving as completed by Mitschelen Relocators, 21190 Johnson Road, South Bend, Indiana, requesting permission to move a house from 806 Howard Street to 1004 St. Peter Street, on September 23, 1992. Mr. Fozo noted that all releases and clearances from the affected utility companies and approvals from appropriate City departments have been secured. A foundation permit has been issued for the new 1 REGULAR MEETING SEPTEMBER 21, 1992 location and all zoning requirements are being met according to the site plan submitted to the Building Department. Also submitted with the application,was the required Certificate of Insurance in the amount of $5,000,000.00 naming the City South Bend as an additional insured. Therefore, Mr. Leszczynski made a motion that the application be approved. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST OF THE TURNER CONSTRUCTION COMPANY FOR AN EXTENSION OF TIME UNTIL OCTOBER 30 1992 TO OCCUPY THE PUBLIC RIGHT-OF-WAY IN CONJUNCTION WITH VALLRY AMFRTrAN RANTZ RTTTT T)TAT!'_ Mr. Leszczynski indicated that Turner Construction Company, 230 South LaSalle Street, Chicago, Illinois, Construction Manager for the Valley American Bank Building renovation project, has advised that due to the delays in their schedule, they are requesting an extension of the temporary occupancy of the sidewalk on Washington Street along Valley American Bank Building until October 30, 1992. Mr. Leszczynski made a motion that the request for extension be approved. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: - OF ZIOLKOWSKI CONSTRUCTION TO OCCUPY THE PUBLIC RIGHT-OF-WAY ALONG WASHINGTON STREET AT HILL AND TO PLACE A CONSTRUCTION TRAILER ON THE SITE - PRESENT TIME TO MARCH 1 1993 Mr. Steve Caurro, Estimator/Project Manager, Ziolkowski Construction, Inc., 1005 South Lafayette Boulevard, P.O. Box 1106, South Bend, Indiana, has advised that they are constructing an addition to the structure located at 110 South Hill Street. This addition is on the corner of Hill and Washington and they are proposing to occupy the sidewalk area along Washington Street by using a temporary fence. This is required due to safety reasons as well as space requirements. They also wish to place an office trailer in the same area. The duration of occupancy will be from the present time until March 1, 1993. Mr. Caurro submitted with his request a diagram of the area to be closed. - OF UNITED COMMUNITY AGAINST ALCOHOL & DRUG ABUSE TO CONDUCT RED RIBBON DAY MARCH - OCTOBER 23 1992 Ms. Gladys W. Muhammad, Community Organizer, South Bend Heritage Foundation, United Community Against Alcohol & Drug Abuse, 914 Lincolnway West, South Bend, Indiana, advised that the last week of October, 1992, has been designated as National Red Ribbon Week. In order to show local support in presenting a unified and visible commitment toward a drug free America, they are again organizing a Michiana Community Wide Red Ribbon Day March to be conducted on Friday, October 23, 1992. The United Community Against Alcohol and Drug Abuse (UCADAA) and South Bend Heritage Foundation and others are requesting approval to hold this Third Annual Red Ribbon Day March beginning at 11:00 a.m. beginning at the Colfax Cultural Center, proceeding on Lincolnway East to Chapin, Chapin to Western Avenue, Western Avenue to Taylor, cross the intersection and proceed down Taylor to end at Coveleski Regional Stadium. REGULAR MEETING SEPTEMBER 21, 1992 APPROVE REQUESTS: - TO CLOSE THE 900 BLOCK OF COLLEGE STREET FOR NEIGHBORHO BLOCK PARTY - SEPTEMBER 27, 1992 - OF ST. JOSEPH COUNTY RIGHT TO LIFE TO OCCUPY THE PUBLIC RIGHT-OF-WAY AT MICHIGAN STREET AND BARTLETT STREET TO CROSS AS PART OF NATIONAL LIFE CHAIN SUNDAY - OCTOBER 4 - OF SINAI SYNAGOGUE TO REMOVE PARKING RESTRICTION AT 1102 EAST LA SALLE IN CONJUNCTION WITH HIGH HOLY DAYS - SEPTEMBER 28-29, 1992 AND OCTOBER 7, 1992 - OF RILEY HIGH SCHOOL TO CONDUCT PARADE - SEPTEMBER 25. FORM A Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests, which were submitted to the Board on September 8, 1992 and September 14, 1992, and approval is recommended. Therefore, Mr. Caldwell made a motion that the recommendations be accepted and the requests be approved. Mrs. Mueller seconded the motion which carried. FILING OF TRANSIENT MERCHANTS LICENSE AP AND SETTING OF Mr. Leszczynski noted that the Board is in receipt of a Peddlers/Transient Merchants/Canvassers license application as submitted by Chuck Homier's American Liquidators, Homier Distributing Company, 100 Commerce Drive, Huntington, Indiana, to conduct business for three (3) days, October 1-3, 1992, at the St. Joseph County 4H Fairgrounds. Items to be sold include new, first quality tools, electronics and general merchandise. Mr. Leszczynski further noted that pursuant to the license ordinance requirements, the Board must accept this application for filing and set a Public Hearing date. Therefore, Mr. Leszczynski made a motion that the application be accepted for filing and that a Public Hearing be set for 9:30 a.m., Monday, September 28, 1992. Mrs. Mueller seconded the motion which carried. APPROVE AND/OR RELEASE CONTRACTORS BONDS Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Bond of Contractor for Frank Morimanno, be approved effective September 14, 1992. Additionally, Mr. Spradlin recommended that the Bond of Contractor for Mark Craig, 418 North Marshall Street, Bremen, Indiana, be released effective September 21, 1.992. Mr. Caldwell made a motion that the recommendations be accepted and the bonds be approved and/or released as indicated above. Mr. Leszczynski seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski informed members of the Board that the Department of Code Enforcement has submitted two (2) lists containing one hundred ten (110) miscellaneous properties that have been cleaned by the Department during the period September 8, 1992 to September 10, 1992. Mrs. Mueller made a motion that the lists be filed. Mr. Leszczynski seconded the motion which carried. APPROVE TITLE SHEET - IRONWOOD/CONRAIL GRADE SEPARATION PROJECT PROJECT NO. S612-76, PHASE II - ACCESS ROAD CONSTRUCTION Mr. Leszczynski stated that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Title Sheet was approved and signed. APPROVE CLAIMS Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, REGULAR MEETING SEPTEMBER 21, 1992 Inc. submitted two (2) lists indicating claims in the amounts of $280,834.57 and $268,513.96 and recommended approval. Additionally, City Controller Kevin Horton submitted a list recommending that claims in the amount of $1,417,971.88 be approved. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 10:22 a.m. ATTE T: Sandra M. Parmerlee, Clerk 1 1� Mary H.