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Home My WebLink About09/14/92 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 14, 1992 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, September 14, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on September 8, 1992, were approved. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately seven (7) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. ROBERT TAVERNIER 57300 Chamberlain Drive South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 1. 21815 $155.00 6. 21705 $155.00 MR. CHARLES YOUNG 230 East Dayton Street South Bend, Indiana VEHICLE N0, TAG NO. AMOUNT BID 1. 21815 $ 60.00 2. 21574 $ 50.00 3. 21616 $ 75.00 4. 21146 $ 60.00 5. 21388 $ 40.00 6. 21705 $ 60.00 7. 21145 $100.00 SUPER AUTO PARTS OF SOUTH BEND 3300 South Main Street South Bend, Indiana 46614 VEHICLE NO. TAG NO. AMOUNT BID 1. 21815 $ 56.79 2. 21574 $ 67.79 3. 21616 $133.49 4. 21146 $ 79.75 5. 21388 $ 32.79 6. 21705 $ 56.79 7. 21145 $ 32.79 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude P.O. Box 2883 South Bend, Indiana 46680 REGULAR MEETING SEPTEMBER 14, 1992 VEHICLE NO. TAG NO. AMOUNT BID 1. 21815 $ 53.85 2. 21574 $ 39.85 3. 21616 $ 53.85 4. 21146 $ 53.85 5. 6. 21388 21705 $ 53.85 $ 53.85 7. 21145 $153.85 MR. ERIC TURCHECK 18110 Riley Road Bremen, Indiana 46506 VEHICLE NO. TAG NO. AMOUNT BID 2. 21574 $ 50.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. OPENING OF BIDS - THREE (3) BIRD MACHINE COMPANY CENTRIFUGES AND THREE (3) RELIANCE DUTYMASTER AC MOTORS Mr. Leszczynski noted that this was the date set for the'sale;of the above referred to City -owned equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and read: SANDERS EQUIPMENT COMPANY 443 North West Avenue Elmhurst, Illinois 60126 Bid was submitted by Mr. Bill Sanders. BID: $27,600.00 PLYMOUTH FERTILIZER COMPANY, INC. 12091 Plymouth -Goshen Trail Plymouth, Indiana-46563 Bid was submitted by Mr. Jay Read. BID: $31,100.00 JENKINS CENTRIFUGE REBUILDERS 1123 Swift North Kansas City, MO 64116 Bid was submitted by Mr. Doc Jenkins. BID: $26,100.00 AMERICAN TECHNICAL CENTRIFUGE SERVICE DIVISION OF AARON CENTRIFUGAL EQUIPMENT COMPANY 840 East Green Street P.O. Box 420 Bensenville, Illinois 60106 Bid was submitted by Mr. Mike Breaz. BID: $33,600.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the high bid of American Technical Centrifuge Service, -in the amount of $33,600.00, was accepted and awarded. REGULAR MEETING SEPTEMBER 14. 1992 ADOPT RESOLUTION NO. 36-1992 - TRADE-IN OF OBSOLETE EQUIPMENT (BUREAU OF SANITATION) Mr. Robert Kruszynski, Manager, Department of Sanitation, requested that the Board declare obsolete two (2) vehicles which the Department is trading -in on two (2) vehicles. Mr. Leszczynski noted that the appropriate Resolution declaring these vehicles obsolete and no longer needed by the City has been prepared for execution by the Board. Therefore, Mr. Caldwell made a motion that the Resolution be adopted. Mrs. Mueller seconded the motion which carried and the following Resolution No. 36-1992 was adopted: RESOLUTION NO. 36-1992 A RESOLUTION OF THE SOUTH BEND BOARD OF P PROVING THE TRADE-IN OR EXCHANGE OF CITY - ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded for property of a similar nature: UNIT #458 1983 FORD MODEL F60 VIN.#1FDNF60HODVA40435 UNIT #460 1982 CHEVY MODEL CC34 VIN. #1GBHC34T3CV130530 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be purchased with the above -described property being traded -in for the following property: UNIT #458 1992 FORD MODEL F600 VIN.#1FDNK64PXNVA35368 UNIT #472 1992 FORD MODEL F600 VIN. #1FDNK64P8NV35367 WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for the following described property of a similar nature: ROPERTY TO BE TRADED -IN: UNIT #458 1983 FORD MODEL F60 VIN.#1FDNF60HODVA40435 UNIT #460 1982 CHEVY MODEL CC34 VIN. #1GBHC34T3CV130530 PROPERTY TO BE PURCHASED: UNIT #458 1992 FORD MODEL F600 VIN.#1FDNK64PXNVA35368 UNIT #472 1992 FORD MODEL F600 VIN. #1FDNK64P8NV35367 2. That the latter described property, in No. 1 immediately above, shall be purchased from Shamrock Ford Truck Sales, 4707 West Western Avenue, South Bend, Indiana, for the amount of $44,360.72 which includes a trade-in value of $2,100.00 for the property, in No. 1 immediately above. 3. That the traded in or exchanged property, to wit: UNIT #458 1983 FORD MODEL F60 VIN.#1FDNF60HODVA40435 shall be removed from the inventory of the City of South Bend. REGULAR MEETING SEPTEMBER 14, 1992 ADOPTED this 14th day of September, 1992. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member s/Mary H. Mueller, Member ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: CONTRACT NEIGHBORHOOD HOUSING SERVICES, INC. NORTHEAST NEIGHBORHOOD PLANNING This Contract provides for the development of a comprehensive Northeast Neighborhood Plan. The total cost of this Contract is $15,000.00 Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the above referred to Contract was approved and executed. Board Member James R. Caldwell abstained from voting on this matter as he is a member of the Board of Neighborhood Housing Services. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT - HERMITAGE ESTATES Mr. Leszczynski advised that submitted to the Board was Irrevocable Standby Letter of Credit No. 781 in the amount of $25,000.00 and expiring on June 7, 1993, as submitted by the Valley American Bank, P.O. Box 328, South Bend, Indiana, for the account of Rojo Development, Inc., 5737 South Ironwood, South Bend, Indiana. It is noted that this Letter of Credit is in regards to improvements, including the construction of streets, curbs and water in Section 3 of Hermitage Estates Subdivision located in Centre Township. Mr. Leszczynski made a motion that this Letter of Credit be approved. Mrs. Mueller seconded the motion which carried. :TION CONTRACT - AV LITION - In a letter to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, recommended that the Board award the low bid of Warner and Sons, Inc., P.O. Box 87, Elkhart, Indiana, in the amount of $198,407.50 for the above referred to project. It is noted that bids for this project were opened by.the Board on September 8, 1992. Mr. Leszczynski further advised that in accordance with the award of this bid, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried,'the above bid was awarded, the Contract approved, and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were accepted for filing. AWARD BID - EAST RACE NORTH WALKWAY - PHASE I - EAST BANK TIVITVT 11DMVWT1r+ ADV A In a letter to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, recommended that the Board award the low bid of Ziolkowski Construction, Inc., 1005 South Lafayette Boulevard, Box 1106, South Bend, Indiana, in the amount of $154,760.78 for the above referred to project. It is noted that bids for this project were opened by the Board on August 31, 1992. Mr. Littrell informed members of the Board that the bid amount of Ziolkowski read at the meeting on August 31, 1992, 1 REGULAR MEETING SEPTEMBER 14, 1992 contained an error and therefore the bid amount is $85.00 less than the amount originally read. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the recommendation was accepted and the bid awarded. APPROVE GUS MACKER INDEMNIFICATION AGREEMENTS Board Attorney and Member Mary H. Mueller advised that in conjunction with the Gus Macker 3 on 3 Basketball Tournament that will be held on September 19-20, 1992, along the East Race Waterway, Indemnification and Hold Harmless Agreements with various property owners in the area allowing individuals in conjunction with the event to park in their parking lots have been submitted for approval and execution. It is noted that Indemnification Agreements have been submitted from the following: 1. OWNER: 11401" EAST COLFAX AVENUE CORPORATION AND REAL ESTATE MANAGEMENT CORPORATION PROPERTY LOCATED AT: 401 East Colfax Avenue 2. OWNER: PROPERTY LOCATED AT: 3. OWNER: PROPERTY LOCATED AT: 4. OWNER: PROPERTY LOCATED AT: 5. OWNER: PROPERTY LOCATED AT: 6. OWNER: PROPERTY LOCATED AT: 7. OWNER: PROPERTY LOCATED AT: 8. OWNER: PROPERTY LOCATED AT: AM GENERAL CORPORATION 105 North Niles Avenue CROWE, CHIZEK & COMPANY 330 East Jefferson Boulevard THE HOLLADAY CORPORATION 431 East Colfax Avenue TEACHERS CREDIT UNION 110 South Main Street BATTEAST CONSTRUCTION 430 East LaSalle Avenue PARKVIEW ASSOCIATES 300 South St. Louis Boulevard MADISON CENTER 403 East Madison Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the above outlined Indemnification and Hold Harmless Agreements were approved and executed. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF ST. JOSEPH COUNTY RIGHT TO LIFE, INC., TO OCCUPY PUBLIC RIGHT-OF-WAY TO CONDUCT "LIFE CHAIN" - OCTOBER 4. 1992 In a letter to the Board, Ms. Virginia Black, Co-ordinator for LIFE CHAIN, St. Joseph County Right to Life, Inc., 320 North Lafayette Boulevard, South Bend, Indiana, requested permission to occupy the public right-of-way to conduct their annual LIFE CHAIN on National Life Chain Sunday, on October 4, 1992 beginning at 2:30 p.m. REGULAR MEETING SEPTEMBER 14, 1992 Ms. Black noted that the Life Chain will follow the design of the cross with the vertical bar being Michigan Street (U.S. 31) and the horizontal bar of the cross forming on Bartlett Street. Ms. Black further noted that parishioners and their ministers will be standing at this location from 2:30 p.m. to 3:30 p.m. - OF SINAI SYNAGOGUE TO REMOVE NO PARKING ON LA SALLE AVENUE IN CONJUNCTION WITH HIGH HOLY DAYS - SEPTEMBER 28-29 1992 AND OCTOBER 7, 1992 Mr. Brian S. Schuster, President, Sinai Synagogue, 1102 East LaSalle Avenue, South Bend, Indiana, requested that the City remove parking restrictions in the vicinity of Sinai Synagogue located at 1102 East LaSalle Street on September 28-29, 1992 and October 7, 1992 in conjunction with'High Holy Days. OF RILEY HIIGH SCHOOL TO CONDUCT PARADE - SEPTEMBER 25, 1992 Mr. Anthony A. Byrd, Assistant Principal, James Whitcomb Riley High School, 405 East Ewing Avenue, South Bend, Indiana, requested permission to conduct a parade from Scottsdale Mall to Jackson Middle School field. Mr. Byrd advised that the parade will leave the mall parking lot at Miami and proceed South on Miami to Jackson field. This event will take place on Friday, September 25, 1992 at approximately 5:30 p.m. - FOR HANDICAPPED PARKING SPACE - 710 ALTGELD STREET In a letter to the Board, Ms. Bracha Ofstein, 710 East Altgeld Street, South Bend, Indiana, requested a handicapped, parking place in front of her residence. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following one (1) traffic control device was approved: NEW INSTALLATION: Handicap Parking Space LOCATION: 801 Lincolnway West REMARKS: Ms. Shirley Rouhselang is handicapped and in a wheelchair. APPROVE CONTRACTORS AND EXCAVATION BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the Bond of Contractor for John Boley, d/b/a J.B. & Sons Concrete, 2722 Wren Haven, Niles, Michigan, be approved effective September 14, 1992. Additionally, the Department is recommending that the Bond of Contractor for Michiana Paving & Excavating, Inc., Mishawaka, Indiana, be released effective October 29, 1992. Mr. Leszczynski made a motion that the recommendations be accepted and the bonds be approved and/or released as outlined above. Mrs. Mueller seconded the motion which carried. APPROVE TITLE SHEET - MONROE PARK - REDEVELOPMENT AUTHORITY - HDC SITE IMPROVEMENTS Mr. Leszczynski stated that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried,, the Title Sheet was approved and signed. REGULAR MEETING SEPTEMBER 14, 1992 1 1 1 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski informed members of the Board that the Department of Code Enforcement has submitted two (2) lists containing twenty-three (23) miscellaneous properties that have been cleaned by the Department during the period August 31, 1992 to September 3, 1992. Mr. Leszczynski made a motion that the lists be filed. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr..Juan Manigault, Executive Director, WDS of Northern Indiana, Inc. submitted three (3) lists indicating claims in the amounts of $73,919.80, $286,318.48 and $585,447.09 and recommended approval. Additionally, City Controller Kevin Horton submitted two (2) lists recommending that claims in the amounts of $692,731.75 and $1,896,623.22 be approved. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the claims were approved and the reports as submitted were filed. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:50 a.m. ATTEST: Sandra M. Parmerlee, Clerk e hn E. Leszcz James R. Ca well