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HomeMy WebLinkAbout09/08/92 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 8. 1992 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Tuesday, September 8,1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on August 31, 1992, were approved. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, a Sub -Contract for Ambulance Services at Notre Dame Football Games, was added to the agenda. OPENING OF BIDS - AVANTI BUILDING DEMOI (1l'tD7D TT%nT) DLMTIDTTLIT r,T%LXT.TLTM A T]T'T A This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News -which were found to be sufficient. O'ROURKE CONSTRUCTION COMPANY 660 Lunken Park Drive Cincinnati, Ohio 45226 Bid was signed by Ms. Jacquelyn S. President, Non -Collusion Affidavit Discrimination Commitment form was cent (5%) Bid Bond was submitted. BID: $617.600.00 Schurger, Executive was in order, Non - completed and a five Vice - per RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Carmelo Ritschard, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $553,296.00 ANDERSON EXCAVATING AND WRECKING COMPANY 1824 South 20th Street Omaha, Nebraska 68108 Bid was signed by Ms. Maxine D. Leaver, Vice -President, Secretary, Non -Collusion Affidavit was in order, Non - Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $487,420.00 DORE & ASSOCIATES CONTRACTING, INC. P.O. Box 146 Bay City, Michigan 48707 Bid was signed by Mr. Arthur P. Dore, Chairman, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $710,800.00 1 �,97 REGULAR MEETING SEPTEMBER 8, 1992 LA FREE EXCAVATING. INC. 1251 West Third Street Osceola, Indiana 46561 Bid was signed by Mr. Richard LaFree, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $358,443.00 SEBASTY BROTHERS INC. 28650 Chicago Road New Carlisle, Indiana 46552 Bid was signed by Mr. Darle L. Sebasty, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $18,987.95 for submitted. BID: $379,759.00 WARNER AND SONS, INC. P.O. Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $198,407.50 NATIONAL WRECKING COMPANY 2441 North Leavitt Street Chicago, Illinois 60647 Bid was signed by Mr. Allen E. Mandell, Vice -President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $629,700.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. ACCEPT AND APPROVE RECOMMENDATIONS/REJECT BIDS - BIDS OPENED ON AUGUST 31 1992 - EAST RACE NORTH WALKWAY - PHASE I PROJECT - DT A0TTR+LTl%DAT /"/%TT - BLACKTHORN GOLF COURSE MAINTENANCE FACILITY PROJECT - BLACKTHORN GOLF COURSE CLUBHOUSE OUTING SHELTER AND PUMP HOUSE PROJECT Board Attorney and Member Mary H. Mueller reminded members of the Board that at the Board meeting held on August 31, 1992, she did not review the bids received for the above referred to projects for legality and form. However, she has since reviewed the bids and makes the following comments and recommendations: EAST RACE NORTH WALKWAY - PHASE I PROJECT Three (3) bids were submitted for this project and all are approved for legality and form. BLACKTHORN GOLF COURSE PROJECT Eleven (11) bids were submitted for this project, ten REGULAR MEETING SEPTEMBER 8, 1992 (10) are approved for legality and form. A bid from a joint venture between Majority Builders and Schrock Golf & Land Development, Inc., should be rejected for failure to submit an acceptable Bid Bond with the bid. The actual problem with the Bid Bond is that the Bid Bond submitted only bonded Majority Builders and not the Joint Venture. Therefore, Mrs. Mueller made a motion that the bid of Majority Builders/Schrock Golf & Land Development, be rejected. Mr. 'Caldwell seconded the motion which carried. BLACKTHORN GOLF COURSE MAINTENANCE FACILITY PROJECT Three (3) bids were received for this project, two (2) of which are approved for legality and form. A bid from Casteel Construction Corporation should be rejected for failure to submit a bid price. Mrs. Mueller made a motion that the bid submitted by Casteel Construction Corporation be rejected. Mr. Caldwell seconded the motion which carried. BLACKTHORN GOLF COURSE CLUBHOUSE, OUTING SHELTER AND PUMP Four (4) bids were submitted for this project, all of which are approved for legality and form. Therefore, Mr. Leszczynski made a motion that the written report as submitted by Mrs. Mueller and outlined above be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE ULANCE S MEDICAL - UNIVERSITY OF Mr. Leszczynski advised that Fire Chief Luther Taylor has submitted to the Board a Contract for Emergency Medical Services - University of Notre Dame - Football Season 1992, and advised that the Fire Department recently received a bid award to provide Emergency Medical Services during Notre Dame home football games for the year 1992. This arrangement will generate additional revenue for the City as well as benefit the University of Notre Dame. Additionally submitted was a Sub -Contract for Ambulance Service at Notre Dame Football Games between McGann Ambulance Division, Inc., and the City of South Bend, whereby McGann`s will be supplying one (1) basic life support ambulance during Notre Dame home football games. Therefore, Mr. Caldwell made a motion that the Contract and Sub -Contract be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT CONTRACT Mr. Leszczynski advised that the following Community Development Contract has been submitted to the Board for approval: DEPARTMENT OF NEIGHBORHOOD CODE ENFORCEMENT RECEIVERSHIP/REHAB REVOLVING LOAN ACTIVITY The targeted goal for this activity is to rehabilitate and manage occupied rental property(ies) as qualified by the Department of Neighborhood Code Enforcement in accordance with the program guidelines attached to the Contract. The total cost of this activity shall not exceed $55,000.00. Mr. Leszczynski made a motion that the Contract be approved and executed. Mrs. Mueller seconded the motion which carried. REGULAR MEETING SEPTEMBER 8. 1992 1 L APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS — MEMORIAL HOSPITAL AND HEALTH SYSTEM BIATHLON - SEPTEMBER 19 1992 Mr. Leszczynski noted that on August 17, 1992, the Board of Public Works approved the request of Memorial Hospital to conduct a biathlon on Saturday, September 19, 1992 beginning at 8:00 a.m. and utilizing the route which was submitted with the request. At this time, the sponsors have submitted the required Agreement For Use Of Public Right -Of -Way For Foot Races And Similar Events, along with the appropriate payment to the Civil Defense officers who will assist with this event and the required Certificate of Insurance. Therefore, Mrs. Mueller made a motion that the Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE OF CREDIT NO. S-8777 - Mr. Leszczynski advised that the Board is in receipt of Irrevocable Standby Letter of Credit No. S-8777 in the amount of $5,339.00, expiring on July 30, 1993, as submitted by Society Bank, Indiana, P.O. Box 6, South Bend, Indiana, for the account of Cross Creek, Inc., 828 East Jefferson Boulevard, South Bend, Indiana. It is noted that this amended Letter of Credit reflects that the expiration date is changed from August 31, 1992 to July 30, 1993. All other terms and conditions remain unchanged. Mr. Leszczynski therefore made a motion that the Amended Letter of Credit be approved. Mrs. Mueller seconded the motion which carried. APPROVE UTILITY DISCLAIMER AND WAIVER Submitted to the Board was a Disclaimer and Release of Utility Easement, with states that the City of South Bend, by and through the Board of Public Works, certifies and represents that the City has no sewer lines, lift stations or related facilities or equipment, belonging to, servicing or operating in connection with the City's sewage treatment works and is not exercising any easement or other respect to the right-of-way described as the first north/south alley east of North Walnut Street, from the north right-of-way line of West Washington Street to the south right-of-way line of the first east/west alley north of West Washington Street. It is noted that this alley was vacated by South Bend Common Council Ordinance No. 8268-92 adopted on May 26, 1992. Therefore, Mr. Leszczynski made a motion that this Disclaimer and Release of Utility Easement be approved. Mr. Caldwell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - 1 Mr. Leszczynski advised that in accordance with the bid awarded on August 24, 1992, to Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $74,703.18 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. AWARD QUOTATION - REMODELING WORK AT FIRE STATION #3 - 1805 MC KINLEY AVENUE Fire Chief Luther Taylor advised the Board that he has reviewed the Proposals submitted on August 24, 1992, for remodeling work at Fire Station #3, 1805 McKinley Avenue, South Bend, Indiana, REGULAR MEETING SEPTEMBER 8, 1992 and at this time recommends the award of the lowest Proposal submitted by Powell Construction Company, Inc., 1713 South Bend Avenue, South Bend, Indiana, in the amount of $16,866.00. Mr. Leszczynski made a motion that the recommendation be accepted and the Proposal be awarded. Mrs. Mueller seconded the motion which carried. FILING OF WARRANTY DEED Mr. Leszczynski advised that the Division of Engineering has submitted to the Board a Warranty Deed which has been recorded in the St. Joseph County Recorder's Office and which conveys to the City a part of the right-of-way of West Calvert Street at Michigan Street, referred to as the North one-half (1/2) of Lot 3 Stover & Witwers, which the City assumed they already owned. This property was conveyed to the City by Mr. Paul Grothaus. Mr. Leszczynski made a motion that this Warranty Deed be accepted for filing. Mrs. Mueller seconded the motion which carried. It is noted that the Division of Engineering has updated their records to reflect this conveyance. OF CERTIFICATES FOR PUBLIC CONVENIENCE AND NECESSITY AND TE: - UNIVERSI - M & J ENTERPRISES, LTD. Mr. Leszczynski informed members Applications for Certificates of from the following: that the Board is in receipt of Public Convenience and Necessity 1. Chika C. Nwokah University Cab Company 1814 South Scott Street South Bend, Indiana 2. Maurice and Jamilos Williams M & J Enterprises, Ltd. Box 215 South Bend Station South Bend, Indiana Mr. Leszczynski made a motion that these applications be accepted for Filing and that a date of September 28, 1992, be set for the Board's Public Hearing regarding these license applications. Mrs. Mueller seconded the motion which carried. REQUESTS REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: - TO CLOSE THE 900 BLOCK OF COLLEGE FOR A NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 27, 1992 Mr. David A. Burns, 918 College Street, South Bend, Indiana, submitted an Application For Use Of And Blocking Of Access To Public Right -Of -Way For A Party Or Similar Event, requesting that the 900 block of College Street, be closed from 11:00 a.m. to 7:00 p.m. on Sunday, September 27, 1992, for a neighborhood block party. - TO PURCHASE CITY_ -OWNED PROPERTY AT 622 EAST BROADWAY In a letter to the Board, Ms. Helen Partin, 618 East Broadway Street, South Bend, Indiana, advised that she is interested in purchasing the City -owned vacant property located at 622 East Broadway Street; South Bend, Indiana, as she is the adjacent property owner. 1 �I REGULAR MEETING SEPTEMBER 8, 1992 - OF SIGNCRAFTERS TO INSTALL SIGN AT 812 E. LA SALLE Mr. Walt Faltynski, President, B&S Signcrafters, 60858 C.R. 17, Goshen, Indiana, advised that they have been contracted by Termiguard, at 812 East LaSalle Street, South Bend, Indiana, to make their existing three foot (3') by seven foot (7') sign into a double face sign and project it out from the building so individuals can see the sign from both directions. Mr. Faltynski noted that'the sign will project over the public right-of-way and will be at least tern feet (10') from the bottom to grade. Submitted with the request was a diagram and dimensions of the proposed sign. APPROVE REQUESTS: - OF Y.W.C.A. OF ST. JOSEPH COUNTY TO CONDUCT ANNUAL "RUN JANE, RUN" SPORTS EVENT - SEPTEMBER 13, 1992 TO CLOSE BLAINE, FROM L.W.W. TO LA PORTE, FOR BACK -TO -SCHOOL BLOCK PARTY - SEPTEMBER 19, 1992 - TO CLOSE LA PORTE, FROM WASHINGTON TO COLFAX, IN CONJUNCTION WITH HISTORIC DISTRICT YARD SALE - SEPTEMBER. 19, 1992 TO CLOSE WASHINGTON, FROM MAPLE TO WALNUT, IN CONJUNCTION WITH GROUND -BREAKING CEREMONY FOR WEST WASHINGTON HOMES - SEPTEMBER 18, 1992 OF GIBSON-LEWIS TO CLOSE SIDEWALK AND INSTALL TEMPORARY SIDEWALK AT MEMORIAL HOSPITAL - UNTIL NOVEMBER 1992 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests, which were submitted to the Board on August 17, 1992 and August 24, 1992, and approval is recommended. Therefore, Mr. Caldwell made a motion that the recommendations be accepted and the requests be approved. Mrs. Mueller seconded the motion which carried. APPROVE TITLE SHEETS: - FUELING FACILITY - SOUTH BEND MUNICIPAL SERVICES FACILITY - FUELING FACILITY - SOUTH BEND ORGANIC RESOURCES FACILITY Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above referred to Title Sheets were approved and signed. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following three (3) traffic control devices were approved: 1. REVISED TO: Two -Way LOCATION: Extend the two way traffic on Goodland to Green Street to allow access to the bank on Bendix and Green. REMARKS: Goodland will be one-way south from Lincolnway West to Green. From Green to Bendix traffic will be two-way. 2. REMOVAL OF: No Parking LOCATION: On Bulla - Anderson to Medora (north side REMARKS: Businesses have closed and parking ban is not needed. 3. NEW INSTALLATION: Two (2) Hour Parking Limit 6:00 a.m. to 6:00 p.m. REGULAR MEETING SEPTEMBER 8, 1992 LOCATION: 515 North Lafayette Boulevard (west side). Property line to property line. REMARKS: Requested by Houser Norborg Medical Foundation. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Board is, in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that ninety-four (94) miscellaneous properties were cleaned by the Department from August 24, 1992 to August 28, 1992. Mr. Leszczynski made a motion that the lists be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski stated that the Deputy Controllers Office has submitted claims in the amounts of $635,694.02 and $524,968.22 and recommended approval. Therefore, Mr. Leszczynski made a motion that the claims be approved. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the meeting adjourned at 9:53 a.m. es R.�dwell Mary H. u ler ATTEST: Sandra M. Parmerlee, Clerk