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Home My WebLink About08/31/92 Board of Public Works MinutesREGULAR MEETING AUGUST 31, 1992 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, August 31, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. AGENDA ITEMS DELETED There being no objections by members of the Board, the award of the Quotation for the removal of graffiti from three (3) bridges and the award of bid for the Sanitation Garage Expansion & Renovation Project, were deleted from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on August 24, 1992, were approved. OPENING OF BIDS - EAST RACE NORTH WALKWAY - PHASE I PROJECT (EAS BANK DEVELOPMENT AREA) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Board Attorney and Member Mary H. Mueller noted that for the record all bids received today will be opened and read and will be reviewed at a later time for legality and form. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard, Box 1106 South Bend, IN 46624 Bid was signed by Mr. Ben Ziolkowski, President. BID: $154,845.78 NORTHERN INDIANA CONSTRUCTION COMPANY, INC. P.O. Box 1333 Mishawaka, Indiana 46546-1333 Bid was signed by Mr. David J. Walorski, President. BID: $156,008.59 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, IN 46619 Bid was signed by Mr. Gary L. Spraker, President. BID: $158,972.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering, Department of Economic Development and Legal Department for review and recommendation. OF BIDS - BLACKTHORN GOLF COURSE PROJECT (AIRPORT 2010 This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. REGULAR MEETING Board Attorney and Member Mary record all bids received today be reviewed at a later time for AUGUST 31, 1992 H. Mueller noted that for the will be opened and read and will legality and form. The following bids were opened and publicly read: MAJORITY BUILDERS, INC. 62900 U.S. 31 South South Bend, Indiana 46614 in Joint Venture with SCHROCK GOLF & LANDDEVELOPMENT, INC. 660 Mountain Park R.R. #2, Box #3111 Angola, Indiana 46703 Bid of Majority Builders was signed by Mr. Steven C. Slagle, Vice -President. Bid of Schrock Golf & Land Development, Inc., was signed by Mr. Ernest C. Schrock, President. BID: TOTAL BASE BID "A": ALTERNATE BID "B": ALTERNATE BID TIC": ALTERNATE BID "D": $2,307,340.62 ADD $ 7,264.00 DEDUCT $ 17,500.00 DEDUCT $ 109,050.00 GEUPEL CONSTRUCTION COMPANY INC. 1661 Old Henderson Road P.O. Box 20911 Columbus, Ohio 43220-0911 Bid was signed by Mr. Charles C. Wooster, President. BID: TOTAL BASE BID "A": ALTERNATE BID ►rBIT ALTERNATE BID "C": ALTERNATE BID "D": $2,748,252.00 ADD $ 5,950.00 DEDUCT $ 13,150.00 DEDUCT $ 109,867.00 SA GOLF, INC. P.O. Box 5 Lake Orion, Michigan 48361 Bid was signed by Mr. Kevin Aldridge, Vice -President. BID: TOTAL BASE BID "A": ALTERNATE BID "B": ALTERNATE BID "C": ALTERNATE BID "D": $2,605,832.00 ADD $ 35,000.00 DEDUCT $ 60,000.00 DEDUCT $ 138,900.00 PIERMAN GOLF COMPANY 1201 U.S. Highway #1 Suite 425 North Palm Beach, FL 33408 Bid was signed by Mr. Jerry L. Pierman, President. BID: TOTAL BASE BID "A": ALTERNATE BID "B": ALTERNATE BID "C": ALTERNATE BID "D": $2,306,823.00 ADD $ 9,500.00 DEDUCT $ 5,000.00 DEDUCT $ 7,500.00 EXTERIOR DESIGNING, INC. Spring Lake Farm Hoagland, Indiana 46745 Bid was signed by Mr. David L. Burroff, President. 1 1 1 1 REGULAR MEETING BID: TOTAL BASE BID "A": ALTERNATE BID "B": ALTERNATE BID "C": ALTERNATE BID "D" : AUGUST 31, 1992 $2,337,709.00 ADD $ 8,000.00 DEDUCT $ 50,000.00 DEDUCT $ 102,000.00 DE ANGELIS LANDSCAPE INCORPORATED 22425 Van Horn Road Woodhaven, Michigan 48183 Bid was signed by Mr. Larry L. Berry, Corporate Secretary. BID: TOTAL BASE BID "A ALTERNATE BID "B": ALTERNATE BID "C": ALTERNATE BID "D": $2,388,052.00 ADD $ 24,000.00 DEDUCT $ 15,000.00 DEDUCT $ 95,000.00 IRVIN_CONSTRUCTION COMPANY, INC. 18320 Shelbyville Road Fisherville, Kentucky 40023 Bid was signed by Mr. James R. Irvin, Sr., President. BID: TOTAL BASE BID "A": ALTERNATE BID "B" : ALTERNATE BID "C": ALTERNATE BID "D": $2,600.000.00 ADD $ 20,000.00 DEDUCT $ 30,000.00 DEDUCT $ 110,000.00 SALYERS GOLF CONSTRUCTION, INC. 1900 Blayney Road Sunbury, Ohio 43074 Bid was signed by Mr. Samuel E. Salyers, President. BID: TOTAL BASE BID "A": ALTERNATE BID "B": ALTERNATE BID "C": ALTERNATE BID "D": $2,253,880.00 ADD $ 6,000.00 DEDUCT $ 20,000.00 DEDUCT $ 109,000.00 RAUSCH GOLF, INC. 625 Dallas Drive, Suite 100 Denton, Texas 76205 Bid was signed by Mr. Richard W. Rausch, President. BID: TOTAL BASE BID "A": ALTERNATE BID "B": ALTERNATE BID "C": ALTERNATE BID "D": $2,617,402.63 ADD $ 50,000.00 DEDUCT $ 20,000.00 DEDUCT $ 108,500.00 RYAN INCORPORATED CENTRAL P.O. Box 206 Janesville, WI 53545 Bid was signed by Mr. Richard G. Vorpawl, Assistant Secretary. BID: TOTAL BASE BID "A": ALTERNATE BID "B": ALTERNATE BID "C": ALTERNATE BID "D": $2,625,742.00 ADD $ - 0 - DEDUCT $ 44,000.00 DEDUCT $ 108,000.00 REGULAR MEETING AUGUST 31, 1992 WADSWORTH GOLF CONSTRUCTION COMPANY 1901 Van Dyke Road Plainfield, Illinois 60544 Bid was signed by Mr. Paul Eldredge, President. BID: TOTAL BASE BID "A": $2,982,124.47 ALTERNATE BID "B": ADD $ 12,000.00 ALTERNATE BID "C": DEDUCT $ 75,000.00 ALTERNATE BID "D": DEDUCT $ 159,300.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - BLACKTHORN GOLF COURSE MAINTENANCE FACILITY This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Board Attorney and Member Mary H. Mueller noted that for the record all bids received today will be opened and read and will be reviewed at a later time for legality and form. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard, Box 1106 South Bend, IN 46624 Bid was signed by Mr. Ben Ziolkowski, President. BID: $234,580.00 ALTERNATE #1: ADD $62,000.00 CASTEEL CONSTRUCTION CORPORATION P.O. Box 628 South Bend, Indiana 46624 Bid was signed by Mr. R.V. Casteel, President. BID: No bid amount listed. MAJORITY BUILDERS, INC. 62900 U.S. 31 South South Bend, IN 46614 Bid was signed by Mr. Richard E. Slagle, President. BID: $208,000.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. Tnis was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. of Board Attorney and Member Mary H. Mueller noted that for the record all bids received today will be opened and read and will be reviewed at a later time for legality and form. 1 95 REGULAR MEETING AUGUST 31, 1992 The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard, Box 1106 South Bend, IN 46624 Bid was signed by Mr.'Ben Ziolkowski, President. BID: $754,303.00 CASTEEL CONSTRUCTION CORPORATION P.O. Box 628 South Bend, Indiana 46624 Bid was signed by Mr. R.V. Casteel, President. BID: $563,000.00 MAJORITY BUILDERS, INC. 62900 U.S. 31 South South Bend, Indiana 46614 Bid was signed by Mr. Richard E. Slagle, President. BID: $1758,450.00 Voluntary Alternates: #1 - Substitute standard construction Eagle Windows with custom painted extruded aluminum exterior, clear insulated glass in lieu of specified. DEDUCT: $37,000.00 #2 - Substitute Lithonia Light Fixture package in lieu of specified. DEDUCT: $ 3,000.00 VERKLER, INC. 645 North Wilber Street South Bend, Indiana 46628 Bid was signed by Mr. Fred H. Lusk, President. l � We Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above bids were referred to the Division of Engineering for review and recommendation. PUBLIC HEARING/ADOPT CONFIRMING RESOLUTION NO. 31-1992/APPROVE LEASE OF OFFICE SPACE AT SUITE 416 205 WEST JEFFERSON BOULEVARD SOUTH BEND, INDIANA Mr. Leszczynski advised that this was the date set for the Board's Public Hearing in order to receive and hear comments from all persons interested in or affected by the lease of office space at 205 West Jefferson Boulevard, Suite 416, for the use and benefit of the City of South Bend, Department of Economic Development, Division of Planning and Neighborhood Development. Ms. Jenny Pitts Manier, Chief Assistant City Attorney, was present and advised the Board that she is the Attorney for the Department of Economic Development. She stated that the Board will recall that an Office Building Lease was Filed with the Board on August 10, 1992 and at that time the Board expressed its intent to lease space at the First Bank Building for the benefit of the Department of Economic Development. Ms. Manier noted that the South Bend Common Council has found that the lease of the space is necessary. She therefore asked that the Board confirm and execute the Lease which has been modified pursuant to REGULAR MEETING AUGUST 31, 1992 agreements between the parties to reflect a few changes including indication that the lease is subject to annual appropriations and that certain improvements will be made at the owners expense as well as language concerning insurance. All other terms of the Agreement remain the same as originally filed. In conclusion, Ms. Manier asked for the Board's favorable consideration and approval of the lease and adoption of the Resolution. There being no one else wishing to address the Board regarding this matter, Mr. Leszczynski made a motion that the Public Hearing be closed. Mr. Caldwell seconded the motion which carried. Additionally, Mr. Caldwell made a motion that the Board adopt Resolution No. 31-1992 confirming its intent to Lease office" space for use of the Department of Economic Development and approve and execute the Office Building Lease. Mrs. Mueller seconded the motion and the following Resolution No. 31-1992 was adopted: .s RESOLUTION NO. 31-1992 THE BOARD OF PUBLIC WORKS OF INTENT TO LEASE BEND, DEPAR OF PLANNIN ITS OF THE CITY WHEREAS, the Board of Public Works of the City.of South Bend, Indiana ("Board"), on August 10, 1992, adopted a Resolution 30-1992 entitled A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DECLARING ITS INTENT TO LEASE OFFICE SPACE AT 205 WEST JEFFERSON BOULEVARD, SOUTH BEND, INDIANA, FOR THE USE OF THE CITY OF SOUTH BEND, DEPARTMENT OF ECONOMIC DEVELOPMENT, DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT ("Resolution"), in which it declared its intent to lease office space at Suite 416, 205 West Jefferson Boulevard, South Bend, Indiana ("Premises"), for the use of the City of South Bend, Department of Economic Development, Division of Planning and Neighborhood Development, from the Jefferson Street Partnership of South Bend, Indiana, for a term of three (3) years, with the annual rental of said premises, as remodeled to meet the.needs of the Division of Planning and Neighborhood Development, not to exceed Twenty Thousand Dollars ($20,000.00); and WHEREAS, the proposed lease plans, specifications, and estimates of the costs of the proposed remodeling were submitted to and filed with the Board and have been made available for public inspection; and WHEREAS, the Resolution provided for public hearing on August 31, 1992, at 9:30 a.m., in the Board of Public Works Meeting Room, 1308 County -City Building, South Bend, Indiana 46601, at which hearing all persons wishing to be heard could address the Board as to whether the execution of the proposed lease is necessary and whether the proposed rental is fair and reasonable for the premises; and WHEREAS, pursuant to I.C. 36-1-10-13, notice of the public hearing on the proposed lease was published one (1) time in the South Bend Tribune and Tri-County News on August 14, 1992; and WHEREAS, the public hearing was held pursuant to the notice and the Resolution, no written remonstrances were filed, and all interested persons were heard at the public hearing; and WHEREAS, on August 24, 1992, the South Bend Common Council adopted Resolution 1969-92 entitled A RESOLUTION OF THE SOUTH 1 1 1 REGULAR MEETING AUGUST 31, 1992 BEND COMMON COUNCIL DETERMINING, AFTER INVESTIGATION, THAT THE LEASE OF OFFICE SPACE AT 205 WEST JEFFERSON BOULEVARD, SOUTH BEND, INDIANA, FOR THE USE OF THE CITY OF SOUTH BEND, DEPARTMENT OF ECONOMIC DEVELOPMENT, DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT, IS NEEDED wherein the Common Council of the City of South Bend, Indiana, determined the lease of the premises is necessary. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, AS FOLLOWS: 1. That Resolution 30-1992 adopted by the Board on August 10, 1992,'with respect to the lease of the'premises is in all respects ratified and confirmed. 2. That the rental to be paid pursuant to the lease is fair and reasonable. 3. The Board hereby modifies the lease proposed to and filed with the Board on August 10, 1992, as indicated in the Lease attached hereto and incorporated herein, and authorizes the execution of the Lease, as modified, and any and all documents necessary to give effect to the lease and the intent of this resolution. 4. Pursuant to I:C. 36-1-10-13, the Clerk of the Board is instructed to give notice of the execution of the Lease by publication in the South Bend Tribune and Tri-County News, newspapers of general circulation, published in the City of South Bend, with notice to be published one (1) time, within thirty (30) days of this date. Adopted on the 31st day of August, 1992, by the Board of Public Works of the City of South Bend, Indiana. CITY OF SOUTH BEND, INDIANA BOARD OF PUBLIC WORKS s/John Leszczynski s/James R. Caldwell s/Mary Hall Mueller ATTEST: s/Sandra M. Parmerlee, Clerk ADOPT RESOLUTION NOS. 32-33-1992 - DISPOSAL OF SERVICES REVOLVERS (POLICE DEPARTMENT) Police Chief Ronald G. Marciniak advised the Board that Corporal Leonard Sieradzki has retired, in good standing, from the South Bend Police Department effective August 9, 1992, after thirty (30) years of service. Additionally, Lieutenant Raymond Woodward, has retired in good standing from the Police Department effective July 26, 1992, after thirty (30) years of service. In keeping with Section 2-124 of the South Bend Municipal Code, Chief Marciniak requested that the Board declare these officers service revolvers as surplus property and no longer useful to the City. This declaration authorizes the presentation of the firearms to the officers as a tribute for their service to the City. Therefore, Mr. Caldwell made a motion that the appropriate Resolutions which have been prepared, be adopted. Mrs. Mueller seconded the motion which carried and the following Resolution Nos. 32-1992 and 33-1992 were adopted: REGULAR MEETING AUGUST 31, 1992 RESOLUTION NO. 32-1992 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of; control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and - WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL LEONARD SIERADZKI has retired from the South Bend Police Department after thirty (30) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 248K480 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 31st day of August , 1992. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/James R. Caldwell s/Mary H. Mueller ATTEST: s/Sandra M. Parmerlee, Clerk RESOLUTION NO. 33-1992 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No: 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, LIEUTENANT RAYMOND WOODWARD has retired from the South Bend Police Department after thirty (30) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure n 1 REGULAR MEETING AUGUST 31, 1992 E for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of'South Bend that service revolver Serial No. 248K412 a ..357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500,.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 31st day of August 1992. BOARD,OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/James R. Caldwell ATTEST: s/Mary H. Mueller s/Sandra M. Parmerlee, Clerk ADOPT In a letter to the Board, Mr. Phil St. Clair, Director, Division of Equipment Services, requested that the Board declare obsolete one hundred three (103) used vehicles from the City's vehicle fleet. In addition, Mr. St. Clair stated that there will be tools and various other small shop items for sale. Mr. St. Clair noted that it is anticipated that a Public Auction will be held on October 3, 1992 to dispose of this property. Therefore, Mr. Leszczynski made a motion that the request be approved and the appropriate Resolution which has been prepared be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 34-1992 was adopted: RESOLUTION NO. 34-1992 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS FOR DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the South Bend Board of Public Works that the property listed on the attached sheet, consisting of approximately eighty-nine (89) vehicles, one (1) recycler, seven (7) dump beds, six (6) street sweepers, two (2) motorcycles and four (4) jack hammers, together with miscellaneous tools and other small shop items_ not listed on the attached sheet, are obsolete or unfit for the purpose for which they were intended and are no longer needed by the City of South Bend; and WHEREAS, Indiana Code 36-1-11-6 permits and establishes a procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. - NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed are no longer needed by the City, are obsolete or unfit for the purpose for which they were intended, and have an estimated value of Five Thousand Dollars ($5,000.00) or more. REGULAR MEETING AUGUST 31, 1992 BE IT FURTHER RESOLVED that said property be sold at a public auction, conducted by an auctioneer licensed under Indiana Code 25-6-1; after advertising the property for sale in accordance with Indiana Code 5-3-1. Adopted this 31st day of August, 1992. SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski s/James R. Caldwell s/Mary Hall Mueller ATTEST: s/Sandra M. Parmerlee, Clerk ADOPT RESOLUTION NO. 35-1992 - TRADE-IN OF OBSOLETE VEHICLES (POLICE DEPARTMENT) In a letter to the Board, Police Chief Ronald G. Marciniak advised that the Department wishes to trade two (2) 1991 Harley Davidson police motorcycles for two (2) Harley Davidson 1993 Harley Davidson police motorcycles, FLHT-P cycles. This is to be an even exchange and no money will be exchanged. This will be accomplished through McDaniels Harley Davidson Sales, 1010 Lincolnway East, South Bend, Indiana. Chief Marciniak further explained that they will trade-in the two (2) 1991 Harley Davidson motorcycles for two (2) Harley Davidson motorcycles of the same model. The City will remove and install the radio box and strobe lights and McDaniels will prepare and deliver the new motorcycles, which will be equipped with chrome case engines. Therefore, Mr. Leszczynski made a motion that the appropriate Resolution which has been prepared be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 35-1992 was adopted: RESOLUTION NO. 35-1992 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded in or exchanged for property of a similar nature: TWO (2) 1991 HARLEY DAVIDSON POLICE MOTORCYCLES UNIT #727 - VIN. #1HD1DAL13MY508892 UNIT #729 - VIN. #1HD1DAL10MY505741 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be acquired, with the above -described property being traded -in as an even exchange for the following property: TWO (2) HARLEY DAVIDSON 1993 POLICE MOTORCYCLES FLHT-P CYCLES VIN. #1HD1DAL19PY500705 VIN. #1HD1DAL11PY500276 WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. REGULAR MEETING AUGUST 31, 1992 1 1 NOW, THEREFORE,,BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded in on an even exchange for the following described property of a similar nature: PROPERTY TO BE TRADED -IN: TWO (2) 1991 HARLEY DAVIDSON POLICE MOTORCYCLES UNIT #727 - VIN. #lHD1DAL13MY508892 UNIT #729 - VIN. #1HD1DAL10MY505741 PROPERTY TO BE ACQUIRED: TWO (2) HARLEY DAVIDSON 1993 POLICE MOTORCYCLES FLHT-P CYCLES VIN. #lHD1DAL19PY500705 VIN. #lHD1DAL11PY500276 2. That the latter described property, in No. 1 immediately above, shall be acquired from McDaniels Harley Davidson Sales, 1010 Lincolnway East, South Bend, Indiana, as an even exchange of the former described property, in No. 1 immediately above. 3. That the traded in or exchanged property, to wit: TWO (2) 1991 HARLEY DAVIDSON POL M= 7 92 shall be removed from the inventory of the City of South Bend. ADOPTED this 31st day of August, 1992. ATTEST: s/Sandra M. Parmerlee, Clerk BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member s/Mary H. Mueller, Member APPROVE AGREEMENT FOR TERMINATION OF LEASE - PALAIS ROYALE Chief Assistant City Attorney Jenny Pitts Manier addressed the Board concerning this Agreement and advised that the Redevelopment Authority has purchased the Palais Royale building. A Lease previously existed between the former owners and the City of South Bend for space which included the box office of the Morris Civic the mezzanine and the ballroom. The Agreement submitted today terminates that Lease and therefore frees up the amount of lease funds which the City will return to the general fund. Ms. Manier noted that the Redevelopment Authority approved the termination of lease on August 21, 1992. Therefore, Mr. Caldwell made a motion that the Agreement for Termination of Lease be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE AMENDMENT NO. 3 - AGREEMENT FOR MAINTENANCE MANAGEMENT NEEDS ASSESSMENT PROGRAM - TRIAD ENGINEERING INC. (WASTEWATER Mr. John J. Dillon, Director, Division of Environmental Services, submitted to the Board Amendment #3 to an Agreement between the City of South Bend and Triad Engineering Incorporated, 325 East Chicago Street, Milwaukee, Wisconsin. It is noted that on September 3, 1991, the Board of Public Works entered into an Agreement with Triad Engineering for the South Bend Maintenance Management Needs Assessment Program for the Wastewater Treatment Plant. REGULAR MEETING AUGUST 31, 1992 It is noted that Amendment #3 submitted to the Board today is for Phase II of the Wastewater Treatment Plant's Maintenance Management Program and is caused by underestimation of a number of major equipment components. This Amendment is in the amount of $6,778.00 for a new Phase II total of $84,809.00 for a new Agreement total of $118,030.00. Mrs. Mueller made a motion that the Amendment be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY AND SIMILAR EVENTS- BENEFIT WALKATHON - SAINT J - Vl.1VISiS.t� 1a, lyyL It is noted that on August 17, 1992, the Board of Public Works approved the request of Ms. Barbara Jemielity, Principal, Saint Joseph High School, 1441 North Michigan Street, South Bend, Indiana, to conduct a Walkathon on Sunday, October 18, 1992, beginning at 1:00 p.m. At this time, Ms. Jemielity has submitted the required Agreement For Use Of Public Right -of -Way For Foot Races And Similar Events, along with an executed Indemnification Agreement and appropriate payment to the Civil Defense Weather Watch officers who will assist with this event. Therefore, Mrs. Mueller made a motion that the Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE AGREEMENT FOR STAFF SUPPORT - HOME PROGRAM ADMINISTRATION Mr. Leszczynski advised that submitted to the Board is an Agreement for Staff Support between the City of Mishawaka, Indiana and the City of South Bend, Indiana, by and through the Board of Public Works on behalf of the Department of Economic Development. This Agreement provides for staff support for planning activities and HOME Program Administration. Mr. Caldwell made a motion that this Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE ADDENDUM TO COMMUNITY DEVELOPMENT CONTRACT The following Community Development Addendum was presented to the Board for approval: ADDENDUM I CENTER CITY ASSOCIATES COMMERCIAL REVOLVING LOAN FUND Addendum I extends the loan guarantee limit to $60,000.00 in the revolving loan fund. Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the above referred to Addendum was approved and executed. APPROVE AGREEMENT - INDIANA DEPARTMENT OF TRANSPORTATION - SIGNALIZATION PROJECT - II Mr. Carl P. Littrell, Director, Division of Engineering, submitted to the Board a State -Local Public Agency Agreement - Construction and Project Management For Federal Aid Projects, for the Computerized Signal System - Phase II - Part A Arterial Signals. In response to questions from the news media, Mr. Littrell noted that the Common Council has appropriated the City's share for this project and the City has been advised that federal funds will also be available. Mr. Littrell stated that this project, with an estimated cost of $1.8 million dollars will involve thirty-five (35) signals. Mr. Leszczynski made a motion that the Agreement be approved. Mrs. Mueller seconded the motion which carried. 1 1 C REGULAR MEETING AUGUST 31, 1992 FILING OF: - GRANT OF PERPETUAL EASEMENT - SANITARY SEWER - CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE (DUNN ROAD SEWER EXTENSION) Mr. Leszczynski-advised that submitted to the Board for filing was a Grant of Perpetual Easement Sanitary Sewer and a Consent to Annexation and Waiver of Right to Remonstrate in regards to the Dunn Road Sewer Extension project. Board Member and Attorney Mary H. Mueller noted that these documents are required as the City extended sewers to that location. Mrs. Mueller therefore made a motion that the documents, as outlined above, be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT - TOPSFIELD ROAD nV1TVT nDMVVrV OnDnnD A M7nAT Mr. Leszczynski indicated that the Board is in receipt of Irrevocable Standby Letter of Credit No. 779 as submitted by the Valley American Bank, P.O. Box 328, South Bend, Indiana, for the account of Topsfield Road Development Corporation, 15802 Cedar Ridge Court, Granger, Indiana. It is noted that the Letter of Credit is in the amount of $150,000.00 and expires on February 24, 1993. It is further noted that this Letter of Credit is issued in regards to the completion of infrastructure improvements for Phase I Deer Run. Mrs. Mueller made a motion that the Letter of Credit be approved. Mr. Caldwell seconded the motion which carried. REQUEST OF SOUTH BEND ART CENTER FOR PLACEMENT OF SIGNS - REFERRED Mr. Leszczynski stated that the Board is in receipt of a letter from Ms. Leslie Gitlin, Publicist, South Bend Regional Museum of Art, 120 South St. Joseph Street, South Bend, Indiana. Ms. Gitlin stated that the South Bend Regional Museum of Art, located within Century Center, is a private, not -for -profit organization that receives more than half of its funding from public sources. The museum receives thirty-eight per cent (38%) of its funding from the South Bend Community School Corporation, nine and one-half per cent (9.5%) from the City of South Bend, and six per cent (6%) from the State of Indiana through the Indiana Arts Commission. Ms. Gitlin requested that the City's Bureau of Traffic and Lighting install South Bend Regional Museum of Art directional signs with arrows on polls that currently hold Century Center signs. Ms. Gitlin stated that the Museum of Art signs are thirty-six inches (36") by thirty inches (30") vertical. Ms. Gitlin submitted with her request the location of forty-seven (47) Century Center signs where they are requesting the Art Museum signs be placed. Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. Mueller seconded the motion which carried. APPROVE REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES - FUEL DISPENSING AND STORAGE FACILITY - MUNICIPAL SERVICES FACILITY - FUEL DISPENSING AND STORAGE FACILITY - ORGANIC RESOURCES FACILITY - HDC BLOCK PARKING PROJECT - MONROE PARK REDEVELOPMENT AREA Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately seven (7) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. 3,0 REGULAR MEETING AUGUST 31, 1992 Additionally, Mr. Carl P. Littrell, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for the Fuel Dispensing and Storage Facility Projects at the Municipal Services Facility and the Organic Resources Facility as well as the HDC Block Parking Project. Mr. Caldwell made a motion that the requests be approved. Mrs. Mueller seconded the motion which carried. FILING OF OF HUMANE SOCIETY MONTHLY REPORT Mr. Leszczynski stated that the. Board is in receipt of the Monthly Report for the month of June as submitted by the Humane Society of St. Joseph County, IN. Inc. It is noted that this report indicates the types and numbers of animals handled by the Humane Society for the City of South Bend. Mr. Caldwell made a motion that the report be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE In a letter to the Board, Ms. Marcia A. Qualls, Investigator, Bureau of Traffic and Lighting, advised that the Bureau, in conjunction with the South Shore, will be closing Bendix Drive from September 1-3, 1992. Ms. Qualls noted that Bendix will be closed at Voorde (northbound) and at Lathrop (southbound). Further, Lincolnway West and Bendix will be closed from September 9-11, 1992. Goodland and Humbolt traffic will be diverted to Elliott Street. Ardmore Trail and Bendix will be the detour streets. Mr. Leszczynski made a motion that the recommendation be accepted and approved. Mr. Caldwell seconded the motion which carried. TORS AND EXCAVA' Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the following bonds be approved: EXCAVATION - Richard Engle, d/b/a Three D Construction Effective 8-31-92 CONTRACTORS - T. J. Ready - Frank Moorhead Effective 8-31-92 Effective 8-31-92 Mr. Caldwell made a motion that the recommendation be accepted and the bonds be approved. Mrs. Mueller seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists to the Board indicating that two hundred (200) miscellaneous and City -owned properties have been cleaned by the Department during the period August 10, 1992 to August 20, 1992. Mrs. Mueller made a motion that the lists be accepted for filing. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted to the Board claims in the amounts of $70,483.73, $2,231,640.74 and $620,949.14 and recommended approval. 1 Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted a list of one hundred forty-eight REGULAR MEETING AUGUST 31, 1992 �4305 (148) claims in the amount of $46,354.96 and recommended approval. Therefore, Mr. Caldwell made a motion that the claims be approved and the lists be filed. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs.. Mueller and carried, the meeting adjourned at 10:04 a.m. John E. Les zczyn i ames R. C Zd 11 Mary H. te ler ATTE . 'Sandra M. Parmerlee, Clerk 1