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HomeMy WebLinkAbout08/24/92 Board of Public Works MinutesREGULAR MEETING AUGUST 24, 1992 The regular meeting of the Board of Public Works was convened at 9:38 a.m. on Monday, August 24, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on August 17, 1992, were approved. OPENING OF QUOTATIONS - REMOVAL OF GRAFFITI FROM BRIDGES IN SOUTH BEND It is noted that this was the date set for the receiving and opening of sealed Quotations for the above referred to project which entails the removal of graffiti from three (3) concrete railroad bridges at Twyckenham Drive, north of Mishawaka Avenue; Sunnyside, south of Longfellow Street and Leeper Avenue, north of North Shore Drive. The following Quotations were opened and read: JAG INDUSTRIAL ENVIRONMENTAL SERVICE 1400 South Main Street South Bend, Indiana 46613 Quotation was submitted by Mr. M. Hall, Representative. QUOTATION: $14,382.00 for all three (3) locations including concrete sidewalks SPARKLE WASH OF MICHIANA P.O. Box 406 Mishawaka, Indiana 46546-0406 Quotation was submitted by Mr. Mike Allen. QUOTATION: $9,027.00 total cost for three (3) bridges, 6,018 square foot of surface to remove graffiti x $1.50 per square foot. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above Quotations were referred to the Engineering Department for review and recommendation. OPENING FIRE STATION #3 - 180 Mr. Leszczynski advised that this was the date set for the receipt of Quotations for the above referred to remodeling at Fire Station #3. The following Quotations were opened and read: MARVIN A. CRAYTON CONSTRUCTION COMPANY, INC. 305 South Lake Street South Bend, IN 46619 Quotation was submitted by Mr. Marvin A. Crayton, President. QUOTATION: $23,400.00 POWELL CONSTRUCTION COMPANY, INC. 1713 South Bend Avenue South Bend, Indiana 46637-5635 Quotation was submitted by Mr. Todd A. Gosc, Chief Estimator. QUOTATION: $16,866.00 2 REGULAR MEETING AUGUST 24, 1992 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary L. Spraker, President. QUOTATION: $22,480.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above Quotations were referred to the Fire Department for review and recommendation. APPROVE AGREEMENT FOR ENGINEERING SERVICES - SCREENINGS/SCUM Mr. John J. Dillon, Director, Division of Environmental Services, submitted to the Board an Agreement between the City and -Triad Engineering Incorporated, 325 East Chicago Street, Milwaukee, Wisconsin for Professional Engineering Services for a Screenings/Scum Disposal Study at the Wastewater Treatment Plant. Mr. Dillon noted that the Agreement is in the amount of $9,450.00. Therefore, Mr. Caldwell made a motion that the Agreement, as submitted, be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE AGREEMENT FOR ENG ASSISTANCE - WASTEWATER T SERVICES - NPD] T Mr. John J. Dillon, Director, Division of Environmental Services, submitted to the Board an Agreement for Professional Engineering Services between the City and Greeley and Hansen, 100 South Wacker Drive, Suite 1400, Chicago, Illinois for NPDES Permit Assistance. This Agreement is not to exceed $9,400.00. Mr. Caldwell made a motion that the Agreement be approved. Mrs. Mueller seconded the motion which carried. APPROVE AGREEMENT - RIVER CROSSING #2 PROJECT Mr. Leszczynski advised that Lawson -Fisher Associates, 525 West Washington Street, South Bend, Indiana, has submitted an Agreement for the River Crossing #2 Project. The Agreement provides that Lawson -Fisher shall conduct a study, provide a report and provide a preliminary design for improving hydraulic capacity at this crossing. The cost of the study, report and preliminary design shall not exceed $15,350.00. The fee for a 14-day flow monitoring for the project shall not exceed $17,550.00. Mr. Leszczynski made a motion that the Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE TERMINATION OF LEASE - PALAIS ROYALE Mr. Leszczynski informed members of the Board that an Agreement for Termination of Facade Lease, Forgiveness of Rent and Termination of Facade Easement, has been submitted for approval. Board Attorney and Member Mary H. Mueller noted that this is a part of the Palais Royale purchase. The City is terminating the facade lease, forgiving unpaid rental under the lease and terminating the Facade Easement as a part of the City's consideration for the purchase of the Palais Royale. It is further noted that this Agreement is between the City and Trust No. 30560. Mrs. Mueller made a motion that this Agreement be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE REVISIONS TO SUPPLEMENT #3 - NORWEST INVESTMENT Mr. Leszczynski indicated that the Board is in receipt of a revision to Supplement #3 to Master Lease with Norwest Investment Services, Inc., Sixth and Marquette, Minneapolis, MN. 1 1 4 REGULAR MEETING AUGUST 24, 1992 Board Attorney and Member Mary H. Mueller advised that the City is lease -purchasing $156,798.00 worth of furniture, staging, curtains, etc. for Century Center over five (5) years with semi-annual payments of $18,077.97. The interest charge is 5.350% per annum. Also submitted was an Escrow Agreement for this lease -purchase. Mrs. Mueller made a motion that the revised Supplement #3 and Escrow Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE SUPPLEMENT #4 - NORWEST INVESTMENT SERVICES r. eszczyns i stated that submitted to the Board was Supplement #4 to Master Lease with Norwest Investment Services, Inc., Sixth and Marquette, Minneapolis, MN. Board Attorney and Member Mary H. Mueller noted that the City is lease -purchasing seven (7) copiers for the City in the amount of $78,379.78 over three (3) years with semi-annual payments of $14,301.31. The interest charge is 5.3% per annum. Mr. Caldwell made a motion that the Supplement be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE STATE -LOCAL PUBLIC AGENCY AGREEMENT - Mr. Carl P. Littrell, Director, Division of Engineering; submitted to the Board a State -Local Public Agency Agreement - Construction and Project Management for Federal Aid Projects, for the Edison Road widening project. Mr. Littrell noted that this Agreement is required in order for the City to receive federal funds for the project. It is noted that this project entails the reconstruction of Edison Road from State Road 23 to Crestwood. Mr. Leszczynski noted that this Agreement provides to the City twenty per cent (20%) of the construction costs. Mr. Leszczynski also noted that the engineer's estimate for this project is approximately $3,000,000.00 dollars and that the project will be bid this October. All the right-of-way required for this project has been secured. Therefore, Mr. Leszczynski made a motion that the Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT Mr. Leszczynski advised that the Board -is in receipt of a South Bend Redevelopment Authority Airport Economic Development Area Public Improvement Project Construction Fund (Tax -Exempt Improvements), Payment Requisition and Certificate for Payment of the Board of Public Works. This Payment Requisition is in the amount of $29,745.81 to be paid to Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in conjunction with the construction of Mayflower Road as part of the Airport 2010 Project. Mrs. Mueller made a motion that the Payment Requisition be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE AMENDED LETTER OF CREDIT - CROSS CREEK Mr. Leszczynski indicated that Society Bank, Indiana, P.O. Box 6, South Bend, Indiana, has submitted Amended Irrevocable Standby Letter of Credit No. S-8866 in the amount of $14,795.00 with an expiration date of August 15, 1993, for the account of Cross Creek, Inc. It is noted that the original expiration date for this Letter of Credit was August 15, 1992 and the amount was $22,183.00. Mr. Leszczynski made a motion that this Amended Irrevocable Standby Letter of Credit No. S-8866 be accepted and approved. Mr. Caldwell seconded the motion which carried. REGULAR MEETING AUGUST 24, 1992 AWARD BID - 1992 CONCRETE IMPROVEMENTS PROJECT Mr. Carl P. Littrell, Director, Division of Engineering, advised that he has reviewed,the six (6) bids received on August 17, 1992, for the above referred to project, and recommends that the Board award the low bid of Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $74,703.18. Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. APPROVE CHANGE'ORDER NO. 2 (FINAL) AND PROJECT C Mr. Leszczynski advised that L.L. Geans & Sons, Inc., 56535 Magnetic Drive, Mishawaka, Indiana, has submitted Change Order No. 2 (Final) indicating that the Contract amount be increased by $827.18 for a new Contract sum, including this Change Order, in the amount of $36,217.19. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, Change Order No. 2 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond as submitted was accepted for filing. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - VARIOUS EQUIPMENT In a letter to the Board, Mr. John E. Leszczynski, Director, Department of Public Works, requested that the Board advertise for the receipt of bids for the following: - Three (3) more or less 3/4 ton pick-ups with front mounted plows - Two (2) tandem axle trucks with trade-ins - One (1) asphalt paver with trade-in - One (1) front-end loader with trade-in - Four (4) more or less 1/2 ton pick-ups - One (1) used signal lift truck Mr. Leszczynski made a motion that this request be approved. Mrs. Mueller seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: - OF HISTORIC DISTRICT YARD SALE COMMITTEE TO CLO STREET, FROM W. WASHINGTON TO W. COLFAX. FOR HI DISTRICT YARD SALE - SEPTEMBER 19, 195 TE Mr. Paul Hayden, Project Coordinator, Historic District Yard Sale Committee, 914 Lincolnway West, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -Of -Way For A Party Or Similar Event, requesting that LaPorte Street, from West Washington to West Colfax, be closed from 8:00 a.m. to 5:00 p.m. on Saturday, September 19, 1992, in conjunction with the Historic District Yard Sale. Mr. Hayden noted that the neighborhood residents will sell yard sale merchandise at the northwest corner of LaPorte and West Washington Streets. It is requested that the 100 block of LaPorte be closed to prevent vehicular traffic from interferring with pedestrian flow. 1 7 REGULAR MEETING AUGUST 24. 1992 OF SOUTH BEND HERITAGE FOUNDATION TO CLOSE W. WASHINGTON FROM MAPLE STREET TO WALNUT STREET FOR GROUND -BREAKING CEREMONY FOR WEST WASHINGTON HOMES - SEPTEMBER 18 1992 Mr. Paul Hayden, Project Coordinator, South Bend Heritage Foundation, 914 Lincolnway West, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -Of -Way For A Party Or Similar Event, requesting that West Washington, from Maple Street to Walnut Street, be closed from 4:00 p.m. to 7:00 p.m. on Friday, September 18, 1992, in conjunction with the ground -breaking ceremony for West Washington Homes. Mr. Hayden noted that a formal ground -breaking ceremony for the new construction of West Washington Homes will be held on both sides of the 1200.block of West Washington. - TO CLOSE BLAINE FROM LINCOLNWAY WEST TO LA PORTS FOR BACK -TO -SCHOOL BLOCK PARTY - SEPTEMBER 19 1992 Ms. Natalie Lott, 519 Blaine, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -Of -Way For A Party Or Similar Event, requesting that Blaine, from Lincolnway West to LaPorte, be closed from 10:00 a.m. to 6:00 p.m. on Saturday, September 19, 1992, for a back -to -school block party. APPROVE REQUESTS: REQUEST OF COUNTRY 102 FM WGTC, SUMMIT RADIO, TO OCCUPY PUBLIC RIGHT OF -WAY IN FRONT OF 230 SOUTH MICHIGAN STREET - AUGUST 25, 1992 REQUEST OF ST. JOSEPH'S MEDICAL CENTER TO CONDUCT 12TH ANNUAL SPORTSMED 10K RACE 10K WHEELCHAIR RACE 5K 1 MILE FUN RUN AND 4K WALK - NOVEMBER 1 1992 OF TEMPLE BETH-EL TO REMOVE "NO PARKING" AROUND THE TEMPLE IN CONJUNCTION WITH HOLY DAY SERVICES - SEPTEMBER 27-28, 1992 AND OCTOBER 6-7. 1992 TO CLOSE DEVON CIRCLE FOR NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 13. 1992 Mr. Leszczynski noted that the above referred to requests, which were submitted to the Board on July 20, 1992, August 10, 1992, and August 17, 1992, have been reviewed by the various City departments and bureaus and approval is recommended. Board Attorney and Member Mary H. Mueller noted that the request - of Temple Beth -El has been amended due to the fact that a construction trailer is parked on the right-of-way at the Temple on Madison Street. Therefore, the no parking on the north side of Madison by the construction site must remain. However, no parking will be temporarily removed on Lafayette Boulevard and the south side of Madison Street. Therefore, Mrs. Mueller made a motion that the recommendations be accepted and the requests be approved with the request of Temple Beth -El being approved as amended and recommended by the Bureau of Traffic and Lighting. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski advised that City Controller Kevin Horton submitted to the Board claims in the amount of $1,272,058.92 and recommended approval. Therefore, Mr. Leszczynski made a motion that the claims be approved and the list be filed. Mrs. Mueller seconded the motion which carried. REGULAR MEETING AUGUST 24. 1992 ADJOURNMENT There being no further business to come before the Board, upon a motion made.by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:50 a.m. � � dw ATTEST: 'Sandra M. Parmerlee, Clerk 1 1