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HomeMy WebLinkAbout08/17/92 Board of Public Works Minutes75, REGULAR MEETING AUGUST 17, 1992 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, August 17, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on August 10, 1992, were approved. AGENDA ITEMS ADDED/DELETED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following items were either added or deleted from the agenda: Added: 1. Opening of bids - Century Center - Roof and Planter Repair 2. Oral Resolution regarding Agreement with Gerard Hilferty and Associates Deleted: 1. Supplement to Master Lease Agreement - Norwest Investment 2. Award bid - Sanitation Garage Expansion Project OPENING OF BIDS - 1992 CONCRETE IMPROVEMENTS PROJECT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune arid,,' the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: LA PORTE CONSTRUCTION COMPANY, INC. P.O. Box 577 LaPorte, Indiana 46350 Bid was signed by Mr. Thomas G. Blackburn, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $79,159.80 NORTHERN INDIANA CONSTRUCTION COMPANY. INC. P.O. Box 1333 Mishawaka, Indiana 46546-1333 Bid was signed by Mr. David J. Walorski, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $121,124.40 KANKAKEE VALLEY CONSTRUCTION COMPANY, INC. 2055 North 150 East P.O. Box 1471 LaPorte, Indiana 46350 Bid was signed by Mr. James B. Nelson, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $82,735.50 REGULAR MEETING AUGUST 17, 1992 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Richard A. Jankowski, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $74,703.18 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. John S. Walsh, Vice -President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $106,961.25 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $96,230.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately fourteen (14) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient." The following bids were opened and publicly read: MR. CHARLES E. TESKE 54830 Pear Road South Bend, Indiana 46628 BID: VEHICLE NO. RED TAG NO. 1. 21786 MR. PAUL KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana BID: AMOUNT BID 1 1 1 F-j REGULAR MEETING VEHICLE NO. RED TAG NO. 1. 21786 2. 21324 3. 21782 4. 21681 5. 21079 6. 21169 7. 21779 8. 21670 9. 21785 10. 21006 11. 21802 12. 21795 13. 21463 14. 21115 MR. CHARLES R. YOUNG 230 East Dayton Street South Bend, Indiana BID: VEHICLE NO. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. RED TAG NO. 21786 21324 21782 21681 21079 21169 21779 21670 21785 21006 21802 21795 21463 21115 SUPER AUTO PARTS OF SOUTH BEND 3300 South Main Street South Bend, Indiana 46614 BID: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. RED TAG NO. 21786 21324 21782 21681 21079 21169 21779 21670 21785 21006 21802 21795 21463 21115 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude P.O. Box 2883 South Bend, Indiana 46680 AUGUST 17, 1992 AMOUNT BID $136.00 $ -0- $171.00 $116.00 $ -0- $ 92.00 $ 41.00 $ 71.00 $101.00 $ 41.00 $ -0- $ 31.00 $ 52.00 $ -0- AMOUNT BID $ 40.00 $ -0- $ 40.00 $ 40.00 $ -0- $ 40.00 $ 40.00 $ 40.00 $ 40.00 $ 40.00 $ -0- $ 40.00 $ 40.00 $ 30.00 MWS U : i, $ 73.79 $ 32.79 $ 73.79 $ 32.79 $ 22.59 $ 73.79 $ 32.79 $ 32.79 $ 78.79 $ 32.79 $ 32.79 $ 32.79 $ 73.79 $ 32.79 REGULAR MEETING AUGUST 17, 1992 BID: VEHICLE NO. RED TAG NO. AMOUNT BID 1. 21786 $ 53.25 2. 21324 $ 21.85 3. 21782 $ 53.25 4. 21681 $ 53.25 5. 21079 $ 21.85 6. 21169 $ 49.85 7. 21779 $ 53.25 8. 21670 $ 53.25 9. 21785 $ 53.25 10. 21006 $ 53.25 11. 21802 $ 53.25 12. 21795 $ 39.85 13. 21463 $ 53.25 14. 21115 $ 21.25 MR. MICHAEL JONES 55955 Hoosier Avenue Mishawaka, Indiana 46645 BID: VEHICLE NO. RED TAG NO. 5. 21079 9. 21785 AMOUNT BID $ 55.00 $ 82.50 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above bids were referred to the Department of Code Enforcement for immediate review and recommendation in order that the bids could be awarded at today's meeting. Following that review, Mr. Leslie Buchanan, Jr., Administrative Services Director, Department of Code Enforcement, recommended that the following bids be awarded: MR. PAUL KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana VEHICLE NO. 1. 3. 4. 6. 8. 9. RED TAG NO. 21786 21782 21681 21169 21670 21785 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude P.O. Box 2883 South Bend, Indiana 46680 VEHICLE NO. 7. 10. 11. 12. RED TAG NO. 21779 21006 21802 21795 SUPER AUTO PARTS OF SOUTH BEND 3300 South Main Street South Bend, Indiana 46614 AMOUNT BID $136.00 $171.00 $116.00 $ 92.00 $ 71.00 $101.00 AMOUNT BID $ 53.25 $ 53.25 $ 53.25 $ 39.85 1 '19 REGULAR MEETING AUGUST 17, 1992 VEHICLE NO. RED TAG NO. 2. 21324 13. 21463 14. 21115 MR. MICHAEL JONES 55955 Hoosier Avenue Mishawaka, Indiana 46645 BID: AMOUNT BID $ 32.79 $ 73.79 $ 32.79 VEHICLE NO. RED TAG NO. AMOUNT BID 5. 21079 $ 55.00 GRAND TOTAL: $1,080.97 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the recommendation was accepted and the bids as outlined above, were awarded. OPENING OF BIDS - CENTURY CENTER - ROOF AND PLANTER REPAIR Mr. Leszczynski noted that this was the date set for the receiving and opening of sealed bids for the above referred to project. The following bids were opened and read: MIDLAND ENGINEERING COMPANY, INC. 52369 U.S. 33 North South Bend, Indiana 46637 Bid was signed by Mr. Charles W. Frazier, President, Non Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $498,000.00 Alternates: G-1 Deduct: $33,000.00 G-2 No Change CASTEEL CONSTRUCTION CORPORATION P.0 Box 628 South Bend, Indiana 46628 Bid was signed by Mr. R.V. Casteel, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $474,000.00 Alternates: G-1 Deduct: $31,000.00 G-2 No Bid APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - A.B.A.T.E. OF INDIANA Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, A.B.A.T.E. of Indiana, Region I, has fulfilled Resolution requirements and the appropriate Agreement in regards to the Benefit Motorcycle Ride for Muscular Dystrophy to be conducted on September 6, 1992, was presented to the Board at this time. It was noted that on July 27, 1992, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. REGULAR MEETING AUGUST 17, 1992 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. ST TO I FOR OF BIDS - EC Mr. Carl P. Littrell, Director, Division of Engineering, advised that on behalf of the Department of Economic Development, he is requesting that the Board advertise for the receipt of bids for the demolition of the Avanti Building. Mr. Littrell noted that asbestos abatement is now completed. Mr. Caldwell made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. RESOLUTION OF THE BOARD REFLECTING INTENT TO REIMBURSE CERTAIN EXPENSES RELATING TO HALL OF FAME PROJECT WITH BOND PROCEEDS - GERARD HILFERTY AND ASSOCIATES Board Attorney and Member Mary H. Mueller stated that for the record she would like to note that the Board, at its meeting held on August 10, 1992, approved and executed a Professional Services Agreement with Gerard Hilferty and Associates, 14240 Route 550, Athens, Ohio, in regards to the exterior design of exhibits for the College Football Hall of Fame. At this time, Mrs. Mueller stated that the record should indicate that at the time the Board approved the Hilferty Agreement and Addendum it was the desire of the Board to indicate the intent of the City to reimburse such preliminary costs associated with the Hilferty Agreement from proceeds of Bonds to be issued on the City's behalf. Therefore, Mrs. Mueller made a motion and moved that the Board resolve to establish the intent of the City to be so reimbursed from proceeds of bonds to be issued on behalf of the City. Mr. Caldwell seconded the motion which carried. AWARD QUOTATION - REMOVAL OF EIGHT (8) EXISTING 14" BUTTERFLY VALVES - WASTEWATER TREATMENT PLANT In a letter to the Board, Mr. Robert E. Toppel, Superintendent, Division of Environmental Services, recommended that the Board award the Quotation of the low bidder, Riverbend Boiler Service and Repair Company, P.O. Box 27, South Bend, Indiana, for the above referred to valves in the amount of $3,200.00. Mr. Caldwell made a motion that the recommendation be accepted and the Quotation be awarded. Mrs..Mueller seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski,.seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: - OF YWCA OF ST. JOSEPH COUNTY TO CONDUCT 8TH ANNUAL "RUN JANE RUN" - SEPTEMBER 13, 1992 In a letter to the Board, Ms. Jan C. Halperin, Director of Development, Y.W.C.A. of St. Joseph County, 802 North Lafayette Boulevard, South Bend, Indiana, requested permission to conduct the 8th Annual Run, Jane Run event on Sunday, September 13, 1992 from 8:45 a.m. to 11:30 a.m. Ms. Halperin noted that they would like to close off Riverside Drive between Beale and Boland for a one (1) mile run, a 5K Women's Run, a one (1) mile Walkathon, a 5K in -line skating event for individuals fifteen (15) years of age and over and a 5K in -line skating event for individuals fourteen (14) years of age and under. j 1 REGULAR MEETING AUGUST 17, 1992 - OF GIBSON-LEWIS, INC. TO CLOSE T TEMPORARY SIDEWALK AT MEMORIAL H Mr. Don Berta, Vice -President, G llth Street, Mishawaka, Indiana, close the existing sidewalk and at Memorial Hospital, 615 North Indiana, in conjunction with the of the temporary sidewalk is to of the sidewalk for site excavat Hospital Chapel to be constructe noted that this closure is reque until November, 1992. WALK AND INSTALI ibson-Lewis, Inc., 1001 West requested permission to install a temporary sidewalk Michigan Street, South Bend, chapel project. The purpose open the area up to the west ion in the new Memorial d by Gibson -Lewis. It is sted from the present time - OF COUNTRY 102 WGTC TO OCCUPY PUBLIC RIGHT-OF-WAY AT 23U SOUTH MICHIGAN STREET - AUGUST 25 1992 Ms. Sue Steinmaier, Summit Radio, 3371 Cleveland Road, Suite 310, South Bend, Indiana (102 FM - WGTC COUNTRY) requested permission to park a remote van and trailer from 2:00 p.m. to 6:00 p.m. on Tuesday, August 25, 1992 at 230 South Michigan Street. Ms. Steinmaier noted that twenty (20) feet will be required. She further noted that this will be an on -location live remote to promote that new business, Horsein Around. Also, they will be offering free hotdogs and soda for people who stop by. APPROVE REQUESTS: - OF SAINT JOSEPH'S HIGH SCHOOL TO CONDUCT WALK-A-THON - OCTOBER 18, 1992 - OF FARM SANCTUARY TO CONDUCT WALK - OCTOBER 18. 1992 - TO CLOSE EAST WAYN_E SOUTH, FROM TWO (2) SIDES OF THE ISLAND, TO SUNNYSIDE, FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 29, 1992 OF MEMORIAL HOSPITAL TO CONDUCT BIATHLON - SEPTEMBER 19, 1992 TO CLOSE PARKOVASH, FROM IROQUOIS TO LAFAYETTE. FOR BLOCK PARTY - AUGUST 22, 1992 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests, which were submitted to the Board on July 27, 1992, June 15, 1992 and August 3, 1992, and approval is recommended. Therefore, Mr. Caldwell made a motion that the recommendations be accepted and the requests be approved. Mrs. Mueller seconded the motion which carried. FAVORABLE RECOMMENDATION - VACATION PETITION - TO CLOSE 1ST N/S ALLEY EAST OF SOUTH CLINTON Mr. Leszczynski noted that the Board has received from the Common Council a Vacation Petition as submitted -by Mr. Mike Dobson-, 6910 North Gumwood Road, Building 16, South Bend, Indiana, B&R Oil Company, Inc., 702 Lincolnway East, South Bend, Indiana, and Ralph and Barbara Dobson, 702 Lincolnway East to vacate the following alley: The first north/south alley east of South Clinton Street from the south right-of-way line of East South Street to the north right-of-way line of the first east/west alley south of East South Street for a distance of approximately 148.95 feet and width of approximately 12.04 feet. Part situated in the Replat of John Rush's Second Addition in the City of South Bend, Indiana. Mr. Leszczynski noted that favorable recommendations concerning this vacation have been received from the Department of Sanitation, Engineering Department, Area Plan Commission, Fire Department and Police Department, concerning this vacation. Therefore, Mr. Caldwell made a motion that the Board submit to REGULAR MEETING AUGUST 17, 1992 the Common Council a favorable recommendation concerning this vacation. Mr. Leszczynski seconded the motion which carried. REC - VACATION - TO CLOSE 1ST NIS ALLEY S. OF RUSH STREET AND THE 1ST E/W ALLEY SOUTH OF EAST MONROE STREET Mr. Leszczynski advised that the Common Council has submitted to the Board for review and recommendation a Vacation Petition as filed by Ms. Ann E. Kolata, Director, South Bend Redevelopment Authority, c/o Department of Economic Development, 1200 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana per Authority action of July 29, 1992, and indicating Mr. Tom Eddington, 1200 County -City Building, South Bend, Indiana, as Contact Person, to vacate the following alleys: The first north/south alley west of South Rush Street, from the north right-of-way line of E. South Street to the south right-of-way line of E. Monroe Street for a distance of approximately 345.18 feet and a width of approximately 14 feet; and The first east/west alley south of East Monroe Street from the west right-of-way line of South Rush Street, to the east right-of-way line of S. Fellows Street, for a distance of approximately 330 feet and a width of approximately 12.54 feet. Parts situated in John Rush's First Addition in the City of South Bend, Indiana. Mr. Leszczynski noted that favorable recommendations concerning this vacation have been received from the Department of Sanitation, Engineering Department, Area Plan Commission, Fire Department and Police Department. Board Attorney and Member Mary H. Mueller noted that the Fire Department indicated that they .recommend approval subject to adequate access being allowed to the garage at 521 East South Street. Mr. Caldwell indicated that the information supplied by the Fire Department will be conveyed to the Department of Economic Development and he therefore made a motion that the Board submit to the Common Council a favorable recommendation concerning this vacation. Mr. Leszczynski seconded the motion which carried. APPROVE SIDEWALK SALE PERMIT APPLICATIONS Mr. Leszczynski advised that the Board is in receipt of five (5) Sidewalk Sale Permit applications as follows: 1. NAME OF BUSINESS: Fisher Hardware, Inc. ADDRESS OF BUSINESS: 2314 Mishawaka Avenue GOODS TO BE SOLD: Hardware TYPE OF DISPLAY: Tables on the sidewalk DATES: August 22, 1992 2. NAME OF ADDRESS BUSINESS: OF BUSINESS: AES Enterprises 2228 Mishawaka Avenue GOODS TO BE SOLD: Electronic equipment, satellite TV systems, inerpeutic spas, karoke DATES: August 21-22, 1992 3. NAME OF BUSINESS: Peltz-Colwell Music ADDRESS OF BUSINESS: 2921 Mishawaka Avenue GOODS TO BE SOLD: Music books and supplies TYPE OF DISPLAY: Music racks DATES: August 21-22, 1992 REGULAR MEETING AUGUST 17, 1992 1 1 4. NAME OF BUSINESS: ADDRESS OF BUSINESS: GOODS TO BE SOLD: TYPE OF DISPLAY: DATES: 5. NAME OF BUSINESS: ADDRESS OF BUSINESS: GOODS TO BE SOLD: TYPE OF DISPLAY: DATES: Your 2nd Choice Furniture 2302 Mishawaka Avenue Antiques Unknown August 22, 1992 United Nation's Association Gift Shop 2310 Mishawaka Avenue Gifts from other lands Tables August 22, 1992 It is noted that the required Indemnification Agreement was submitted and attached to each of the above outlined applications. Therefore, Mr. Caldwell made a motion that the applications be approved. Mrs. Mueller seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: Handicap LOCATION: 818 East Indiana REMARKS: Mrs. Lucille Jones 2. NEW INSTALLATION: No Parking 6 A - 6 P LOCATION: On the south side of Bronson - Lafayette to 1/2 block east. REMARKS: Request made by School City. They need the parking restrictions because of the loading dock on the north side of Bronson. Requested by Mr. Dale McCauley. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, Certificates of Insurance for the following were accepted for filing: 1. Universal Painting Company, Inc. Classic Interiors 1319 South Lafayette, Box 4141 South Bend, Indiana 46634 2. Youth Service Bureau of St. Joseph County, Inc. 2222 Lincolnway West South Bend, Indiana 46628 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Caldwell indicated that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that eighty-five (85) miscellaneous properties were cleaned by the Department from August 3, 1992 to August 6, 1992. Mrs. Mueller made a motion that the lists be accepted for filing. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski advised that City Controller Kevin Horton submitted to the Board claims in the amounts of $755,978.65 and $2,186,684.75 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing two hundred REGULAR MEETING AUGUST 17, 1992 twenty-seven (227) claims in the amounts of $75,464.20 and $57,825.51 and recommended approval. Therefore, Mr. Caldwell made a motion that the claims be approved and the lists be filed. Mrs. Mueller seconded the motion which carried. PRIVILEGE OF THE FLOOR CLARIFICATION OF NEWS ARTICLE THAT APPEARED IN THE SOUTH BEND TRIBUNE ON AUGUST 16, 1992 CONCERNING BLACKTHORN GOLF COURSE BIDS Board Attorney and Member Mary H. Mueller noted that on Sunday, August 16, 1992, an article appeared in the South Bend Tribune concerning bids for the construction of the Blackthorn Golf Course. She noted that for the record, Notices to Bidders were sent to the sixty (60) general contractors which are on a bidders list which the Board of Public Works maintains to notify vendors of upcoming projects as well as to another thirty-three (33) contractors who deal specifically with golf course construction. Mrs. Mueller noted that the Notice to Bidders is published twice in two (2) local newspapers and therefore anyone can secure plans and specifications and bid on the project. She noted that the City worked with the Golf course developer to broaden the specifications in order to allow local bidders a chance to bid on the project. In response to a question from the news media concerning the City awarding to the lowest bidder, Mrs. Mueller noted that state statute indicates that the bid shall be awarded to the lowest responsible and responsive bidder. She indicated that responsive means that the bidder has met all requirements of the specifications and responsible means they are able to meet specification as to bid qualifications. If the bidder has no experience under the conditions of the specifications they would have to be rejected. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 10:08 a.m. ohn E. Leszcz s i ,dames R. Ca 'ell Mary H. M e er ATTE T: Sandra M. Parmerlee, Clerk