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HomeMy WebLinkAbout07/27/92 Board of Public Works MinutesREGULAR MEETING JULY 27, 1992 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, July 27, 1992 by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Mary H. Mueller present. Board Member Mr. James R. Caldwell was not in attendance. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on July 20, 1992, were approved APPROVE WASTEWATER DISCHARGE PERMIT Ms. Megan Wright, Pretreatment Coordinator, Division of Environmental Services, submitted to the Board the Wastewater Discharge Permit for Bertrand Products, Inc., 2323 Foundation Drive, South Bend, Indiana, and recommended that it be approved. Ms. Wright noted that this is a new permit. Therefore, Mrs. Mueller made a motion that the permit be approved. Mr. Leszczynski seconded the motion which carried. APPROVE FIXED UNIT COST CONTRACT - WORKFORCE DEVELOPMENT SERVICES OF NORTHERN INDIANA Mr. Doug Johnson, Planning Manager, Workforce Development Services of Northern Indiana, Gateway Center, Suite 400, 425 North Michigan, P.O. Box 1048, South Bend, Indiana, submitted to the Board a Fixed Unit Cost Contract. Mrs. Mueller noted that this Contract provides $6,000.00 as a legal retainer fee for the services of Mr. John Broden, Deputy City Attorney for the Workforce Development Services of Northern Indiana, during the July 1, 1992 through June 30, 1993 period. Mrs. Mueller made a motion that the Contract be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - 1992 CROP WALK - OCTOBER 4, 1992 Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the sponsor of the 1992 CROP Walk has fulfilled Resolution requirements and the appropriate Agreement with the sponsor is being presented to the Board at this time. It was noted that on May 26, 1992, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the Agreement was approved and executed. AWARD BIDS - CAR WASHES FOR CITY VEHICLES In a letter to the Board, Police Chief Ronald G. Marciniak advised that he has reviewed the three (3) bids submitted to the Board on July 13, 1992 to provide car washes for the South Bend Police Department. Chief Marciniak noted that it is his recommendation that the following bids be accepted: HI -SPEED AUTO WASH 609 East LaSalle South Bend, Indiana and 2615 Lincolnway West Mishawaka, Indiana REGULAR MEETING JULY 27, 1992 1 Full Service Car Wash, 0-100 units per month: Full Service Car Wash, 100 or more units per month: Motorcycles: WIEGAND'S AMOCO ill East Ireland Road South Bend, Indiana Wet Wash Only 1-100 units per month: Wet Wash Only, 100 or more units per month: TOWN & COUNTRY AMOCO 3627 East McKinley South Bend, Indiana $6.00 each $5.75 each $5.50 each $1.99 each $1.99 each Wet Wash Only 1-100 units per month: $1.99 each Wet Wash Only, 100 or more units per month: $1.99 each Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded. Mrs. Mueller seconded the motion which carried. AWARD BID - R] SDRGO-6 ENGINE - WASTEWATER TREATMENT PLANT In a letter to the Board, Mr. John J. Dillon, Director, Division of Environmental Services, requested that the Board award the low bid of the Haynes Corporation, 3725 Commerce Street, P.O. Box 179, Jackson, Michigan, for five (5) replacement cylinder heads for the blower engines at the Wastewater Treatment Plant in the amount of $6,265.00 each for a total of $31,325.00. It is noted that bids for these replacement cylinder heads were opened by the Board on July 20, 1992. Mr. Leszczynski therefore made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. S FOR WORTS AWARD BID - NIMTZ PARKWAY - AIRPORT 2010 PROJECT Mr. Carl P. Littrell, Director, Division of Engineering, advised that on July 20, 1992, the Board received six (6) bids for construction of the above project. He noted that he has reviewed the bids and a tabulation prepared by Cole Associates, Inc. Mr. Littrell informed the Board that the review found minor arithmetic errors in four (4) bids resulting in discrepancies between the calculated totals and those read at the July 20, 1992, Board meeting. These errors amount to a bid of $2.00 more than read for Rieth-Riley Construction, a bid of $0.01 more than read for LaPorte Construction, $8,330 less than read for Warner & Sons, Inc., and $882.00 more than read for LaFree Excavating. However, the lowest bidder is not changed by these corrections. Therefore, Mr. Littrell recommended that the Board award the contract with alternates to the lowest bidder, Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $615,586.36. This bidder was the lowest bidder on both the base bid and the base bid plus alternates, as well as the alternates alone. In conclusion, Mr. Littrell noted that the Engineer's Statement of Probable Construction Cost, with alternates, is $824,660.00. Sufficient funds are available from the Indiana Toll Road Transportation Improvement Fund Grant to the City of South Bend to pay for this construction. 0 REGULAR MEETING JULY 27, 1992 Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. . In response to a question from the news media, Mr. Leszczynski advised that this portion of road connects two (2) other portions of roadway one of which is currently under construction. APPROVE FOR THE RECEIPT OF BIDS - 1992 In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering requested that the Board advertise for the receipt of bids -for the construction of the above named project. Mr. Littrell noted that this project will entail the repair or reconstruct of damaged concrete pavements in various locations throughout the City. Mrs. Mueller made a motion that the request be approved. Mr. Leszczynski seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF ST. JOSEPH HIGH SCHOOL TO CONDUCT WALKATHON - OCTOBER 18 1992 In a_letter to the Board, Ms. Barbara Jemielity, Principal., Saint Joseph's High School, 1441 North Michigan Street, South Bend, Indiana, requested permission to conduct a Walkathon on Sunday, October 18, 1992, beginning at 1:00 p.m. Ms. Jemielity noted that this event is sponsored by Saint Joseph's High School to raise funds for the benefit of the school's co -curricular activities. The participants will be Saint Joseph's High School students, parents, alumni, administrators and school board. Eight hundred (800) walkers are expected. Following is the route to be utilized: - Begin at Saint Joseph's High School to Angela Boulevard - Angela Boulevard to North Shore Boulevard - North Shore Boulevard to Niles Avenue - Niles Avenue to Jefferson Boulevard - Jefferson Boulevard to Howard Park (rest area) - Proceed down Jefferson Boulevard (across bridge) to Wayne Street - Wayne Street to Lafayette Boulevard - Lafayette Boulevard to Riverside Drive - Riverside Drive to Angela Boulevard - Angela Boulevard to Saint Joseph's High School iv %,.UVOZ rP4UkYVAatl, YROM IRO UOIS TO LAFAYETTE, FOR BLOCK PARTY AUGUST 22, 1992 Mr. Paul A. Piller, 331 Parkovash, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -Of -Way For A Party Or Similar Event, requesting that Parkovash, from Iroquois to Lafayette, be closed from 2:00 p.m. to 10:00 p.m. on Saturday, August 22, 1992, for a block party. Vr' LAVULN CHA WESTERN AVENU FEST/BAZAAR - TO CLOSE 34TH C.M.E. CHURCH TO CLOSE KENMORE FRO _JEFFERSON, IN CONJUNCTION WITH FUN MISHAWAKA AVENUE TO WALL OCK PARTY - AUGUST 1, 199 1 1 1 REGULAR MEETING JULY 27, 1992 - TO CLOSE ECKMAN STREET, FROM ST. JOSEPH TO CARROLL, FOR BLOCK PARTY - AUGUST 9 1992 TO CLOSE KALEY STREET FROM HUMBOLT TO CALHOUN, FOR BLOCK PARTY - AUGUST 9, 1992 - TO CLOSE ACADEMY PLACE, FROM RIVERSIDE DRIVE TO INGLEWOOD, FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 16, 1992 TO CLOSE WALL STREET, FROM TWYCKENHAM DRIVE TO CHESTER, FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 22, 1992 - TO CLOSE NORTH HAWTHORNE DRIVE FROM COLFAX TO WASHINGTON FOR BLOCK PARTY - AUGUST 15, 1992 - TO CLOSE 32ND STREET, FROM WALL STREET TO MISHAWAKA AVENUE, FOR BLOCK PARTY - AUGUST 4, 1992 - OF MAENNERCHOR CLUB TO CLOSE SYCAMORE FROM COLFAX TO LA SALLE, IN CONJUNCTION WITH ANNUAL 'PICNIC - AUGUST 16, 1992 - OF COMMUNITY RESOURCE CENTER, INC. TO -RESERVE PARKING ON BOTH SIDES OF THE 100 BLOCK OF E. WASHINGTON IN FRONT OF THE MARRIOTT HOTEL, IN CONJUNCTION WITH RETIRED SENIOR LUNCHEON AUGUST 4, 1992 - OF NATIONAL ASSOCIATION OF LETTER CARRIERS TO CONDUCT INTERSECTION SOLICITATIONS FOR MUSCULAR DYSTROPHY - AUGUST 2 1992 - OF RIVER PARK BUSINESS ASSOCIATION TO CONDUCT PARADE - AUGUST 22, 1992 - OF PARK DEPARTMENT TO CLOSE NILES AVENUE BETWEEN WASHINGTON AND CEDAR STREETS, IN CONJUNCTION WITH GUS MACKER TOURNAMENT - SEPTEMBER 18-20, 1992 - OF A.B.A.T.E OF INDIANA TO CONDUCT ANNUAL MOTORCYCLE RIDE THROUGH SOUTH BEND - SEPTEMBER 7, 1992 Mr. Leszczynski noted that the above referred to requests have been reviewed by the appropriate City departments and bureaus and approval is recommended. It is noted that the requests to close Kenmore Street, 34th Street, Eckman Street, Kaley Street, Academy Place, Wall Street, Sycamore Street and Niles Avenue were submitted to the Board on May 4, 1992, June 29, 1992, and July 6, 13, and 20, 1992. The requests submitted by the Community Resource Center, Inc., the National Association of Letter Carriers, the River Park Business Association and A.B.A.T.E. of Indiana, were submitted to the Board on July 6, 1992, July 13, 1992, June 1, 1992 and June 15, 1992. It is further noted that Mrs. Melissa DeClercq, 130 North Hawthorne Drive, South Bend, Indiana, submitted an Application For Use Of And Blocking Of Access To Public Right -Of -Way For A Party or Similar Event, requesting that North Hawthorne Drive, from Colfax to Washington, be closed from 4:00 p.m. to 10:00 p.m. on August 15, 1992, for a block party. Additionally, Ms. Phyllis M. Fuchs, Block Captain, 810 32nd Street, South Bend, Indiana, submitted an Application For Use Of And Blocking Of Access To Public Right -Of -Way For A Party or Similar Event, requesting that 32nd street, from Wall Street to Mishawaka Avenue, be closed on August 4, 1992 from 6:00 p.m. to 8:00 p.m. for a block party. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the requests be approved. Mrs. Mueller seconded the motion which carried. ArrxuvE �:1llEWALK SALE PERMIT APPLICATIONS Mr. Leszczynski advised that Sidewalk Sale Permit applications have been received from the following: NAME OF BUSINESS: Brant's Ben Franklin ADDRESS OF BUSINESS: 2114 Miami Street DESCRIPTION OF DISPLAY: Tables and racks TYPE OF GOODS TO BE SOLD: Variety store items REGULAR MEETING JULY 27, 1992 DATES: LOCATION OF DISPLAY: NAME OF BUSINESS: ADDRESS OF BUSINESS: DESCRIPTION OF DISPLAY: TYPE OF GOODS TO BE SOLD: DATES: LOCATION OF DISPLAY: NAME OF BUSINESS: ADDRESS OF BUSINESS: TYPE OF GOODS TO BE SOLD: DATES: LOCATION OF DISPLAY: August 6-7, 1992 Storefront Ms. Shoppe, Inc. 106 W. Wayne Street Three (3) racks/one (1) table Women's wear - July 30, 1992 - August 1, 1992 Storefront GJ Design Athletics 2303 Miami Street Retail goods - sportswear August 6-7, 1992 Storefront It was noted that the appropriate Indemnification and Hold Harmless Agreement form was completed and attached to each application. Therefore, Mrs. Mueller made a motion that the applications be approved. Mr. Leszczynski seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: LOCATION: REMARKS: 2. NEW INSTALLATION: LOCATION: REMARKS: Handicap Two (2) hour limit On Westmore at Gate 9 - south side of street Bendix Corporation - Mr. Burl Walters No Parking 5 P.M. - 10 P.M. Tuesdays and Thursdays Linden, from College to Birdsell - both sides South Bend Police Department FILING OF HUMANE SOCIETY MONTHLY REPORT - MAY Mr. Leszczynski advised that the Humane Society of St. Joseph County, IN, Inc., has submitted the monthly report for animals handled for the City of South Bend for the month of May. It is noted that the report indicates the type and number of animals handled. Mr. Leszczynski made a motion that the report be accepted for filing as submitted. Mrs. Mueller seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that seventy-two (72) miscellaneous properties were cleaned by the Department from July 13, 1992 to July 16, 1992. Mrs. Mueller made a motion that the lists be accepted for filing. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski stated that the Deputy Controllers Office has submitted claims in the amount of $1,021,703.95 and recommended approval. Therefore, Mrs. Mueller made a motion that the claims be approved. Mr. Leszczynski seconded the motion which carried. 1 L 1 REGULAR MEETING JULY 27, 1992 5'` 1 ADJOURNMENT There being motion made carried, the no further business by Mr. Leszczynski, meeting adjourned ATTEST: Sandra M. Parmerlee, Clerk to come before the Board, upon a seconded by Mr. Caldwell and at 9:50 a.m. R. Ca