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HomeMy WebLinkAbout07/20/92 Board of Public Works MinutesREGULAR MEETING JULY 20, 1992 1 The regular meeting of the Board of 9:34 a.m. on Monday, July 20, 1992 Leszczynski, with Mr. Leszczynski, James R. Caldwell present. Public Works was convened at by Board President John E. Mrs. Mary H. Mueller and Mr. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on July 13, 1992, were approved. OPENING OF BIDS - AIRPORT 2010 PROJECT - NIMTZ PARKWAY This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: SMALL, INC., 25190 State Road 4 North Liberty, IN 46554 Bid was signed by Ms. Susan E. Howell, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID• Items 1-79 Alternate Items 1-5 TOTAL AMOUNT OF BID: Subtotal: $636,878.00 Subtotal: $ 98,546.00 $735,424.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, IN 46614 Bid was signed by Mr. James R. Walsh, Vice -President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: Items 1-79 Subtotal: $626,981.90 Alternate Items 1-5 Subtotal: $112,981.00 TOTAL AMOUNT OF BID: $739,962.90 WARNER AND SONS, INC. P.O. Box 87 Road 23 Elkhart, IN 46515 Bid was signed by Mr. Jack Warner, Collusion Affidavit was in order, Commitment form was completed and Bid Bond was submitted. BID• Items 1-79 Alternate Items 1-5 TOTAL AMOUNT OF BID: President, Non - Non -Discrimination a five per cent (5%) Subtotal: $569,412.04 Subtotal: $107,656.00 $677,068.04 LA FREE EXCAVATING INC. 1251 West Third Street Osceola, IN 46561 Bid was signed by Mr. Richard LaFree, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. REGULAR MEETING JULY 20, 1992 BID• Items 1-79 Alternate Items 1-5 TOTAL AMOUNT OF BID: Subtotal: $616,422.00 Subtotal: $101,978.00 $718,400.00 LA PORTE CONSTRUCTION COMPANY, INC. P.O. Box 577 LaPorte, Indiana 46350 Bid was signed by Mr. Thomas G. Blackburn, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: Items 1-79 Subtotal: $568,684.67 Alternate Items 1-5 Subtotal: $109,473.66 TOTAL AMOUNT OF BID: $678,158.33 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Richard A. Jankowski, Area Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: Items 1-79 Subtotal: $520,485.36 Alternate Items 1-5 Subtotal: $ 95,105.00 TOTAL AMOUNT OF BID: $615,584.36 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - REPLACEMENT CYLINDER HEADS FOR WORTHINGTON SDRGO-6 ENGINE - WASTEWATER TREATMENT PLANT This was the date set for receiving and opening of sealed bids for five (5) of the above referred to replacement cylinder heads. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HAYNES CORPORATION 3725 Commerce Street P.O. Box 179 Jackson, MI 49204 Bid was signed by Mr. L.S. Haynes, Chairman/CEO, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Cashier's Check in the amount of $3,132.50 was submitted. BID: Unit Price: $ 6,265.00 each Total: $31,325.00 DRESSER -RAND COMPANY 100 Chemung Street Painted Post, NY 14870 Bid was signed by Mr. Robert L. Eckstein, Manager, Chairman/CEO, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Unit Price: $13,545.00 each Total: $67,725.00 1 1 4 REGULAR MEETING JULY 20, 1992 Stipulations to specifications: 1. Dresser -Rand heads will be new not used and will be manufactured to the original design. 2. All characteristics of Dresser -Rand heads will meet or exceed the specifications with the exception that the heads will have new replaceable valve seat inserts (rather than the entire seat being replaceable) as in the original design. 3. Because of its age and relative dormancy, the condition of the pattern used to make the head castings may warrant replacement. Charges to manufacture a new pattern would be in addition to the price of the new heads and payable by the City of South Bend. 4. A charge of $450.00 per day will be assessed if an in -factory inspection of the heads is required by the City of South Bend prior to shipment. 5. A $150.00 charge will be assessed for any written certifications that are required. 6. Sale of the new heads will be subject to Dresser-Rand's general terms of sale (form D-R 100 attached to bid) with the exception that the standard warranty will be extended to one (1) year in order to accommodate the specifications. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Division of Environmental Services for review and recommendation. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I HOUSING DEVELOPMENT CORPORATION SOUTH BEND HERITAGE FOUNDATION Addendum I add $200,000.00 to the original Contract amount for new construction of low/moderate housing on West Washington Street. The total contract amount is $400,000.00. In response to a question from Mr. Leszczynski, Ms. Marcia Townsend, Department of Economic Development, advised that these additional funds will come from the Community Development Block Grant. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the above referred to Addendum was approved and executed. APPROVE SERVICE AGREEMENT - FLOW MONITORS - WASTEWATER TREATMENT PLANT Mr. John J. Dillon, Director, Division of Environmental Services, submitted to the Board a Service Agreement with ADS Environmental Services, Inc., Cummings Research Park, 5025 Bradford Boulevard, Huntsville, Alabama. Mr. Dillon recommended that the Board approve the above referred to Agreement which covers the 4 series 4500 flow monitors and the 1 series 3500 flow monitors that were installed in the collection system last year as a part of the Greeley and Hanson study. Mr. Dillon noted that the warranty period has expired. Mr. Leszczynski noted that the total amount of this Agreement is $18,420.00 for the next twelve (12) months and covers the repair and/or replacement of any equipment. REGULAR MEETING JULY 20, 1992 Therefore, Mr. Caldwell made a motion that the Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE REIMBURSEMENT CONTRACT - WESTGATE COVE SUBDIVISION Mr. Leszczynski advised that the Division of Engineering, has submitted to the Board a Reimbursement Contract for water and sewer for Westgate Cove Subdivision and recommended that the Board accept this Contract. Both water and sewer have been installed as follows: Service Location Water Westgate Dr. Easement North of Lots 6 & 7 Westgate Cove Sewer Westgate Dr. Easement North of Lots 6 & 7 Westgate Cove Mr. Leszczynski noted that this Contract provides that Garden Homes by Leroy Yoder will be reimbursed when someone taps into the water and sewer main. Board Attorney and Member Mary H. Mueller noted that this is the standard Water Works form and that it is expected that only one (1) person will tap into the system. Mr. Leszczynski made a motion that the Contract be approved. Mrs. Mueller seconded the motion which carried. FILING OF PUBLIC DISCLOSURE OF A DETERMINATION OF CONFLICT OF INTEREST In a letter to the Board, Mr. Jon R. Hunt, Executive Director, Department of Economic Development, advised that submission of his letter, to be received and filed at a public meeting of the Board of Public Works of the City of South Bend, Indiana, will serve as public disclosure of a determination of conflict of interest under 24 CFR 570.611 for Pat Lynch, a part-time member of the South Bend Heritage Foundation. Mr. Hunt noted that Ms. Lynch has applied for grant assistance in a West Washington area slum/blight activity which is being managed by South Bend Heritage. The source of these funds is the Community Development Block Grant (CDBG) program. The grant represents an approximate thirteen per cent (13%) contribution to the estimated costs of relocation and rehabilitation of a vacant, historically significant, residential structure. Without grant assistance, the structure will in all likelihood be demolished late summer of 1992 as the Northern Indiana Historical Society prepares the lot for its new History Center development. Mr. Hunt further noted that public consideration and acceptance of his letter satisfies the Department of Housing and Urban Development's (HUD) regulations which require public disclosure of any potential conflict of interest involving the use of CDBG funds. This is a required step toward gaining HUD approval of the transaction. It was noted that the office of the South Bend City Attorney has determined that the above situation does not constitute a conflict of interest under state law. This office will be requesting a waiver from the United States Department of Housing and Urban Development, Indianapolis area office, pursuant to 24 CFR 570.611. Mr. Leszczynski made a motion that the letter as submitted be accepted for filing. Mrs. Mueller seconded the motion which carried. REGULAR MEETING JULY 20 1992 ADOPT RESOLUTION NO. 29-1992 - RELEASE OF LEASE Board Attorney and Member Mary H. Mueller advised that Resolution No. 29-1992 has been prepared and submitted to the Board for adoption. The Resolution releases a fifty (50) year lease which the City entered into with the Fraternal Order of Police on June 9, 1958. Mrs. Mueller noted that the area leased was to be used as the Police Department pistol range and is located north of Corpus Christi Church and has not been used for years. Therefore, Mr. Caldwell made a motion that the Resolution be adopted. Mrs. Mueller seconded the motion which carried and the following Resolution No. 29-1992 was adopted: RESOLUTION NO. 29-1992 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS WHEREAS, on June 9, 1958, the Municipal City of South Bend acting through its Board of Public Works, entered into a fifty (50) year Lease with the Fraternal Order of Police for the lease of certain property in St. Joseph County, Indiana. A copy of said Lease is attached hereto as Exhibit "A"; and WHEREAS, the Fraternal Order of Police intended to use said land as a shooting range for the active and retired police officers of the City of South Bend who are members of the Fraternal Order of Police; and WHEREAS, since June 9, 1958, the Fraternal Order of Police, Lodge No. 36, has acquired other land for use as a pistol range, is using said land for a pistol range, and has no use for the land which is the subject of the June 9, 1958, Lease; and WHEREAS, the Fraternal Order of Police has requested that the Lease be terminated. NOW, THEREFORE, this Board agrees to dissolve the Lease with the Fraternal Order of Police for the following described property: Beginning on the east and west centerline of Section 27, Township 38 North, Range 2 East, a distance of 1430.6 feet each of the west quarter corner of said Section 27; thence North 445 feet; thence East parallel to and with the said east and west centerline of said section a distance of 723.3 feet; thence South 445 feet to said centerline of Section 27; thence West 723.3 feet to the place of beginning. This tract is located in the Northwest quarter Section 27, Township 38 North, Range 2 East, German Township, St. Joseph County, Indiana, and contains 7.36 acres more or less. NOW, THEREFORE, BE IT RESOLVED, all parties are released from any and all obligations under the Lease. Dated this 20th day of July, 1992. FRATERNAL ORDER OF POLICE BOARD OF PUBLIC WORKS LODGE NO. 36 OF THE CITY OF SOUTH BEND, S/ INDIANA s/John E. Leszczynski, President s/James R. Caldwell ATTEST: s/Mary H. Mueller s/Sandra M. Parmerlee, Clerk REGULAR MEETING JULY 20, 1992 APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - 1991 CONCRETE IMPROVEMENTS PROJECT Mr. Leszczynski advised that Murdock & Sons Construction, Inc., 131 South Taylor Street, South Bend, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount be increased by $7,791.69 for a new Contract sum including this Change Order in the amount of $72,757.82. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved and the appropriate three-year Maintenance Bond as submitted was accepted for filing. APPROVE CHANGE ORDERS - CORBY STREET STORM SEWER PROJECT Mr. Leszczynski indicated that the Division of Engineering has submitted to the Board for approval three (3) Change Orders for the above referred to project. The Change Orders indicate an increase of $86.00 relating to mast arms and poles, an increase of $357.00 for tree removal and a decrease of $145.00 as a credit for waterproofing. Mr. Caldwell made a motion that the Change Orders be approved and executed. Mrs. Mueller seconded the motion which carried. AWARD BID - BOWMAN CREEK DRAINAGE PROJECT Mr. Carl P. Littrell, Director, Division of Engineering, advised that he has reviewed the four (4) bids received on July 13, 1992, for the above referred to project and recommends that the Board award the low bid of Reinke Construction Corporation, 1216 West Sample Street, P.O. Box 3095, South Bend, Indiana, in the amount of $222,594.66 which includes the base bid of $216,423.46 plus alternates. Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. AWARD QUOTATION - EIGHT (8) 14" KNIFE GATE VALVES FOR BIOTREATMENT AREA - WASTEWATER TREATMENT PLANT In a letter to the Board, Mr. Robert E. Toppel, Superintendent, IV, Division of Environmental Services, recommended that the Board award the low Quotation of Indiana -Michigan Valves, Inc., 3502 West McGill Street, South Bend, Indiana, in the amount of $979.00 each for eight (8) valves. Mr. Leszczynski made a motion that the recommendation be accepted and the Quotation be awarded. Mrs. Mueller seconded the motion which carried. APPROVE REQUESTS TO ADVERTISE FOR THE RECEIPT OF BIDS: SALE OF ABANDONED VEHICLES BLACKTHORN GOLF COURSE, CLUBHOUSE, MAINTENANCE FACILITY PARKING LOT AND ACCESS ROAD - AIRPORT 2010 DEVELOPMENT AREA - RESIDENTIAL ASBESTOS ABATEMENT AND DEMOLITION - PHASE IV STUDEBAKER CORRIDOR REDEVELOPMENT AREA Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately fifteen (15) abandoned vehicles on August 3, 1992, sixteen (16) abandoned vehicles on August 10, 1992 and fourteen (14) abandoned vehicles on August 17, 1992. It is noted that these vehicles are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was further noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. In a letter to the Board, Carl P. Littrell, Director, Division of Engineering requested that the Board advertise for the receipt of bids for the construction of Blackthorn Golf Course, its 1 REGULAR MEETING JULY 20, 1992 Clubhouse, its Maintenance Facility and its Parking Lot and Access Road. Additionally, Mr. Littrell, requested, on behalf of the Department of Economic Development, that the Board advertise for the receipt of bids for the Studebaker Corridor Redevelopment Area Residential Asbestos Abatement and Demolition Phase IV Project. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the above requests were approved. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF SAINT JOSEPH MEDICAL CENTER TO CONDUCT 12TH ANNUAL SPORTSMED 10K RACE, 10K WHEELCHAIR RACE, 5K RACE, 1 MILE FUN RUN AND 4K WALK - NOVEMBER 1, 1992 Mr. Rod Donigan, Executive Director and Ms. Nancy Dressen, Race Director, Saint Joseph's Medical Center, 801 East LaSalle, P.O. Box 1935, South Bend, Indiana, requested permission to conduct the Twelfth Annual Sportsmed 10K on Sunday, November 1, 1992. Additionally, they plan to conduct the following events: 5K Race 1:00 P.M. 4K Walk 1:30 p.m. 1 Mile Fun Run 1:50 p.m. Wheelchair Race 1:55 p.m. 10K Race 2:00 p.m. Submitted with the request were the routes for these events. Mr. Donigan and Ms. Dressen advised that this year's event will include a Community Health Fair on Saturday, October 31, 1992 at the Century Center. - TO CLOSE ECKMAN STREET, FROM ST. JOSEPH TO CARROLL, FOR BLOCK PARTY - AUGUST 9, 1992 Mr. Ralph D. Ziebart, 217 East Eckman Street, South Bend, Indiana, submitted to the Board an Application For use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that Eckman Street, from St. Joseph to Carroll, be closed on Sunday, August 9, 1992, from 9:00 a.m. to 6:00 p.m. for a block party. APPROVE REQUESTS: - OF AUSTIN COMPANY TO OCCUPY PUBLIC RIGHT-OF-WAY ALONG LAFAYETTE AND LA SALLE IN CONJUNCTION WITH RENOVATION OF SOUTH BEND TRIBUNE - AUGUST 1, 1992 - APRIL 1, 1993 - OF LULAC COUNCIL 5001 TO CONDUCT WALK - SEPTEMBER 5 1992 - TO CLOSE MONROE STREET, FROM SUNNYSIDE TO TWYCKENHAM, FOR BLOCK PARTY - JULY 15, 1992 Mr. Leszczynski noted that the above referred to requests, which were submitted to the Board on June 22, 1992, February 3, 1992 and July 13, 1992, have been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore Mr. Caldwell made a motion that the recommendations be accepted and the requests be approved. Mrs. Mueller seconded the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE 1ST E/W ALLEY N. OF EAST SOUTH STREET Mr. Leszczynski indicated that the Board is in receipt of a REGULAR MEETING JULY 20, 1992 Petition to vacate the following alley: The first east -west alley north of East South Street from the east right-of-way line of South Rush Street to the southwest right-of-way line of Lincolnway East for a distance of approximately 247.06 feet and a width of approximately 12.54 feet. Part situated in John Rush's First Addition in the City of South Bend, Indiana. It is noted that the Petition is signed by Ms. Ann E. Kolata, Director, Department of Economic Development, 1200 County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana, per authority of July 7, 1992 of the South Bend Redevelopment Authority. Mr. Leszczynski informed members that the Board has received favorable recommendations concerning this vacation petition from the Area Plan Commission, Police Department, Fire Department, Division of Engineering and the Department of Economic Development, subject to easements and utilities. Therefore, Mr. Caldwell made a motion that the Board forward to the Common Council a favorable recommendation concerning this proposed vacation. Mr. Leszczynski seconded the motion which carried. APPROVE TITLE SHEET - SANITATION GARAGE EXPANSION AND RENOVATION PROJECT Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above referred to Title Sheet was approved and signed. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following one (1) traffic control device was approved: 1. REMOVAL OF: Handicap LOCATION: 1630 North Huey REMARKS: Mr. Vernell Deadman has moved. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that forty-eight (48) miscellaneous properties were cleaned by the Department from July 6, 1992 to July 9, 1992. Mr. Leszczynski made a motion that the lists be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski stated that the Deputy Controllers Office has submitted claims in the amounts of $2,340,993.12 and $618,417.69 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists in the amounts of $38,472.67 and $37,063.59 for two hundred forty-three (243) claims and recommended approval. Therefore, Mrs. Mueller made a motion that the claims be approved and the lists be filed. Mr. Caldwell seconded the notion which carried. 1 1 1 REGULAR MEETING JULY 20, 1992 un 1 1 1 ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned ATT T: Sandra M. Parmerlee, Clerk to come before the Board, upon a seconded by Mr. Caldwell and at 9:57 a.m. ". P hn E. Leszc:fyftlki James R. Caldwell Mary H. plu ller