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HomeMy WebLinkAbout07/06/92 Board of Public Works MinutesREGULAR MEETING JULY 6, 1992 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, July 6, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on June 29, 1992 were approved. OPENING OF BIDS - LEEPER PARK FIELD HOUSE RE -ROOFING This was the date set for receiving and opening of sealed bids for the above referred to project. The following bids were opened and publicly read: MIDLAND ENGINEERING COMPANY, INC. 52369 U.S. 33 North South Bend, Indiana 46637 Bid was signed by Mr. Charles W. Frazier, President. BID: $34,740.00 NORTH CENTRAL ROOFING, INC. 1118 North Logan Street Mishawaka, Indiana 46545 Bid was signed by Mr. Thomas R. Parkinson, President. BID: $38,235.00 Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the above bids were referred to the Park Department for review and award. APPROVE CONTRACT FOR COLLECTION SERVICES - FEDERATED COLLECTION AGENCY (DEBT COLLECTION SERVICES FOR PAST DUE AMBULANCE ACCOUNTS FOR THE SOUTH BEND FIRE DEPARTMENT FOR THE YEAR 1992) Board Attorney and Member Mary H. Mueller advised that pursuant to the Board's award of the Proposal of Federated Collection Agency on May 26, 1992, to provide collection services for past due ambulance accounts for the South Bend Fire Department for 1992, the appropriate Contract for Collection Services has been prepared and executed by Federated Collection. Mrs. Mueller noted that this Contract is for a term of one (1) year and indicates that Federated Collection shall receive thirty-five per cent (35%) of amounts collected. Therefore, Mrs. Mueller made a motion that the Board approve and execute the Contract as submitted. Mr. Caldwell seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM IV LA SALLE PARK DISTRICT COUNCIL LA SALLE-FILLMORE NEIGHBORHOOD CENTER Addendum IV extends the LaSalle-Fillmore 1991 Contract and allows them to use funds for Food Distribution Activities. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above referred to Addendum was approved and executed. Mr. Leszczynski inquired of Ms. Marcia Townsend, Department of Economic Development, why this Contract is being extended and 1 1 1 REGULAR MEETING JULY 6, 1992 asked if it was because they did not use all the funds allotted. Ms. Townsend indicated that the LaSalle Park District Council did complete their activity under this Contract and has now decided to take part in food distribution activities as a new activity under the Contract. ADOPT RESOLUTION NO. 24-1992 - PURCHASE OF REAL ESTATE NECESSARY FOR THE BOWMAN CREEK DRAINAGE PROJECT Board Attorney and Member Mary H. Mueller advised that the Resolution which has been prepared and submitted to the Board today for consideration provides for the purchase of property at 114 East Fox Street which is the only parcel which the City needs to purchase in conjunction with the Bowman Creek Drainage Project. Mrs. Mueller noted that the value of the property is $6,000.00 and the Resolution indicates that the Board finds that the purchase of this property is necessary to the project, that the property is worth $6,000.00 and authorizes the attorney to make an offer to the property owner in that amount. Therefore, Mr. Caldwell made a motion that the Resolution as submitted be adopted. Mrs. Mueller seconded the motion which carried and the following Resolution No. 24-1992 was adopted: RESOLUTION NO. 24-1992 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND APPROVING FOR THE BOWMAN CREEK DRAINAGE PROJECT WHEREAS, the Board of Public Works of the City of South Bend (Board) is authorized by I.C. 36-9-6-4 to purchase real estate needed for public works projects; and WHEREAS, the Board has recently approved plans and authorized advertisement for the receipt of bids for the Bowman Creek Drainage Project (Project); and WHEREAS, the Project will provide for increased flow capacity for Bowman Creek, which will diminish flooding that has damaged public and private property in the past years; and WHEREAS, the Project requires the purchase of property located at 114 East Fox Street, also described as Lot 267 of Bowman's 6th Addition to the City of South Bend, for the installation and maintenance of a trash rack and inlet structure for a subterranean pipeline that is a part of Bowman Creek; and WHEREAS, the value of the property at 114 East Fox Street has been appraised at $4,000.00, and the owner of the property has made improvements to the property in the amount of $2,000.00 since the appraisal. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend as follows: 1) The acquisition of the -property located at 114 East Fox Street, also described as Lot 267 of Bowman's 6th Addition to the City of South Bend, Indiana, is found to be in the best interest of the City and necessary for the construction of the Bowman Creek Drainage Project. 2) The current fair market value of said property is $6,000.00. 3) The attorney for the Board is hereby authorized to cause an offer to purchase to be made in writing to the owner of said property in the amount of $6,000.00. REGULAR MEETING JULY 6, 1992 Adopted this 6th day of July, 1992. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski s/James R. Caldwell s/Mary Hall Mueller ATTEST: s/Sandra M. Parmerlee, Clerk ADOPT RESOLUTION NO. 25-1992 - DISPOSAL OF SERVICE REVOLVER - POLICE DEPARTMENT In a letter to the Board, Police Chief Ronald G. Marciniak advised that Corporal John R. Leszczynski has retired in good standing from the South Bend Police Department effective June 3, 1992 after thirty-two (32) years of service. In keeping with Section 2-124 of the Municipal Code of the City of South Bend, Indiana, it is requested that the Board of Public Works declare Corporal Leszczynski's service revolver as surplus property and no longer useful to the City. This declaration by the Board will authorize the presentation of the firearm to Corporal Leszczynski as a tribute for his service to the City. Therefore, Mr. Caldwell made a motion that the appropriate Resolution which has been prepared be adopted. Mrs. Meuller seconded the motion which carried and the following Resolution No. 25-1992 was adopted: RESOLUTION NO. 25-1992 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL JOHN R. LESZCZYNSKI has retired from the South Bend Police Department after thirty-two (32) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 248K807 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. 1 sun REGULAR MEETING JULY 6, 1992 ADOPTED this 6th day of July, 1992. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/James R. Caldwell s/Mary H. Mueller ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE PARTIAL RELEASE OF LAGOON EASEMENT - KENSINGTON FARMS Board Attorney and Member Mary H. Mueller advised that submitted to the Board for consideration is a Release of Easement for a portion of a drainage and lagoon easement previously granted for the Kensington Farms East Subdivision. Mrs. Mueller noted that the City has a dedicated lagoon at the Kensington Farms Subdivision and has more of an Easement than is needed. Therefore, the Release submitted today releases some of that property in order to make sufficient room to build a house. Mr. Caldwell made a motion that the Release of Easement be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE NO. 1 - BENDIX-LATHROP IMPROVEMENTS PROJECT Mr. Leszczynski advised that Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, has submitted Change Order No. 1 indicating that the Contract amount be increased by $6,946.00 for a new Contract sum including this Change Order in the amount of $89,832.05. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, Change Order No. 1 was approved and executed. APPROVE CONSTRUCTION CONTRACT - STUDEBAKER CORRIDOR REDEVELOPMENT AREA BUILDING AT 216 WEST GARST STREET (NORTH AMERICAN SIGN COMPANY) BID PACKAGE NO. 1 - ASBESTOS ABATEMENT Mr. Leszczynski stated that in accordance with the bid awarded on June 8, 1992 to Specialty Systems of Illinois, Inc., South Bend Division, 1408 Elwood Avenue, South Bend, Indiana, in the amount of $1,120.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. REQUESTS REFERRED: Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: - TO CLOSE 34TH STREET, FROM MISHAWAKA AVENUE TO WALL STREET Ms. Linda Ward, 808 South 34th Street, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access to Public Right -Of -Way For A Party Or Similar Event, requesting that 34th Street, from Mishawaka Avenue to Wall Street, be closed on Saturday, August 1, 1992 from 12:00 noon to 11:00 p.m. for a block party. REGULAR MEETING JULY 6, 1992 - TO CLOSE_KALEY STREET, FROM HUMBOLT TO CALHOUN, FOR BLOCK PARTY - AUGUST 9, 1992 Mr. Joseph J. Jelinski, 1232 North Kaley Street, South Bend, Indiana, Committee Member on behalf of the Residents of the 1100, 1200 and 1300 blocks of North Kaley Street, submitted to the Board an Application For Use Of And Blocking Of Access to Public Right -Of -Way For,A Party Or Similar Event, requesting that Kaley Street, from Humbolt to Calhoun, be closed on Saturday, August 1, 1992 from 12:00 noon to 6:00 p.m. for a block party. - OF PARK DEPARTMENT TO CLOSE NILES AVENUE, BETWEEN WASH AND CEDAR, IN CONJUNCTION WITH GUS MACKER TOURNAMENT - SEPTEMBER 1.8-19-20, 1992 In a Memorandum to the Board, Mr. Karl Stevens, Superintendent, Department of Public Parks, requested that Niles Avenue, between Washington and Cedar Street, be closed from September 18-20, 1992 from 7:00 a.m. to 8:00 p.m. in conjunction with the Gus Macker Tournament. FAVORABLE RECOMMENDATION - VACATION OF 1ST E/W ALLEY NORTH OF EAST COLFAX Mr. Leszczynski advised that the Board has received a Vacation Petition as submitted by Mr. Eugene Ladewski, Medical Arts Corporation of South Bend, P.O. Box 1755, South Bend, Indiana, naming as Contact persons Valley Engineering Consultants, Inc., 14887 State Road 23, Granger, Indiana and Mr. Richard Morgan, Attorney at Law, Barnes & Thornburg, 600 1st Source Bank Center, 100 North Michigan Street, South Bend, Indiana, to vacate the following public right-of-way: The first east/west alley North of East Colfax Avenue (U.S. 20) from the west right-of-way line of North Frances Street to the East right-of-way line of Edmond Court for a distance of approximately 165 feet and a width of approximately 10 feet. Part situated in Cottrell's First Addition in the City of South Bend, Indiana. Mr. Leszczynski informed members of the Board that this Vacation Petition has been reviewed by various departments and bureaus and the Police Department, Fire Department, Division of Engineering, Division of Sanitation and the Area Plan Commission recommend approval. Therefore, Mr. Leszczynski made a motion that the Board forward to the Common Council a favorable recommendation concerning this proposed vacation. Mrs. Mueller seconded the motion which carried. FAVORABLE RECOMMENDATION - VACATION OF 1ST E/W ALLEY NORTH OF EAST ECKMAN Mr. Leszczynski indicated that the Board is in receipt of a Vacation Petition as filed by Darvin A. and Miriam M. Dobbins, 1017 East Eckman Street, South Bend, and Ruth A. and Richard A. Chapman, 1020 East Irvington, South Bend, Indiana, to vacate the following alley: The first east/west alley North of East Eckman from the east right-of-way line of South Dale Street to the east right-of-way line of the first north/south alley east of South Dale Street for a distance of approximately 268 feet and a width of 14 feet. Part located in Lindbergh Park Addition in the City of South Bend, Indiana. I 1 REGULAR MEETING JULY 6, 1992 Mr. Leszczynski informed members of the Board that favorable recommendations concerning this vacation have been received from the Fire Department, Police Department, Division of Sanitation and Division of Engineering and unfavorable recommendations were received from the Area Plan Commission and the Department of Economic Development. Board Attorney and Member Mary H. Mueller noted that the unfavorable recommendations received from the Area Plan Commission and the Department of Economic Development were based on the fact that all of the lot owners adjacent to the proposed alley to be vacated did not join in the Petition. She noted that they will all be notified of the Common Council Public Hearing concerning this vacation and therefore will have that opportunity to voice their concerns. Therefore, Mrs. Mueller recommended that the Board issue a favorable recommendation to the Common Council concerning this vacation. Mr. Caldwell seconded the motion which carried. - REQUEST OF ST. MARY OF THE ASSUMPTION CHURCH TO CLOSE A PORTION OF ASSUMPTION DRIVE IN CONJUNCTION WITH PARISH FESTIVAL - AUGUST 9, 1992 - REQUEST OF VIETNAM VETERANS TO CONDUCT 4TH ANNUAL P.O.W., M.I.A., HOSTAGE FREEDOM MARCH - AUGUST 15 1992 - REQUEST OF HEALTHY MOTHERS HEALTHY BABIES BREAST-FEEDING ISSUE COMMITTEE AND LA LECHE LEAGUE OF SOUTH BEND/MISHAWAKA TO CONDUCT WALK - AUGUST 1, 1992 Mr. Leszczynski advised that the above referred to requests, which were submitted to the Board on May 26, 1992, and June 8, 1992 and June 15, 1992, have been reviewed by the appropriate City departments and bureaus and approval is recommended. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the recommendations were accepted and the requests approved. REQUEST OF COMMUNITY RESOURCE CENTER, INC. TO RESERVE PARKING ON BOTH SIDES OF THE 100 BLOCK OF E_ WASHTNrTnN_ TN FRnNT nF THE MARRIOTT HOTEL, IN CONJUNCTION WITH RETIRED SENIOR LUNCHEON - AUGUST 4, 1992 - REFERRED In a letter to the Board, Ms. Christine Neander, RSVP Coordinator, Community Resource Center, Inc., 914 Lincolnway West, South Bend, Indiana, advised that the Center will hold its seventh annual Retired Senior Volunteer Recognition Luncheon on Tuesday, August 4, 1992, at the South Bend Marriott. As in the past three (3) years, they would like to request that the Board reserve both sides of 100 East Washington Street for transportation vehicles. They expect to have one (1) United Limo Charter and about five (5) to seven (7) vans. There are quite a few handicapped senior citizens volunteering in this program. Therefore, Mr. Leszczynski made a motion that the request be referred to the appropriate City departments and bureaus for review and recommendation. Mr. Caldwell seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that twenty-one (21) miscellaneous properties were cleaned by the Department from June 28, 1992 to June 29, 1992. Mr. Caldwell made a motion that the lists be accepted for filing. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski stated that the Deputy Controllers Office has REGULAR MEETING JULY 6, 1992 submitted claims in the amounts of $713,513.84, $1,541,925.26 and $2,203,006.24 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted claims in the amounts of $1,508.88 and $44,203.89 and recommended approval. Therefore, Mr. Caldwell made a motion that the claims be approved and the lists be filed. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:45 a.m. - -4 0 mo r orw&-" - � W_ James R. Caldwell ATT S V> Sandra M. Parmerlee, Clerk 1