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HomeMy WebLinkAbout06/29/92 Board of Public Works MinutesREGULAR MEETING JUNE 29, 1992 The regular meeting of the Board of Public Works was convened at 9:39 a.m. on Monday, June 29, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, a request to advertise for the receipt of bids for the Nimtz Parkway Extension Project was added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on June 22, 1992 were approved. APPROVE EMERGENCY SHELTER GRANT PROGRAM CONTRACT - INDIANA HEALTH CENTERS Mr. Leszczynski advised that submitted to the Board was an Emergency Shelter Grant Program Contract between the Board of Public Works for and on behalf of the Department of Economic Development and Indiana Health Centers. It is noted that this Contract, for the Indiana Health Centers Homeless Supplies Activity, has as its goal to provide supplies to five hundred (500) clients. The total cost of this Contract for this activity shall not exceed $2,000.00. Mrs. Mueller made a motion that the Contract be approved and executed. Mr. Leszczynski seconded the motion which carried. Board Member Mr. James R. Caldwell abstained from voting on this matter as he is a member of the Board of Directors of the Shelter for the Homeless. APPROVE CONSTRUCTION CONTRACT - 1992 PAVEMENT REPAIRS FOR CITY UTILITY CUTS PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on June 15, 1992, to McIntyre & Jones Construction Company, Inc., 2526 West 6th Street, Mishawaka, Indiana, in the amount of $76,125.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE LEASE AGREEMENT - BEND DEVELOPMENT CORPORATION Board Attorney and Member Mary H. Mueller advised that submitted to the Board for consideration is a Lease Agreement between the City and Bend Development Corporation, 213 West Washington Street, South Bend, Indiana, for the lease of one hundred (100) parking spaces at the City's Colfax Street Parking Garage on a temporary basis for the use of Holiday Inn patrons and employees while BDC's garage undergoes repairs for a period of two (2) to three (3) months. This will allow Holiday Inn to completely close their parking garage to make repairs. Mrs. Mueller noted that the BDC shall pay the sum of five thousand five hundred dollars ($5,500.00) per month for the use of the parking garage. Mr. Leszczynski made a motion that the Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE SPONSORSHIP AGREEMENT - 1992 HALL OF FAME CIRCUS Board Attorney and Member Mary H. Mueller stated that submitted to the Board for approval and execution is a Sponsorship Agreement between the City of South Bend and the 1992 Hall of Fame Circus, P.O. Box 700, Peru, Indiana, in conjunction with the circus that will be conducted on the Century Center Parking Lot REGULAR MEETING JUNE 29, 1992 on July 3-5, 1992 as part of the Ethnic Festival activities. Mrs. Mueller noted that the City will realize ten (10) to twenty (20) per cent of the proceeds of the circus depending on the amount collected. Therefore, Mr. Leszczynski made a motion that the Agreement be approved. Mr. Caldwell seconded the motion which carried. APPROVE REQUESTS: - OF BASIX NIGHTCLUB TO CLOSE E/W ALLEY BETWEEN EDDY AND BEYER AVENUE IN CONJUNCTION WITH ACTIVITIES - JULY 2-5 1992 - TO CLOSE WAYNE STREET, FROM ESTHER STREET TO GREENLAWN AVENUE, FOR BLOCK PARTY - JULY 4, 1992 - TO CONDUCT ETHNIC FESTIVAL AND RELATED EVENTS - JULY 3-5 1992 - OF REINKE CONSTRUCTION CORPORATION TO OCCUPY PUBLIC RIGHT-OF-WAY AT 305 W. MADISON - OF CITY AWNING TO INSTALL CANOPY AT 400 SOUTH MAIN STREET (ADT BUILDING) Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests and approval is recommended. It is noted that Reinke Construction Corporation, 1216 West Sample Street, P.O. Box 3095, South Bend, Indiana, has requested permission to place a job site trailer between the north curb of Madison Street and the sidewalk and that the sidewalk be closed from Lafayette Boulevard to the west right-of-way line of the first north/south alley west of Lafayette Boulevard, in conjunction with construction at the Temple Beth -El at 305 West Madison. It is further noted that this occupancy of the public right-of-way is requested for the period June 15, 1992 through December 1992. Additionally, it is noted that the request of City Awning was received by the Board on May 26, 1992 and the request of Basix Nightclub and the request to close Wayne Street for a neighborhood block party were received by the Board on June 22, 1992. Therefore, Mr. Leszczynski made a motion that the requests be approved. Mr. Caldwell seconded the motion which carried. AWARD BID - PARTS - GRIT CHANNEL REBUILD - WASTEWATER TREATMENT PLANT In a letter to the Board, Mr. John J. Dillon, Director, Division of Environmental Services, recommended that the Board award the low bid of Bearings Service Company, Inc., 412 East Sample Street South Bend, Indiana, in the amount of $32,618.61 for parts for the Grit Channel Rebuild Project at the Wastewater Treatment Plant. Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF SONLIGH JULY 18, 1 Ms. Doris Fellowship E. Zeiger, Director, KID's KLUB, Sonlight Wesleyan Church, 3712 South Michigan Street, South 24 REGULAR MEETING JUNE 29, 1992 Bend, Indiana, requested permission to conduct a KID'S KLUB PARADE on Saturday, July 18, 1992 at 10:00 a.m. with a rain date set for July 27, 1992. Ms. Zeiger noted that the children in the parade will decorate and ride their bicycles and wear costumes and they will be accompanied by their parents. The parade will begin in the church parking lot and proceed north down the alley east of the lot to Klinger Street, Klinger to St. Joseph Street, St. Joseph Street south to Sherwood, Sherwood east to Fellows Street, Fellows south to Southmore Circle (Langley & Montgolfier) turning onto Southmore Circle west to Fellows Street, Fellows south to Chippewa and Chippewa west to the alley at the east side of the Church and north into the parking lot. LAYMEN FROM WESTERN AVENUE TO J_EFFERSON, FOR CHURCH BAZAAR/FUNFEST - AUGUST 1, 1992 Ms. Mai S. Bond, Steward, Layman Chapel C.M.E. Church, 303 South Kenmore Street, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access to Public Right -Of -Way For A Party Or Similar Event, requesting that 323 Kenmore Street to 202 Kenmore, from Western Avenue to Jefferson Street, be closed on Saturday, August 1, 1992 from 9:00 a.m. to 5:00 p.m. for the church bazaar and fun- fest. .M.E. CHURCH TO CLOSE - TO CLOSE MONROE CIRCLE FROM TAYLOR STREET TO TAYLOR STREET FOR BLOCK PARTY - AUGUST 1, 1992 Ms. Luella Rucker, President, Monroe Circle Tenant Council, 643 Monroe Circle, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access to Public Right -Of -Way For A Party Or Similar Event, requesting that Monroe Circle, from Taylor to Taylor, be closed on Saturday, August 1, 1992 from 3:00 p.m. to 9:00 p.m. for a block party. - TO CLOSE WALL STREET, FROM TWYCKENHAM TO CHESTER, FOR BLOCK PARTY - JULY 18, 1992 Mr. Terry Dickerson, 1321 Wall Street, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access to Public Right -Of -Way For A Party Or Similar Event, requesting that Wall Street, from Twyckenham to Chester, be closed on Saturday, July 18, 1992, from 2:00 p.m. to 12:00 midnight for a neighborhood block party. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOR CYLINDER HEADS FOR BLOWER ENGINES - WASTEWATER TREATMENT PLANT In a letter to the Board, Mr. John J. Dillon, Director, Division of Environmental Services, requested that the Board advertise for the receipt of bids for cylinder heads for the blower engines at the South Bend Wastewater eatment Plant. Mr. Leszczynski made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - NIMTZ PARKWAY EXTENSION PROJECT In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for construction of the extension of Nimtz Parkway, presently known as Old Cleveland Road Relocated, from the western terminus of the portion under construction east of the U.S. 31 bypass to connect with the new entrance ramps proposed by the Indiana Toll Road for the adjacent interchange. 1 1 1 REGULAR MEETING JUNE 29, 1992 1 Mr. Littrell noted that the plans have been completed by Cole Associates, Inc., that all permits have been obtained and it is anticipated that bids for this project will be opened by the Board on July 20, 1992, in order to allow construction to be completed yet this year. Mrs. Mueller made a motion that the request be approved. Mr. Caldwell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following four (4) traffic control devices were approved: 1. NEW INSTALLATION: No Parking LOCATION•_ Woodlawn, Portage to 100' East of Inglewood (north side). REMARKS• Striping Center line on Woodlawn to improve traffic flow 2. NEW INSTALLATION: Handicap LOCATION• 126 South Chicago REMARKS: Mrs. Rosa Thompson 3. NEW INSTALLATION: No Parking LOCATION: Hilde Court east side along property at 1448 L.W.E. REMARKS• Dr. John Offerle request. 4. REMOVAL OF• County Police Tow Zone REVISED TO• County Police Tow Zone LOCATION• Remove signs in -the 100 South Main west side north of bank. Two spaces. Re -install 100 South Main east side Transpo Lot to Jefferson five spaces. APPROVE SIDEWALK SALE PERMIT APPLICATION Mr. Leszczynski advised that the Board is in receipt of the following one (1) Sidewalk Sale Permit application: NAME OF BUSINESS: ADDRESS OF BUSINESS: DESCRIPTION OF DISPLAY: TYPE OF GOODS TO BE SOLD: DATES: LOCATION OF DISPLAY: Osco Drug #822 128 South Michigan Street Tables Pop, sundry items July 3-4-5, 1992 Storefront It is noted that the required Indemnification and Hold Harmless Agreement form was properly executed and attached to the application. Therefore, Mrs. Mueller made a motion that the application be approved. Mr. Caldwell seconded the motion which carried. APPROVE TITLE SHEETS: - COMPUTERIZED TRAFFIC SIGNAL SYSTEM - PHASE I NIMTZ PARKWAY (SEWER/WATER/TRAFFIC/STREET) - BOWMAN CREEK DRAINAGE - MICHIGAN STREET TO COLUMBIA STREET PROJECT Mr. Leszczynski advised that Title Sheets for the above referred REGULAR MEETING JUNE 29, 1992 to projects have been presented at this time for execution. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the Title Sheets were approved and signed. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the following bonds be approved and/or released as indicated: CONTRACTOR'S BOND - Ed DeCraene 943 South 23rd Street South Bend, Indiana Release Effective 10-8-92 - James Kmitta, d/b/a S & S Design & Manufacturing Company, Inc. 19195 Haviland Drive South Bend, Indiana Release Effective 7-1-92 - P & S Construction, Inc. 64240 Maple Road Lakeville, IN 46536 Approve Effective 6-26-92 EXCAVATION BOND - Troyer Construction 11544 Wokingham Drive Mishawaka, Indiana Release Effective 7-2-92 Mr. Caldwell made a motion that the recommendations be accepted and the bonds be approved and/or released as indicated above. Mrs. Mueller seponded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that one hundred forty-four (144) miscellaneous properties were cleaned by the Department from June 15, 1992 to June 18, 1992. Mrs. Mueller made a motion that the lists be accepted for filing. Mr. Caldwell seconded the motion which carried. FILING OF HUMANE SOCIETY MONTHLY REPORT - APRIL Mr. Leszczynski advised that the Humane Society of St. Joseph County, IN, Inc., submitted to the Board the Monthly Service Report for the month of April indicating the types and number of animals handled for the City during this time. Therefore, Mr. Leszczynski made a motion that the report as submitted be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski stated that the Deputy Controllers Office has submitted claims in the amount of $464,455.62 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted a list of claims totalling $348,485.90 and recommended approval. Therefore, Mr. Caldwell made a motion that the claims be approved and the lists be filed. Mrs. Mueller seconded the motion which carried. 1 REGULAR MEETING JUNE 29, 1992 1 ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned ATT Sandra M. Parmerlee, Clerk to come before seconded by Mr. at 9:53 a.m. the Board, upon a Caldwell and PA3-��Wl� Mary H. n ler