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HomeMy WebLinkAbout06/22/92 Board of Public Works Minutes04 REGULAR MEETING JUNE 22, 1992 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, June 22, 1992, by Board Member James R. Caldwell, with Mr. Caldwell and Mrs. Mary H. Mueller present. Board President John E. Leszczynski was not in attendance. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on June 15, 1992 were approved. OPENING OF BIDS: PARTS - GRIT CHANNEL REBUILD - WASTEWATER TREATMENT PLANT This was the date set for receiving and opening of sealed bids for the above referred to parts. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Board Attorney and Member Mary H. Mueller advised that the bid submitted by Bearing Headquarters Company, P.O. Box 3069, 1625 Commerce Drive, South Bend, Indiana, was not signed and therefore should be rejected. Mrs. Mueller made a motion that the bid be rejected. Mr. Caldwell seconded the motion which carried. The following bids were publicly read: AL REGELBRUGGE CHAIN & SPROCKETS 4409 Blackhawk Lisle, Illinois 60532 Bid was signed by Mr. Al Regelbrugge, Owner, Non - Discrimination Commitment form was completed and a check in the amount of $3,655.75 was submitted. BID: $36,557.54 BEARINGS SERVICE COMPANY, INC. 412 East Sample Street South Bend, Indiana 46618 Bid was signed by Mr. Gardner Larned, President, Non - Discrimination Commitment form was completed and a Certified Check in the amount of $3,261.86 was submitted. BID: $32,618.61 Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above bids were referred to the Division of Environmental Services for review and recommendation. OPENING OF BIDS: MOVABLE FURNITURE AND MOVABLE ITEMS - CENTURY CENTER This was the date set for receiving and opening of sealed bids for the above referred to furniture. The following bids were opened and publicly read: HOWE FURNITURE CORPORATION 12 Cambridge Drive Trumbull, CT 06611 Bid did not contain required State Board.of Accounts form #96. Bid Proposal Form was signed by Mr. Gerald R. Taylor, Jr., Secretary/Vice-President, Non -Discrimination Commitment form was completed and a Company check in the amount of $4,446.05 was submitted. 1 1 05 REGULAR MEETING JUNE 22, 1992 Item Unit Price Total Price 1,000 house chairs -0- -0- 270 60" plywood round tables $123.45% $33,331.50 30 60" round tables - ply- wood base with laminated tops $202.89* $ 6,086.70 30 24x96 laminated plywood tables (folding tables) $130.41* $ 3,912.30 10 24x72 laminated plywood tables (folding tables) $113.00* $ 1,130.00 6 dual height 2-3 ft. portable staging 6x8 ft. -0- -0- 20 table trucks for 60" rounds (stackable) -0- -0- 10 blocks for table truck -0- -0- 12 ea. portable back drop holders - 8 ft. -0- -0- 96 ft. back drop curtains -0- -0- GRAND TOTAL: $44,460.50 Substituting the Howe Furniture 200 Series Banquet table in lieu of the stated specifications. Allow six (6) weeks for delivery. VIRCO MANUFACTURING CORPORATION Highway 65 South Conway, AR 72032 Bid was signed by Mr. Glen D. Parish, Marketing Services Manager, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. Item Unit Price Total Price 1,000 house chairs Virco Model # Alt. G8830SB Chrome/Grade 1 $ 49.00 $ 49,000.00 Alt. G8830SB Chrome/Grade 1 w/2" foam seat & 1" foam back $ (51.35) $(51,350.00) Add for Grade 3 $ 2.45 Add for Grade 4 $ 2.75 Add for Grade 5 $ 3.70 270 60" plywood round tables $ 90.25 $ 24,367.50 30 60" round tables - ply- wood base with laminated tops $ 95.95 $ 2,878.50 Virco Model #6760R 30 24x96 laminated plywood tables (folding tables) $ 77.00 $ 2,310.00 Virco Model #6260R 10 24x72 laminated plywood tables (folding tables) $ 66.00 $ 660.00 Virco Model #62000 (24x96) Plywood w/laminate 1" leg REGULAR MEETING JUNE 22, 1992 6 dual height 2-3 ft. portable staging 6x8 ft. Virco Model #62000 (24x72) plywood w/laminate 1" leg 20 table trucks for 60" rounds (stackable) 10 blocks for table truck Virco Model #TT57 12 ea. portable back drop holders - 8 ft. Virco Model #SCTI9SBL Starter Blocks (sets) $ 409.00 $ 8,180.00 $ 66.10 per set $ 661.00 WIZ 96 It. back drop curtains -0- -0- GRAND TOTAL: $88,057.00 Completion Date: Six (6) to eight (8) weeks after receipt of order. Prices are firm through 8-31-92 Terms: 1% 10, Net 30 SICO INCORPORATED 7525 Cahill Road, Box 1169 Minneapolis, MN 55440 Bid did not contain required State Board of Accounts form #96. Bid Proposal Form was signed by Mr. John Finn, Sales Manager, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Item Unit Price Total Price 1,000 house chairs -0- -0- 270 60" plywood round tables -0- -0- 30 60" round tables - ply- wood base with laminated tops -0- -0- 30 24x96 laminated plywood tables (folding tables) -0- -0- 10 24x72 laminated plywood tables (folding tables) -0- -0- 6 dual height 2-3 ft. portable staging 6x8 ft. $ 963.75 $ 5,782.50 20 table trucks for 60" rounds (stackable) -0- -0- 10 blocks for table truck -0- -0- 12 ea. portable back drop holders - 8 ft. $ 599.65 $ 5,874.00 96 ft. back drop curtains $ 489.50 $ 5,874.00 GRAND TOTAL: $ 18,852.30 Completion Date: Allow forty-five (45) to sixty (60) days ARO. 1 07 REGULAR MEETING JUNE 22, 1992 OFFICE INTERIORS, INC. 201 North Michigan at Colfax South Bend, Indiana 46601 Bid was signed by T.E. Slager, Treasurer, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Item Unit Price Total Price 1,000 house chairs $ 94.00 $94,000.00 270 60" plywood round tables -0- -0- 30 60" round tables - ply- wood base with laminated tops -0- -0- 30 24x96 laminated plywood tables (folding tables) -0- -0- 10 24x72 laminated plywood tables (folding tables) -0- -0- 6 dual height 2-3 ft. portable staging 6x8 ft. -0- -0- 20 table trucks for 60" rounds (stackable) -0- -0- 10 blocks for table truck -0- -0- 12 ea. portable back drop holders - 8 ft. -0- -0- 96 ft. back drop curtains -0- -0- Performance Bond $ 329.00 GRAND TOTAL: $94,329.00 Completion Date: August 19, 1992 (8 weeks) Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the above bids were referred to the Century Center for review for legality and award. APPROVE INDEMNIFICATION AGREEMENTS - ETHNIC FESTIVAL Mr. Caldwell noted that Ms. Mikki Dobski, Director, Office of Community Affairs, submitted to the Board four (4) Indemnification and Hold Harmless Agreements between the City and the South Bend Community School Corporation, the Holladay Corporation, Teachers Credit Union and Crowe, Chizek & Company, in conjunction with Ethnic Festival activities. Board Attorney and Member Mary H. Mueller indicated that the Agreements indicate that the City desires to utilize property owned by the above referenced parties and therefore the City agrees to hold them harmless from any liability for said use. Mrs. Mueller made a motion that the Agreements as submitted be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - STUDEBAKER CORRIDOR REDEVELOPMENT AREA - 216 W. GARST - NORTH AMERICAN SIGN COMPANY - BID PACKAGE # 2 - DEMOLITION In accordance with the bid awarded on June 8, 1992, to Warner and Sons, Inc., P.O. Box 87, Elkhart, Indiana, in the amount of REGULAR MEETING JUNE 22, 1992 $25,267.50 for the above referred to project, a Contract in said amount was submitted for Board approval. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE COMMUNITY DEVELOPMENT CONTRACT/ADDENDUM Mr. Caldwell advised that the following Community Development Contract and Addendum were presented to the Board for approval: '0Ti lk"Ae�ir SOUTH BEND HERITAGE FOUNDATION WEST WASHINGTON PUBLIC WORKS ACTIVITY The targeted goal for this activity is to make infrastructure improvements in the 1200 block of West Washington Street in conjunction with the construction of new low and moderate income housing. The total'cost of this activity shall not exceed $100,000.00. ADDENDUM I DIVISION OF ECONOMIC DEVELOPMENT AND BUSINESS ASSISTANCE WEST WASHINGTON PUBLIC WORKS ACTIVITY Addendum I terminates the West Washington Public Works Activity with Economic Development and Business Assistance. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the Contract as outlined above was approved and executed. Further, upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the Addendum as submitted was approved. APPROVE GRANT OF EASEMENT - NATIONAL AUTOPARK, INC., Mr. James A. Masters, Attorney at Law, Nemeth, Masters & Leone, Suite 307, Norwest Bank Building, 112 West Jefferson Boulevard, South Bend, Indiana, addressed the Board and advised that National Autopark, Inc., which is a wholly -owned subsidiary of Norwest Bank Indiana, N.A., requests approval of a Grant of Easement for the parking garage located at the intersection of Main and Wayne Streets. Mr. Masters further advised that when the parking garage was constructed in 1965, an above -ground pedestrian walkway was constructed connecting the second and third floors of the parking garage to the second and third floors of what is now known as the Norwest Bank Building and the Robertson's Department Store building. An underground tunnel also was constructed which connects the basement of the parking garage to the basement of the Norwest Bank Building. A title search reveals that there is no public record of an Easement having been granted by the City of South Bend for the pedestrian walkway over the public alley to the east of the parking garage or the tunnel which runs under the public alley. Recent surveys of the parking garage also show certain encroachments onto the public right-of-ways. Copies of the surveys were provided by Mr. Masters and reduced copies of the surveys were also attached to the Grant of Easement which was prepared and also submitted. Mr. Masters stated that National Autopark, Inc., is in the process of transferring title to the parking garage. In conjunction with the closing, the purchaser has requested the proposed Grant of Easement for the pedestrian walkway and underground tunnel and for the building encroachments shown on the survey. The survey revealed encroachments onto the public right-of-way on the northwest corner of the parking garage and on the alley between the garage and the Federal Courthouse. The brick facade of the building encroaches less than one (1) REGULAR MEETING JUNE 22, 1992 inch on the one side and on the south the brick facade encroaches about four (4) inches over the public right-of-way. Mr. Masters further advised that the signs and canopies also encroach over the public right-of-way and asked that the Board validate those encroachments as requested by the title company. Board Attorney and Member Mary H. Mueller informed members of the Board that she has reviewed the Grant of Easement which has been submitted and recommends approval subject to the Engineering Department reviewing the accuracy of the legal descriptions contained in the Easement which they have had yet had the opportunity to review. Therefore, Mrs. Mueller made a motion that the Grant of Easement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS: - BOWMAN CREEK DRAINAGE PROJECT - CAR WASHES FOR CITY VEHICLES In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, requested that the Board advertise for the receipt of bids for construction of drainage improvements on Bowman Creek in the blocks between Michigan Street and Columbia Street, Ewing Avenue and Donald Street. Mr. Littrell stated that the plans and specifications for the work have been completed by Lawson -Fisher Associates. Permits have been granted by the Indiana Department of Natural Resources and the U.S. Army Corps of Engineers. Construction and maintenance Easements remain to be obtained from area property owners. In response to questions from the news media, Mrs. Mueller and Mr. Caldwell explained that this is the beginning of the project which will entail digging out, widening and placement of a new bottom on the creek. Mrs. Mueller noted that the City needed to secure Easements in order to make these improvements to the creek. Additionally, in a letter to the Board, Police Chief Ronald G. Marciniak submitted specifications for car washes for City vehicles and requested that the Board advertise for the receipt of bids. Mrs. Mueller made a motion that the requests be approved. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF THE AUSTIN COMPANY TO OCCUPY THE PUBLIC RIGHT-OF-WAY ALONG LAFAYETTE BLVD. AND LA SALLE STREET, IN CONJUNCTION WITH SOUTH BEND TRIBUNE RENOVATION PROJECT Mr. Curt Miller, Project Manager, The Austin Company, 3700 Mayfield Road, Cleveland, Ohio, requested permission to temporarily occupy the sidewalk along Lafayette Boulevard and LaSalle Street. Mr. Miller advised that they are demolishing the existing Annex Building on the site and building a new newsprint warehouse and pressroom for the South Bend Tribune. Submitted with the request was a site plan locating the new building and the proposed location of their site fence. The site fence is necessary at this location to ensure a safe construction site. The plan identifies the portion of the sidewalks along Lafayette and LaSalle to be closed. Appropriate signage and lighted barriers will be REGULAR MEETING JUNE 22, 1992 provided per City requirements. Mr. Miller requested this closure from August 1, 1992 through April 1, 1993. - OF GUBI'S RESTAURANT TO OCCUPY PUBLIC RIGHT-OF-WAY FOR SIDEWALK CAFE Mr. Glenn T. Gubi, Vice -President, Gubi's Restaurant & Lounge, 127 North Main Street, South Bend, Indiana, submitted to the Board a Sidewalk Permit Application For Use Of The Public Right -Of -Way in front of his restaurant for a sidewalk cafe. Mr. Gubi submitted with his application a diagram showing the proposed location of the tables and chairs. OF BASIX NIGHTCLUB TO CLOSE E/W ALLEY BETWEEN EDDY AND BEYER AVENUE IN CONJUNCTION WITH ACTIVITIES - JULY 2-5 1992 Mr. W. B. Watkins, President, Basix Nightclub, 1150 Mishawaka Avenue, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that the alley between Eddy and Beyer Avenue, be closed from July 2-5, 1992, alongside the nightclub, in conjunction with bungee jumping activities that will be taking place at the nightclub on those dates. - TO CLOSE WAYNE STREET, FROM ESTHER STREET TO GREENLAWN AVENUE, FOR BLOCK PARTY - JULY 49 1992 Ms. Betsy Creary, 1720 East Wayne Street, South Bend, Indiana, requested that Wayne Street, from Esther Street to Greenlawn Avenue, be closed on Saturday, July 4, 1992 from 1:00 P.M. to 10:00 p.m. for the annual neighborhood block party. DENY REQUEST TO CLOSE 203 N. SWANSON CIRCLE EAST TO 228 SWANSON CIRCLE NORTH FOR FAMILY REUNION - JULY 25 1992 Board Attorney and Member Mary H. Mueller advised that the above referred to request to close 203 North Swanson Circle East to 228 Swanson Circle North for a family reunion, which was submitted to the Board on June 15, 1992, appears to be a private party and as it is the policy of the Board not to close the public right-of-way for private functions, she will make a motion that the request be denied. Mr. Caldwell seconded the motion which carried. APPROVE REQUESTS: - TO CLOSE ADAMS STREET, FROM BLOCK PARTY - JULY 11, 1992 TO CLOSE WILBER, FROM MARQU: PARTY - JULY 4, 1992 L.W.W. TO CALIFORNIA TO PORTAGE. FOR - TO CLOSE FREDERICKSON, FROM JOHNSON TO O'BRIEN FAMILY PICNIC - JULY 4 1992 OF ST. STEPHEN'S PARISH TO CLOSE MC PHERSON STREET FROM THOMAS TO NAPIER, IN CONJUNCTION WITH ANNUAL PARISH FESTIVAL - JULY 25-26, 1992 FROM WESTMORE TO ARDMORE IN CONJUNCTION WITH COMPANY PICNIC - JULY 19, 1992 Mr. Caldwell advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on May 11, 1992, June 1, 1992, June 8, 1992 and June 15, 1992, and recommend approval. Therefore, Mr. Caldwell made a motion that the recommendations be accepted and the requests be approved. Mrs. Mueller seconded the motion which carried. REGULAR MEETING JUNE 22, 1992 211 • 1 u APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the following bonds be approved and or released as indicated: CONTRACTOR'S BOND - Selge Construction Co., Inc. Approve Eff. 6-22-92 Sandra S. Kiss & Josef Kiss Release Eff. 7-15-92 - Robert N. Akens Release Eff. 6-22-92 EXCAVATION BOND - John E. Dieringer, d/b/a Utility Piping Services Release Eff. 7-15-92 Mr. Caldwell made a motion that the recommendations be accepted and the bonds be approved and/or released as indicated above. Mrs. Mueller seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Caldwell indicated that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that ninety-one (91) miscellaneous properties were cleaned by the Department from June 8, 1992 to June 11, 1992. Mrs. Mueller made a motion that the lists be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Caldwell stated that the Deputy Controllers Office has submitted claims in the amounts of $2,264,165.16, $245,529.08 and $270,019.04 and recommends approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted a list containing one hundred eighty-six (186) claims totaling $72,080.63 and recommends approval. Therefore, Mrs. Mueller made a motion that the claims be approved and the lists be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:55 a.m. AT ST: "Sandra M. Parmerlee, Clerk