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HomeMy WebLinkAbout06/15/92 Board of Public Works MinutesREGULAR MEETING JUNE 15, 1992 The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, June 15, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, six (6) Utility Agreements in conjunction with the Edison Road Widening Project were submitted for approval and added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on June 8, 1992 were approved. OPENING OF QUOTATIONS - EIGHT (8) 14" BIOTREATMENT AREA - WASTEWATER Mr. Leszczynski advised that th receiving and opening of sealed to valves for the biotreatment were received and opened: E VALVES FOR THE is was the date set for the Quotations for the above referred area. The following Quotations CONSOLIDATED PIPE & VALVE SUPPLY COMPANY P.O. Box 368 1210 North Willow Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. James Morningstar, President. QUOTATION: Price each: $1,037.00 Total: $8,296.00 INDIANA-MICHIGAN VALVE 3502 West McGill Street South Bend, Indiana 46628 Quotation was submitted by Mr. Craig Shearer, Branch Manager. QUOTATION: Price each: $ 979.00 Total: $7,832.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above Quotations were referred to Mr. Robert E. Toppel, Superintendent of Operations, Wastewater Treatment Plant, for review and recommendation. AWARD BID - 1992 PAVEMENT REPAIRS FOR CITY UTILITY CUTS In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that he and representatives from the Sanitation Bureau have reviewed the one (1) bid received on June 8, 1992 for the above referred to project. Mr. Littrell informed the Board that they believe that the bid is responsive to the bid documents and priced fairly. Therefore, it is being recommended that the Board award the only bid received from McIntyre & Jones, Inc., 2526 West 6th Street, Mishawaka, Indiana, in the amount of $76,125.00 for the above referred to project. Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. APPROVE PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT - MAYFLOWER ROAD Mr. Leszczynski advised that the Board is in receipt of a South Bend Redevelopment Authority Airport Economic Development Area 1 1 REGULAR MEETING JUNE 15, 1992 Public Improvement Project Construction Fund (Tax -Exempt Improvements) Payment Requisition and Certificate for Payment of the Board of Public Works. The Payment Requisition is in the amount of $65,865.51 to be paid to Rieth Riley Construction Company, Inc., 25200 State Road 23, South Bend, Indiana, in conjunction with the Mayflower Road Reconstruction - Phase I Project. Mr. Caldwell made a motion that the Payment Requisition be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE SUPPLEMENT TO MASTER LEASE - NORWEST INVESTMENT SERVICES Board Attorney and Member Mary H. Mueller advised that submitted to the Board is a Supplement to Master Lease as submitted by Norwest Investment Services, Inc., Sixth and Marquette, Minneapolis, MN. Mrs. Mueller noted that this is pursuant to the Master Lease which the Board approved on June 1, 1992, and provides for ten (10) semi-annual payments of $24,636.12 each with an interest rate of 5.95% for the lease purchase of (1) Pierce Dash Custom Pumper mounted on a Pierce Dash Chassis as purchased by the Fire Department. It is noted that the Supplement to Master Lease indicates that the amount to be financed is $210,419.50. Mrs. Mueller made a motion that the Supplement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE UTILITY AGREEMENTS - EDISON ROAD WIDENING PROJECT Mr. Leszczynski advised that Utility Agreements with Indiana Bell, City of South Bend Sewer Department, South Bend Water Works, Heritage Cablevision, Northern Indiana Public Service Company and Indiana and Michigan Power Company have been prepared for the above referred to project. Mrs. Mueller made a motion that the Utility Agreements be approved and executed. Mr. Leszczynski noted that the above referred to project is the widening of Edison Road from S.R. 23 to Crestwood and the Utility Agreements approved today indicate that the utility companies will relocate their utilities in conjunction with this project. This project is not part of the State's widening of S.R. 23 project. In response to a question from the news media, Mr. Leszczynski noted that improvements to be made at the intersection of S.R. 23 and Edison are part of the State's project of widening South Bend Avenue. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate departments and bureaus for review and recommendation: - TO CLOSE SWANSON CIRCLE EAST FOR FAMILY REUNION - JULY 25, 1992 Ms. Iolene Gensichen, 217 North Swanson Circle East, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that 203 North Swanson Circle East to 228 Swanson Circle North, be closed from 4:00 p.m. to 10:00 p.m. on July 25, 1992, for a family reunion. - TO CLOSE WILBER,_FROM MARQUETTE TO PORTAGE. FOR BLOCK PARTY - JULY 4, 1992 Ms. Susan M. Farrell, 1842 Wilber Street, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that the 1800 block of Wilber 10 REGULAR MEETING JUNE 15, 1992 Street, from Marquette Street to Portage Avenue, be closed from 2:00 p.m. to 8:00 p.m. on Saturday, July 4, 1992. - TO CLOSE PICNIC - CKSON, FROM JOHNSON ' EN, FOR FAMILY Ms. Peggy Gennings, 737 Johnson Street, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that Frederickson, from Johnson to O'Brien, be closed from 7:00 a.m. to 2:00 a.m. on Saturday, July 4, 1992 for a family picnic with the neighborhood invited. - OF ST. MARY OF THE ASSUMPTION CHURCH TO CLOSE A PORTION OF ASSUMPTION DRIVE, IN CONJUNCTION WITH ANNUAL PARISH FESTIVAL AUGUST 9 1992 Father John F. Pfister, Pastor, St. Mary of the Assumption Church, 3501 South Locust Road, South Bend, Indiana, requested that a portion of Assumption Drive be closed on Sunday, August 9, 1992 from 12:00 noon to 9:00 p.m. in conjunction with the annual parish festival. - A.B.A.T.E. OF INDIANA, REGION I, TO CONDUCT ANNUAL MOTORCYCLE RIDE FOR MUSCULAR DYSTROPHY - SEPTEMBER 7 1992 In a letter to the Board, Mr. Alien Gould, Director, Region I, A.B.A.T.E. of Indiana, 16434 County Road 8, Bristol, Indiana, advised that on Sunday, September 7, 1992, A.B.A.T.E. of Indiana, Region I, will be sponsoring a benefit motorcycle ride for Muscular Dystrophy. All of the proceeds collected from this event are donated to the Muscular Dystrophy Association. Over five hundred (500) motorcyclists participated in the St. Joseph County ride in 1991. Therefore, on behalf of A.B.A.T.E., they are requesting the assistance of the South Bend Police Department in bringing the ride through the City and for traffic control. The ride will begin at the Crumstown Conservation Club at 12:00 noon on September 7, 1992. Submitted with the request was the route of the ride and the intersections that will be in need of traffic control. - TO CONDUCT 10K WALK TO BENEFIT FARM SANCTUARY - OCTOBER 4, 1992 Ms. Janice Hildabridle, 5002 Cedarwood Lane, South Bend, Indiana, requested permission to conduct a 10K walk on Sunday, October 4, 1992 for the benefit of Farm Sanctuary, a shelter which houses abused farm animals. Ms. Hildabridle noted that the group of approximately fifteen (15) individuals would assemble in Pinhook Park, walk along Riverside Drive to Howard Park, and return to Pinhook along the same route. APPROVE REQUESTS: - OF AMERICAN DIABETES ASSOCIATIO: WALKTOBERFEST - OCTOBER 4 1992 - TO CLOSE BELMONT, FROM SUNNYSID: JUNE 27, 1992 TO CONDUCT TO EDDY 'K PARTY - Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on March 16, 1992 and June 1, 1992, and approval is recommended. Therefore, Mr. Caldwell made a motion that the requests be approved. Mrs. Mueller seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following two (2) traffic control devices were approved: 1 1 20 REGULAR MEETING JUNE 15, 1992 1. TEMPORARY: No Parking LOCATION: 305 West Madison - North side of street - three (3) parking spaces REMARKS: Reinke Construction working at Temple Beth -El - starting June 1992 until October, 1992. 2. REMOVAL OF: Handicap Parking Sign LOCATION: 306 South Illinois REMARKS: Resident, Mrs. Eddie Johnson, is deceased. APPROVE RELEASE OF EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Board approve the release of the Bond for Excavation in Streets for Excavating Engineers, Inc., 10950 Adams Road, Granger, Indiana, effective October 16, 1992. Mr. Leszczynski made a motion that the recommendation be accepted and the bond be released. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, Certificates of Insurance for the following were accepted for filing: 1. Landmark Landscaping, Inc. Hydro Seed, Inc. 10880 McKinley Highway Osceola, Indiana 46561 2. Ancon Construction Company, Inc. 2146 Elkhart Road P.O. Box 825 Goshen, Indiana 46526 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski stated that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that fifty (50) miscellaneous properties were cleaned by the Department from June 1, 1992 to June 3, 1992. Mr. Caldwell made a motion that the lists be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski advised that the Deputy Controllers Office has submitted claims in the amount of $1,185,299.70 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the report as submitted be filed. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before motion made by Mr. Leszczynski, seconded by Mr. carried, the meeting adjourned at 9:50 a.m. r 4AS' T: Sandra M. Parmerlee, Clerk the Board, upon a Caldwell and