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HomeMy WebLinkAbout 06/08/92 Board of Public Works Minutes94, REGULAR MEETING JUNE 8, 1992 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, June 8, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski and Mr. James R. Caldwell present. Board Member and Attorney Mary H. Mueller was not in attendance. Also present was Assistant City Attorney Jenny Pitts Manier. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on June 1, 1992 were approved. AWARD BID - REFURBISHING OF ONE (1) 1983 3-D 1500 G.P.M. DUPLEX CHASSIS PUMPER In a letter to the Board, Fire Chief Luther Taylor advised that he has reviewed the two (2) bids received on June 1, 1992 for the above referred to refurbishing project and recommends that the Board award the bid of Renewed Performance, Inc., P.O. Box 196, Tipton, Indiana, in the amount of $65,453.00 which is the base bid of $61,774.00 plus optional equipment in the amount of $3,679.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. AWARD BID - GRIT CHANNEL REBUILDING - SOUTH BEND WASTEWATER TREATMENT PLANT Mr. Carl P. Littrell, Director, Division of Engineering, informed the Board that he has reviewed the two (2) bids received on June 1, 1992 for the above referred to project and recommends that the Board award the low bid of Industrial Installation, Inc., 55587 Currant Road, Mishawaka, Indiana, in the amount of $29,760.00 subject to review by the Division of Environmental Services and availability of funds. Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. AWARD BID - STUDEBAKER CORRIDOR REDEVELOPMENT AREA - AVANTI BUILDING - ASBESTOS ABATEMENT - (BID PACKAGE #1) Mr. Leszczynski advised that the Board is in receipt of a Memorandum from Mr. Carl P. Littrell, Director, Division of Engineering, recommending that the Board award the low bid of Asbestos Services, Inc., 9028 Hills Road, P.O. Box 141, Baroda, MI, in the amount of $24,337.00, with no additional liability insurance ordered, for the above referred to project. It is noted that bids for this project were opened by the Board on June 1, 1992. Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. AWARD BID - STUDEBAKER CORRIDOR REDEVELOPMENT AREA - BUILDING AT 216 WEST GARST STREET (NORTH AMERICAN SIGN COMPANY) - ASBESTOS ABATEMENT - (BID PACKAGE #1) - DEMOLITION (BID PACKAGE #2) Mr. Carl P. Littrell, Director, Division of Engineering, informed the Board that he has reviewed the bids received on June 1, 1992, for the above referred to project and at this time recommends that the Board award the low bid of Speciality Systems of Illinois, Inc., Inc., South Bend Division, 1408 Elwood Avenue, South Bend, Indiana, for asbestos abatement, in the amount of $1,120.00 and that no additional insurance be ordered. Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. 1 I Additionally, Mr. Littrell recommended that the Board award the REGULAR MEETING JUNE 8, 1992 bid of Warner and Sons, Inc., P.O. Box 87, Elkhart, Indiana, for demolition, in the amount of $25,267.50.' Mr. Caldwell made a motion that the bid be awarded as recommended. Mr. Leszczynski seconded the motion which carried. APPROVE REAL ESTATE PURCHASE AND SALE CONTRACT - RE: PALAIS ROYALE Mr. Leszczynski advised that the Board is in receipt of a Real Estate Purchase and Sale Contract by and between Trust No. 30560 and the South Bend Redevelopment Authority concerning the Palais Royale building. Assistant City Attorney Jenny Pitts Manier informed members of the Board that the Board of Public Works, on behalf of the City of South Bend, is to approve and execute this Contract as the City's lease of the facade on the Palais Royale is being terminated as part of this Contract. Mr. Leszczynski made a motion that the Contract be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE AGREEMENT - COMMUNICATION, INFORMATION AND CONTROL SYSTEM - WASTEWATER TREATMENT PLANT Mr. John J. Dillon, Director, Division of Environmental Services, submitted to the Board the Standard Form of Agreement Between Owner and Engineer for Professional Services between the City of South Bend and Lawson Fisher Associates, Inc., 525 West Washington, South Bend, Indiana, to have Communication, Information and Control (CIC) System improvements designed and installed for the Wastewater Treatment Facility's Lift Station. It is noted the CH2M Hill Central, Inc., 310 West Wisconsin Avenue, Milwaukee, Wisconsin, will be a Consultant to Lawson -Fisher on this project. It is also noted that Lawson Fisher Associates shall be paid a sum not to exceed $162,279.00. Mr. Leszczynski made a motion that the Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - 1992 CRIME STOPPERS MOONLIGHT WALK - JUNE Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the sponsor of the 1992 Crime Stoppers Moonlight Walk have fulfilled Resolution requirements and the appropriate Agreement is being presented to the Board at this time. It is noted that on May 18, 1992, the Board of Public Works approved this event subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Agreement as submitted was approved and executed. APPROVE AGREEMENT FOR TEMPORARY USE OF THE PUBLIC SIDEWALK FOR A SIDEWALK CAFE - R.J.'S EXPRESSO SHOPPE (109 W. WASHINGTON) Mr. Leszczynski stated that the Board is in receipt of an Agreement for Temporary Use Of The Public Sidewalk For A Sidewalk Cafe, between the City and Hallmark & Company, Inc., d/b/a R.J.'s Expresso Shoppe, 109 West Washington Street, South Bend, Indiana. It is noted that on April 13, 1992, Mr. Randy Hallmark, R.J.'s Expresso Shoppe, submitted a request to the Board to occupy the public right-of-way in front of his restaurant for the purpose of REGULAR MEETING 1 316 South Saint Joseph Street South Bend, Indiana 46601 2. Calumet Construction J. Michael Schaum 1247 169th Street Hammond, IN 46324 ITLE SHEET - GEORG iUNN ROAD - JUNE 8, 1992 WEEN WILLIS AVENUE AND Mr. Leszczynski indicated that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above referred to Title Sheet was approved and signed. APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE REMOVAL Mr. Leszczynski advised that the following Rubbish and Garbage license application has been received: 1. Eddie L. Ivory 1302 Linden Avenue South Bend, IN 46628 It was noted that an inspection of the truck to be used had been conducted by the Solid Waste Bureau and the applicant was found to be in compliance. It is further noted that Mrs. Kathy Dempsey, Director, Department of Code Enforcement, informed the Board that Mr. Ivory will be parking his vehicle at 4313 West Linden which is zoned C-Commercial and is appropriate for parking his vehicle. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski stated that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that seventy-eight (78) miscellaneous properties were cleaned by the Department from May 26, 1992 to May 28, 1992. Mr. Caldwell made a motion that the lists be accepted for filing. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski advised that the Deputy Controllers Office has submitted claims in the amounts of $2,146,018.06, $588,352.01 and $1,060,531.33 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS, submitted a list with one hundred sixty-six (166) claims totalling $32,479.60 and recommended approval. Therefore, Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mr. Caldwell seconded the motion which carried. OPENING OF BIDS - 1992 PAVEMENT REPAIRS FOR CITY UTILITY CUTS This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following REGULAR MEETING JUNE 8, 1992 Madison Center's northernmost portion of its Lot No. 18-5038-1326, to which they have verbally agreed. Therefore, Mr. Caldwell made a motion that the Board forward to the Common Council a favorable recommendation concerning this proposed vacation subject to any and all utility easements and subject to the City receiving the required Easement from Madison Center as mentioned above. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:44 a.m. 1 ATT T: Sandra M. Parmerlee, Clerk 1 J n E. Leszczy i- ames R. Ckldwell Mary H. ue ler REGULAR MEETING JUNE 8, 1992 bid was opened and publicly read-: MC INTYRE & JONES CONSTRUCTION COMPANY INC. 2526 West 6th Street Mishawaka, Indiana 46544 Bid was signed by Mr. Kenneth A. McIntyre, Chairman Of The Board, Non -Collusion Affidavit was in order, Non - Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $76,125.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bid was referred to the Engineering Department for review and recommendation. FAVORABLE RECOMMENDATION - VACATION OF EAST SORIN STREET/NEDDO COURT Mr. Leszczynski advised that submitted to the Board is the second amended Vacation Petition as filed by Mr. C. Brian Sauers, Esq., Barnes & Thornburg, 600 1st Source Bank Center, 100 North Michigan Street, South Bend, Indiana, on behalf of Madison Center, Inc., 403 East Madison, South Bend, Indiana, and Bert and Etta Liss Trust, Society Bank, Co -Trustee, to vacate the following property: East Sorin Street, from the west right-of-way line of North Niles Avenue, running West to the St. Joseph River, for a distance of approximately 330 feet; Neddo Court, from the north right-of-way line of East Sorin Street to a point approximately sixty-six feet (66') South of the North right-of-way of the first east -west alley North of East Sorin Street; and Neddo Court, from the North right- of-way line of the first east -west alley North of East Sorin Street to the South right-of-way line of the Second east -west alley North of East Sorin Street. It is noted that on May 4, 1992, the Board of Public Works tabled making a recommendation on a Vacation Petition as submitted by Mr. Sauers to close the following: East Sorin Street from the west right-of-way line of N. Niles Avenue to the St. Joseph River; the first and second east -west alleys south of vacated Hagerty Street, from the west right-of-way line of N. Niles Avenue, to the east right-of-way line of the first north -south alley west of N. Niles Avenue; and the first north -south alley west of N. Niles Avenue, from the north right-of-way line of E. Sorin Street to the north right-of-way line of the first east -west alley south of vacated Hagerty Street. Parts located in Coquillard's First Addition in the City of South Bend, Indiana. It is further noted that since this matter was tabled on May 4, 1992, the Vacation Petition has been amended to vacate only the property as first referenced above. Mr. Leszczynski informed members of the Board that the Engineering Department, Department of Economic Development, Area Plan Commission, Police Department and Fire Department have all submitted favorable recommendations concerning this second amended vacation. Assistant City Attorney Jenny Pitts Manier indicated that the Department of Economic Development has been working with Madison Center and recommend that the Board submit a favorable recommendation to the Common Council concerning this vacation with the understanding that Madison Center grant to the City a fourteen foot (14') Easement for a walkway across 1 1 REGULAR MEETING JUNE 8, 1992 setting up a sidewalk cafe. In that regard, the City Attorney's office has prepared the above referred to Agreement which has been submitted to the Board today for approval and execution. Mr. Leszczynski made a motion that the Agreement be approved. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the following requests were referred to various City departments and bureaus for review and recommendation: - TO CLOSE ADAMS, FROM LINCOLNWAY WEST TO CALIFORNIA, FOR NEIGHBORHOOD BLOCK PARTY - JULY 11 1992 Mr. Jerry Wroblewski, 906 North Adams Street, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -Of -Way For a Party or Similar Event, requesting that Adams Street, from Lincolnway West to California, be closed from 12:00 noon to 6:00 p.m. on Saturday, July 11, 1992, for a neighborhood block party. - OF HEALTHY MOTHERS HEALTHY BABIES BREAST-FEEDING ISSUE COMMITTEE AND LA LECHE LEAGUE OF SOUTH BEND/MISHAWAKA TO CONDUCT WALK - AUGUST 1, 1992 In a letter to the Board, Ms. Gail deSomer, 1206 Ebeling Drive, South Bend, Indiana, on behalf of Healthy Mothers Healthy Babies Breast-feeding Issue Committee and La Leche League of South Bend/Mishawaka, requested permission to conduct a Walk on Saturday, August 1, 1992 at 10:00 a.m. Mrs. deSomer stated that the Walk, which will utilize the public sidewalks only, would begin and end at Potawatomi Park. Walkers will begin at the Park, proceed west on Southwood to Twyckenham, north to Jefferson, east to Ironwood, south to Mishawaka Avenue, west to Greenlawn and north on Greenlawn to the park. It is anticipated that fifty (50) to one hundred (100) individuals will participate in the walk. APPROVE REQUEST TO CLOSE SMITH STREET, FROM OLIVE TO HUEY Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted on June 1, 1992, and approval is recommended. Mr. Leszczynski therefore made a motion that the request be approved. Mr. Caldwell seconded the motion which carried. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Larry D. Spradlin Sr., Engineering Aide, Division of Engineering, recommended that the Bond of Contractor for Bertha Horvath be approved effective June 8, 1992 and the Bond for Excavation in the Streets for Selge Construction Company, Inc., be released effective June 8, 1992. Mr. Caldwell made a motion that the recommendations be accepted and the bonds be approved and/or released as indicated above. Mr. Leszczynski seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, Certificates of Insurance for the following were accepted for filing: 1. St. Joseph Tower, Inc. 1 1