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HomeMy WebLinkAbout05/11/92 Board of Public Works MinutesREGULAR MEETING MAY 11, 19922 1 ir7 1 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, May 11, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on May 4, 1992, were approved. OPENING OF PROPOSALS - DEBT COLLECTION SERVICES FOR PAST DUE AMBULANCE ACCOUNTS FOR THE SOUTH BEND FIRE DEPARTMENT FOR THE YEAR 1992 This was the date set for receiving and opening of sealed Proposals for the above referred to debt collection services. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following Proposals were opened and publicly read: FEDERATED COLLECTION AGENCY Suite 138, Marycrest Building 2015 West Western Avenue South Bend, Indiana 46629 Proposal was submitted'by Mr. Robert Forgash, President. PROPOSAL: Federated Collection Agency shall retain thirty-five per cent (35%) for all monies collected and no fees will be assessed on unrecovered accounts. BURNS, INC. P.O. Box 11434 South Bend, Indiana 46634 Proposal was submitted by Mr. Denis M. Burns. PROPOSAL: First Letter out to Debtor: - If repayment arrangements to the Creditor are made within ten (10) days: Charges: 10% Debts: - $1.00 to $1,000 under one (1) year - $1.00 to $1,000 one year or older - $1,000 to $2,000 - $2,000 to $3,000 - $3,000 and over Turn accounts over to the following: - Attorney - Out of State Collection Agency Bad Checks: - Charge to the Debtor - 30% on Check -Rite return or other agency - six months or older Miscellaneous: - Charge to work up court papers - Charge for court fees - Skip tracing and/or inside collection 40% 50% 30% 25 % 10% 50% plus fees $25.00 $10.00 minimum $10.00/per hour $30.00 $10/00/per hour 15 REGULAR MEETING MAY 11, 1992 Payment: - All accounts turned over for Recovery/Collection will be paid directly to Burns, Inc. If an account is paid through the City after it has been submitted to Burns, Inc. for Recovery/Collection it will be charged to the City's account as if it was paid to Burns, Inc. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above Proposals were referred to the Fire Department for review and recommendation. OPENING OF QUOTATIONS - INSTALLATION OF NEW SAMPLING GRINDER PUMP IN THE 96" EFFLUENT PIPE - WASTEWATER TREATMENT PLANT It was noted that this was the date set for the receiving and opening of sealed Quotations for the installation of a new sampling grinder pump in the 96" effluent pipe at the Bureau of Wastewater located at 3113 Riverside Drive. The following Quotations were received and read: ZIMMERMAN INDUSTRIAL PIPING. INC. 1117 North Clay Street Mishawaka, Indiana 46545 Quotation was submitted by Mr. Robert Kelsey. QUOTATION: $8,261.00 DELCO PIPING CONTRACTORS & ENGINEERS 2720 East Michigan Boulevard Michigan City, Indiana 46360 Quotation was submitted by Mr. James L. Fisher, Vice -President. QUOTATION: $8,870.00 Exceptions: - "Existing" cross members are not accommodate proposed assembly. - Stainless steel guide assembly is Propose using galvanized. - Any work within effluent pipe is to cantilever pump assembly from positioned to not available. very dangerous. Propose concrete box structure. KASER-SPRAKER CONSTRUCTION INC. P.O. Box 3605 35487 West State Road 2 South Bend, Indiana 46619 Quotation submitted by Mr. Gary L. Spraker, President. QUOTATION: $9,746.00 Voluntary Alternate #1: Delete the additional angle bracing on the existing steel supports inside the 96" pipe and strengthen the new pump guides to cantilever the pump into the effluent flow from the concrete chamber above. DEDUCT: $670.00 Voluntary Alternate #2: Surface mount the electrical conduit for the new pump on the concrete wall of the Chlorination/Dechlorination Building and extend to the new motor control and disconnect 1 1 1 5 REGULAR MEETING MAY 11, 1992 switch which are to be mounted bollard north of the cylinder be placed underground from the pump. DEDUCT: $660.00 on the concrete cylinder stop storage area. The feed would disconnect to the grinder BASE BID LESS ALTERNATES 1 AND 2: $8,416.00 The pump controls are to be manual with continuous operation. Material delivery would require four (4) to six (6) weeks. Mr. Caldwell made a motion that the above Quotations be referred to the Division of Environmental Services for review and recommendation. Mrs. Mueller seconded the motion which carried. INVOKE EMERGENCY POWERS OF BOARD AND AWARD CONTRACT - REPLACEMENT OF A TERTIARY CLARIFIER MAIN DRIVE BEARING - WASTEWATER TREATMENT PLANT In a letter to the Board, Mr. Karl R. Kopec, Manger of Operations, Division of Environmental Services, requested that the Board declare the replacement of a tertiary clarifier main drive bearing to be an emergency. This declaration would allow the Bureau to contract for the repair work without soliciting quotes. Mr. Kopec noted that this bearing failure has reduced the tertiary treatment capacity of the Wastewater Treatment Plant by one-half. Tertiary treatment is employed to remove phosphorus as mandated by the Plant's NPDES Permit. Time is of the essence in effecting this repair to restore full treatment capacity. He noted that the drive bearing is five feet (51) in diameter and supports the sludge collector mechanism in a 200-foot diameter clarifier tank. Based on past bearing replacements, this work will cost around $15,000.00. The Bureau would employ the contractor that replaced the main drive bearing in the other clarifier to save time and to reduce the potential for delays or hang-ups in the repair work. In response to questions from the news media, Mr. Kopec reiterated that the work entails the replacement of a main bearing in the center of the clarifer. He indicated that the contractor who did work previously at the plant is Industrial Installations, Inc., of Mishawaka, Indiana, who is familiar with this type of work and can get in and out quickly. Mr. Kopec also advised that the plant is in compliance with their permit at this time treating seventy per cent (70%) of the phosphorus. Mrs. Mueller made a motion that the Board declare that an emergency exists that requires immediate replacement of this bearing and award the contract to Industrial Installations, Inc., of Mishawaka, Indiana, on a time and materials basis. Mr. Caldwell seconded the motion which carried. APPROVE LEASE AGREEMENT - WATER PURIFICATION EQUIPMENT - WASTEWATER TREATMENT PLANT Board Attorney Mary H. Mueller advised that submitted to the Board at this time is a Lease Agreement with Continental Water Systems of South Bend, 1126 East Jefferson, Unit B, Mishawaka, Indiana. This Lease Agreement indicates a monthly fee of $106.00 for the lease of water purification equipment. Mrs. Mueller noted that it was determined that it was more cost effective to lease this equipment which includes maintenance instead of purchasing this equipment and also paying an additional maintenance fee. Mrs. Mueller made a motion that the Lease Agreement, with the changes she made as indicated on the Agreement form, be approved and executed. Mr. Caldwell seconded the motion which carried. REGULAR MEETING MAY 11, 1992 ADOPT RESOLUTION NO. 19-1992 - DISPOSAL OF OBSOLETE EQUIPMENT - WASTEWATER TREATMENT PLANT Mr. Karl R. Kopec, Manager of Operations, Division of Environmental Services,.requested that the Board adopt a Resolution declaring three (3) Bird Machine Co., 2411x60" solid bowel centrifuges with appurtenances unfit for the purpose for which they were intended and no longer needed by the City. Mr. Kopec noted that the equipment is valued in excess of $500.00. Therefore, Mr. Leszczynski made a motion that the Resolution which has been prepared in this regard be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 19-1992 was adopted: RESOLUTION NO. 19-1992 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: t-zV-lLxlr UUz ff z : Lb L /LL MOTOR 42: 1 MA 453358-G3-DX CENTRIFUGE #(2: LB 2723 MOTOR #3: 1 MA 453358-Gl-DX WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated total value of Five Thousand Dollars ($5,000.00) or more. BE IT FURTHER RESOLVED that said property may be sold at a Public Auction conducted by an auctioneer licensed under Indiana Code 25-6.1, after advertising the property for sale, in accordance with Indiana Code 5-3-1. However, if an auctioneer is not engaged, the disposing agent shall sell the property at a public sale or by sealed bids delivered to the office of the disposing agent before the date of sale. All sales shall be made to the highest responsible bidder. Advertisement of the sale shall be made in accordance with Indiana Code 5-3-1. ADOPTED this llth day of May, 1992. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Mary H. Mueller ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE CONSTRUCTION CONTRACT - GAS SPHERES RENOVATION - WASTEWATER TREATMENT PLANT Mr. Leszczynski advised that in accordance with the bid awarded on April 27, 1992, to Hayes Boiler & Mechanical, Inc., 1505 ri 1 REGULAR MEETING MAY 11, 1992 West Leland Avenue, Chicago, Illinois, in the amount of $149,949.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Meuller and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE EMERGENCY SHELTER GRANT PROGRAM CONTRACTS It is noted that the Board is in receipt of five (5) Emergency Shelter Grant Program Contracts with the following agencies: CENTER FOR THE HOMELESS CENTER FOR THE HOMELESS SHELTER ACTIVITY The targeted goal for this activity is to serve five hundred (500) clients. The total cost of this activity shall not exceed $27,000.00. HOUSING DEVELOPMENT CORPORATION HDC SOUTHGATE TRANSITIONAL HOUSING ACTIVITY The targeted goal for this project is to serve one hundred (100) clients. The total cost for this activity shall not exceed $9,700.00. ST. JOSEPH COUNTY AIDS TASK FORCE TEMPORARY SHELTER ACTIVITY The targeted goal for this activity is to serve twelve (12) clients. The total cost of this activity shall not exceed $6,000.00 DISMAS OF MICHIANA DISMAS OF MICHIANA SHELTER ACTIVITY The targeted goal for this activity is to serve forty (40) clients. The total cost of this activity shall not exceed $5,000.00. YOUTH SERVICES BUREAU YOUTH SERVICES RUNAWAY SHELTER ACTIVITY The targeted goal for this activity is to serve two hundred (200) clients. The total cost of this activity shall not exceed $11,100.00. Mrs. Mueller made a motion that the above Contracts be approved and executed. Mr. Leszczynski seconded the motion which carried. Mr. Caldwell abstained on voting on the Contract with the Center for the Homeless as he is a member of their Board. AWARD BID - ONE (1) INDUSTRIAL LOADER/BACKHOE In a letter to the Board, Mr. Robert Kruszynski, Manager, Department of Sanitation, advised that bids for an industrial loader/backhoe for the Sanitation Department were opened by the Board on May 4, 1992. The two (2) lowest bids were received from Brandeis Machinery and Supply in the amount of $50,695.00 and MacDonald Machinery, in the amount of $53,700.00. Mr. Kruszynski noted that the bid from MacDonald Machinery, has met the requirements of the specifications. The low bid of Brandeis Machinery failed to meet the specifications in some very significant ways. Some of the more serious failures are: 1. The specifications called for the machine to be 90 net horsepower. The bid of Brandeis is 85 net/90 gross. Specifications call for a minimum 176 cubic inch engine. The bid of Brandeis is 243 cubic inch engine. 2. Specifications call for minimum machine weight of 17,000 REGULAR MEETING MAY 11, 1992 lbs. mainly as a safety factor. with a weight of 15,314 lbs. Brandeis bid a machine 3. Specifications call for an extended warranty, availability of service facilities, parts availability and first preference of machines manufactured in the USA. The Brandeis bid does not offer an extended warranty to municipal customers. Their service facility is located in Fort Wayne and they do not have a parts book available even to them. Their machine is manufactured in England and everything is in metric requiring new tools for the City's service facility. Mr. Kruszynski stated that based on the failure of Brandeis Equipment to meet the required specifications he is recommending that the Board accept and award the bid of MacDonald Machinery in the amount of $53,700.00. Therefore, Mrs. Mueller made a motion that the Board award the bid of second lowest bidder, MacDonald Machinery Company, Inc., 3911 Limestone Drive, Fort Wayne, Indiana, as the low bidder, Brandeis Equipment, did not meet specifications in significant respects. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: - OF FOREST SIGN & DISPLAY, INC., TO INSTALL ILLUMINATED SIGN AT 1522 PORTAGE AVENUE - FARMERS INSURANCE GROUP Mr. Brian Jesswein, Forest Sign & Display, Inc., 2729 South Main Street, South Bend, Indiana, advised that they have been contracted by Farmers Insurance Group to install a sign at 1522 Portage Avenue. The sign in question will be four feet (41) by six feet (61) internally illuminated and will be set ten feet (101) base to grade. As indicated on the sketch attached to the request, they have chosen a flag mount installation to allow for maximum visibility from the south. In doing so, they will be encroaching onto the public right-of-way. - TO CLOSE MINER STREET, FROM CEDAR TO JACOB, FOR BLOCK PARTY - MAY 24, 1992 Ms. Arleatrice Reeves, 521 North Jacob Street, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party or Similar Event, requesting that Miner Street, from Cedar to Jacob, be closed from 4:00 p.m. to 8:00 p.m. on Sunday, May 24, 1992, for a block party. - TO CLOSE SHERIDAN AND ARDMORE --WEST, FROM BENDIX AND WESTMOOR EAST, FOR BENDIX WHEELS & BRAKES OPEN HOUSE AND HEALTH & SAFETY CARNIVAL - JULY 19 1992 Mr. Robert P. Martinelli, Senior Safety Engineer, Allied Signal Aerospace, Bendix Wheels & Brakes Division, 3520 Westmoor Street, South Bend, Indiana, submitted an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party or Similar Event, requesting that Sheridan and Ardmore - West, from Bendix and Westmoor - East, be closed from 1:00 p.m. to 5:00 p.m. on Sunday, July 19, 1992, in conjunction with an Open House for Bendix Wheels and Brakes employees and families. Families will be crossing Westmoor Street to enter the Health Carnival and Plant Tour. I 1 461 REGULAR MEETING MAY 11, 1992 Additionally, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments for review and recommendation: OF THE WEST SIDE MEMORIAL COMMITTEE TO CONDUCT ANNUAL MEMORIAL DAY PARADE - MAY 25, 1992 Mrs. Adeline Jaskowiak, Secretary, West Side Memorial Committee, requested permission on behalf of the West Side Memorial Committee, to conduct the annual Memorial Day parade on Monday, May 25, 1992. The parade will assemble at 7:45 a.m. on that date at Olive and Ford Streets and will begin at 8:30 a.m. proceeding West on Ford Street, past Pierre Navarre School to disband at Summit Drive. Mrs. Jaskowiak noted that the parade will last about one and one-half hours. - TO PURCHASE CITY -OWNED PROPERTY AT 229 PAGIN STREET In a letter to the Board, Mr. John Collins, 1317 Linden Avenue, South Bend, Indiana, advised that he is interested in purchasing the vacant City -owned lot located at 229 Pagin Street. Also, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following request was referred to the appropriate City departments and bureaus for review and recommendation: OF WAYNE STREET HISTORIC DISTRICT FOR LIGHTING In a letter to the Board, Ms. Georgia Shaw, Chairperson, East Wayne Street Historic District Liaison Committee, advised that the East Wayne Street Historic District plans to celebrate five (5) years of success as an historic district. Plans include refurbishing two (2) entry posts by mounting new lights at the entrance to the Sunnymede neighborhood on Eddy Street. Purchase of and wiring will be done at their expense. This will include a meter box and photoelectric cell. It will enhance the neighborhood and the City by restoring what was originally in place in the 1920's. It will demonstrate to visitors that residents feel pride in their homes. It will be attractive to newcomers to the area and will give people a source of satisfaction in taking action for beautification and preservation of South Bend. Ms. Shaw asked that after their lights are installed by electricians at their expense, the Board OF Public Works then instruct whomever is responsible to connect these lights with other lights/wiring in the district. This would mean wiring from their meter to the City meter base on a "payback basis" according to Mr. Jim Cartwright of Indiana and Michigan Power Company. Mr. Cartwright has advised them that what they are requesting is standard operating procedure in other neighborhoods. APPROVE REQUEST OF GRAND ENCAMPMENT OF INDIANA INDEPENDENT ORDER OF ODD FELLOW TO CONDUCT MOTORCADE TO CITY CEMETERY - MAY 17, 1992 Mr. Paul T. Kunz, Grand Junior Warden, Grand Encampment of Indiana Independent Order of Odd Fellows, 56090 Currant Road, Mishawaka, Indiana, advised that on May 17, 1992, the Odd Fellows and Rebekahs will honor Schuyler Colfax at the City Cemetery. They will assemble at the Odd Fellows Temple, 1625 North Bendix Drive at 1:15 p.m. and form a motorcade of several cars to drive to the City Cemetery for services. They will have several people from other states that do get lost sometimes and therefore are requesting a police escort to get vehicles to the cemetery in a safe and orderly manner. Mr. Leszczynski made a motion that the REGULAR MEETING MAY 11, 1992 request be approved subject to favorable recommendations from the Bureau of Traffic and Lighting, Police Department Traffic and City Attorney's office regarding this request. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS FOR ONE (1) 1500 G.P.M. TRIPLE COMBINATION MOTORIZED PUMPING FIRE APPARATUS In a letter to the Board, Fire Chief Luther Taylor requested that the Board advertise for the receipt of bids for one (1) 1500 G.P.M. Triple Combination Motorized Pumping Fire Apparatus. Chief Taylor noted that this vehicle will replace a unit that is twenty (20) years old and not cost effective to repair. Lease Purchase Agreements, funded by the Emergency Medical Services Capital Improvement Fund, will be the method used for payment. Mrs. Mueller made a motion that the request be approved. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST TO REJECT BIDS AND READVERTISE FOR THE RECEIPT OF NEW BIDS - REFURBISHING OF ONE (1) FIRE PUMPER In a letter to the Board, Fire Chief Luther Taylor advised that after reviewing the bids received on April 13, 1992, from Renewed Performance, Inc., of Tipton, Indiana and T.P.S. of Indianapolis, Indiana, -in response to the City's specifications for refurbishing of one (1) fire pumper, they are recommending that the bids be rejected due to an oversight on the failure to include cab repairs/additions, paint preparation specifications and a performance bond in the specifications. Chief Taylor noted that it is important that this information be included in order to meet their life expectancy for this apparatus. In this regard, Chief Taylor also requests that the Board readvertise for the receipt of bids for the refurbishing of one (1) fire pumper. Board Attorney Mary Mueller reiterated Chief Taylor's comments that there were some problems with the original specifications in that portions were not included. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted, that the bids received on April 13, 1992, be rejected and the request to readvise be approved. Mr. Caldwell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: LOCATION: REMARKS: APPROVE RUBBISH AND GARBAGE Mr. Leszczynski advised that Garbage license applications No Parking Sign 2100 block Wall Street (both sides) 30' wide Safety for pedestrians and vehicles entering and exiting Kids Kingdom. Greater amount of traffic since Kids Kingdom opened. REMOV the have 1. City of South Bend Bureau of Solid Waste 3113 Riverside Drive South Bend, Indiana AL LICENSE APPLICATIONS (4) Rubbish and following four been received: REGULAR MEETING 2. Powell Highsmith 3806 Linden Avenue South Bend, Indiana MAY 11, 1992 3. J.J. Trucking (Mr. Jessie J. Love) 309 South Iowa Street South Bend, Indiana 4. R.L. Rubbish Removel (Robert Lacy) 1733 North College Street South Bend, Indiana It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and all applicants were found to be in compliance. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE CONTRACTORS BONDS Mr. Larry Spradlin, Sr., Division of Engineering, recommended that the following Contractors Bonds be approved: Ronald Lindsley Effective 5-11-92 John Ruth Effective 5-11-92 Ervin Pejza Effective 5-5-92 Mr. Caldwell made a motion that the recommendation be accepted and the bonds be approved. Mr. Leszczynski seconded the motion which carried. APPROVE TITLE SHEET - HERMITAGE SOUTH ESTATES, SECTION 2 - PART 4 Mr. Leszczynski advised that the Title Sheet for the above referred to project was being presented at this time for execution. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above referred to Title Sheet was approved and signed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski stated that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that forty-nine (49) miscellaneous properties were cleaned by the Department from April 27, 1992 to May 1, 1992. Mrs. Mueller made a motion that the lists be accepted for filing. Mr. Leszczynski seconded the motion which carried. FILING OF HUMANE SOCIETY MONTHLY REPORT - MARCH 1992 Mr. Leszczynski advised that the Board is in receipt of a Monthly Service Report from the Humane Society of St. Joseph County, IN., Inc., indicating the types and numbers of animals handled for the City of South Bend for the month of March, 1992. Mr. Leszczynski made a motion that the report be accepted for filing as submitted. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski stated that the Deputy Controllers Office has submitted claims in the amount of $473,225.17 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, submitted a list of claims totalling $72,603.45 and recommended approval. REGULAR MEETING MAY 11, 1992 Therefore, Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:53 a.m. ATT S Sandra M. Parmerlee, Clerk L.J 1 1