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HomeMy WebLinkAbout04/13/92 Board of Public Works MinutesREGULAR MEETING APRIL 13, 1992 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, April 13, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on April 6, 1992, were approved. OPENING OF BIDS - ONE (1) COMBINATION JET RODDER/VACUUM MACHINE INCLUDING CAB AND CHASSIS This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: BEST EQUIPMENT COMPANY, INC. 2804 North Catherwood Avenue Indianapolis, Indiana 46219 Bid was signed by Mr. Terry O'Brien, Agent, Non -Collusion Affidavit was in order and a ten per cent (10%) Bid Bond was submitted. BID: One (1) Vac -Con Model V-390 Combination sewer and catch basin cleaner, complete, mounted on 1992 Ford LNT-8000 in accordance with specifications attached: $134,968.00 Optional Equipment: (A) Hydraulic door locks Standard (B) Surge Valves Standard (C) 65 lb. hydraulic hammer - 15' hose $848.88 Delivery: Ninety (90) to one hundred twenty (120) days. DEEDS EQUIPMENT COMPANY, INC. 8015 East 45th Street P.O. Box 26036 Lawrence, Indiana 46226 Bid was signed by Mr. John K. Brennan, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: One (1) New Peabody Myers, Model 211OC-2 Combination Sewer Cleaner mounted on a new 1992 Ford LN8000 single axle truck: Price, F.O.B. South Bend, Indiana $139,989.00 Meets all City of South Bend specifications - no exceptions taken. Delivery: Approximately thirty (30) to forty-five (45) days after receipt of truck chassis. Optional Equipment: Hydraulic door locks Add $2,420.00 Surge Valves, debris body Add $ 740.00 65 lb. hydraulic breaker w/25' hose Add $1,795.00 - 4' telescoping boom in lieu of 8' telescoping boom Deduct $6,500.00 4' extendable boom in lieu of 8' telescoping boom Deduct $7,500.00 REGULAR MEETING APRIL 13, 1992 - 8' extendable boom in lieu of 8' telescoping boom Deduct $2,500.00 Additional warranty: Model 211OC-2 one (1) additional year Add $1,500.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Department of Sanitation for review and recommendation. OPENING OF BIDS - REFURBISHING OF ONE (1) 1982 3-D 1500 G.P.M. DUPLEX CHASSIS PUMPER This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: RENEWED PERFORMANCE, INC. P.O. Box 196 Tipton, Indiana 46072 Bid was signed by Mr. Raymond D. Collusion Affidavit was in order, Commitment form was completed and of $6,448.60 was submitted. BID: $64,486.00 Salati, President, Non -Discrimination a Bid Bond in the T.P.S., INC. 3650 West Minnesota Indianapolis, Indiana 46241 Bid was signed by Mr. David Jones, Non -Collusion was in order, Non -Discrimination Commitment form completed and a Bid Bond in the amount of ten per of the bid, not to exceed $70,000.00 and penalty to exceed $7,000.00, was submitted. Non - amount Aff idavit was cent (10%) of Bond not Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - GAS SPHERES RENOVATION - WASTEWATER TREATMENT PLANT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Board Attorney Mary H. Mueller noted that both bids received acknowledged receipt of Addendum #I. Therefore, the following bids were publicly read: HAYES BOILER &_ MECHANICAL INC. 1515 West Leland Avenue Chicago, Illinois 60640-4691 Bid was signed by Mr. Richard Mooney, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $149,949.00 4 REGULAR MEETING APRIL 13, 1992 CBI NA -CON INC. 601 West 143rd Street Plainfield, IL 60544 Bid was signed by Mr. Michael Yang, Contracting Engineer, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $99,400.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Department of Sanitation for review and recommendation. AMEND BID AWARD OF DECEMBER 16 1991/ADOPT RESOLUTION NO. 15-1992 - DISPOSAL OF OBSOLETE VEHICLE It was noted that the Board is in receipt of a letter from Mr. Phil St. Clair advising that due to an error in the mileage reading of a vehicle that is to be traded -in to Gates Chevrolet, the amount of their bid for the purchase of a new 1992 Chevy one ton cab/chassis needs to be amended to reflect a reduction in their trade-in price from $5,000.00 to $3,2000.00. This reduction now makes the total bid award $14,553.02 instead of the $12,353.00 previously approved by the Board on December 16, 1991. Board Attorney Mary H. Mueller reiterated that an erroneous mileage of 93,000 miles was provided to both bidders when the actual mileage was 193,000. This error now results in a decrease in the amount bid for a trade-in. However, Gates Chevrolet Corporation is still the low bidder even with this decrease. Therefore, Mrs. Mueller made a motion that the bid award of December 16, 1991, to Gates Chevrolet for one (1) 1992 Chevy one (1) ton cab/chassis be amended to $14,553.02 and that the Resolution which has been submitted be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 15-1992 was adopted: RESOLUTION NO. 15-1992 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC PROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED S PART OF PURCHASE PRICE OF PROPERTY OF SIMILA WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded in or exchanged for property of a similar nature: ONE (1) 1989 FORD F350 1 TON CAB/CHASSIS VIN: #2FDKF37MOKCA56075 067 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be purchased, with the above -described property being traded in so as to reduce the purchase price, in part or in full: ONE (1) 1992 CHEVY 1 TON CAB/CHASSIS VIN. #lGBKC34F4NJ104626 WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. 11 E I 1 1 1 REGULAR MEETING APRIL 13, 1992 NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded in or exchanged as a reduction on the purchase price of the following described property of a similar nature: PROPERTY TO BE TRADED -IN: ONE (1) 1989 FORD F350 1 TON CAB/CHASSIS VIN: #2FDKF37MOKCA56075 MILEAGE: 213,067 MILES PROPERTY TO BE PURCHASED: ONE (1) 1992 CHEVY 1 TON CAB/CHASSIS VIN. #lGBKC34F4NJ104626 2. That the latter described property, in No. 1 immediately above, shall be purchased from Gates Chevrolet Corporation, 401 South Lafayette Boulevard, South Bend, Indiana, for a total purchase price of $14,553.02 the same reflecting a reduction for the trade-in or exchange of the former described property, in No. 1 immediately above. 3. That the traded in or exchanged property, to wit: 1) 1989 FORD F350 1 TON CAB/CHASS VI_N: #2FDKF37MOKCA56075 MILEAGE: 213.067 MILES shall be removed from the inventory of the City of South Bend. ADOPTED this 13th day of April, 1992. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member s/Mary H. Mueller, Member ATTEST: s/Sandra M. Parmerlee, Clerk AWARD BID - DEMOLITION - 1215-1/21217-1221 1225-1227 1234-1236 AND 1237-1/2 WEST WASHINGTON Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that pursuant to the receipt of six (6) bids on April 6, 1992, for the above referred to project, he recommends that the Board award the bid of the lowest bidder, B & J Excavation, Inc., 1104 West Donald Street, South Bend, Indiana, in the amount of $27,200.00. Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. AWARD BID - DEMOLITION - 1212, 1214, 1218, 1226, 1228 AND 1230 W. Mr. Carl P. Littrell, Director, Division of Engineering, advised the Board that he recommends that the bid of B & J Excavation, Inc., 1104 West Donald Street, South Bend, Indiana, in the amount of $35,500.00, for the above referred to project, be awarded. It is noted that bids for this project were opened by the Board on April 6, 1992. Mrs. Mueller made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. REGULAR MEETING APRIL 13, 1992 AWARD BID - ASBESTOS ABATEMENT - 1216, 1237 1/2 AND 1327 1/2 W. WASHINGTON Mr. Leszczynski advised that the Board is in receipt of a recommendation from Mr. Carl P. Littrell, Director, Division of Engineering, in regards to the above referred to project for which bids were received and opened by the Board on April 6, 1992. Mr. Littrell recommends that the Board award the low bid of Clean Air Systems, Inc., 23349 State Road 23 West South Bend, Indiana, in the amount of $10,855.00. Therefore, Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. AWARD BIDS - STUDEBAKER CORRIDOR RESIDENTIAL ASBESTOS ABATEMENT AND DEMOLITION PROJECT - PHASE III Mr. Leszczynski advised that the Board is in receipt of a recommendation from Mr. Carl P. Littrell, Director, Division of Engineering, for the Studebaker Corridor Residential Asbestos Abatement and Demolition Project - Phase III. For the Asbestos Abatement portion of this project, Mr. Littrell recommended the award of the low bid of Clean Air Systems, Inc., 23349 State Road 23 West, South Bend, Indiana, in the amount of $6,800.00. Mrs. Mueller made a motion that the recommendation be accepted and the award be approved. Mr. Leszczynski seconded the motion which carried. Additionally, Mr. Littrell recommended that the Board award the low bid of B & J Excavation, Inc., 1104 West Donald Street, South Bend, Indiana, in the amount of $18,600.00, for the demolition portion of this project. Mr. Caldwell made a motion that this bid be awarded as recommended. Mrs. Mueller seconded the motion which carried. It is noted that bids for these projects were opened by the Board on April 6, 1992. AWARD BID - TRUCKING OF BELT PRESSED WASTE WATER SLUDGE FOR LAND APPLICATION Mr. Robert Kruszynski, Manager, Department of Sanitation, advised that he has reviewed the bids received on April 6, 1992, for the above referred to service and at this time recommends that the Board award the low bid of Klink Trucking, Inc., P.O. Box #428, Ashley, Indiana, as follows: Hourly trucking of belt pressed waste water sludge for land application: Monday thru Friday $51.50/hour Saturday $58.00/hour Sunday $68.00/hour Mr. Leszczynski made a motion that the bid be awarded as recommended. Mrs. Mueller seconded the motion which carried. AWARD BID - ROLL BOX SERVICES TO HAUL "WHITE GOODS" RUBBISH AND "SPECIAL WASTE" Mr. Leszczynski stated that the Board is in receipt of a recommendation from Mr. Robert Kruszynski, Manager, Department of Sanitation, regarding the bids received on April 6, 1992, for the above referred to services. Mr. Kruszynski recommends at this time that the Board award the bid of Superior Waste Systems, A Division of Indiana Waste Systems, Inc., 20645 West Ireland Road, South Bend, Indiana, as follows: 1 E 1 REGULAR MEETING WHITE GOODS HAULING TRASH, YARD DEBRIS, AFTER HOURS/WEEKENDS APRIL 13, 1992 - 20, 30, & 40 c/yd. sizes: $100.00/Load WASTE WATER GRIT: I$125.00/Load (4 HRS. MINIMUM CHG.): $ 25.25/Hour Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded as outlined above. Mrs. Mueller seconded the motion which carried. APPROVE CHANGE ORDER NOS. 1-4 - CORBY STREET SEWER PROJECT Mr. Leszczynski indicated that the Board is in receipt of four (4) Change Orders for the above referred to project. The Board was advised that the Change Orders are for items such as the deletion of fifty per cent (50%) of the underdrain system, the addition of galvanization to the gate over the outflow of the sewer at the river, the addition of sheeting in place to provide additional stability to the storm sewer energy dissipator structure and an additional cost for increasing the depth of a scour wall across the face of the energy dissipator. The Change Orders reflect a decrease of $40,259.40 as well as increases in the amounts of $1,071.40, $7,545.54 and $3,862.01 due to the changes outlined above. It is noted that this is a federal aid project and the City is responsible for twenty-five per cent (25%) of construction costs of all items in which the F.H.W.A. is willing to participate. Therefore, Mr. Leszczynski made a motion that the Change Orders as submitted be approved. Mrs. Mueller seconded the motion which carried. APPROVE AMENDMENT NO. 1 TO CONSULTING AGREEMENT FOR PRELIMINARY DESIGN AND COST ANALYSIS - SANITATION GARAGE EXPANSION AND RENOVATION Mr. John J. Dillon, Director, Division of Environmental Services, advised that Ken Herceg & Associates, Inc., 224 West Jefferson Boulevard, Suite 200, South Bend, Indiana, has submitted Amendment No. 1 to a Consulting Agreement which was approved on February 3, 1992, for Preliminary Design and Cost Analysis for the Sanitation Garage Expansion & Renovation. The Amendment as submitted indicates an increase in the contract amount of $1,500.00 bringing the new Contract amount to $3,550.00. Therefore, Mrs. Mueller made a motion that the Amendment as submitted be approved. Mr. Caldwell seconded the motion which carried. in a iezter to the board, Mr. Kandy L. Hallmark, Owner, R.J.'s Espresso Shoppe, 109 West Washington Street, South Bend, Indiana, requested permission to conduct outside dining on the public right-of-way in front of their business. Mr. Hallmark noted that he has complete liability coverage for this endeavor. Mr. Hallmark further advised the Board that he intends to place plain white hard plastic tables and chairs on the right-of-way and each table will have a soft wire holder for condiments. Mr. Hallmark submitted a diagram with his request which indicates that he will place three (3) tables to the west of the restaurant which will have white umbrella with the R.J.'s logo facing Washington Street but the three (3) tables to be placed to the east of the restaurant's front doors will not have umbrellas because of the awning. The tables would be put outside when the restaurant opens, Monday thru Friday 6:30 a.m., Saturday at 8:00 a.m. and will be brought back into the restaurant before dusk to be secured for the evening. REGULAR MEETING APRIL 13, 1992 Mr. Hallmark provided the specifics and dimensions of the usable space and the length and depth of the tables and chairs and how they will affect pedestrians walking past the restaurant. Mr. Hallmark stated that he would like to begin setting the tables outside of his establishment immediately, weather permitting, and would like to continue this practice until the end of September. Mr. Caldwell made a motion that the above referred to request be referred to the appropriate departments and bureaus for review and recommendation. Mrs. Mueller seconded the motion which carried. PITS WASHINGTON/MAIN STREETS In a letter to the Board, Mr. Sam Altreuter, Altreuter Peabody, Inc., 74 Atlantic Avenue, Marblehead, MA, requested approval to place sidewalk tree pits in the public right-of-way in lieu of the planters next to the Valley American Bank Building located on Washington and Main Streets in downtown South Bend. Mr. Altreuter submitted with the request descriptions and sketches of the proposed locations. Mr. Altreuter noted that the original planters along the building storefront on Washington and Main Streets have been or are scheduled to be removed due to leaking into the occupied basement of the building. They have had a landscape architect review the different options to provide landscaping at street level and a decision was made to use sidewalk tree pits because they provide a vertical scale and enhance the streetscape on Washington and Main Streets. They have retained Turner Construction Company, the general contractor for the building remodeling work, to handle the installation of the sidewalk tree pits. Therefore, Mr. Leszczynski made a motion that the above outlined requested be referred to the appropriate departments and bureaus for review and recommendation. Mr. Caldwell seconded the motion which carried. APPROVE REQUESTS: - REQUEST TO CLOSE KALORAMA, FROM ST. LOUIS TO HILL STREEZ FOR NEIGHBORHOOD BARBECUE AND PARTY - APRIL 25, 1992 - OF MAURICE MATTHYS LITTLE LEAGUE TO CONDUCT OPENING DP PARADE - MAY 16, 1992 Mr. Leszczynski advised that Mr. Charles Smith, 801 St. Louis, South Bend, Indiana, submitted an Application For Use Of And Blocking Of Access To Public Right -Of -Way For A Party or Similar Event, requesting that Kalorama, from St. Louis to Hill Street, be closed on Saturday, April 25, 1992, from 12:00 noon to 7:00 p.m. for a neighborhood barbecue and party. Mr. Leszczynski further advised that this request has been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mrs. Mueller made a motion that the request to close Kalorama Street be approved subject to the execution of the appropriate Indemnification Agreement. Mr. Leszczynski seconded the motion which carried. Additionally, Mr. Leszczynski noted that the appropriate City departments and bureaus have reviewed the request of the Maurice Matthys Little League to conduct their opening day parade on May 16, 1992 and approval is recommendation. Mrs. Mueller made a motion that the request of the Maurice Matthys Little League be approved subject to their executing the required Indemnification Agreement. Mr. Caldwell seconded the motion which carried. 117 REGULAR MEETING APRIL 13, 1992 FILING OF RATES - ALL STAR TOWING COMPANY It is noted that pursuant to the Vehicle Removal Services licensing requirements, Mr. Richard G. Ferrara, Jr., 50561 Alleghency Court, Granger, Indiana, has submitted the rates for All Star Towing-, Inc., 3319 West Sample Street, South Bend, Indiana, as .follows: SCHEDULE OF FEES Impound Towing ........ ........ ... ..... ........ $60.00 Storage Per Day (One Day Minimum).............$10.00 Booting.......................................$60.00 Door Unlocking................................$15.00 Dolly Tow (In addition to tow fee) ............ $18.00 Disconnect Transmission Linkage.... $12.00 to.$20.00 Police Notification...........................$15.00 HEAVY IMPOUND FEES Towing fee...................................$95.00 Disconnect Drive -line ........................$50.00 Disconnect bumper............................$40.00 Storage per day (one day minimum) ............ $20.00 Pull axle....................................$60.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above rates as submitted were accepted for filing. APPROVE SECONDHAND DEALERS LICENSE APPLICATION Mr. Leszczynski advised that the following one (1) secondhand dealers license application has been received: NAME: CLASSIC BOUTIQUE BY: MS. ETHEL ANDERSON ADDRESS: 1636 Lincolnway West FOR THE PURPOSE OF SELLING: Used furniture Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the license application was approved and referred to the Deputy Controller's office for issuance of a license. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that thirty-three (33) miscellaneous properties were cleaned by the Department from March 30, 1992 to April 3, 1992. Mr. Leszczynski made a motion that the list be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski stated that the Deputy Controllers Office has submitted claims in the amounts of $1,999,507.68, $2,192,500.00 and $315,930.61 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, submitted a list containing two hundred thirteen (213) claims totalling $63,560.78 and recommended approval. Therefore, Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. REGULAR MEETING APRIL 13, 1992 ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned ATT U. an ra M. Parmerlee, Clerk to come before the Board, upon a seconded by Mr. Caldwell and at 9:56 a.m. MI.-+ �. - IN 1 1