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HomeMy WebLinkAbout03/23/92 Board of Public Works MinutesREGULAR MEETING MARCH 23, 1992 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, March 23; 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on March 16, 1992, were approved. OPENING OF BIDS - ONE (1) INDUSTRIAL LOADER/BACKHOE This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: HOWELL TRACTOR & EQUIPMENT COMPANY 480 Blaine Street Gary, Indiana 46406 Mr. Mike Frederick, Sales Representative, advised that they are unable to submit a bid at this time as they cannot comply with specifications. BRANDEIS INDIANA EQUIPMENT 4530 Merchant Road Fort Wayne, Indiana 46856-1139 Bid was signed by Mr. Dale Reisman, General Manager, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: One (1) New JCB Model 215 Loader/Backhoe 2WD $48,008.00 Alternate Bid: One JCB Model 2155 Loader/Backhoe 4x4x4 $64,940.00 Warranty: One (1) year/unlimited hours complete machine. Two (2) years/2000 hours on the powertrain. Three (3) years/ 3000 hours on fabrication and welds of the frame, loader arms and backhoe boom. Trade -In: One (1) 1973 John Deere 410, SIN 173296T $2,500.00 Addendum #1: One (1) JBC Nidek 215 Loader/Backhoe 4 WD $53,195.00 as specified with the following exceptions - Backhoe Extendable dipperstick digging depth 19'8" General: Machine operating weight 15,540 lbs. A.H. CHOITZ & COMPANY, INC. 25166 West State Road #2 South Bend, Indiana 46619 Bid was signed by Mr. James E. Colley, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $6,530.00 was submitted. REGULAR MEETING MARCH 23. 1992 BID: One (1) Loader/Backhoe 510D John Deere $61,000.00 Less Trade-in John Deere 410 WLH SIN 173296 - $10,000.00 $51,000.00 Option: Mechanical Front Wheel Drive Add: $ 4,296.00 Delivery: Thirty (30) to forty-five (45) days. MAC DONALD MACHINERY COMPANY, INC. 3911 Limestone Drive Fort Wayne, Indiana 46809 Bid was signed by Mr. Mark J. Johnston, Secretary, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: One (1) New 680L Case Loader/Backhoe $56,500.00 Trade-in of One (1) 1973 John Deere 410 SIN 173296T - $ 6,000.00 Addendum Option: Aforementioned machine model with all specifications but also including 4-wheel drive: Add: $ 3,200.00 Alternate Bid: One (1) Case Loader/Backhoe 590 Turbo $51,050.00 Trade-in of John Deere 410 - SIN 173296T - $ 6,000.00 MAC ALLISTER MACHINERY COMPANY, INC. 7515 East 30th Street Indianapolis, Indiana 46219 Bid was signed by Mr. (name unreadable), Treasurer, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (100) Bid Bond was submitted. BID: One (1) Caterpillar Model 446 Backhoe $82,503.00 Trade-in of one (1) 1973 JD Model 410, SIN 173296T Total cash net difference w/trade purchase price F.O.B. South Bend, IN $67,503.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Department of Sanitation for review and recommendation. NEGATIVE RECOMMENDATION - VACATION OF 1ST E/W ALLEY SOUTH OF SOUTH BEND AVENUE RUNNING EAST FROM NOTRE DAME AVENUE It is noted that this was the date set for the Board's recommendation concerning the Vacation Petition as filed by Attorney Kenneth P. Fedder, Suite 300, 205 West Jefferson Boulevard, South Bend, Indiana, on behalf of Mahmoud A. Hussein, 744 Notre Dame Avenue, South Bend, Indiana, to vacate the following alley: REGULAR MEETING MARCH 23, 1992 The 1st east/west alley south of South Bend Avenue, running east from Notre Dame Avenue, for a distance of approximately 150.38 feet to a point which is approximately 10 feet west of the 1st north/south alley east of Notre Dame Avenue, all in "Sorin's 1st Addition to the Town of Lowell." Mrs. Mueller noted that the Board is now in receipt of unfavorable recommendations from the Fire Department and the Department of Code Enforcement concerning this Vacation Petition. Therefore, Mrs. Mueller made a motion that a negative recommendation be forwarded to the Common Council concerning this Petition. Mr. Caldwell seconded the motion which carried. ADOPT RESOLUTION NO. 14-1992 - DISPOSAL/TRADE-IN OF OBSOLETE EQUIPMENT (POLICE DEPARTMENT) Police Chief Ronald G. Marciniak submitted to the Board�a list of serial numbers for two hundred thirty four (234) Smith and Wesson .357 handguns to be declared obsolete. These handguns will be offered to Kiesler Police Supply, in trade, towards the purchase of two hundred thirty (230) .45 Glock M-21's which have been authorized for purchase by the Board. Therefore, Mr. Caldwell made a motion that the appropriate Resolution which has been prepared be adopted. Mrs. Mueller seconded the motion which carried and the following Resolution No. 14-1992 was adopted: RESOLUTION NO. 14-1992 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED PROPERTY AS PART OF PURCHASE PRICE OF PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded in or exchanged for property of a similar nature: TWO HUNDRED THIRTY-FOUR (234) SMITH AND WESSON .357 HANDGUNS WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be purchased, with the above -described property being traded in so as to reduce the purchase price, in part or in full: TWO HUNDRED THIRTY (230) GLOCK M-21'S WITH NITE SITES WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded in or exchanged as a reduction on the purchase price of the following described property of a similar nature: PROPERTY TO BE TRADED -IN: TWO HUNDRED THIRTY-FOUR (234) SMITH AND WESSON .357 HANDGUNS C REGULAR MEETING MARCH 23, 1992 PROPERTY TO BE PURCHASED: TWO HUNDRED 'THIRTY (230) GLOCK M-21'S WITH NITE SITES 2. That the latter described property, in No. 1 immediately above, shall be purchased from Kiesler Police Supply, Inc., 3300 Industrial Parkway, Jeffersonville, Indiana, for a total purchase price of eighty four thousand seven hundred forty dollars and sixty cents ($84,740.60) the same reflecting a reduction for the trade-in or exchange of the former described property, in No. 1 immediately above. 3. That the traded in or exchanged property, to wit: TWO HUNDRED THIRTY-FOUR (234) SMITH AND WESSON .357 HANDGUNS shall be removed from the inventory of the City of South Bend. ADOPTED this 23rd day of March, 1992. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member s/Mary H. Mueller, Member ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - 22ND ANNUAL WALK AMERICA - APRIL 25 1992 Mr. Leszczynski advised that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, the March of Dimes Birth Defects Foundation, sponsors of the 22nd Annual Walk America, to be held on April 25, 1992, have fulfilled Resolution requirements and the appropriate Agreement for Use of Public Right -Of -Way for foot Races and Similar Events is being submitted to the Board at this time for approval. It was noted that on January 6, 1992, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. As those requirements have now been met, upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the Agreement was approved and executed. AWARD BID - ONE (1) PORTABLE TROMMEL SCREENING PLANT In a letter to the Board, Mr. Robert Kruszynski, Manager, Department of Sanitation, advised that he has reviewed the three (3) bids received by the Board on March 16, 1992 from Best Equipment, Fuel Harvesters Equipment and Aring Equipment Company for one (1) portable trommel screening plant. Mr. Kruszynski stated that they are recommending the acceptance of the low bid submitted by Aring Equipment Company, Inc., 13001 West Silver Spring Drive, Butler, WI, as follows: Base Bid• $108,225.00 Options- One (1) complete set of trommel screen cloth 1/2 by 1/2" $ 2,187.00 One (1) Shredder/hydraulic raise and lower with variable speed hydraulic drive $ 9,375.00 TOTAL BID AWARD: $119,787.00 REGULAR MEETING MARCH 23, 1992 Mrs. Mueller made a motion that and the bid as outlined above be the motion which carried. . the recommendation be accepted approved. Mr. Caldwell seconded REQUEST OF CHET WAGGONER LITTLE LEAGUE TO CONDUCT OPENING DAY PARADE - MAY 2, 1992 - REFERRED In a letter to the Board, Ms. Georgia Campbell, President, Chet Waggoner Little League, 1846 North Huey Street, South Bend, Indiana, requested permission to conduct its Annual Opening Day Parade on Saturday, May 2, 1992. The route to be utilized is as follows: Begin at Coveleski Stadium west parking lot, proceed North on Taylor Street to Washington Street, east on Washington to William Street, north on William to Portage Avenue, north on Portage to Boland Drive, east on Boland to Riverside Drive, north on Riverside to the Chet Waggoner Park entrance which is located at the rear of the St. Joseph County Highway Garage at 3301 Riverside Drive. Mr. Caldwell made a motion that this request be referred to the appropriate City departments and bureaus for review and recommendation. Mrs. Mueller seconded the motion which carried. APPROVE REQUEST OF TURNER CONSTRUCTION COMPANY TO OCCUPY THE PUBLIC RIGHT-OF-WAY ON WASHINGTON STREET IN FRONT OF VALLEY AMERICAN BANK Mr. Leszczynski noted that on March 2, 1992, Ms. Mae Keshavarz, Assistant Engineer, Turner Construction Company, 230 South LaSalle Street, Chicago, Illinois, submitted an application for a permit allowing temporary use of the public right-of-way for the installation of a sidewalk bridge and pedestrian walkway adjacent to the Valley American Bank Building for a period of two (2) to three (3) months. It is noted that this request has been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mrs. Mueller made a motion that the request be approved subject to the Contractor providing to the City a Bond in the amount of $50,000.00 and a Certificate of Insurance, naming the City of South Bend as additional insured in the amounts of $300,000.00 per occurance and $5,000,000.00 aggregate. Mr. Caldwell seconded the motion which carried. APPROVE PAYMENT REOUISITION AND CERTIFICATE FOR PAYMENT Mr. Leszczynski advised that the Board is in receipt of a South Bend Redevelopment Authority Parking Garage Facility Construction Fund Payment Requisition and Certificate for Payment of the Board of Public Works. It is noted that this is Certificate No. 24 and indicates that the Payee is Kaser-Spraker Construction, Inc., P.O. Box 3605, South Bend, Indiana, in the amount of $25,325.00 for the St. Joseph/Wayne Street Parking Garage Additional Metal Security Screen Project. Mr. Caldwell made a motion that the Certificate be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE CONTRACTOR'S BOND Mr. Leszczynski stated that the Engineering Department has recommended that Contractor's Bond for Jimmie Poindexter be approved effective March 23, 1992. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bond was approved. 93 1 1 REGULAR MEETING APPROVE TITLE SHEET - NI MARCH 23, 1992 iVENUE PARKIr KD LANDSCA: Mr. Leszczynski advised that the Board is in receipt of the Title Sheet for the above referred to project which will take place on Niles Avenue from Jefferson north. Mr. Leszczynski made a motion that the Title Sheet be approved and signed. Mr. Caldwell seconded the motion which carried. FILING OF 'CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, a Certificate of Insurance as submitted by E-Rect-0, Inc., 12807 McKinley Highway, Mishawaka, Indiana, was accepted for filing. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that forty-one (41) miscellaneous properties were cleaned by the Department from March 9, 1992 to March 13, 1992. Mrs. Mueller made a motion that the lists be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski stated that the Deputy Controllers Office has submitted claims in the amount of $2,092,180.37 and recommended approval. Therefore, Mr. Leszczynski made a motion that the claims be approved and the report as submitted be filed. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:47 a.m. ATT T: Sandra M. Parmerlee, Clerk 9 Join E. Leszczyfiskf James R. Ca well