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HomeMy WebLinkAbout03/16/92 Board of Public Works Minutes1 1 1 REGULAR MEETING MARCH 16, 1992 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, March 16, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski and Mr. James R. Caldwell present. Also present was Assistant City Attorney Mary H. Mueller. ANNOUNCEMENT OF NEW BOARD MEMBER Mr. Leszczynski announced that Assistant City Attorney Mary H. Mueller has been chosen as the new member of the Board of Public Works. Mr. Leszczynski and Mr. Caldwell congratulated and welcomed Mrs. Mueller to the Board as its newest member. AGENDA ITEM STRICKEN There being no objections by members of the Board, an Agreement between the Department of Economic Development and St. Joseph County was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on March 2, 1992, were approved. OPENING OF BIDS - ONE (1) PORTABLE TROMMEL SCREENING PLANT It is noted that March 9, 1992, was the date set and advertised for the receipt of bids for the above referred to equipment. It is also noted that the March 9, 1992, regular meeting of the Board was cancelled due lack of a quorum. At this time, the Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Therefore, the following bids which were received on March 9, 1992 were opened and publicly read: ARING EQUIPMENT COMPANY, INC. 13001 West Silver Spring Drive P.O. Box 912 Butler, Wisconsin 53007 Bid was submitted by Mr. Brian McGirr, Agent/Bidder, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $10,823.00 was submitted. BID: Royer 616 MP Portable Trommel Screening Plant One (1) Trommel Feed Conveyor Belt One (1) Fines Collection Conveyor One (1) Oversize Material Stacking Conveyor Belt One (1) Fines Material Stacking Conveyor Belt One (1) Hopper Conveying Belt One (1) Complete set of Trommel Screen Cloth 1/2 x 1/2" $108,225.00 $ 708.22 Belt $ 466.96 $ 833.00 $ 1,240.36 $ 727.83 $ 2,187.00 One (1) Shredder/Hydraulic raise and lower with variable speed hydraulic drive $ 9,375.00 BEST EQUIPMENT COMPANY, INC. 2804 North Catherwood Indianapolis, Indiana 46219 Bid was submitted by Mr. Norman G. Dahlmann, C.E.O., Non- REGULAR MEETING MARCH 16, 1992 Collusion Affidavit was'in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: One Wildcat Model RHC-160 Screening Plant $141,750.00 Delivery: Sixty (60) to ninety (90) days after receipt of order. Optional Equipment: One (1) Trommel Feed Conveyor Belt $ 600.00 One (1) Fine Collection Conveyor Belt $ 331.00 One (1) Oversize Material Stacking Conveyor Belt $ 600.00 One (1) Fine Material Stacking Conveyor Belt $ 793.00 One (1) Hopper Conveyor Belt $ 1,118.00 One (1) Set of Trommel Screen Cloth $ 1,156.00 One (1) Shredder located at outlet of feed hopper $ 4,687.00 FUEL HARVESTERS EQUIPMENT 2501 Commerce Drive Midland, Texas 79703 Bid was submitted by Mr. Michael Clinton, Vice -President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: One (1) Model 622 - MH Trommel Screen with metering hopper $141,975.00 One (1) Model 622 - H Trommel Screen with hopper $118,975.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Department of Sanitation for review and recommendation. OPENING OF BIDS - TRUCKING OF BELT PRESSED WASTE WATER SLUDGE FOR LAND APPLICATION It was noted that March 9, 1992, was the date set and advertised for the receiving and opening of bids for the above referred to service. As the Board of Public Works meeting scheduled for March 9, 1992, was cancelled due to the lack of a quorum, bids were to be opened today. Mr. Leszczynski noted that the Board did not receive any bids for the above referred to service and therefore he made a motion to readvertise for the receipt of bids for this service. Mr. Caldwell seconded the motion which carried. In response to a question from the news media concerning who is providing this service at the present time, Mr. Leszczynski advised that the City does not haul sludge this time of the year. APPROVAL OF APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY FOR THE OPERATION OF TAXICABS - AMERICAN CAB_ COMPANY It is noted that on March 2, 1992, the Board of Public Works conducted a Public Hearing regarding the application for Certificate of Public Convenience and Necessity for the Operation of Taxicabs as submitted by Mr. Mark James Brown, 25803 State Road 2, South Bend, Indiana to operate the American Cab Company. At that time the Board determined to table consideration of.this application until their next regular meeting in order to consider concerns raised at the Public Hearing regarding compliance with 1 Fj 1 REGULAR MEETING MARCH 16, 1992 the requirement that an office be open twenty-four (24) hours a day for dispatching purposes. Mrs. Mueller stated that it is her understanding that a Public Hearing was held by the Board on March 2, 1992 regarding this application. She advised that it is the decision of the Controller's office whether the applicant meets the requirements of the ordinance and the Board's decision will be based on the issue of public convenience and necessity. Therefore, Mr. Caldwell made a motion that the application be approved. Mrs. Mueller seconded the motion which carried. In response to an inquiry from the news media, Mrs. Mueller reiterated that the Controllers office will decide all of the technical matters and that the Board of Public Works only decides whether there is a need for this public convenience and necessity. She stated that testimony was given at the Public Hearing that there are times when people have to wait for a taxicab. BEND TION TABLED - VACATION OF 1ST E 10 Mr. Leszczynski advised that Attorney Kenneth P. Fedder, 300, South Bend, Indiana, on Notre Dame Avenue, South Ben alley has been submitted to A ALLEY SOUTH OF SOUTH a Vacation Petition as filed by 205 West Jefferson Boulevard, Suite behalf of Mahmoud A. Hussein, 744 d, Indiana, to vacate the following the Board for recommendation: The 1st east/west alley south of South Bend Avenue running east from Notre Dame Avenue, for a distance of approximately 150.38 feet to a point which is approximately 10 feet west of the lst north/south alley east of Notre Dame Avenue, all in "Sorin's 1st Addition to the Town of Lowell." Mrs. Mueller inquired if a recommendation has been received from the Department of Code Enforcement concerning this Petition. As they had not been asked for their recommendation, Mrs. Mueller made a motion that the Board table making a recommendation concerning this Vacation Petition until the Department of Code Enforcement is able to provide their recommendation to the Board. Mr. Leszczynski seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM I HOUSING DEVELOPMENT CORPORATION CHRISTMAS IN APRIL (CD91-109) Addendum I extends the Contract term to March 31, 1992. ADDENDUM II HOUSING DEVELOPMENT CORPORATION HOUSING REHABILITATION FUND ACTIVITY (CD90-102) Addendum II extends the Contract term to December 31, 1992. ADDENDUM IV HOUSING DEVELOPMENT CORPORATION HOUSING REHABILITATION FUND ACTIVITY (CD91-102C) Addendum IV extends the Contract term to December 31, 1992. ADDENDUM I HOUSING DEVELOPMENT CORPORATION EMERGENCY REPAIRS (CD91-107) Addendum I extends the Contract term to March 31, 1992. REGULAR MEETING MARCH 16, 1992 ADDENDUM I YOUNG WOMEN'S CHRISTIAN ASSOCIATION FRIENDS OF THE UNEMPLOYED ACTIVITY Addendum I extends the Contract term to August 31, 1992. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the above referred to Addenda were approved and executed. ADOPT RESOLUTION NO. 13-1992 - DISPOSAL OF OBSOLETE EQUIPMENT Mr. Leszczynski advised that the Board is in receipt of a letter from Mr. Daniel O'Neill, City Sealer, advising that the Bureau of Weights and Measures has the original City Sealer Scales which are obsolete. Mr. O'Neill also advised that the Northern Indiana Historical Museum is interested in acquiring these scales for their historical value for placement in the museum section on the City of South Bend. It is noted that the scales have a dollar value of five hundred dollars ($500.00). Therefore, Mr. Caldwell made a motion that the appropriate Resolution which has been prepared be adopted. Mrs. Mueller seconded the motion which carried and the following Resolution No.13-1992 was adopted: RESOLUTION NO. 13-1992 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS DECLARING PROPERTY OBSOLETE AND CONVEYING SAID PROPERTY TO THE NORTHERN INDIANA HISTORICAL MUSEUM WHEREAS, it has been determined by the Board of Public Works that the following property is deemed obsolete and unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: CITY SEALER SCALES WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City; and WHEREAS, the Northern Indiana Historical Museum is interested in acquiring these scales for their historical value for placement in the museum. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, that the item listed above is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of less than one thousand dollars ($1,000.00). BE IT FURTHER RESOLVED that said property be transferred to the Northern Indiana Historical Museum for exhibition purposes. ADOPTED this 16th day of March, 1992. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Mary H. Mueller ATTEST: s/Sandra M. Parmerlee, Clerk 7 REGULAR MEETING MARCH 16, 1992 APPROVE AGREEMENT FOR STUDY AND REPORT - PROFESSIONAL SERVICES SOUTHWEST ST. JOSEPH COUNTY SANITARY SEWER MASTER PLAN Mr. Leszczynski advised that the Board is in receipt of a Standard Form of Agreement between Owner and Engineer for Study and Report Professional Services in regards to the Southwest of St. Joseph County Sanitary Sewer Master Plan as submitted by Cole Associates, 2211 East Jefferson Boulevard, South Bend, Indiana. Mr. Leszczynski noted that Cole and Associates were asked to continue the Master Plan around the west and south area of South Bend. He noted that Cole has completed the study on the north and west area of town and the City is therefore expanding that study. Therefore, Mr. Leszczynski made a motion that the Agreement as submitted be approved. Mr. Caldwell seconded the motion which carried. APPROVE AGREEMENT FOR SERVICES OF REGISTRAR AND PAYING AGENT Mr. Leszczynski stated that the Board is in receipt of an Agreement for Services of Registrar and Paying Agent between the City and Valley American Bank and Trust Company, P.O. Box 11588, South Bend, Indiana. The Agreement specifies the services to be provided by Valley American Bank as paying agent for the tax anticipation warrants issued by the City on February 26, 1992 and the fees to be charged to the City for such services. Mrs. Mueller made a motion that the Agreement be approved. Mr. Caldwell seconded the motion which carried. APPROVE PUBLIC TELEPHONE SERVICE AND COMMISSION AGREEMENT Mr. Leszczynski indicated that the Board is in receipt of a renewal Public Telephone Service and Commission Agreement between the City and Indiana Bell Telephone Company, 307 South Main Street, South Bend, Indiana. It is noted that the Agreement provides for the installation and maintenance of public pay telephones on City -owned property by Indiana Bell and for the City to receive a commission of eighteen per cent (18%) of the total local and intra-LATA revenue of such pay telephones as listed in Schedule A attached to the Agreement. It is noted that the current contract with Indiana Bell expired on February 29, 1992. Therefore, Mr. Leszczynski made a motion that the Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE SOFTWARE MAINTENANCE AGREEMENTS - POLICE/FIRE DEPARTMENTS Mr. Leszczynski advised that submitted to the Board at this time is an Agreement between the City and Law Enforcement Computer Systems, Inc., for software maintenance services for the South Bend Police Department. This Agreement has a monthly maintenance fee for software support and modifications of $640.00 per month or $7,680.00 per year. Also submitted was an Agreement between the City and Application Data Systems, Inc., 1930-B First Commercial Drive N., Southaven, Mississippi, for software support for the South Bend Fire Department. This Agreement indicates that the fee for this service is $3,750.00 per year payable in a lump sum. Therefore, Mrs. Mueller made a motion that both Agreements as submitted be approved. Mr. Caldwell seconded the motion which carried. APPROVE LOAN AGREEMENT, SECURITY AGREEMENT - CITY OF SOUTH BEND/C, INTERCREDITOR Mr. Leszczynski stated that Ms. Pamela C. Meyer, Program Manager, Urban Enterprise Association, 1200 County -City Building, South Bend, Indiana, has submitted to the Board contract documents REGULAR MEETING MARCH 16, 1992 between the City and the Corporation for Entrepreneurial Development as well as a document titled Intercreditor Agreement among the City of South Bend, the City of Mishawaka, the Business Development Corporation of St. Joseph County, the Corporation for Entrepreneurial Development and the Indiana Small Business Development Corporation. In her letter to the Board, Ms. Meyer indicated that these documents represent the partnership agreement among these parties for the creation of a loan program for "non-traditional" entrepreneurs based on a successful application to the State for funding through the Enterprise Development Fund Program. It was further noted that the cities of South Bend and Mishawaka have loaned $50,000.00 each and the BDC $150,000 in order to match the state's loan award of $250,000.00. The Urban Enterprise Association is currently the management arm of the partnership and is committed to supporting the administration and any yearly subsidy necessary to offset staff loan services contracted through the BDC. The program is in the initial stages of accepting and reviewing applications. Mr. Caldwell made a motion that the documents as submitted and outlined above be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE AGREEMENTS - WASTEWATER TREATMENT PLANT: - MAINTENANCE AND MANAGEMENT TRAINING - AMENDMENT NO. 2 TO AGREEMENT - MAINTENANCE MANAGEMENT NEEDS ASSESSMENT Mr. Leszczynski advised that an Agreement with Thomas R. Beug & Associates, P.A., 2591 North Summit Avenue, Milwaukee, Wisconsin, for maintenance and management training has been submitted to the Board which indicates that the fee for this service shall not exceed $18,000.00. Mr. Leszczynski noted that the Board is also in receipt of Amendment #2 to the Maintenance Management Needs Assessment Agreement with TRIAD Engineers of Milwaukee, Wisconsin. It was noted that this phase of the project includes development of a comprehensive database, preparation of an equipment inventory and equipment numbering system, implementation of a computer maintenance management program and development of process and instrumentation diagrams. The cost of these Phase 2 services is estimated to be $78,031.00 bringing the total contract to $111,252.00. Therefore, Mr. Leszczynski made a motion that the two (2) Agreements as outlined above be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE AGREEMENT FOR LANDSCAPE IMPROVEMENTS TO RIGHT-OF-WAY Mr. Leszczynski indicated that submitted to the Board was an Agreement for Landscape Improvements to Public Right -of -Way, between the City and Briarwood/South Bend Partnership. The Agreement indicates that the City shall make landscape improvements to the public right-of-way adjacent to the property located at the southwest corner of Main Street and Western Avenue including that portion of right-of-way abutting the east side of South Main Street, from Western Avenue and that portion abutting the south side of Western Avenue from Main Street. It is noted that the City estimates the cost of such repairs to be $9,479.94. It is further noted that Briarwood/South Bend Partnership is the owner of real property located at the southwest corner of Main Street and Western Avenue and that the Agreement indicates that Briarwood/South Bend Partnership shall pay to the City the sum of $4,739.97 which represents one-half of the estimated cost to the City for repairs and improvements. Mr. 1 n 1 REGULAR MEETING MARCH 16, 1992 Caldwell made a motion that the Agreement be approved. Mrs. Mueller seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - OLD CLEVELAND ROAD RELOCATED FROM U.S. 31 BY-PASS TO MAYFLOWER ROAD PROJECT - (AIRPORT 2010) Mr. Leszczynski advised that in accordance with the bid awarded on February 17, 1992, to Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $1,631,637.01 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the Contract was approved and the appropriate Insurance, Performance Bond and Labor and Materials Pavment Bond as submitted were filed. In response to a question from the news media as to when this project will begin, Mr. Leszczynski advised that this project began approximately two (2) weeks ago. APPROVE SUPPLEMENTAL AGREEMENT - ANNEXATION STUDY Mr. Leszczynski stated that Cole Associates, 2211 East Jefferson Boulevard, South Bend, Indiana, has submitted a Supplemental Agreement to the Annexation Study which reflects additional work to be performed under this Agreement and which further indicates that the total sum due is to be revised to $21,900.00. Mr. Leszczynski made a motion that the Supplemental Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE LEASE AGREEMENTS - MID CONTINENT FINANCIAL CORPORATION - COPIERS Mr. Leszczynski noted that the Board is in receipt of three (3) Lease Agreements between the City of South Bend and Mid Continent Financial Corporation, 6330 East 75th Street, Suite #152, Indianapolis, Indiana, in regards to the purchase of three (3) copiers from Adams Remco, Inc., 2612 Foundation Drive, South Bend, Indiana. It is noted that Savin Copier Model #9350 for the Mayor's Office has a monthly payment of $204.65, Copier Model #9710 for the Police Department has a monthly payment of $480.74 and Savin Copier Model 9710 for the City's Print Shop has a monthly payment of $480.74. Mr. Caldwell made a motion that the Lease Agreements be approved and executed. Mrs. Mueller seconded the motion which carried. AWARD BID - TWO HUNDRED THIRTY (230) SEMI -AUTOMATIC HANDGUNS - LESS TRADE IN OF TWO HUNDRED FORTY-THREE (243) SMITH AND WESSON REVOLVERS In a letter to the Board, Police Chief Ronald G. Marciniak, advised that the Police Department recommends that the bid of Kiesler Police Supply, 3300 Industrial Parkway, Jeffersonville, Indiana, be accepted for the .45 caliber semi -automatic weapons. It is noted that bids for these weapons were opened by the Board on February 24, 1992. Chief Marciniak noted that the option they have selected and recommend is based on bid number 2 (alternate). They wish to purchase two hundred thirty (230) Glock M-21's, 45 A.C.P. with nite sights at $450.00 each, two hundred thirty (230) 13-shot magazines at $23.22 each, two hundred thirty (230) Safariland M-200 BBW holsters at $42.50 each and two hundred thirty (230) Safariland M-77V double mag pouches with velcro closures at $15.50 each. Chief Marciniak further noted that the recommendation for the REGULAR MEETING MARCH 16, 1992 M-200 holster is based on the advanced security features. A thumb snap as well as a device to prevent the weapon from being removed from the holster by unauthorized persons makes this holster a better choice than the M-2 holster which costs less but has no security devices. The cost breakdown is as follows: 230 Glock M-21's with nite sites $103,500.00 230 Glock M-21 13 shot magazines $ 5,340.60 230 Safariland M-200 BBW holsters $ 9,775.00 230 Safariland M-77V BBW double mag pouch, velcro $ 3,565.00 SUBTOTAL: $122,180.60 Trade-in of 240 Smith and Wesson .357 revolvers - $ 38,400.00 TOTAL: $ 83,780.00 Assistant Chief Joel Wolvos was present and advised the Board that it was originally their plan to trade in two hundred and forty (240) weapons. However, at this time it appears that the Department will be trading -in two hundred thirty-four (234). It was noted that the bid outlined above and recommended for award was the lowest bidder based on the second option selected. Chief Wolvos noted that the holster selected has some additional safety features that the other bid did not include. Therefore, Mrs. Mueller made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. AWARD BID - ONE (1) 1985 PIERCE MIDI PUMPER Fire Chief Luther Taylor advised the Board that after reviewing the one (1) bid which was received on March 2, 1992, from the Osolo Township Volunteer Fire Department, Inc., 24936 Buddy Street, Elkhart, Indiana, in the amount of $57,551.00 for the purchase of the City's 1985 Pierce Midi Pumper Model FA-CM-1000-501 G.M.C. Top Kick, he recommends that their bid be awarded as submitted. Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. AWARD BID - MAYFLOWER ROAD PHASE I - FROM OLD CLEVELAND ROAD TO RELOCATED OLD CLEVELAND ROAD Mr. Carl P. Littrell, Director, Division of Engineering, recommended that the Board award the bid of Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $640,464.82 for the above referred to project. It is noted that this amount takes into consideration the alternate for a deduct in cost if this company was awarded both this project and the Old Cleveland Road Relocated Project. The Old Cleveland Road Project was awarded to Rieth Riley on February 24, 1992. It was further noted that bids for this project were opened by the Board on November 4, 1991. Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. AWARD/REJECT QUOTATIONS: - PLUMBING WORK - FIRE STATION #9 (2520 MISHAWAKA AVENUE FIRE STATION #2 (110 E. MARION_) & FIRE STATION #4 (220 N. OLIVE STREET) - PLUMBING WORK - FIRE STATION - FURNACE WORK - FIRE STATION - ROOFING WORK - FIRE STATION - ELECTRICAL WORK - FIRE STATI #9 (2520 MISHAWAKA AVENUE) 2 (110 E. MARION STREET) 8 (2402 TWYCKENHAM DRIVE) N #9 (2520 MISHAWAKA AVENUE) In a letter to the Board, Fire Chief Luther Taylor advised that 81 1 C REGULAR MEETING MARCH 16, 1992 after reviewing the Quotations received on March 2, 1992, for the above referred to projects, he recommends the award of the following: FIRE STATION #2 - PLUMBING Niezgodski & Sons $3,198.00 1336 Elliott Street South Bend, Indiana 46628 FIRE STATION #2 - FURNACE & AIR CONDITIONING A.D. Mass & Sons (Armtrongs) $5,823.00 54865 Meadowview Avenue South Bend, Indiana 46628 FIRE STATION #4 - PLUMBING Niezgodski & Sons $2,366.88 1336 Elliott Street South Bend, Indiana 46628 FIRE STATION #9 - PLUMBING Niezgodski & Sons $4,352.64 1336 Elliott Street South Bend, Indiana 46628 FIRE STATION #9 - ELECTRICAL Rick's Electric $1,895.00 17777 Roosevelt Road South Bend, Indiana 46614 Chief Taylor noted that after further review, they have decided at this time to discontinue work on the ejector pump at Fire Station #9. Therefore, he recommended that the bids received for this project be rejected. Therefore, Mr. Caldwell made a motion that the Chief's recommendations be accepted, the above outlined Quotations be awarded and the Quotations received for the installation of an ejector pump at Fire Station #9 be rejected. Mrs. Mueller seconded the motion which carried. REQUESTS APPROVED: - REQUEST OF HOSPICE OF ST. JOSEPH COUNTY, INC TO CONDUCT ANNUAL WALK FOR HOSPICE - OCTOBER 11 1992 - REQUEST OF IUSBe GREEN CAMPUS ENVIRONMENTAL GROUP, MICHIANA EARTH DAY COMMITTEE AND CLUB SHRED TO CONDUCT 3K AND 1OK IN -LINE SKATING RACE - APRIL 26. 1992 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on February 24, 1992, and approval is recommended. Therefore, Mr. Leszczynski made a motion that the request of Hospice of St. Joseph County, Inc., be approved. Mr. Caldwell seconded the motion which carried. Additionally, Mrs. Mueller made a motion that the request of REGULAR MEETING MARCH 16, 1992 IUSBe Green, etc. be approved subject to the execution of the Board's standard Agreement and appropriate insurance. Mr. Leszczynski,seconded the motion which carried. BIDS: CAB AND CHASSIS ROLL BOX SERVICES TO HAUL "WHITE GOODS", RUBBISH AN: WASTE HAULING SERVICES DEMOLITION AND ASBESTOS ABATEMENT - WEST WASHINGTON Mr. Leszczynski advised that the Board is in receipt of a letter from Mr. Robert Kruszynski, Manager, Department of Sanitation, requesting that the Board advertise for the receipt of bids for one (1) combination jet rodder/vacuum machine including cab and chassis. This unit will be used by the Department of Sanitation sewer maintenance crews and will be an additional unit that has been budgeted for 1992 with no trade in. Mrs. Mueller made a motion that this request be -approved. Mr. Caldwell seconded the motion which carried. Additionally, Mr. Kruszynski requested that the Board advertise for the receipt of bids for roll box services to haul "white goods" rubbish and "special waste" picked up by the Bureau of Solid Waste, Neighborhood Code Enforcement, Waste Water Treatment and any other City department involved in pickup of large waste items not considered normal household trash. This contract will commence from the date the bid is awarded for a period of one (1) year. Mr. Leszczynski made a motion that this request be approved. Mrs. Mueller seconded the motion which carried. Finally, in a letter to the Board, Mr. David L. Norris, Project Manager, West Washington -Chapin Revitalization Project, requested that the Board advertise for receipt of bids for the following: DEMOLITION Package #1: 1215 1/2 W. Washington 1217-1221 W. Washington (garage) 1225-1227 W. Washington 1237 1/2 W. Washington 1234-1236 W. Washington Package #2: 1212 W. Washington 1214 W. Washington 1218 W. Washington 1226 W. Washington 1228 W. Washington 1230 W. Washington Additionally, it is requested that the Board advertise for the receipt of bids for the abatement of asbestos in the following buildings: Package #3 1216 W. Washington 1237 1/2 W. Washington 1327 1/2 W. Washington Mr. Norris noted that all of the properties are within the West Washington Chapin Development Area and are owned by the South Bend Department of Redevelopment. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, these requests were approved. 1 1 REGULAR MEETING MARCH 16, 1992 APPROVE REQUEST OF THE REDEVELOPMENT COMMISSION FOR THE BOARD TO ACT AS AGENT IN REGARDS TO PHASE III STUDEBAKER CORRIDOR DEMOLITION PROJECT In a letter to the Board, Mr. K.C. Pocius, Project Manager, Department of Economic Development, advised that the Redevelopment Commission requests that the Board act as agent for them regading Phase III of the Studebaker Corridor demolition project. Mr. Leszczynski made a motion that the request be approved. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation- - OF CITY AWNING TO INSTALL AWNINGS AT 109 W. WASHINGTON AND 110 NORTH MAIN STREET Mr. Hank Craft, City Awning of South Bend, 1731 South Franklin Street, South Bend, Indiana, requested permission to install fabric awnings at R.J.'s Espresso, 109 West Washington, South Bend, Indiana, and Louie's Deli, 110 North Main Street, South Bend, Indiana. Mr. Craft advised that the downtown redevelopment committee has approved the fabric, color, lettering, design and etc. Mr. Craft noted that the awnings will be installed eight feet (8') six inches (61') from sidewalk level to the bottom of the awning. Mr. Craft submitted with the request a diagram of the awning for each location. - OF AMERICAN DIABETES ASSOCIATION TO CONDUCT WALK - OCTOBER 4 1992 Ms. Katy Gray, Regional Director, American Diabetes Association Indiana Affiliate, Inc., Northwest Region, 115 South Lafayette Boulevard, Suite 407, South Bend, Indiana, requested permission to conduct the 1992 Walktoberfest on Sunday, October 4, 1992, beginning at 10:00 a.m. Ms. Gray submitted with the request the proposed route for this Walk. She advised that approximately four hundred (400) individuals are expected to participate and that they intend to stay off the streets except when crossing and will walk only on the sidewalks along the route. - OF GIBSON-LEWIS TO PLACE A DUMPSTER ON PUBLIC RIGHT-OF-WAY UNTIL DECEMBER 31, 1992 Mr. Don Berta, Vice -President, Gibson -Lewis, Inc., 1001 West llth Street, P.O. Box 488, Mishawaka, Indiana 46546, requested permission to locate a dumpster on the public right-of-way on Navarre Street at Memorial Hospital until December 31, 1992. Mr. Berta noted that this dumpster is required in conjunction with the project they are performing on the 5th floor of the hospital. REQUEST OF THE AUSTIN COMPANY TO CLOSE THE SIDEWALK ALONG COLFAX AVENUE DIRECTLY TO THE SOUTH OF THE SOUTH BEND TRIBUNE IN CONJUNCTION WITH MAILROOM ADDITION PROJECT UNTIL OCTOBER 1992 - REFERRED In a letter to the Board, Mr. Curt Miller, Project Manager, The Austin Company, 3700 Mayfield Road, Cleveland, Ohio, requested the closure of the sidewalk along Colfax Avenue directly to the south of the South Bend Tribune in conjunction with Phase One: Mailroom Addition Project. Mr. Miller submitted drawings which indicate that proposed barricades would be built in front of the Tribune's property and prohibit access along the sidewalk in the REGULAR MEETING MARCH 16, 1992 east/west direction. It is requested that the barricades be in place from late March, 1992 until October 1992. Mr. Miller noted that the barricades are required to allow safe construction vehicle access on and off of the site. Vehicles will be entering the site from Colfax Avenue in the south. The sidewalk should be closed to maintain pedestrian safety. The proposed barricades will allow a higher degree of assurance there will be no conflict between construction activity and pedestrians. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above request was referred to the appropriate City departments and bureaus for review and recommendation. APPROVE REQUEST OF ST. JOSEPH COUNTY DEMOCRATIC CENTRAL COMMITTEE TO UTILIZE FIRE STATIONS FOR VOTING PURPOSES - MAY 5, 1992 AND NOVEMBER 3, 1992 Mr. Kenneth P. Fedder, Chairman, St. Joseph County Democratic Central Committee, P.O. Box 1375, South Bend, Indiana, requested permission to utilize the following City fire stations as polling places on primary election day May 5, 1992 and general election day November 3, 1992: Fire Station #2 120 East Marion Street Fire Station #7 1616 Portage Avenue Fire Station #9 2520 Mishawaka Avenue Fire Station #3 1805 McKinley Avenue Fire Station #10 308 West Ireland Road Fire Station #6 4302 Western Avenue Fire Station #5 2221 Prairie Avenue Mr. Leszczynski made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: - REQUEST OF SOUTH BEND AREA CRIME STOPPERS TO CONDUCT 5TH ANNUAL CRIME STOPPERS MOONLIGHT WALK - JUNE 14, 1992 In a letter to the Board, Mr. Paul R. Obermeyer, Walk Director, South Bend Area Crime Stoppers, Inc., 701 West Sample Street, South Bend, Indiana, requested permission to conduct the Fifth Annual Crime Stoppers Moonlight Walk on Sunday, June 14, 1992 from 6:30 p.m. to 8:30 p.m. Mr. Obermeyer noted that Coveleski Stadium has once again kindly granted them permission to utilize the stadium facilities to coordinate their walk activity and Mikki Dobski, Director, Office of Community Affairs, is also involved in this event. Mr. Obermyer submitted with his request the proposed route of the Walk. - REQUEST OF SHELTERCOM TO INSTALL APPROXIMATELY 45-50 BUS SHELTERS ON THE PUBLIC RIGHT-OF-WAY Mr. Robert K. Pickering, ShelterCom, P.O. Box 6667, South Bend, Indiana, submitted to the Board a Proposal to install a bus passenger shelter system on the public right-of-way throughout the City of South Bend. Mr. Pickering noted that plans call for the installation of approximately forty-five (45) to fifty (50) shelters throughout the City. Full implementation of the proposal is projected to take two (2) to three (3) years. ShelterCom proposes to erect bus shelters at those locations that are mutually agreed upon by 1 P-W REGULAR MEETING MARCH 16, 1992 both ShelterCom and the City and will regularly consult with the South Bend Public Transportation Corporation (TRANSPO) in selecting the most desireable locations. All bus stop shelters are proposed to be erected on the public right-of-way along the street frontage and along TRANSPO routes. In exchange for the exclusive concession to build bus stop shelters in the public right-of-way, ShelterCom will pay the City a semi-annual percentage equal to five per cent (5%) of the gross receipts of ShelterCom during the preceding six (6) month period derived from advertisements placed in all bus stop shelters located on the rights -of -way. - REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT Mr. Leszczynski advised that the Board is in receipt of a letter from Ms. Nancy Pabreza, Case Manager, Area Agency on Aging/REAL Services of St. Joseph County, Inc., 622 North Michigan Street, P.O. Box 1835, South Bend, Indiana, on behalf of Ms. Mary Bailey, requesting that the parking space in front of the house at 2421 Westmoor Street be designated as a handicapped parking space. Ms. Pabreza noted that Ms. Bailey is eighty-seven (87) years old and due to severe arthritis and is unable to ambulate except with a cane. This inhibits her ability to maneuver around or between cars which park in front of her house and driveway. REQUEST OF SOUTH BEND TRIBUNE, MEMORIAL HOSPITAL AND WSBT-TV TO ADD TRIATHLON EVENTS TO 8TH ANNUAL SUNBURST MARATHON, 5K AND 10K FOOT RACES - JUNE 6, 1992 Ms. Joyce Fox, Events Coordinator, South Bend Tribune, 225 West Colfax Avenue, South Bend, Indiana, advised the Board that due to the addition of a Triathlon (swim, bike and run) to the list of Sunburst events, the sponsors of the Sunburst are asking for permission to add this event. It is noted that this event will begin at 8:00 a.m. on the lake on the Campus of Notre Dame. Submitted to the Board with this request was the proposed route for this added event. APPROVE REQUEST OF FIRE DEPARTMENT TO AD OF BIDS FOR REFURBISHING ONE (1) 1983 3- CHASSIS PUMPER In a letter to the Board, Fire Chief the Board advertise for the receipt 1983 3-D 1500 G.P.M. Duplex Chassis motion that the request be approved. motion which carried. TISE FOR THE RECEIPT 5000 G.P.M. DUPLEX Luther Taylor requested that of bids to Refurbish One (1) Pumper. Mrs. Mueller made a Mr. Caldwell seconded the APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS - Mr. Leszczynski advised that the following four (4) secondhand dealers license applications have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: THE BUDGET OUTLET David Pietrzak 2309 Lincolnway West Used furniture, odds and ends WHOLESALE SURPLUS Jack Ford 922 South Michigan Street Surplus merchandise z REGULAR MEETING NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: MARCH 16, 1992 ANCHOR SALE Howard D. Charles 1020 Lincolnway West Clothes, jewelry, dishes, all smaller household items, books WEST END TRADING COMPANY Jerry C. Beatty 2802 West Western Avenue New and used general merchandise It is noted that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the following seven (7) traffic control devices were approved: 1. REMOVAL: Handicap Parking Space LOCATION: 1718 South Twyckenham REMARKS: Mr. Grover, resident, advised that space is no longer required 2. NEW INSTALLATION: Handicap Parking Space LOCATION: 817 South Walnut REMARKS: Requested by Mr. Robert Banaszak 3. REMOVAL OF: Handicap Parking Space LOCATION: 830 30th Street REMARKS: Mrs. Charles Vollmer, resident., advised that the space is no longer required. 4. NEW INSTALLATION: LOCATION: REMARKS: 5. NEW INSTALLATION: LOCATION: REMARKS: 6. NEW INSTALLATION: LOCATION: REMARKS: No Parking School Days No Parking Bus Zone No Parking - Cushing east side Beale -Bryan - School Days 7 a.m. - 4 p.m., No Parking Beale south side Cushing 1/2 block east - School Days 7 a.m. - 4 p.m., No Parking Beale north side Cushing 1/2 block east Bus. Zone 7 a.m. 4 p.m. Update requested by Mr. Dale McColley - Brown School Handicap Parking Space Main Street - 500 block north, west side Requested by South Bend Medical Foundation Stop Sign (24x24) Ash Lane and Southeast "T" Intersection 1 M REGULAR MEETING 7. NEW INSTALLATION LOCATION: REMARKS: MARCH 16, 1992 Stop Sign (24x24) Farneman and Carroll "T" Intersection FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board,is inreceiptof two (2) lists as submitted by the Department of Code Enforcement indicating that fifty-four (54) miscellaneous properties were cleaned by the Department from February 24, 1992 to March 3, 1992. Mr. Leszczynski made a motion that the list be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski stated that the Deputy Controllers Office has submitted claims in the amounts of $2,902,324.70 and $1,878,192.04 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims totalling $97,731.11 and $261,518.74 and recommended approval. Therefore, Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being motion made carried, the no further business to come before the Board, upon a by Mr. Leszczynski, seconded by Mr. Caldwell and meeting adjourned at 10:07 a.m. lwe' L 9J hn E. Leszcz k ames R. Caldwell Mary H. Mueller ATT T: Sandra M. Parmerlee, Clerk