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HomeMy WebLinkAbout02/17/92 Board of Public Works MinutesIm REGULAR MEETING FEBRUARY 17, 1992 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, February 17, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. James R. Caldwell present. Also present was Assistant City Attorney Mary H. Mueller. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on February 10, 1992, were approved. OPENING AND AWARD OF QUOTATION - MODIFICATIONS TO CHLORINATION DECHLORINATION BUILDING (DIVISION OF ENV TAL SERVICES) This was the date set for receiving and opening of sealed Quotations for the above referred to project. The following Quotations were opened and publicly read: DELCO, INC. 2720 East Michigan Boulevard Michigan City, Indiana 46360 Quotation was submitted by Mr. James L. Fisher, Vice -President. QUOTATION: $21,395.00 ZIMMERMAN INDUSTRIAL PIPING, INC. 1117 North Clay Mishawaka, Indiana 46545 Quotation was submitted by Mr. Robert Kelsey. QUOTATION: $18,691.00 KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Quotation was submitted by Mr. Gary L. Spraker, President. QUOTATION: $18,155.00 Voluntary Alternate: Remove the existing hollow metal doors and install new Special Lite bi-folding aluminum doors and hardware: Add: $4,500.00 Mr. Karl Kopec, Manager of Operations and Mr. Robert Toppel, Operations Supervisor, Wastewater Treatment Plant, were present to review the Quotations received in order that an award could be made prior to adjournment of the meeting. After review, Mr. Kopec recommended that the Board award the low Quotation of Kaser-Spraker Construction, Inc., in the amount of $18,155.00 for this project. Mrs. DeClercq made a motion that the recommendation be accepted and the Quotation be awarded. Mr. Caldwell seconded the motion which carried. ADOPT RESOLUTION NO. 8-1992 - APPROVAL OF SCRAP METAL DEALDERS/JUNK DEALERS/RECYCLING OPERATIONS/TRANSFER STATION LICENSE APPLICATIONS Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, advised members of the Board that submitted today 1 M REGULAR MEETING FEBRUARY 17, 1992 with Resolution No. 8-1992 were sixteen (16) scrap metal dealers/junk dealers/recycling operations/transfer station license applications. Mrs. DeClercq noted that Councilman Thomas Zakrzewski joined the Department of Code Enforcement in inspecting some of the scrap yards and all are in compliance with ordinance requirements. It is noted that the Fire Department has also inspected the scrap yards and have found all to be in compliance. Therefore, Mrs. DeClercq made a motion that the Resolution as submitted be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 8-1992 was adopted: BOARD OF PUBLIC WORKS RESOLUTION NO. 8-1992 WHEREAS, scrap metal/junk dealers/transfer stations license renewal applications for the year 1992 have been received by the Board of Public Works; and WHEREAS, inspections of the properties have been completed by the Department of Code Enforcement and the Fire Prevention Bureau as required by Chapter 4, Article 4, Section 4-51 of the Municipal Code; and WHEREAS, the Department of Code Enforcement and the Fire Prevention Bureau have found that such premises are fit and proper for the maintenance and operation of such businesses; and WHEREAS, Chapter 4, Article 4, Section 4-51 of the Municipal Code requires adoption of a Resolution of the Board of Public Works recommending the renewal of the license applications. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that the license renewal applications for the following be recommended favorably based upon the satisfactory review of the properties by the Department of Code Enforcement and the Fire Prevention Bureau: A-1 Auto Parts 2014 S. Lafayette Blvd. Boliden Metech, Inc. 445 N. Sheridan Hurwich Iron Company, Inc. 1610 Circle Ave. Hurwich Iron Company, Inc. 2016 W. Washington Ave. Hurwich Iron Company, Inc. 1700 S.Lafayette Blvd. Hurwich Iron Company, Inc. 1602 S.Lafayette Blvd. North Side Iron & Paper Company 3123 S. Gertrude St, South Bend Baling & Iron Company 1420 S. Walnut St. South Bend Iron & Metal Company 429 W. Indiana Ave. South Bend Scrap & Processing Division 3114 S. Gertrude St. South Bend Scrap & Processing Division 1305 Prairie Avenue South Bend Waste Paper Company 1519 S. Franklin St. Steve & Gene's Auto Truck Salvage 3109 S. Gertrude St. Super Auto Salvage Corporation 3300 S. Main St. Weaver Truck & Equipment Company 3700 S. Gertrude St. Western Avenue Iron & Metal Company 3123 S. Gertrude St. BE IT FURTHER RESOLVED that this Resolution shall be submitted to the Common Council for its consideration and 6 REGULAR MEETING FEBRUARY 17, 1992 adoption of an appropriate Resolution. DATED this 17th day of February, 1992. BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/Patricia E. DeClercq s/James R. Caldwell ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE AGREEMENT — HYDRAULIC STUDY OF THE WASTEWATER TREATMENT PLANT Mr. Karl Kopec, Manager of Operations, advised the Board that submitted today for consideration was an Agreement between the City and Tenney Pavoni Associates, Inc., 744 West Washington Street, South Bend, Indiana, for a Hydraulic Study of the Wastewater Treatment Plant. The Agreement indicates that Tenney Pavoni shall be compensated in an amount not to exceed $55,000.00 for this study. Mr. Kopec stated that this will be a significant study for the Wastewater Treatment Plant and will be a blueprint for the expansion of the hydraulic capacity of the plant. The study will determine just what brings wastewater to the plant as it is their intent to maximize the amount of water the plant can handle. Tenney Pavoni will also look at the physical plant and determine its capacity and just how much water can be pushed through the plant. It is anticipated that it will be determined how much it would cost to handle a specific amount of additional hydraulic capacity. Also, it is hoped that a determination can be made how to increase this capacity be it by adding more curbing around the tank to handle a larger capacity or the addition of new tanks. Therefore, Mrs. DeClercq made a motion that the Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE AGREEMENT - LANDSCAPING - WASTEWATER TREATMENT PLANT Mr. John J. Dillon, Director, Division of Environmental Services, advised that the Agreement submitted to the Board today is with Site Scapes, Inc., 115 South Main Street, P.O. Box 1761, Mishawaka, Indiana, and is in the amount of $4,650.00. Mr. Dillon informed members of the Board that they have been working with Site Scapes for the past year to develop a maintenance manual and schedule for the landscaping at the Wastewater Treatment Plant. It is anticipated that this study Will outline a schedule and maintenance plan for landscaping tasks such as pruning, fertilizing and what type of equipment should be utilized to maintain the landscaping. Mr. Caldwell made a motion that the Agreement be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - ADDITIONS TO AUTOMATIC LAWN SPRINKLING SYSTEM PROJECT - COVELESKI REGIONAL BASEBALL STADIUM Mr. Leszczynski advised that in accordance with the Quotation awarded to H.S. Altman Company, 2506 South Main Street, South Bend, Indiana, on December 30, 1991, in the amount of $21,764.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. DeClercq, seconded by Mr. Caldwell and carried, the Contract was executed and approved. 47 REGULAR MEETING FEBRUARY 17, 1992 APPROVE CHANGE ORDER NO. 1 (FINAL) - EAST BANK AREA SIDEWALK REPLACEMENT PROJECT Mr. Leszczynski advised that L.L Geans & Sons, Inc., 56535 Magnetic Drive, Mishawaka, Indiana, has submitted Change Order No. 1 (Final), for the above referred to project, indicating that the Contract amount be decreased by $599.00 for a new Contract sum including this Change Order in the amount of $12,640.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. DeClercq and carried, Change Order No. 1 (Final) was approved and executed. APPROVE MAINTENANCE AGREEMENT - AUTOMATED PARKING GATE SYSTEM Board Attorney Mary H. Meuller advised the Board that the Agreement submitted today by Mr. Ronald V,ande Kieft, Cincinnati Time Recorder Distributor, 105-54th Street S.W., Grand Rapids, Michigan, is for the automated parking gate system at the City's three (3) parking garages and is in the amount of $7,000.00. Mrs. Mueller noted that this Maintenance Agreement covers most items as indicated in the Agreement. However, Cincinnati Time's obligation for parts replacement shall be limited to a maximum of five hundred dollars ($500.00) per call. Mrs. DeClercq made a motion that the Maintenance Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE IRREVOCABLE STANDBY LETTER OF CREDIT - HERMITAGE SOUTH ESTATES SUBDIVISION Mr. Leszczynski advised that the Engineering Department has submitted to the Board for acceptance and approval Irrevocable Standby Letter of Credit No. 722 in the amount of $140,000.00 as issued by the Valley American Bank, P.O. Box 328, South Bend, Indiana, for the account of Rojo Development, Inc., 5737 South Ironwood Road, South Bend, Indiana. It is noted that this Letter of Credit indicates an expiration date of July 15,_1992 and is to cover improvements, including the construction of streets, mechanicals, sidewalks and street lights in Section 1, Part II of the Hermitage South Estates Subdivision located in Centre Township. Mr. Leszczynski made a motion that the Letter of Credit be accepted and approved. Mrs. DeClercq seconded the motion which carried. AWARD BID - OLD CLEVELAND ROAD RELOCATED (FROM U.S. 31 BY-PASS TO MAYFLOWER ROAD) PROJECT - AIRPORT 2010 Mr. Leszczynski advised that the Board is in receipt of a recommendation to award the low bid of Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $1,631,637.01 for the above referred to project. It is noted that bids for this project were opened by the Board on November 4, 1991. Mr. Caldwell made a motion that the recommendation be accepted and the bid be awarded. Mrs. DeClercq seconded the motion which carried. AWARD BID - FERRIC CHLORIDE In a letter to the Board, Mr. Karl R. Kopec, Manager of Operations, advised that he has reviewed the bids received on February 10, 1992 for ferric chloride and recommends at this time that the Board award the bid of PVS Technologies, Inc., 10900 Harper Avenue, Detroit, Michigan at the price of $195.16 per dry ton as this was the lowest of the two (2) bids received. Mrs. DeClercq made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. APPROVE REQUESTS TO TISE FOR THE FOR THE ORGA CEIPT OF B qIC RESOURCES - TRUCKING SERVICES FOR WASTEWATER SLUDGE Mr. Robert Kruszynski, Manager, Department of Sanitation, asked � 10 REGULAR MEETING FEBRUARY 17. 1992 that the Board advertise for the receipt of bids for one (1) portable trommel screening plant to be used for the screening of finished composted material generated at the City's Organic Resource Facility. Mrs. DeClercq made a motion that this request be approved. Mr. Caldwell seconded the motion which carried. Additionally, Mr. Kruszynski asked that the Board advertise for the receipt of bids for trucking and hauling services required by the City Department of Environmental Services, in conjunction with the City's Land Application Program. This service will be required at various dates throughout the 1992 calendar year to haul belt pressed waste water sludge from the City's Organic Resource Facility, 4340 Old Cleveland Road to various sites within a twenty (20) mile radius of the Organic Resource Facility. Mr. Leszczynski made a motion that this request be approved. Mrs. DeClercq seconded the motion which carried. REQUEST OF SOUTH BEND TRIBUNE TO CONDUCT 8TH ANNUAL SUNBURST MARATHON, 5K AND 10K FOOT RACES - JUNE 6, 1992 - REFERRED In a letter to the Board, Ms. Joyce Fox, Events Coordinator, South Bend Tribune, 225 West Colfax, South Bend, Indiana, requested permission to conduct the 8th Annual Sunburst Marathon and related 5K and 10K foot races on Saturday, June 6, 1992. Memorial Hospital of South Bend and WSBT-TV are joining the Tribune as major sponsors of the 1992 Sunburst Events. Mrs. Fox noted that all the races will start on the campus of the University of Notre Dame and finish in the university's football stadium. The Marathon will begin at 6:00 a.m. and the last Participant will finish at approximately 11:30 a.m. The 5K and 10K events will -start between 7:00 a.m. and 7:30 a.m. and finish no later than 9:00 a.m. Mrs. Fox further informed the Board that the Sunburst Events are strictly not -for -profit events that are held solely at the expense of the sponsors. The South Bend Tribune, Memorial Hospital and WSBT sponsor Sunburst as an event that is good for the community. Sunburst provides an activity for area residents, promotes tourism in the area and also serves as a fund raiser for a local charity. In addition, each year a portion of the race fees is given to various community projects in South Bend or Mishawaka. This year, the race application will ask participants to make a donation to the South Bend Park Department for use in helping to extend the new River Walk to the Mishawaka border. Mr. Leszczynski made a motion that this request be referred to the appropriate City departments and bureaus for review and recommendation. Mr. Caldwell seconded the motion which carried. REQUESTS APPROVED: - REQUEST TO CONDUCT THE WORLD'S LARGEST GARAGE SALE - JUNE 61 1992 - REQUEST OF MICHIANA WATERSHED, INC. TO CONDUCT 22ND ANNUAL RIVER RUN - MAY 9, 1992 Mr. Leszczynski noted that the appropriate City departments and bureaus have reviewed the above referred to requests which were submitted to the Board on January 20, 1992 and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the requests be approved. Mrs. DeClercq seconded the motion which carried. APPROVE EXCAVATION BOND Mr. Leszczynski advised that the Engineering Department has recommended that the Board approve the Excavation Bond for A & R Septic Tank Company, Inc., effective February 17, 1992. Mr. Leszczynski made a motion that the recommendation be accepted and the bond be approved. Mr. Caldwell seconded the motion which carried. RM REGULAR MEETING FEBRUARY 17, 1992 APPROVE LICENSE APPLICATION - SECONDHAND DEALERS Mr. Leszczynski advised that the following one (1) secondhand dealers license application has been received: NAME: GERT'S CLOSET BY: Gertrude E. Schaal ADDRESS: 2709 Mishawaka Avenue FOR THE PURPOSE OF SELLING: Baby items, clothing, knick knacks, miscellaneous It is noted that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above application. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE LICENSE APPLICATION - RUBBISH AND GARBAGE Mr. Leszczynski advised that the Department of Code Enforcement has informed the Board that they have reviewed the following one (1) Rubbish and Garbage license application and recommend approval: 1. Superior Waste Systems 20645 West Ireland Road South Bend, Indiana 46680 It was noted that inspections of the trucks to be used had been conducted by the Solid Waste Bureau and the applicant was found to be in compliance. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above license application was approved and referred to the Deputy Controller's office for issuance of a license. FILING OF APPLICATION FOR CERTIFICATE OF PUBLIC CONVENIENCE AND NECESSITY FOR THE OPERATION OF TAXICABS AND SETTING OF PUBLIC HEARING DATE Mr. Leszczynski advised that the Board is in receipt of an Application for a Certificate of Public Convenience and Necessity for the Operation of Taxicabs as submitted by Mr. Mark James Brown, 25803 State Road 2, South Bend, Indiana. Mr. Leszczynski made a motion that this application be accepted for filing and that pursuant to ordinance requirements, a Public Hearing on this application be set for March 2, 1992. Mr. Caldwell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: Stop Sign (24x24) LOCATION: Wilber and Kinyon REMARKS: "T" Intersection FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the Certificates of Insurance for the following were accepted for filing: REGULAR MEETING FEBRUARY 17, 1992 1. V.J.G. Incorporated 150 West Carmel Drive P.O. Box 1192 Carmel, Indiana 46032 2. Hochstetler Plumbing and Heating, Inc. P.O. Box 908 Elkhart, Indiana 46515 3. The Richard & David Jacobs Group 25425 Center Ridge Road Cleveland, Ohio 44145 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that forty-seven (47) miscellaneous properties were cleaned by the Department from February 3, 1992 to February 7, 1992. Mrs. DeClercq made a motion that the list be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski advised that Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, has submitted a list of one hundred eighty two (182) claims totaling $103,348.47 and recommended approval. Therefore, Mr. Caldwell made a motion that the claims be approved and the list be filed. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:47 a.m. f J hn E. Leszczy Patricia E. DeClercq ,WamesRZ.Cil-dwZell ATT L' to Q� Sandra M. Parmerlee, Clerk 1 [1 1