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HomeMy WebLinkAbout02/10/92 Board of Public Works Minutes33 REGULAR MEETING FEBRUARY 10. 1992 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, February 10, 1992, by Board President John E. Leszczynski,-with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Mr. James R. Caldwell present. Also present was Assistant City Attorney Mary H. Mueller. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on February 3, 1992, were approved. OPENING OF BIDS - FERRIC CHLORIDE (BUREAU OF WASTEWATER) This was the date set for receiving and opening of sealed bids for the above referred to chemical. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. Mr. Leszczynski noted that the following vendors have advised that they decline to bid at this time: 1. Van Waters & Rogers, Inc. 59865 Market Street South Bend, Indiana 2. PB&S Chemical Company 6471 South 50 West Columbus, IN 3. K.A. Steel Chemicals, Inc. 1001 Main Street P.O. Box 729 Lemont, IL 60439 4. Midland Resources, Inc. 706 Massachusetts, Suite 208 Lawrence, KS 66044 5. Citi-Chem, Inc. P.O. Box 1512 Cherry Hill, New Jersey 08034 6. Rowell Chemical Corporation 15 Salt Creek Lane, Suite 205 Hinsdale, Illinois 60521 7. The Wecco Corporation 28 Kenton Lands Road P.O. Box 18580 Erlanger, Kentucky 41018-0310 Board Attorney Mary H. Mueller advised that the bid submitted by Eaglebrcok, Inc., 1150 Junction Avenue, Schererville, Indiana, did not contain bid security. Therefore, Mrs. DeClercq made a motion that the bid be rejected. Mr. Caldwell seconded the motion which carried. The following bids were opened and publicly read: PVS TECHNOLOGIES, INC. 10900 Harper Avenue Detroit, Michigan 48313 Bid was signed by Mr. Michael G. McGuirk, President, Non - Collusion Affidavit was in order and a ten per cent (10%) Bid Bond was submitted. REGULAR MEETING FEBRUARY 10, 1992 BID: 688 tons or 270,000 gallons Ferric Chloride Solution $195.16* dry ton - $134,270.08 *45,000 lb. minimum delivery BONDED CHEMICALS, INC. 2469 Creekway Drive Columbus, Ohio 43207 Bid was signed by Mr. Paul W. Cochran, General Manager, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $13,117.00 was submitted. BID: 270,000 gallons Ferric Chloride - 4,000 gallon tank truck deliveries $.4858/Gallon $225.00 dry ton - $131,166.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the above bids were referred to the Bureau of Wastewater for review and recommendation. OPENING AND AWARD OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately twelve (12) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 1. 13992 $ 33.00 2. 21030 $ 33.00 3. 21100 $ -0- 4. 21121 $ 71.00 5. 21187 $ 33.00 6. 21188 $ 52.00 7. 21205 $ 33.00 8. 21220 $ 52.00 9. 21253 $143.00 10. 21254 $ -0- 11. 21292 $ 73.00 12. 21500 $ 57.00 MR. PAUL SCHULTZ SUPER AUTO PARTS OF SOUTH BEND 3300 South Main Street South Bend, Indiana 46614 VEHICLE NO. TAG NO. AMOUNT BID 1. 13992 $ 32.79 2. 21030 $ 56.79 3. 21100 $ 26.79 4. 21121 $ 32.79 Im REGULAR MEETING FEBRUARY 10, 1992 1 5. 21187 $ 32.79 6. 21188 $ 32.79 7. 21205 $ 26.79 8. 21220 $ 32.79 9. 21253 $269.75 10. 21254 $ 26.79 11. 21292 $ 32.79 12. 21500 $ 26.79 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude P.O. Box 2883 South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 1. 13992 $ 36.75 2. 21030 $ 41.25 3. 21100 $ 26.25 4. 21121 $ 56.25 5. 21187 $ 56.25 6. 21188 $ 56.25 7. 21205 $ 29.75 8. 21220 $ 56.25 9. 21253 $ 61.25 10. 21254 $ 25.25 11. 21292 $ 56.25 12. 21500 $ 29.25 MR. LARRY SINGLETON 66601 Dogwood Road Wakarusa, Indiana 46573 VEHICLE NO. TAG NO. AMOUNT BID 1. 13992 $ 25.00 2. 21030 $ -0- 3. 21100 $ -0- 4. 21121 $ -0- 5. 21187 $ -0- 6. 21188 $ -0- 7. 21205 $ 40.00 8. 21220 $ -0- 9. 21253 $150.00 10. 21254 $ -0- 11. 21292 $ -0- 12. 21500 $ 35.00 Upon -a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Department of Code Enforcement for immediate review and that an award could be made prior to adjournment recommendation in order of the meeting. Following that review, upon a motion made by Mr. Caldwell, seconded by Mrs. DeClercq and carried, the following bids were awarded: MR. PAUL SCHULTZ SUPER AUTO PARTS OF SOUTH BEND 3300 South Main Street South Bend, Indiana 46614 REGULAR MEETING FEBRUARY 10, 1992 VEHICLE NO. TAG NO. AMOUNT BID 2. 21030 $ 56.79 3. 21100 $ 26.79 9. 21253 $269.75 10. 21254 $ 26.79 MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude P.O. Box 2883 South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 1. 13992 $ 36.75 5• 21187 $ 56.25 6• 21188 $ 56.25 8. 21220 $ 56.25 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana VEHICLE NO. TAG NO. AMOUNT BID 4. 21121 $ 71.00 11. 21292 $ 73.00 12. 21500 $ 57.00 MR. LARRY SINGLETON 66601 Dogwood Road Wakarusa, Indiana 46573 VEHICLE NO. 7. TAG NO. AMOUNT BID 21205 TOTAL: $ 40.00 $826.62 APPROVE CONTRACT FOR CONSULATING SERVICES - MTC SERVICES Mr. Leszczynski advised that the Board is in receipt of a Contract for Consulting Services, between MTC Services and the Board of Public Works on behalf of the Department of Economic Development. Ms. Marcia Townsend, Department of Economic Development, advised the Board that this Contract is a renewal of a Contract with Mr. Sam Mercantini and is in the amount of $25,462.00 which is a three per cent (30) increase over last year. Board Attorney Mary H. Mueller informed members of the Board that the Contract indicates that services which Mr. Mercantini will provide include assistance with closing of loans through the Commercial Revolving Loan Fund program, fundraising, public relations, acting as liaison between the NBDC and member business associations and providing administrative assistance to the NBDC. Mrs. DeClercq made a motion that the Contract be approved and executed. Mr. Caldwell seconded the motion which carried. 1 ` 7 REGULAR MEETING FEBRUARY 10, 1992 APPROVE COMMUNITY DEVELOPMENT CONTRACTS The following Community Development Contracts were presented to the Board for approval: CONTRACT C.A.N.C.O. CANCO NEGLECT PREVENTION ACTIVITY The targeted goal for this activity is to provide counseling and treatment in the prevention and amelioration of the effects of child abuse and neglect to seventy (70) families within the Community Development Neighborhood Revitalization Area. The total cost of this activity shall not exceed $23,870.00. CONTRACT HISTORIC PRESERVATION COMMISSION HISTORIC PRESERVATION ACTIVITY The goal for this project is to enable The Historic Preservation Commission to expand its activities throughout the City. These activities include: 1. Updating earlier surveys and completing current survey of historic properties in South Bend; 2. Developing a data base for planning relative to the Section 106 Review process; 3. Education of property owners, government agencies and the general public about historic preservation; 4. Conducting review of federally funded projects. The total cost of this activity shall not exceed $13,650.00. CONTRACT ECONOMIC DEVELOPMENT AND BUSINESS ASSISTANCE ECONOMIC DEVELOPMENT AND BUSINESS ASSISTANCE ADMINISTRATION The targeted goal for this activity is to provide staffing and technical support for the West Washington/Chapin project as well as planning and administrative support for other CDBG-eligible activities which might be undertaken by the Agency. The total cost of this activity shall not exceed $55,000.00. CONTRACT DIVISION OF REDEVELOPMENT REDEVELOPMENT ADMINISTRATIVE BUDGET The targeted goal for this activity is to provide staffing and technical support for the CDBG program, West Washington project, Monroe Park, Central Business District, East Bank, Studebaker Corridor, Urban Enterprise Zone, Economic Development loans, Airport 2010 and various other projects within the City. The total cost of this activity shall not exceed $130,400.00. CONTRACT LA SALLE PARK COUNCIL, INC. LA SALLE-FILLMORE NEIGHBORHOOD CENTER The targeted goal for this activity is for the Center to be open two hundred forty (240) days for public access to the Center and the services it provides. The total cost of this activity shall not exceed $10,099.00. CONTRACT SPECIALIZED TRANSPORTATION SYSTEM OF ST. JOSEPH COUNTY SPECIALIZED TRANSPORTATION SERVICE REGULAR MEETING FEBRUARY 10, 1992 The targeted goal for this activity is to provide three thousand five hundred (3,500) one-way trips to elderly and handicapped persons residing within the corporate boundaries of the City of South Bend. The total cost of this activity shall not exceed $29,379.00. CONTRACT REAL SERVICES, INC. OLDER ADULT CRIME VICTIM PROGRAM ACTIVITY The targeted goal for this activity is to counsel seven hundred (700) victims. The total cost of this activity shall not exceed $9,326.00. CONTRACT MADISON CENTER SEXUAL ASSAULT PREVENTION PROJECT The targeted goal for this activity is to counsel one hundred (100) victims and provide outreach, eduction, and support services to over five thousand (5,000) students and other individuals. The total cost of this activity shall not exceed $23,290.00. CONTRACT NORTHEAST NEIGHBORHOOD COUNCIL, INC. NORTHEAST NEIGHBORHOOD COUNCIL The targeted goal for this activity is forty (240) days for public access to services it provides. The total cost not exceed $6,875.00. CONTRACT to be open two hundred the Center and the of this activity shall COMMUNITY COORDINATED CHILD CARE, INC. DAY CARE SUBSIDY The targeted goal for this activity is to provide three thousand four hundred forty (3,440) days of subsidized child care. The total cost of this activity shall not exceed $42,087.00. CONTRACT CODE ENFORCEMENT MANAGEMENT/INSPECTION ACTIVITY The targeted goal for this activity is to conduct seven hundred fifty (750) initial substandard building inspections. The total cost of this activity shall not exceed $150,100.00. CONTRACT CODE ENFORCEMENT NEIGHBORHOOD CLEAN-UP CREW ACTIVITY The targeted goal for this activity is to clean up one thousand seven hundred (1,700) sites within the Community Development Neighborhood Revitalization Area. The total cost of this activity shall not exceed $129,449.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. DeClercq and carried, the above referred to Contracts were approved and executed. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Board Attorney Mary H. Mueller advised the Board that the Consent to Annexation and Waiver of Right to Remonstrate which has been submitted today for consideration has been executed by Mr. 1 1 1 REGULAR MEETING FEBRUARY 10, 1992 11 1 Raymond D. Carlson, President, St. Joseph County Farm Bureau, Inc. In consideration and permission to tap into the City's public sanitary sewer system, Farm Bureau waives and releases any right to remonstrate against the pending or future annexation of their real estate. Therefore, Mrs. DeClercq made a motion that the Consent be accepted and approved. Mr. Caldwell seconded the motion which carried. ADOPT RESOLUTION NO. 5-1992 - DISPOSAL OF OBSOLETE VEHICLE (FIRE DEPARTMENT) Mr. Leszczynski noted that the Board is in receipt of a letter from Fire Chief Luther Taylor indicating that with the recent delivery of two (2) fire trucks, the Department has a vehicle which is no longer needed or used for the purpose intended. Chief Taylor further noted that a market exists for used fire trucks and it is his intention to make this vehicle available for sale. Therefore, Chief Taylor asked that the Board take whatever steps are necessary so they may dispose of the vehicle within the guidelines as set by Indiana Code. Mr. Leszczynski noted that the appropriate Resolution has been prepared and submitted to the Board for adoption. Therefore, Mrs. DeClercq made a motion that the Resolution be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 5-1992 was adopted: RESOLUTI ON DISPOS RESOLUTION NO. 5-1992 [E SOUTH BEN: AL OF UNFIT_ D OF PUBLIC /OR OBSOLETE TY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1985 PIERCE MIDI PUMPER MODEL FA-CM-1000-501 G.M.C. TOP KICK VIN. #1GDM7DlY5GV506 WHEREAS, Indiana Code 36-1-11-6(c) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED, by the Board of Public Works of the City of South Bend, that the item listed above is no longer needed by the City; is unfit for the purpose for which it was intended and has an estimated value of one thousand dollars ($1,000.00) or more. BE IT FURTHER RESOLVED that said property be sold by sealed bids delivered to the office of the Board of Public Works on or before the date published as the bid opening date after advertising the property for sale, in accordance with Indiana Code 5-3-1. ADOPTED this loth day of February, 1992. ATTEST! s/Sandra M. Parmerlee, Clerk BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/James R. Caldwell REGULAR MEETING FEBRUARY 10, 1992 ADOPTION OF RESOLUTION NO. 6-1992 - ADOPTING A WRITTEN FISCAL PLAN FOR THE PROPOSED ANNEXATION OF PROPERTY IN GERMAN TOWNSHIP - TABLED Mr. Larry Magliozzi, Department of Economic Development, was present and advised the Board that the Petitioner for this proposed annexation verbally advised him this morning that he intends to withdraw his Petition for Annexation which is before the Common Council. As a formal written withdrawal is not in hand, Mr. Caldwell made a motion that the Resolution as prepared and submitted be tabled until the next regular meeting of the Board. Mrs. DeClercq seconded the motion which carried. In response to an inquiry why the Petitioner will be withdrawing his Petition, Mr. Magliozzi stated that it is his understanding that the cost estimates for the building of the proposed new motel came in higher than anticipated. At this time Mr. Magliozzi informed members of the Board that the Fiscal Plan attached to the Resolution has been altered from the types of plans previously submitted to the Board. He pointed out that the new format includes more points of information and more directly addresses state law issues. Mr. Magliozzi noted that a recommendation section has been added as well as more maps of the area to be annexed in order to give individuals a better idea of the location. Additionally, a tax rate information table has been included so that the Petitioner will have an idea of the impact of his tax structure upon annexation. ADOPT RESOLUTION NO. 7-1992 - RELATING TO THE DISTRIBUTION OF INFORMATION REGARDING TAX ANTICIPATION TIME WARRANTS FOR 1992 Board Attorney Mary H. Mueller advised members of the Board that the Resolution which has been prepared and submitted to the Board today for adoption approves the Official Statement and authorizes its distribution which will begin the process of selling the Tax Anticipation Time Warrants for 1992. Therefore, Mr. Caldwell made a motion that the Resolution be adopted. Mrs. DeClercq seconded the motion which carried and the following Resolution No. 7-1992 was adopted: RESOLUTION NO. 7-1992 RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS RELATING TO THE DISTRIBUTION OF INFORMATION REGARDING TAX ANTICIPATION TIME WARRANTS FOR 1992 WHEREAS, on January 27, 1992, the City of South Bend Common Council (the "Common Council") adopted an ordinance entitled "AN ORDINANCE AUTHORIZING TAX ANTICIPATION TIME WARRANTS FOR 19921" (the "Ordinance") which authorized the City of South Bend, Indiana (the "City") to make a temporary loan to meet current expenses pursuant to the provisions of Indiana Code 36-4-6-20 for the use and benefit of the General Fund (the "Fund") of the City, which loan was further authorized to be evidenced by tax anticipation time warrants of the City in the following amount: Amount $5,500,000 and; Fund General Fund WHEREAS, the Ordinance authorized and directed the City Controller to have Tax Anticipation Time Warrants (the "Warrants") prepared and to sell the Warrants for the Fund at a price not less than the par value thereof to a purchaser or purchasers pursuant to a Purchase Agreement or Purchase LJ REGULAR MEETING FEBRUARY 10, 1992 m 1 1 Agreements in accordance with the terms and conditions of the Ordinance; and WHEREAS, the Ordinance further authorized and directed the City Controller to make such filings and requests, deliver such certifications, execute and deliver such documents and instruments and otherwise take such actions as necessary or appropriate to carry out the terms and conditions of the Ordinance; and WHEREAS, an "Official Statement" relating to the sale of the Warrants has been prepared by Evensen Dodge, Inc. as the financial advisor to the City and presented to the City of South Bend Board of Public Works (the "Board") and the Board desires to approve the "Official Statement" as presented to it and authorize its distribution to facilitate the sale of the Warrants; NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS THAT: 1. The "Official Statement" relating to the sale of the Warrants by the City is hereby approved in the form presented to the Board at this meeting. 2. Evensen Dodge, Inc. is hereby authorized and directed to cause to be distributed the "Official Statement," substantially in the form presented to the Board at this meeting, with such changes which are approved by the City's legal counsel as Evensen Dodge, Inc., might recommend to describe adequately such Warrants and information related thereto to all parties who in their judgment may be interested in purchasing the Warrants and to the purchaser or purchasers of the Warrants. 3. This resolution shall be in full force and effect from and upon compliance with the procedures required by law. ADOPTED at a meeting of the City of South Bend Board of Public Works held on the 10th day of February, 1992, in the Board of Public Works Meeting Room located on the Thirteenth (13th) Floor of the County -City Building, 227 West Jefferson Boulevard, South Bend, Indiana 46601. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/Patricia E. DeClercq s/James R. Caldwell ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski seconded by Mrs. DeClercq and carried, the following two (2) traffic control devices were approved: 1. NEW INSTALLATION: LOCATION: REMARKS: 2. NEW INSTALLATION: LOCATION: i114 4DN": One (1) handicap Parking Space (25') Jefferson - west property line of WSBT-TV Requested WSBT Stop Sign (2411) Washington and Taylor - northwest corner "T" intersection C. REGULAR MEETING FEBRUARY 10, 1992 APPROVE REQUEST OF OFFICE OF COMMUNITY AFFAIRS TO TEMPORARILY CHANGE MICHIGAN STREET TO ST. PATRICK'S BOULEVARD - MARCH 17 1992 In a Memorandum to the Board, Mr. Jon Williams, Events Coordinator, Office of Community Affairs, requested permission to change Michigan Street at Washington to St. Patrick's Boulevard on Tuesday, March 17, 1992. Mr. Williams noted that Mayor Kernan and other community officials will take part in the street naming ceremony at 9:15 a.m. on that date. Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the request was approved. APPROVE REQUEST OF COALITION FOR UNITY TO CONDUCT WALK - SEPTEMBER 27, 1992 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on February 3, 1992, and approval is recommended. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the request be approved. Mrs. DeClercq seconded the motion which carried. APPROVE CONTRACTORS AND EXCAVATION BONDS Mr. Leszczynski noted that the Board is in receipt of recommendations from the Engineering Department that the following Contractors and Excavation Bonds be approved: CONTRACTORS BONDS - Powell Construction Company, Inc. 1713 South Bend Avenue South Bend, Indiana - Steve Hartle, d/b/a Restoration & Construction EXCAVATION BOND Eff. 2-10-92 Eff. 2-10-92 - Steve Hartle, d/b/a Eff. 2-10-92 Restoration & Construction Mrs. DeClercq made a motion that the recommendations be accepted and the bonds, as outlined above, be approved. Mr. Caldwell seconded the motion which carried. APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS Mr. Leszczynski advised that the following two (2) secondhand dealers license applications have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: CASEY'S FURNITURE MART Frances J. Billings 520 West Western Avenue Used furniture WESTERN ELECTRONICS Vendel Vegh 1530 Western Avenue TV's, electronics, tools, guns It is noted that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mrs. DeClercq, seconded by Mr. Caldwell and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. REGULAR MEETING FEBRUARY 10, 1992 FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mrs. DeClercq, seconded by Mr. Caldwell and carried, the Certificates of Insurance for the following were accepted for filing: 1. Walsh & Kelly, Inc.; W & K Equipment Co., Inc. Thomas Walsh 1700 East Main Street Griffith, Indiana 2. LaFree Excavating, Inc. Richard LaFree 11252 West Third Street Osceola, Indiana 3. Petroleum Equipment, Inc. and Liquid Systems, Inc. 12875 McKinley Highway Mishawaka, Indiana FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT Mr. Leszczynski advised that the Board is in receipt of a list submitted by the Department of Code Enforcement indicating that forty-six (46) miscellaneous properties were cleaned by the Department from January 28, 1992 to January 31, 1992. Mrs. DeClercq made a motion that the list be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski stated that the Deputy Controllers Office has submitted claims in the amount of $1,644,044.42 and recommended approval. Mrs. DeClercq made a motion that the claims be approved and the report be filed. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:57 a.m. a - CiL goqhn.eszcz Patricia E. DeClercq mes R. Cal 1 ATTEST: Sandra M. Parmerlee, Clerk