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HomeMy WebLinkAbout02/03/92 Board of Public Works MinutesREGULAR MEETING FEBRUARY 3, 1992 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, February 3, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and new Board member James R. Caldwell present. Also present was Assistant City Attorney Mary H. Mueller. WELCOME NEW BOARD MEMBER - JAMES R. CALDWELL Members of the Board welcomed Mr. James R. Caldwell, the Mayor's Administrative Assistant, as the new member of the Board of Public Works who replaces Katherine Humphreys who resigned as City Controller. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on January 27, 1992, were approved. PUBLIC HEARING AND FAVORABLE RECOMMENDATION - VACATION OF WEST JEFFERSON STREET, FROM THE WEST LINE OF LOT #32 RUNNING E. TO 40 FEET EAST OF THE EAST LINE OF LOT 29 Mr. Leszczynski advised that this was the date set for the Board's Public Hearing on a proposed street vacation described as follows: West.Jefferson Street from the west line of Lot #32 running east to 40 feet east of th east line of Lot #29 in Ann Thomas Subdivision to the City of South Bend, Indiana, for a distance of approxi- mately 270 feet It was noted that this Public Hearing is being held in order for the Board to submit a recommendation to the Common Council concerning the Vacation Petition filed by the Northern Indiana Historical Society, Inc., 808 West Washington Street, South Bend, Indiana, which indicated Mr. Lloyd S. Taylor, 808 West Washington Street, South Bend, Indiana, as the Contact Person. It was further noted that pursuant to South Bend Municipal Code Section 18.53-8, owners whose property abut the proposed street to be vacated, as well as property owners within one hundred fifty (1501) feet of the street to be vacated, were notified of the Board's Public Hearing date. Mr. Lloyd S. Taylor, 808 West Washington Street, South Bend, Indiana, was present and addressed the Board. Mr. Taylor indicated that in late 1988 the Cunningham family and the Oliver Estate transferred Copshalom and some real estate to the Northern Indiana Historical Society with the understanding that Copshalom would be open to the public and that in the future a museum would be constructed on that site. Therefore, at that time the Oliver's and the Historical Land Foundation acquired several lots on the north side of Jefferson Street with the intent to build on those lots. However, they discovered that the site was unsuitable and they started to acquire lots on the south side of Jefferson Street with the hope that they would be able to vacate a portion of Jefferson Street in the future. They have now acquired all of the lots bordering on.Jefferson Street on the north and south sides. Planned Parenthood owns lots #11 and #12 and the Historical Society owns Lots #13 and #14. Mr. Taylor noted that Lots with Key numbers 21-11 and 21-10 are owned by Mr. Larry Williams. The City's Redevelopment Department is attempting to acquire Mr. Williams' lots through condemnation. Mr. Taylor submitted to the Board the Order of REGULAR MEETING FEBRUARY 3, 1,992 Appropriation and Appointment of Appraisers for the record. Mr. Taylor also submitted a letter from Planned Parenthood, which is the other owner of lots affected, stating they are in favor of this project. Therefore, Mr. Taylor stated that they are requesting that Jefferson be closed from the west side of Lot 432 to forty feet east of the southeast corner of Lot 429. Mr. Taylor noted that there is an Easement incorporated into Lot #10 which services all of the lots of the area and they want to leave that open so Easement is still available. Mr. Taylor displayed for the Board an architectural diagram of the proposed museum expansion explaining how the plans will utilize the street proposed to be vacated. There being no one else present wishing to speak either for or against the proposed vacation, and no written objections having been filed with the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Public Hearing on this matter was closed. Board member Patricia E. DeClercq inquired about proposed turnarounds that would be required should this portion of Jefferson street be closed. Mr. Taylor noted that they would be responsible for the installation of the required turnarounds. Therefore, upon a motion made by Mrs. DeClercq, seconded by Mr. Caldwell and carried, the Clerk was instructed to forward to the Common Council a favorable recommendation on the above referred to vacation. submitted to the Board a Consultant Agreement South Bend and Ken Herceg & Associates, Inc., Boulevard, Suite 200, South Bend, Indiana. between the City of 224 West Jefferson Mr. Leszczynski noted that the City has outgrown the garage at the Department of Sanitation and some work needs to be done in this regard. He also noted that the fee under this Agreement shall not exceed $2,050.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. DeClercq and carried, the Agreement was approved and executed. APPROVE AMENDMENT NO. 1 TO AGREEMENT - TRIAD ENGINEERING INCORPORATED (MAINTENANCE MANAGEMENT NEEDS ASSESSMENT - WASTEWATER TREATMENT PLANT) Mr. Leszczynski indicated that the Board is in receipt of Amendment No. 1 to the Agreement between the City and Triad Engineering Incorporated, 325 East Chicago Street, Milwaukee, Wisconsin, in regards to Phase I of the Maintenance Management Needs Assessment, indicating an additional cost of $7,251,00. Mr. Leszczynski further indicated that Triad Engineering, under this Amendement, will provide some instrumentation and process diagrams as part of the maintenance update. It is noted that on September 3, 1991, the Board entered into an Agreement with Triad Engineering for professional engineering services related to the Maintenance Management Needs Assessment for the Wastewater Treatment Plant. Mrs. DeClercq made a motion that Amendment No. 1 be approved and executed. Mr. Caldwell seconded the motion which carried. 1 1 1 REGULAR MEETING FEBRUARY 3, 1992 SUPPLEMENTAL AGREEMENT NO. 1 - COLE ASSOCIATES (PRELIMINARY ENGINEERING- IRONWOOD ROAD FROM IRELAND ROAD NORTH TO RANDOLPH STREET) - TABLED Mr. Leszczynski noted that Mr. Carl P. Littrell, Director, Division of Engineering, has submitted to the Board Supplemental Agreement No. 1 for the Preliminary Engineering of Ironwood Road from Ireland Road north to Randolph Street indicating an increase of $84,860.50 for a total fee of $409,224.00. It is noted that on January 2, 1990 the Board of Public Works entered into an Agreement with Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana, for the design of the reconstruction of Ironwood Road from Ireland Road north to Randolph Street. The Supplemental Agreement No. 1 submitted today is for additional consulting services above and beyond those agreed to for this project originally. Mr. Leszczynski indicated that he would like to table this matter at this time. Therefore, Mrs. DeClercq made a motion that the Supplemental Agreement as submitted be tabled. Mr. Caldwell seconded the motion which carried. ACCEPT AND APPROVE LEASE PROPOSAL - SECURITY PACIFIC LEASING Mr. Jeff Rinard, City Auditor, was present and advised members of the Board that the Proposal submitted to the Board today for consideration is with Security Pacific Leasing Corporation, 1400 Opus Place, Suite 240, Downers Grove, Illinois and is in regards to the lease purchase of an ambulance which the City recently purchased in the amount of $75,000.00 at an interest rate of 6.450. Mr. Rinard noted that this item will be piggybacked onto the current Proposal with Security Pacific which will soon be consummated with the delivery of tandem axle trucks which the City recently purchased. Therefore, Mrs. DeClercq made a motion that the Proposal be accepted and approved. Mr. Caldwell seconded the motion which carried. APPROVE REVISED CHANGE ORDER NO. 2 - TRANSWESTERN BUILDING DEMOLITION PROJECT It was noted that the Change Order submitted today revises the Change Order previously approved on January 20, 1992 for this project. It is further noted that following that approval it was discovered that the Change Order contained a mathematical error and therefore a revised Change Order is now being submitted for approval. The Change Order submitted today reflects an increase of $68,924.38 for a new Contract amount, including this Change Order, in the amount of $1,001,425.32. Mr. Caldwell made a motion that this revised Change Order be approved. Mrs. DeClercq seconded the motion which carried. AFFRUVE CHANGE ORDER NO. 1 (FINAL) - COLFAX THEATRE DEMOLITION Mr. Leszczynski advised that Ken Herceg and Associates, Inc., and Warner & Sons, Inc., have submitted Change Order No. 1 (Final) for the above referred to project indicating that the Contract amount be increased by $18,279.05 for a new Contract sum, including this Change Order, in the amount of $147,723.05. Mr. Leszczynski noted that this Change Order covers a variety of items including sealing of a wall and installation of a new wail and foundation. Upon a motion made by Mrs. DeClercq, seconded by Mr. Caldwell and carried, Change Order No. 1 (Final) was approved. APPROVE SIGNATURE AUTHORIZATION FOR BANKING PURPOSES Board Attorney Mary H. Mueller advised that the document submitted today for approval and execution is authorization for the new City Controller to sign for various city accounts with REGULAR MEETING FEBRUARY 3, 1992 Valley American Bank and Trust Company. Mr. Caldwell made a motion that the form as submitted be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE INSURANCE STATEMENT Board Attorney Mary H. Meuller advised that the Insurance Statement submitted today by Mrs. C.J. Cartwright-Cowsert, Safety and Risk Manager, is in regards to a 1992 Dodge Dakota pick-up truck which is leased by Century Center from Society Lease. It is noted that this Insurance Statement was requested from Society Lease. Mrs. DeClercq made a motion that the Insurance Statement be approved and executed. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: - OF LULAC COUNCIL 5001 TO CONDUCT PARADE - SEPTEMBER 12 1992 In a letter to the Board, Mr. Michael Salcedo, D.P.M., c/o Ambulatory Foot Care Clinic, 727 East Jefferson Boulevard, South Bend, Indiana, advised that the members of LULAC Council 5001 request permission to conduct a parade on September 12, 1992. Mr. Salcedo stated that the goal of this parade is to join the Hispanic community in celebrating Mexican Independence Day which is celebrated annually on September 16th and represents the date that Mexico became independent from Spain. Mr. Salcedo further stated that the parade would begin at approximately 11:00 a.m. in the Western Avenue region of South Bend. - OF COALITION FOR UNITY TO CONDUCT 2ND ANNUAL WALK - SEPTEMBER 27, 1992 Ms. Charlotte Pfeifer, DuComb Center, 1015 East Madison Street, South Bend, Indiana, advised the Board that The Coalition for Unity requests permission to conduct its Second Annual Walk for Unity on Sunday, September 27, 1992. The purpose of the Walk is to allow citizens an opportunity to come together in support of a unified community while recognizing our differences. The Walk will begin and end at Leeper Park where they will also hold a brief program both before and after the Walk. Ms. Pfeifer stated that the above events will be held from 1:00 to 5:00 p.m. Ms. Pfeifer submitted with the request a proposed route. She noted that they will stay on the sidewalks except for coming south on Michigan Street in which case they will walk in the street. 1 - FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1331 W. DUNHAM In a letter to the Board, Agnes and Stanley Zablocki, 1331 West Dunham Street, South Bend, Indiana, requested that the parking space in front of their residence be designated as a handicapped parking space. They noted that they are 85 and 89 years old, respectively, and no longer own a vehicle. However, they rely on relatives or taxi cabs for transportation and other residents of the area have been parking in front of their home making access by these individuals difficult. " 1 REGULAR MEETING FEBRUARY 3, 1992 APPROVE REQUEST TO INSTALL SIGN AT 1326 SOUTH MICHIGAN STREET (ANIMAL FEED AND GARDEN CENTER) Mr. Leszczynski advised that the Board is in receipt of favorable recommendations from the City departments and bureaus who have reviewed the above referred to request which was submitted to the Board on January 13, 1992. Board Attorney Mary H. Mueller advised that the proposed sign will encroach onto the public right-of-way by eight feet (81) and that an Indemnification and Hold Harmless Agreement will be required. Therefore, Mrs. DeClercq made a motion that this request be approved subject to the applicant providing the required signed Indemnification and Hold Harmless Agreement. Mr. Caldwell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski seconded by Mr. Caldwell and carried, the following one (1) traffic control device was approved: 1. NEW INSTALLATION: Handicap Parking Space (251) LOCATION: 1205 High Street (east side) REMARKS: Requested by Mr. John Szymarowski APPROVE LICENSE APPLICATIONS - SECONDHAND DEALERS Mr. Leszczynski advised that the following two (2) secondhand dealers license applications have been received: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: NAME: BY: ADDRESS: FOR THE PURPOSE OF SELLING: KEN'S DISCOUNT SALES, INC. Kenneth Wayne Parritt 2802 West Western Avenue New & Used general merchandise INDIANA FURNITURE Fred Romine 742 West Indiana Avenue Used merchandise It is noted that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department on the above applications. Upon a motion made by Mr. Caldwell, seconded by Mrs. DeClercq and carried, the above license applications were approved and referred to the Deputy Controller's office for issuance of licenses. APPROVE RELEASE OF CONTRACTORS AND EXCAVATION BONDS Mr. Leszczynski advised that the Engineering Department has recommended that the Bond of Excavation for Walter Collins be released effective February 3, 1992 and that the Bond of Contractor for William C. Blankenship be released effective February 3, 1992. Mrs. DeClercq made a motion that the recommendations be accepted and the bonds be released. Mr. Caldwell seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that twenty-one (21) miscellaneous properties were cleaned by the Department from January 20, 1992 to January 23, REGULAR MEETING FEBRUARY 3, 1992 1992. Mrs. DeClercq made a motion that the lists be accepted for filing. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the Certificate of Insurance for Petroleum Equipment, Inc., 12875 McKinley Highway, Mishawaka, Indiana, was accepted for filing. APPROVE CLAIMS Mr. Leszczynski advised that Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, submitted one hundred seventy-one (171) claims totalling $33,282.97 and recommended approval. Additionally, the Deputy Controllers Office has submitted claims in the amounts of $1,306,301.15, $2,847,734.66 and $2,174,902.29 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the reports be filed. Mrs. DeClercq seconded the motion which carried. Mr. Leszczynski stated that since the City Controller is no longer a member of the Board of Public Works, he would recommend that the City Controller sign off on the claim sheets before they are submitted to the Board for approval. There being no objection by members of_the Board to this recommendation, the City Controller's office will be so notified of this request. PRIVILEGE OF THE FLOOR: QUESTIONS REGARDING IRONWOOD ROAD RECONSTRUCTION PROJECT In response to questions from the news media concerning the City's Ironwood Road reconstruction project and how it relates to the St. Joseph County plans for widening Ironwood Road, Mr. Leszczynski stated that the two (2) plans tie into each other. He noted however that the total cost of this project is seven million dollars ($7,000,000.00) and much acquisition is needed. Mr. Leszczynski stated that it is likely that this project will be broken out into four (4) or five (5) smaller projects and would likely take place over four (4) or five (5) years. It was noted that Federal Aid Urban funds which involve an eighty (80) twenty (20) match will be utilized. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:51 a.m. . Lesz Patricia E. DeClercq J mes R. Caldwell ATTEST: Sandra M. Parmerlee, Clerk Ll 1 11