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HomeMy WebLinkAbout01/27/92 Board of Public Works MinutesREGULAR MEETING JANUARY 27, 1992 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, January 27, 1992, by Board Member Patricia E. DeClercq, with Mrs. DeClercq and Ms. Katherine Humphreys present. Board President John E. Leszczynski was not in attendance. Also present was Assistant City Attorney Mary H. Mueller. AGENDA ITEM STRICKEN There being no objections by members of the Board, the Amendment to the Maintenance Management Needs Assessment Proposal was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the minutes of the regular meeting of the Board held on January 20, 1992, were approved. OPENING OF BIDS - OVERHEAD DOOR REPLACEMENT - CENTURY CENTER It is noted that this was the date set for the receiving and opening of sealed bids for the above referred to project. Mrs. DeClercq opened and read the following bids: KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, Indiana 46619 Bid was signed by Mr. Gary L. Spraker, President. BID: $34,736.00 Alternate No. 1: Add $2,500.00 Voluntary Alternate: Deduct for each door $400.00 GIBSON-LEWIS, INC. 1001 West llth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Robert Carpenter, President. BID: $42,483.00 Alternate No. 1: Add $2,200.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624 BID: $26,264.00 Alternate No. 1: Deduct $2,550.00 Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the above bids were referred to Century Center for review and award. ADOPT RESOLUTION NOS. 2,3,4-1992 - DISPOSAL OF SERVICE REVOLVERS (POLICE DEPARTMENT) Mrs. DeClercq advised that Police Chief Ronald G. Marciniak has informed the Board that Sergeant Martin Gersey has retired in good standing from the South Bend Police Department effective December 21, 1991 after twenty (20) years of service. Additionally, Lieutenant William Humphries has retired in good standing effective November 2, 1991 after twenty-two (22) years of service. Also, Corporal William Molnar has retired in good standing effective December 1, 1991 after twenty-two (22) years of service. REGULAR MEETING JANUARY 27, 1992 Chief Marciniak noted that in keeping with Section 2-124 of the Municipal Code it is requested that the Board declare these Police Officers' service revolvers as surplus property and no longer useful to the City. This declaration will authorize the presentation of the firearms to the officers as a tribute for their service to the City. Ms. Humphreys made a motion that the Resolutions which have been prepared in this regard be adopted. Mrs. DeClercq seconded the motion which carried and the following Resolutions No. 2-1992, 3-1992 and 4-1992 were adopted: RESOLUTION NO. 2-1992 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Sergeant Martin Gersey has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 252K235 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 27th day of January, 1992. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk RESOLUTION NO. 3-1992 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and REGULAR MEETING JANUARY 27, 1992 WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Corporal William Molnar has retired from the South Bend Police Department after twenty-two (22) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 252K135 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 27th day of January, 1992. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk RESOLUTION NO. 4-1992 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, Lieutenant William Humphries has retired from the South Bend Police Department after twenty-two (22) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial REGULAR MEETING JANUARY 27, 1992 No. 251K293 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 27th day of January, 1992. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/Patricia E. DeClercq s/Katherine Humphreys ATTEST: s/Sandra M. Parmerlee, Clerk ADOPT RESOLUTION NO. 5-1992 - DISPOSAL OF VEHICLES (EQUIPMENT SERVICES) Mrs. DeClercq advised that the Board is in receipt of a letter from Mr. Phil St. Clair, Director, Division of Equipment Services, requesting that four (4) dump trucks be declared obsolete as they have been replaced. Therefore, Ms. Humphreys made a motion that the Resolution as prepared be adopted. Mrs. DeClercq seconded the motion which carried and the following Resolution No. 5-1992 was adopted: RESOLUTION NO. 5-1992 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED PROPERTY AS PART OF PURCHASE PRICE OF PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded in or exchanged for property of a similar nature: 1. Unit #230 1982 Ford LNT8000 Dump Truck 1FDYW80U9CUA10804 2. Unit #263 1982 International Dump Truck 1HTCF2553CHA22615 3. Unit 4264 1982 International Dump Truck 1HTCF2559CHA22599 4. Unit #265 1982 International Dump Truck 1HTCF2552CHA22539 WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of a similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded in or exchanged as a reduction on the purchase price of the following described property of a similar nature: REGULAR MEETING 1. Unit #230 JANUARY 27, 1992 PROPERTY TO BE TRADED -IN: 1982 Ford LNT8000 Dump Truck 1FDYW80U9CUA10804 2. Unit #263 1982 International Dump Truck 1HTCF2553CHA22615 3. Unit #264 1982 International Dump Truck 1HTCF2559CHA22599 4. Unit #265 1982 International Dump Truck 1HTCF2552CHA22539 2. That the traded in or exchanged property, to wit: 1. Unit #230 1982 Ford LNT8000 Dump Truck 1FDYW80U9CUA10804 2. Unit #263 1982 International Dump Truck 1HTCF2553CHA22615 3. Unit #264 1982 International Dump Truck 1HTCF2559CHA22599 4. Unit #265 1982 International Dump Truck 1HTCF2552CHA22539 shall be removed from the inventory of the City of South Bend. ADOPTED this 29th day of January, 1992. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/Patricia E. DeClercq, Member s/Katherine Humphreys, Member ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Patricia E. DeClercq, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twelve (12) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the above request was approved and a date of February 10, 1992, was established for the receiving and opening of sealed bids. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - TWO HUNDRED FIFTY (250) SEMI -AUTOMATIC HANDGUNS AND ACCESSORIES (POLICE DEPARTMENT) In a letter to the Board, Police Chief Ronald G. Marciniak advised that the Police Department is requesting that the Board advertise for the receipt of bids for the purchase of approximately two hundred fifty (250) semi -automatic handguns and accessories for use by police officers. Chief Marciniak noted that the Department wishes to offer in trade two hundred forty (240) Model 66, 2 1/2 inch Smith and Wesson stainless revolvers REGULAR MEETING manufactured since that the request be which carried. JANUARY 27, 1992 1982. Therefore, Ms. Humphreys made a motion approved. Mrs. DeClercq seconded the motion APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Ms. Humphreys, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: 1. REMOVAL OF: 2 Hour Parking LOCATION: West side of Taylor - Washington to Jefferson REMARKS: Requested by Mr. Jim Caldwell FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mrs. DeClercq advised that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that twenty-seven (27) City owned and miscellaneous properties were cleaned by the Department during the period January 13, 1992 to January 17, 1992. Mrs. DeClercq made a motion that the lists be accepted for filing. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Mrs. DeClercq advised that the Deputy Controllers Office has submitted claims in the amounts of $848,489.69 and $4,058,638.34 and that Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, has submitted claims in the amount of $340,738.78 and recommend approval. Therefore, Ms. Humphreys made a motion that the claims as submitted be approved and the lists filed. Mrs. DeClercq seconded the motion which carried. THANK YOU AND FAREWELL TO BOARD MEMBER KATHERINE HUMPHREYS Members of the Board and all present thanked Katherine Humphreys for her work as a member of the Board of Public Works and wished her well as she leaves her position as City Controller. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the meeting adjourned -at 9:45 a.m. A SJ 07 Leszczy Patricia E. DeClercq ATT T: IU Sandra M. Parmerlee, Clerk 1 1