Loading...
HomeMy WebLinkAbout01/13/92 Board of Public Works MinutesREGULAR MEETING JANUARY 13. 1992 The regular meeting of the Board of Public Works was convened at 9:31 a.m. on Monday, January 13, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Mary H. Mueller. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the regular meeting of the Board held on January 6, 1992, were approved. OPENING OF QUOTATIONS - COLFAX THEATRE/MAIN STREET ROW TEMPORARY WALL PROTECTION Mr. Leszczynski advised that this was the date set for the opening of sealed Quotations for the above referred to project. It is noted that the project entails providing a temporary weatherproofing on the west face of'the Main Street Row Building. The following Quotations were opened and read: L.L. GEANS & SONS 56535 Magnetic Drive Mishawaka, Indiana 46545. Quotation was signed by Mr. Rocky R. Geans. QUOTATION: $7,985.00 GIBSON-LEWIS, INC. 1001 West llth Street F.O. Box 488 Mishawaka, Indiana 46546 Quotation was signed by Mr. Don Berta, Vice President. QUOTATION: $4,640.00 Quotation indicates that Gibson -Lewis proposes to furnish labor and material to install the lumber and reinforced plastic as shown on the Ken Herceg sketch dated January 6, 1992 for the above project. VAN OVERBERGHE BUILDERS, INC. 53922 Olive Road South Bend, Indiana 46628 Quotation was signed by Mr. Richard Var.Overberghe. QUOTATION: $8,536.00 Voluntary Alternate: To construct a 2x6 wall with studs at 24" on center starting at existing foundation wall and finishing at same height as per drawings and installing white vinyl siding in lieu.of . reinforced visqueen. Deduct from above bid: $325.00 POWELL CONSTRUCTION COMPANY INC. 1713 South Bend Avenue South Bend, Indiana 46637-5635 Quotation was signed by Mr. Todd A. Gosc. QUOTATION: $3,915.00 REGULAR MEETING JANUARY 13, 1992 Quotation indicated that work can be started immediately and be completed in four (4) working days. Excludes vandalism and damage caused by other work at the site. CASTEEL CONSTRUCTION CORPORATION 23186 West Ireland Road P.O. Box 628 South Bend, Indiana 46624 Quotation was signed by Mr. Richard Plawecki. QUOTATION: $7,100.00 Upon a motion made by Mr. Leszczynski, seconded by Ms. Humphreys and carried, the Quotations were referred to the Engineering Department for review and recommendation. In response to a question from the news media, Mr. Carl P. Littrell, Director, Division of Engineering, advised that the wall to be temporarily covered was a common wall between the Colfax Theatre and Main Street Row and it is the City's responsibility to protect that wall. APPROVE CONSTRUCTION CONTRACT - 1991 FORD STREET AND LOMBARDY STREET SEWER LINERS PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on December 30, 1991, to Insituform Midwest, Inc., lllth & Archer, Box 458, Lemont, Illinois, in the amount of $97,965.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Payment Bond as submitted were filed. APPROVE FINANCIAL ADVISORY SERVICES AGREEMENT - EVENSEN DODGE INC. Mr. Leszczynski indicated that Ms. Katherine Humphreys, Director, Administration and Finance, has submitted to the Board a Financial Advisory Services Agreement with Evensen Dodge, Inc., 135 North Pennsylvania Street, Suite 2015, Indianapolis, Indiana, who shall provide financial advisory services to the City in regards to the -Tax Anticipation Warrants of 1992. Ms. Humphreys noted that the City is using a different firm this year but has the same advisor, Mr. Richard Treptow, who changed firms. Mrs. DeClercq made a motion that the Agreement be approved and executed. Ms. Humphreys seconded the motion which carried. APPROVE MANAGEMENT AGREEMENT - PARKING PROPERTIES, INC. Ms. Katherine Humphreys, Director, Administration and Finance, submitted to the Board a Management Agreement between the City of South Bend and Parking Properties, Inc., 1401 Lakeside Avenue, Cleveland, Ohio. Ms. Humphreys noted that the terms of this Agreement, for the period January 1, 1992 to December 31, 1992, are the same as in the past with the boundaries remaining the same. It is noted that the Agreement indicates that Parking Properties shall provide to the City on -street parking ordinance enforcement on streets within the Central Business District which is bounded by St. Joseph Street to th east, LaSalle Street to the north, William Street to the west and Monroe Street to the south. Board Attorney Mary H. Mueller informed members of the Board that the Agreement reflects a five per cent (50) increase which is a REGULAR MEETING JANUARY 13, 1992 thirty-seven and one-half cent increase per man-hour but otherwise it remains the same as the previous Agreement with Parking Properties. Ms. Humphreys made a motion that the Agreement be approved and executed. Mrs. DeClercq seconded the motion which carried. AWARD BIDS FOR CHLORINE AND SULPHUR. DIOXIDE AND APPROVE REQUEST TO READVERTISE FOR THE RECEIPT OF BIDS FOR FERRIC CHLORIDE Mr. Karl R. Kopec, Manager of Operations, Bureau of Wastewater, advised the Board that he has reviewed the bids received on December 30, 1991, for chlorine, sulphur dioxide and ferric chloride. Mr. Kopec recommended that the following bids be awarded: ROWELL CHEMICAL COMPANY 15 Salt Creek Lane Hinsdale, Illinois 60521 Chlorine: $134.90/ton - no deposit Sulphur Dioxide: $350/ton - no deposit Mr. Kopec advised that Rowell Chemical was the low bidder for the above items. Mr. Kopec also advised that he would recommend that no award be made for ferric chloride at this time and that that item be rebid in order to clarify standard units upon which to bid. Therefore, Mrs. DeClercq made a motion that the recommendation to award the above bids to Rowell Chemical Company and the request to readvertise for the receipt of bids for ferric chloride be approved. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF MARTIN LUTHER KING, JR. FOUNDATION, INC OF ST. JOSEPH COUNTY TO CONDUCT MARCH - JANUARY 20, 1992 Mr. Leszczynski advised that the Board is in receipt of a request from Ms. Gladys Muhammad, President, The Martin Luther King, Jr., Foundation, Inc., of Saint Joseph County, 914 Lincolnway West, South Bend, Indiana, indicating that the 7th Annual Martin Luther King Holiday Observance will be held on Monday, January 20, 1992. Ms. Muhammad noted that the program will start with their annual community -wide Appreciation Breakfast to begin at 7:30 a.m. at the Century Center and activities will continue at the Century Center throughout the day. Therefore, Ms. Muhammad requested permission to conduct the traditional March from the County -City Building to Century Center. March participants will congregate in the lobby of the County -City Building and will march down Jefferson Street to St. Joseph Street beginning at 12:15 p.m. Ms. Muhammad noted that a short program will take place in the lobby of the County -City Building. Mrs. DeClercq indicated that due to the fact that this event is scheduled for one week from today, she would make a motion that the request be approved subject to favorable recommendations being received from the Police Department and the Bureau of Traffic and Lighting and the submission of the required Indemnification and Hold Harmless Agreement. Mr. Leszczynski seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: 11 1 REGULAR MEETING JANUARY 13, 1992 1 n - REQUEST OF ST. JOSEPH COUNTY RIGHT TO LIFE, INC. TO CONDUCT PROCESSION - JANUARY 22, 1992 Ms. Karen Stuart Kelly, President, St. Joseph County Right to Life, Inc., 320 North Lafayette Boulevard, South Bend, Indiana, advised the Board that the Right to Life organization plans a peaceful procession on Wednesday, January 22, 1992 beginning at 12:00 noon and lasting one (1) hour, on the sidewalk outside of the Federal Court Building at Jefferson and Main Streets in downtown South Bend. Ms. Kelly noted that protestors symbolically call to mind the January 22, 1973 U.S. Supreme Court decision legalizing abortion on demand. Ms. Kelly further noted that last year it was necessary to process around the entire block to remain orderly because of the volume of people attending. They plan to have some of their number assist vehicular traffic enter or exit from alleys unless such provision is made by the local police department. In conclusion, Ms. Kelly noted that the plans call for remaining on the sidewalk and not impeding pedestrian traffic or vehicular traffic. - REQUEST OF GARY SIGN COMPANY TO ERECT SIGN AT ANIMAL FEED AND GARDEN CENTER, INC. In a letter to the Board, Mr. Gerald T. Mick, Gary Sign Company, 3289 East 83rd Place, Merrillville, Indiana, advised that the company has been contracted by Mr. Larry Karp, owner of Animal Feed and Garden Center, Inc., 1326 South Michigan Street, South Bend, Indiana, (formerly known as Rose's Hatchery) to install a new four foot (41) by eight foot (81) double face illuminated reader board to replace the existing four foot (41) by eight foot (81) sign frame. Mr. Mick noted that they will remove the existing four foot (41) by six foot (61) stick -out sign from the building. Mr. Mick further advised that the new sign will eliminate the two (2) four foot (41) by six foot (61) signs that currently project over the sidewalk, but the new sign will also project approximately two feet (21) farther onto the sidewalk with about eight feet (81) of clearance to the curb. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the following three (3) traffic control devices were approved: 1. NEW INSTALLATION: Unattended vehicles will be towed. Close all gaps. LOCATION: New Energy - Calvert to Prairie - east side on Calvert - west of New Energy south side. REMARKS: Requested by Police Department 2. REVISED TO: No Parking - 6 p.m. to 4 a.m. tow zone LOCATION: On New Energy - Calvert to Prairie - east side on Calvert - south side west of New Energy REMARKS: Requested by Police Department 3. REVISED TO: No Parking Tow Zone LOCATION: New Energy - Calvert to Prairie - west side, Calvert New Energy - west north side. REMARKS: Requested by Police Department REGULAR MEETING JANUARY 13, 1992 FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Board is in receipt of two (2) lists as submitted by the Department of Code Enforcement indicating that eleven (11) miscellaneous properties were cleaned by the Department on December 30 and 31, 1991. Mrs. DeClercq made a motion that the lists be accepted for filing. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski advised that the Deputy Controllers Office has submitted claims in the amounts of $1,062,742.70 and $673,532.34 and recommended approval. Therefore, Ms. Humphreys made a motion that the claims be approved and the reports be filed. Mrs. DeClercq seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:40 a.m. n E. Les zcz n Patricia E. DeClercq Katherine Humphreys ATT ST: 1 \ Sandra M. Parmerlee, Clerk