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HomeMy WebLinkAbout01/06/92 Board of Public Works MinutesREGULAR MEETING JANUARY 6, 1992 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, January 6, 1992, by Board President John E. Leszczynski, with Mr. Leszczynski, Mrs. Patricia E. DeClercq and Ms. Katherine Humphreys present. Also present was Assistant City Attorney Mary H. Mueller. SELECTION OF BOARD PRESIDENT FOR 1992 Mrs. DeClercq made a motion that Mr. John. E. Leszczynski be retained as President of the Board of Public Works for 1992. Ms. Humphreys seconded the motion which carried. APPROVE MINUTES OF PREVIOUS MEETINGS Upon a motion made by Mrs. DeClercq, seconded by Ms. Humphreys and carried, the minutes of the special meeting of the Board held on December 20, 1991 and the minutes of the regular meeting of the Board held on December 30, 1991, were approved. INVOKE EMERGENCY POWERS OF THE BOARD AND AWARD QUOTATION Mr. Leszczynski advised that it is necessary at this time for the Board to invoke its emergency powers due to the immediate needed repair of a burst water main in the northwest stair tower of the St. Joseph/Jefferson Parking Garage. It is noted that Mr. Carl P. Engineering, submitted to the Quotations which he received follows: Littrell, Director, Division Board copies of three (3) for this repair project which 1. IDEAL CONSOLIDATED, INC. 806 West Sample Street South Bend, Indiana 46601 Quotation was submitted by Mr. Ken Wiegand. QUOTATION: $910.00 2. PELTZ-HENKEL PLUMBING, HEATING & COOLING, INC. 1409 Miami Street South Bend, Indiana 46613 Quotation was submitted by Mr. Jim Peltz. QUOTATION: $1,233.00 of are as 3. HERRMAN & GOETZ, INC. 225 South Lafayette Boulevard South Bend, Indiana 46601 Quotation was submitted by Mr. Roman Sims. QUOTATION: $998.00 Mr. Littrell advised that since this water main is intended for fire fighting purposes, in the interest of public safety, he has advised Ideal Consolidated, Inc., 806 West Sample Street, South Bend, Indiana, to proceed immediately with the needed repair work. The Quotation submitted by Ideal Consolidated was the lowest received and was in the amount of $910.00. Therefore, Ms. Humphreys made a motion that the Board invoke its emergency powers, pursuant. to I.C. 36-1-12-9, and approve the award of the Quotation of Ideal Consolidated, Inc. in the amount Of $910.00 for the above emergency repair project. Mrs. DeClercq seconded the motion which carried. REGULAR MEETING JANUARY 6, 1992 APPROVE CHANGE ORDER NO. 1 - ASBESTOS ABATEMENT - 1228 1230 1231, 1233 AND 1306 W. WASHINGTON Mr. Leszczynski noted that the Board is in receipt of Change Order No. 1 for the above referred to project indicating an increase of $1,702.00 for a new Contract amount of $7,075.00. Mr. Leszczynski indicated that the increase was due to the removal of additional asbestos found to be contained in the floor tiles in the basement and ground floor at 1231 West Washington. Mrs. DeClercq made a motion that the Change Order be approved. Ms. Humphreys seconded the motion which carried. APPROVE CREATIVE RISK MANAGEMENT SERVICE AGREEMENT Mr. Leszczynski indicated that Mrs. C.J. Cartwright-Cowsert, Safety and Risk Manager, has submitted to the Board a Service Agreement with Creative Risk Management Corporation, 34820 Harper, P.O. Box 2305, Mt. Clemens, Michigan. Board Attorney Mary H. Mueller informed members of the Board that this Agreement relates to the administration of the City's workers compensation self insurance program. The fee for this service is .505 per one hundred dollars ($100.00) of gross annual payroll subject to an annual minimum cost for services of sixty-eight thousand eight hundred seventy-seven dollars ($68,877.00). Ms. Humphreys noted that this is part of the Proposal which was awarded to the Gibson Insurance Agency on. December 16, 1991. Ms. Humphreys made a motion that the Agreement be approved and executed. Mrs. DeClercq seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM III LA SALLE PARK DISTRICT COUNCIL LA SALLE-FILLMORE NEIGHBORHOOD CENTER Addendum III adds two (2) new cost categories to allow eligible expenditure of funds. Ms. Marcia Townsend, Department of Economic Development, advised members of the Board that this Addendum adds 1991 building insurance costs and an IRS fee for the 501(C)(3) status application both of which have been determined to be eligible cost. categories. Upon a motion made by Mrs. DeClercq, seconded by Mr. Leszczynski and carried, the above referred to Addendum was approved and executed. APPROVE TRAFFIC CONTROL DEVICE Upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the following one (1) traffic control device was approved: 1. REMOVAL OF: Handicap Parking Sign LOCATION: 315 Chestnut REMARKS: Resident (Ms. Mary Ann McFarlin) is deceased. DENY PETITION FOR THE ESTABLISHMENT OF A RESTRICTED RESIDENTIAL PARKING ZONE - 400 W. JEFFERSON Mr. Leszczynski advised that the Board is in receipt of a recommendation from the Bureau of Traffic and Lighting indicating that they have conducted a traffic study in response to the Petition for the Establishment of a Restricted Residential Parking Zone in the 400 block of West Jefferson Boulevard, South Bend, Indiana, as submitted by Ms. Susan Kaczynski, 409 West Jefferson Boulevard, South Bend, Indiana, on September 23, 1991. 1 1 REGULAR MEETING JANUARY 6, 1992 Mr. Leszczynski stated that the study indicated that ordinance requirements were not met and therefore it is being recommended that the Petition be denied. Mrs. DeClercq made a motion that. the Board accept the recommendation to deny the Petition but added that. the Board should take a look at the current Restricted Residential Parking ordinance and discuss it with Board Attorney Mary H. Meuller for possible revision. Ms. Humphreys seconded the motion which carried. APPROVE REQUEST OF MARCH OF DIMES TO CONDUCT ANNUAL WALK AMERICA - APRIL 25, 1992 Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the above referred to request which was submitted to the Board on December 9, 1991 and approval is recommended. It is noted that the City Attorney's office has recommended that a Certificate of Insurance, in the amount of one million dollars ($1,000,000.00), naming the City as an additional insured will be required for this event. Therefore, Mr. Leszczynski made a motion that the recommendations be accepted and the request be approved. Mrs. DeClercq seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT Mr. Leszczynski advised that the Board is in receipt of one (1) list as submitted by the Department of Code Enforcement indicating that. twenty-three (23) miscellaneous properties were cleaned by the Department during the period December 23, 1991 to December 27, 1991. Mrs. DeClercq made a motion that the list be accepted for filing. Ms. Humphreys seconded the motion which carried. APPROVE CLAIMS Mr. Leszczynski advised that Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, submitted a list containing one hundred fourteen (114) claims and recommended approval. Additionally, the Deputy Controllers Office has submitted claims in the amounts of $143,661.75, $2,095,275.81, $8,145,782.30 and $1,108,170.87 and recommended approval. Therefore, Mrs. DeClercq made a motion that the claims be approved and the reports be filed. Ms. Humphreys seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. DeClercq and carried, the meeting adjourned at 9:40 a.m. Leszcz Patricia E. DeClercq rine ATT T: Sandra M. Parmerlee, Clerk