The URL can be used to link to this page

Home My WebLink About12/13/93 Board of Public Works Minutes46L+ REGULAR MEETING DECEMBER 13, 1993 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, December 13, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr..James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Assistant City Attorney Mary H. Mueller. AGENDA ITEM DELETED There being no objections by members of the Board, Resolution No. 48-1993, transferring equipment to Grant County, Indiana, was deleted from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on December 6, 1993, were approved. OPENING This was the date set for receiving and opening of sealed bids for the above referred to projects. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: ASBESTOS ABATEMENT SPECIALTY SYSTEMS OF SOUTH BEND INC. 1408 Elwood Avenue South Bend, Indiana 46628 Bid was signed by Mr. Joe W. Taylor, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $3,750.00 was submitted. BID: $12,522.00 CLEAN AIR SYSTEMS, INC. 23349 State Road 23 West South Bend, Indiana 46614 Bid was signed by Mr. Daniel Cavi_nder, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $1,150.00. BID: $11,837.00 DEMOLITION RICHARD NESS EXCAVATING & TRUCKING COMPANY INC. #1 Hitzfield Street P.O. Box 455 Huntington, Indiana 46750 Bid was signed by Mr. Richard Ness, President, Non -Collusion Affidavit was in order, Non-discrimination Commitment form was completed and a Bid Bond in the amount of $2,500.00 was submitted. BID: $38,249.00 WARNER & SONS, INC. P.O. Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, President, Non -Collusion 1 1 �.1 405 1 E REGULAR MEETING DECEMBER 13, 1993 Affidavit was in order, Non-discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $26,860.00 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid was signed by Mr. Carmelo Ritschard, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $53,300.00 WAY -HOW, INC. P.O. Box 915 South Bend, Indiana Bid was signed by Mr. Wayne Howell, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Bank Check in the amount of $1,850.00 was submitted. BID: $36,700.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. )LUTION NOS. 44- 3, 45-1993, 46-1993 & 47-1993 - DISPOSAL OF OBSOLETE SERVICE REVOLVERS (POLICE DEPARTMENT) In a letter to the Board, Police Chief Ronald G. Marciniak advised that Sergeant John Brassell, Corporal Richard Redwine, Corporal James Mumford and Corporal Thomas Trennery, have retired from the Department, in good standing. Chief Marciniak stated that in keeping with Section 2-124 of the Municipal Code of the City of South Bend, he requests that the Board declare these officers' service revolvers as surplus property and no longer useful to the City. This declaration by the Board will authorize the presentation of the firearms to these officers as a tribute for their service to the City. Therefore, Mr. Caldwell made a motion that the appropriate Resolutions which have been prepared be adopted. Mrs. Manier seconded the motion which carried and the following Resolution Nos. 44-1993, 45-1993, 46-1993 and 47-1993 were adopted: RESOLUTION NO. 44-1993 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, controlof, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, SERGEANT JOHN BRASSELL has retired from the South 40j REGULAR MEETING DECEMBER 13, 1993 Bend Police Department after twenty-four (24) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 251K290 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 13th day of December, 1993. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/Sandra M. Parmerlee, Clerk RESOLUTION NO. 45-1993 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL RICHARD REDWINE has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 251K708 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). 40' REGULAR MEETING DECEMBER 13, 1993 BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 13th day of December, 1993. -BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/Sandra M. Parmerlee, Clerk RESOLUTION NO. 46-1993 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL JAMES MUMFORD has retired from the South Bend Police Department after twenty-two (22) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 251K237 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 13th day of December, 1993. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/Sandra M. Parmerlee, Clerk 46U REGULAR MEETING DECEMBER 13, 1993 RESOLUTION NO. 47-1993 WHEREAS, I.C. 36-9-6-1 gives the Board of Public Works of the City of South Bend the right and duty to have custody of, control of, use of, and dispose of in accordance with Indiana statutes, all real and personal property owned by the City of South Bend; and WHEREAS, the Common Council of the City of South Bend passed as amended on January 11, 1988, Ordinance No. 7847-88, which mandates the Board of Public Works of the City of South Bend to determine that the service revolver of a police officer who retires in good standing is surplus property and no longer useful to the City of South Bend; and WHEREAS, CORPORAL THOMAS TRENNERY has retired from the South Bend Police Department after twenty (20) years of service and the Board of Public Safety of the City of South Bend has determined that he has retired in good standing; and WHEREAS, I.C. 36-1-11-6 permits and establishes procedure for disposal of personal property which is no longer needed by the City and which is unfit for the purpose for which it was intended; NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that service revolver Serial No. 251K402 a .357 caliber Smith and Wesson revolver, is no longer needed by the City and is unfit for the purpose for which it was intended and has an estimated fair market value of less than Five Hundred Dollars ($500.00). BE IT FURTHER RESOLVED that said property be disposed of and removed from the City inventory. ADOPTED this 13th day of December, 1993. BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND s/John E. Leszczynski s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE AGREEMENT - INDIANA MICHIGAN POWER - QUALITY DRIVE STREET LIGHTS Mr. Leszczynski advised that the Board is in receipt of an Agreement between the City and Indiana Michigan Power Company for meter service for the street lights at 24585 Brick Road serving Quality Drive. Mr. Leszczynski made a motion that this Agreement be approved. Mr. Caldwell seconded the motion which carried. APPROVE AGREEMENT - NEIGHBORHOOD HOUSING SERVICES AND SOUTH BEND HERITAGE FOUNDATION Mr. Leszczynski noted that the Board is in receipt of an Agreement between the City, by the Board of Public Works on behalf of the Department of Community and Economic Development's Division of Planning and Neighborhood Development, the Neighborhood Housing Services, Inc. and the South Bend Heritage Foundation. This Agreement utilizes $60,000.00 of the Neighborhood Partnership 1 1 1 4 0 '?� REGULAR MEETING DECEMBER 13. 1993 Funds allocated for the Northeast Neighborhood and indicates that the targeted goals for this activity are to conduct physical improvements to the exterior of the Northeast Neighborhood Center building to preserve structural and architectural integrity, improve accessibility for physically handicapped individuals and to improve the appearance of the property. The total budget of this NENC Rehab Subcontract shall not exceed $60,000.00. Mr. Caldwell made a motion that this Agreement be approved and executed. Mrs. Manier seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS: - COMPUTERS AND RELATED EQUIPMENT - COPY MACHINES Mr. Kevin Horton, City Controller, requested that the Board advertise for the receipt of bids for computers, printers and computer related equipment for the City of South Bend's 1994 Computer Purchase Plan as well as copiers for the City's 1994 Copier Purchase Plan as follows: COMPUTERS,_ PRINTERS AND COMPUTER -RELATED EOUIPMENT - 25 more or less, 486SX/33 computers - 10 more or less, 486DX/66 computers - 1 more or less, Toshiba Color Notebook Computer, Model T1900C or equivalent - 4 more or less, 486DX/25 Laptop or Notebook computers - 1 more or less, IBM 4039, Model 10-R laser printer or equivalent 2 more or less, HP LaserJet 4M laser printer or equivalent 1 more or less Canon Bubble Jet Printer, Model BJ230 or equivalent 1 more or less, IBM Personal Printer Series II Dot Matrix or equivalent - 5 more or less, Panasonic KX-P2023 24-pin Dot Matrix Printers or equivalent - 10 more or less, Panasonic KX-P2624 24-pin Dot Matrix Printers or equivalent - 1 more or less, Panasonic KX-P4410 Laser printer or equivalent - 1 more or less, Panasonic KX-P4455 Laser printer or equivalent - 3 more or less, SVGA Color Monitors - 3 more or less, NEC Multisync 3FGx Monitors - 1 more or less, Envision ENV8100 Scanner or equivalent - 1 more or less, Panasonic FX-RS3070 Flatbed Scanner or equivalent - 11 more or less, RAM upgrades - 1 more or less, File Server Hard Drive upgrade - 3 more or less, Motherboard upgrades (from 386SX/16 to 386SX/40 or 60) - 3 more or less, Motherboard upgrades (from 386SX33 to 486DX/33) 2 more or less, TrippLite Command Console Surge Suppressors or equivalent 6 more or less, Microsoft Serial Mice 1 more or less, Microsoft PS2 Mouse 1 more or less, 43477 IBM -info Window Monitor & keyboard (AS400 Workstation) 2 more or less, Hayes internal 2400 baud modems or equivalent 1 more or less, enhanced 101 keyboard, IBM compatible - 5 more or less, 14.4k baud external send/receive fax/modems 5 more or less, CD-ROM internal drives w/controller cards 470 REGULAR MEETING DECEMBER 13, 1993 - 1 more or less, 3MB SIMMS upgrade for HPIIISi laser, installed - 1 more or less, envelope feeder for HPIIISi laser, installed - 3 more or less, 1MB video cards - 1 more or less, Diamond Stealth Pro VLB video card or equivalent - 1 more or less, Universal 500-sheet lower cassette for a HP LaserJet 4M laser printer - 2 more or less, external CD-ROM drives - 1 more or less, portable tape drive backup system, 250MB capacity - 3 more or less, 2400 baud Boca external send/receive modems - 1 more or less, APC 600 VA Smart -UPS w/Powerchute for Netware auto shut -down software - 1 more or less, Colorado 4GB Power Tape Backup System or equivalent - 5 more or less, MS-DOS (latest version) - 5 more or less, MS-DOS for Windows (latest version) - 5 more or less, Microsoft Windows 3.1 or most recent version - 5 more or less, upgrades to WordPerfect 6.0 (Windows and DOS versions) or most recent version - 5 more or less, Lotus 1-2-3, version 4.1 or most recent version - 5 more or less, Q & A (latest version) - 1 more or less, 210MB Hard Drive - 1 more or less, 340MB Hard Drive - 1 more or less, 545MB Hard Drive - 1 more or less, Connor 500MB external backup system or equivalent - 1 more or less, Colorado Tracker 250MB external backup system or equivalent COPY MACHINES 1 more or less, 5 copies per minute copier 1 more or less, 10 copies per minute copier 3 more or less, 20 originals per minute copiers 4 more or less, 30 originals per minute copiers 3 more or less, 40 originals per minute copiers 1 more or less, 60 originals per minute copier Mr. Leszczynski made a motion that the request to advertise for the receipt of bids for the above equipment be approved. Mr. Caldwell seconded the motion which carried. AWARD QUOTATION FOR RENOVATION OF COMPRESSOR BUILDING In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on December 6, 1993, the Board opened one (1) Quotation for the remodeling of two (2) rooms in the Compressor Building at the Wastewater Treatment Plant. Mr. Littrell noted that he has reviewed the Quotation and found that the amount is correct as read at the meeting. Therefore, Mr. Littrell recommended that the Board award the Quotation of Ziolkowski Construction, Inc., 1005 South Lafayette Boulevard, P.O. Box 1106, South Bend, Indiana, in the amount of $15,688.00. The price is for one lump sum for all the specified work. A deduct price of $1,329.00 was submitted for one alternate item. It is recommended at this time that this alternate not be accepted. Mr. Littrell further noted that the Division of Environmental Services concurs with this recommendation. Therefore, Mr. Caldwell made a motion that the Quotation of Ziolkowski Construction, Inc., in the amount of $15,688.00 be awarded. Mr. Leszczynski seconded the motion which carried. 1 REGULAR MEETING DECEMBER 13, 1993 AWARD BID - TENANT SPACE IMPROVEMENT - PALAIS ROYALE Mr. Leszczynski noted that the Board is in receipt of a Memorandum from Mr. Carl P. Littrell, Director, Division of Engineering, advising that on December 6, 1993, the Board opened five (5) bids for the remodeling of tenant space in the Palais Royale Building. Mr. Littrell stated that he has reviewed the bids and found the amounts are correct as read at the meeting. The bids were for one lump sum for all the specified work. Mr. Littrell recommended that the Board award the low bid of Gibson -Lewis, Inc., 1001 West llth Street, Mishawaka, Indiana, in the amount of $46,900.00. Mr. Littrell noted that the Department of Community and Economic Development concurs with this recommendation. Mrs. Manier made a motion that this recommendation be accepted and the bid be awarded. Mr. Leszczynski seconded the motion which carried. APPROVE PROJECT COMPLETION AFFIDAVIT - SANITATION GARAGE EXPANSION PROJECT Mr. Leszczynski advised that Gibson -Lewis, Inc_, 1001 West 11th Street, Mishawaka, Indiana, has submitted a Project Completion Affidavit for the above referred to project indicating a final cost of $457,549.00. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Project Completion Affidavit was approved and executed. REQUEST TO CHANGE STREET NAME FROM MAPLE ROAD TO BENDIX DRIVE - REFERRED In a Memorandum to the Board, Mr. Larry D. Spradlin, Sr., Division of Engineering, advised that the Department of Public Works petitions the Board to change the name of Maple Road to Bendix Drive. Mr. Spradlin noted that Maple Road is located between Cleveland Road extension and Portage Road, a distance of 1134 feet. The name change is logical inasmuch as Maple Road follows the alignment of Bendix Drive to Portage Road. An existing Maple Road (paper street only), located northwest of this particular section, does not align with this referenced Maple Road. At present, no properties or buildings are addressed off Maple Road. Mr. Spradlin submitted with the request a map of the referenced area, a printout of the current property owners abutting Maple Road and the signatures of those property owners consenting to the name change. Mr. Caldwell made a motion that this request be referred to the appropriate departments and bureaus for review and recommendation. Mrs. Manier seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF AMERICAN DIABETES ASSOCIATION TO CONDUCT WALKTOBER-FEST 94' - OCTOBER 2, 1994 In a letter to the Board, Ms. Donna M. Swope, Regional Director, American Diabetes Association, 115 South Lafayette Boulevard, Suite 407, South Bend, Indiana, requested permission to conduct Walktober-fest 94' beginning at 9:00 a.m., on Sunday, October 2, 1994. Ms. Swope advised that approimately six hundred (600) people will participate in the Walk utilizing the route which she submitted. Participants will walk only on the sidewalks. OF ST. JOE VALLEY CHAPTER OF THE KNIGHTS OF COLUMBUS TO CONDUCT ANNUAL "MARCH FOR LIFE" - JANUARY 23, 1994 Mr. James T. Riordan, Knights of Columbus Council 553, P.O. REGULAR MEETING DECEMBER 13, 1993 Box 774, South Bend, Indiana, advised that the St. Joe Valley Chapter of the Knights of Columbus is planning their annual "March for Life" to be held on Sunday, January 23, 1994. The March will begin at the parking lot of the Council at 553 East Washington Street at 1:30 p.m. and will proceed south on Hill Street to Jefferson, west on Jefferson to Wayne and then west on Wayne to St. Patrick's Church on Taylor Street. Marchers will then make their way back to the Knights of Columbus independently. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the following four (4) traffic control devices were approved: NEW INSTALLATION: LOCATION: REMARKS: REMOVAL OF: LOCATION: REMARKS: HANDICAP PARKING SPACE 913 1/2 SOUTH 35TH STREET Mr. Charles Quick has met all the requirements. STOP SIGN FRANKLIN & STULL OPEN FRANKLIN Police Department way was installed in Allied. Since is light and the needed. IS A 4-WAY STOP request. The 4- when Welfare was the move, traffic 4-way stop is not NEW INSTALLATION: TRAFFIC SIGNALS LOCATION: PORTAGE & MAPLE ROAD/BENDIX REMARKS: Traffic signals to be installed by the Meijer Corporation at their expense in the spring of 1994. Signal operation will coincide with the opening of the Meijer store. Signal meets warrants on basis of traffic volume projections. NEW INSTALLATION: HANDICAPPED PARKING SPACE LOCATION: 425 WEST MADISON REMARKS: Ms. McGill has met the requirements. APPROVE CONTRACTORS BOND Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Bond of Contractor for James Burke, d/b/a Burke Concrete, be approved retroactive to December 9, 1993. Mr. Leszczynski made a motion that the request be approved. Mrs. Manier seconded the motion which carried. APPROVE TITLE SHEETS: - BENTLEY LANE SEWER EXTENSION - MEIJER (TRAFFIC SIGNAL DRAWINGS) Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above referenced Title Sheets were approved and signed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing forty-nine (49) City owned 1 1 tv REGULAR MEETING DECEMBER 13. 1993 and miscellaneous properties which were cleaned by the Department from November 30, 1993 to December 3, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Manier seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $531,269.28 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the report as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:43 a.m. 1 AT ST: Sandra M. Parmerlee, Clerk 1 BOARD OF PUBLIC WORKS L,�Yohn E.- Leszczyniga/ z/2 /&JJ mes R. C ell enny Pit s Manier