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HomeMy WebLinkAbout12/06/93 Board of Public Works MinutesREGULAR MEETING DECEMBER 6, 1993 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, December 6, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Assistant City Attorney Mary H. Mueller. AGENDA ITEM DELETED Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, a request to advertise for the receipt of bids for computers and miscellaneous related equipment was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on November 29, 1993, were approved. OPENING OF BIDS - TENANT SPACE IMPROVEMENT - PALAIS ROYALE BUILDING This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It is noted that Powell Builders, 1713 South Bend Avenue, South Bend, Indiana, advised that they are unable to bid on this project at this time. Board Attorney Mary H. Mueller advised that the bid submitted by Crumbley Construction, 222 LaPorte Street, South Bend, Indiana, was not properly signed and did not contain bid security and therefore must be rejected. Mr. Leszczynski made a motion that the bid be rejected. Mrs. Manier seconded the motion which carried. The following bids were opened and publicly read: ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $3,600.00 was submitted. BID: $71,506.00 REINKE CONSTRUCTION CORPORATION 1216 West Sample Street P.O. Box 3095 South Bend, Indiana 46619 Bid was signed by Mr. H. G. Reinke, Jr., President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $67,282.00 GIBSON-LEWIS, INC. 1001 West llth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Robert Carpenter, President, Non- 1 n REGULAR MEETING Collusion Affidavit Commitment form was Bond was submitted. BID: $46,900.00 DECEMBER 6, 1993 was in order, Non -Discrimination completed and a five per cent (5%) Bid DRC CORPORATION 2214 Huron Street South Bend, Indiana 46619 Bid was signed by Mr. Donald R. Chambers, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $64,608.00 FIRST RESPONSE CONSTRUCTION 1919 South Michigan Street South Bend, Indiana 46613 Bid was signed by Mr. Joseph Muia, Vice -President -Operations, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $2,600.00 was submitted. BID: $51,408.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. OPENING OF BIDS - TWO HUNDRED (200), MORE OR LESS, SETS OF FIREFIGHTER PROTECTIVE CLOTHING INCLUDING COATS, PANTS AND SUSPENDERS It was noted that this was the date set for receiving and opening of sealed bids for the above referred to clothing for the Fire Department. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DONLEY & ASSOCIATES, INC. 1718 Villa Avenue P.O. Box 33396 Indianapolis, Indiana 46203 Bid was signed by Mr. Frank Donley, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Certified Check in the amount of $12,700.00 was submitted. BID: ITEM 200+ firefighter protective clothing, including coats, pants and suspenders Firefighter protective coat Firefighter protective pant Suspender nPTTnMC PRICE EACH $551.60 $290.50 $161.10 No Charge PRICE EACH TOTAL FOR 200 $110,320.00 Add last name of firefighter to coat $ 1.00 per letter REGULAR MEETING DECEMBER 6, 1993 Add radio pocket to coat $ 22.20 200+ Pbi Hoods $ 12.50 Moisture Barrier/Thermal Liner Attachment No Charge Optional repairs as set out on page three of the specifications shall be charged as follows: Standard Repair rates depending on repair. Temporary clothing will be supplied during optional repairs subject to the following charges: $75.00 for pants and coat per occurrence. Exceptions: Training video not available. Each garment comes with care and cleaning instructions. HORNE & ASSOCIATES INC. 134 Barnhart Drive Churubusco, Indiana 46723 Bid was signed by Mr. James Horne, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Cashier's Check in the amount of $15,000.00 was submitted. BID: ITEM PRICE EACH TOTAL FOR 200 200+ firefighter protective $ 744.54 $148,908.00 clothing, including coats, pants and suspenders Firefighter protective coat $ 417.05 Firefighter protective pant $ 313.31 Suspender $ 14.18 OPTIONS: PRICE EACH Add last name of firefighter to coat $ 12.72 Add radio pocket to coat $ 9.05 200+ Pbi Hoods $2,400.00 Moisture Barrier/Thermal Liner Attachment $ 4.00 Optional repairs as set out on page three of the specifications shall be charged as follows: $20.00 per hour plus any shipping charges for sending and returning to the manufacturing facility. Temporary clothing will be supplied during optional repairs subject to the following charges: $25.00 per unit to cover cleaning and shipping. MIDWEST FIRE & SAFETY EQUIPMENT COMPANY, INC 1605 Prospect Street Indianapolis, Indiana 46203 J REGULAR MEETING DECEMBER 6, 1993 Bid was signed by Mr. Michael Casse, Vice -President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: ITEM PRICE EACH TOTAL FOR 200 200+ firefighter protective $577.00 $115,400.00 clothing, including coats, pants and suspenders Firefighter protective coat $312.00 Firefighter protective pant $265.00 Suspender $ 12.00 OPTIONS: PRICE EACH Add last name of firefighter to coat $ 8.40 Add radio pocket to coat $ 9.00 200+ Pbi Hoods $ 14.00 Moisture Barrier/Thermal Liner Attachment No Charge optional repairs as set out on page three of the specifications shall be charged as follows: Optional repairs shall be charged time and materials and factory at $10.00 per hour cost for materials, subject to written quotation and departmental authorization. Temporary clothing will be supplied during optional repairs s subject to the following charges: Temporary Lion Express clothing will be supplied at no additional charge during optional repairs. Note: Delivery is sixty (60) days after receipt of order. Prices good for sixty (60) days. HOOSIER FIRE EQUIPMENT, INC. 4009 Montdale Park Drive Valparaiso, Indiana 46383 Bid was signed by Mr. Nick D. Swartz, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and an Official Check in the amount of $12,000.00 was submitted. BID: ITEM 200+ firefighter protective clothing, including coats, pants and suspenders Firefighter protective coat Firefighter protective pant PRICE EACH $589.00 $334.25 $254.75 TOTAL FOR 200 $117,800.00 Suspender Included with trousers REGULAR MEETING nnmTn"O . Add last name of firefighter to coat Add radio pocket to coat 200+ Pbi Hoods Moisture Barrier/Thermal Liner Attachment DECEMBER 6, 1993 PRICE EACH $ .75 per letter $ 12.50 $ 13.50 No Charge Optional repairs as set out on page three of the specifications shall be charged as follows: All repairs are based on each individual garment after evaluation by manufacturer. Temporary clothing will be supplied during optional repairs s subject to the following charges: #10782-1-82 Globe 7.5 oz. Nomex III Traditional Coat (35" length) and trousers, yellow or black, with suspenders - $490.00 per set. Note: All prices firm through January 31, 1994. F.O.B. South Bend, Indiana A.A.A. FIRE EQUIPMENT, INC. 23002 Gardena Place Elkhart, Indiana 46514 Bid was signed by Mr. Daniel F. Warren, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: ITEM PRICE EACH TOTAL FOR 200 200+ firefighter protective $590.73 $118,146.00 clothing, including coats, pants and suspenders & training video 2% discount for payment with twenty (20) days after delivery Firefighter protective coat Firefighter protective pant Suspender nnmrn*rr _ Add last name of firefighter to coat Add radio pocket to coat 200+ Pbi Hoods Moisture Barrier/Thermal Liner Attachment $311.46 $269.11 $ 10.26 PRICE EACH $ .80 per letter $ 9.15 $ 12.00 No Charge Optional repairs as set out on page three of the specifications shall be charged as follows: This is an estimated price list. Repairs with unusual circumstances may be subject to additional charges. Prices for services not shown will be quoted upon request: 1 1 1 4� 3 1 1 C REGULAR MEETING DECEMBER 6, 1993 GENERAL REPAIRS: Replace old trim with new trim, coat $35.00 Replace old trim with new trim, pant $10.00 Replace old trim by the foot $ 6.00 Replace leather knee/elbow $ 9.50 Replace leather cuff, coat or pant $ 6.50 Replace zipper $10.00 Replace wristlet (pair) $20.00 Replace velcro (per foot) $ 2.00 Replace hooks and dees (each) $ 5.00 Replace suspender button (each) $ 2.00 Attach new radio pocket 3/5x9x2 Nomex $20.00 PBI $27.00 Letters and numerals (each) $ 2.00 Miscellaneous sewing of small rips, loose trim, etc. (per hour) $10.00 All garments must be washed before they can be repaired. All dirty garments are subject to a cleaning charge. MORNING PRIDE MANUFACTURING, INC. 41 Innovation Court Dayton, Ohio 45414 Bid was signed by Ms. Cindy S. Noble, Marketing Associate, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $12,859.80 was submitted. BID: 200 #1840 Tailed Turnout Coat 200 #1840 Traditional Waist High Trousers 200 Dyna Back Suspenders 200 Sets of coats, pants & suspenders Optional One (1) each Radio Pocket with antenna notch One (1) each patch with fire- fighter name One (1) each face and chest PBI hood One (1) each extra Dyna back suspenders $384.94 $ 76,988.00 $244.67 $ 38,934.00 $ 13.38 $ 2,676.00 $642.99 $128,598.00 $ 9.15 $ 9.15 per coat $ 3.84 $ 3.84 per coat $ 12.44 $2,488.00 $ 13.38 $ 13.38 per suspender FIRE SERVICE SUPPLY COMPANY, INC. 6253 North Coffman Road Indianapolis, Indiana 46268 Bid was signed by Mr. Joseph Krebsbach, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Cashier's Check in the amount of $259.00 was submitted. 454 13 REGULAR MEETING DECEMBER 6, 1993 BID: 200+/- Double layer PBI protective $12.95 $2,590.00 hoods for over the head and neck protection which will meet or exceed NFPA 1971 (1991 edition). Upon made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF 1 WASTEWATER ,TIONS - RENOVATIONS TO THE COMPRESSOR BUILDING Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above refereed to project which will consist of refinishing walls, floors, and ceilings in two (2) rooms in the Compressor Building at the Wastewater Treatment Plant. The following Quotations were opened and read: ZIOLKOWSKI CONSTRUCTION. INC. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624 Quotation was signed by Mr. Ben Ziolkowski, President. QUOTATION: $15,380.00 Alternate No. A-1: Deduct $1,329.00 Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the Quotations received were referred to the Division of Engineering for review and recommendation. APPROVE COMMUNITY DEVELOPMENT CONTRACT AND ADDENDUM The following Community Development Contract and Addendum were presented to the Board for approval: CONTRACT NEIGHBORHOOD RESOURCES AND TECHNICAL SERVICES CORPORATION The targeted goals for this activity include: 1. Assisting organizations in conducting critical self - evaluations and assessments of neighborhood and organizational needs; 2. Assisting organizations in development of revitalization strategies and organizational and business plans; 3. Training and technical assistance in neighborhood board development, volunteer recruitment, resource development and project/program development; 4. Developing partnerships with private and public sector organizations to supply expertise in areas such as financial and administrative management systems, legal assistance in securing not -for -profit status for the neighborhood organization. 5. Providing a program of neighborhood assistance grants for the initiation or support of eligible CDBG activities. The total cost of this activity shall not exceed $33,265.00. ADDENDUM II HANSEL CENTER Addendum II allows use of funds to assist in the purchase of Learning Twig Day Care. Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and 1 REGULAR MEETING DECEMBER 6, 1993 carried, the above referred to Contract and Addendum were approved and executed. Board Member James R. Caldwell abstained from voting as he is a member of the Neighborhood Resources and Technical Services Corporation. ADOPT RESOLUTION NO. 42-1993 - ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE REDEVELOPMENT COMMISSION Board member Mrs. Jenny Pitts Manier informed members of the Board that the Resolution before them conveys to the City, from the Redevelopment Commission, a parcel of property which they acquired. Mrs. Manier further explained that this property is a retention basin near the intersection of Kenmore and Cleveland Roads that was previously owned by the Industrial Foundation. The Foundation determined that they no longer needed this property and the Redevelopment Commission took title. It was felt that it would be more appropriate for this property to be held by the City of South Bend Board of Public Works. On Friday, December 3, 1993, the Redevelopment Commission adopted a Resolution conveying this property to the Board. Therefore, Mr. Caldwell made a motion that the Resolution which has been prepared be adopted. Mrs. Manier seconded the motion which carried and the following Resolution No. 42-1993 was adopted: RESOLUTION NO. 42-1993 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, ACCEPTING THE TRANSFER OF REAL PROPERTY FROM THE SOUTH BEND REDEVELOPMENT COMMISSION WHEREAS, the South Bend Redevelopment Commission (the "Commission") is the owner of the following described real property situated in St. Joseph County, Indiana: A part of the Northeast Quarter of Section 28, Township 38 North, Range 2 East, St. Joseph County, Indiana, described as follows: Commencing at the Northeast corner of said section; thence South 89 degrees 48 minutes 05 seconds West 966.00 feet; thence South 0 degrees 00 minutes 23 seconds West 40.0 feet to the point of beginning of this description; thence South 0 degrees 00 minutes 23 seconds West 450.00 feet; thence South 89 degrees 48 minutes 05 seconds West 275.88 feet; thence Northwesterly 294.37 feet along an arc to the right having a radius of 1,869.86 feet and subtended by a chord having a bearing of North 4 degrees 30 minutes 13 seconds West and a length of 294.07 feet; thence North 0 degrees 00 minutes 23 seconds East 146.76 feet; thence North 44 degrees 54 minutes 14 seconds East 14.17 feet; thence North 89 degrees 48 minutes 05 seconds East 289.00 feet to the point of beginning and containing 3.036 acres, more or less; (hereinafter referred to as the "Real Property"); and WHEREAS, the Commission, in Resolution No. 1024, adopted on December 3, 1993, expressed its desire to transfer the Real Property to the City of South Bend, Indiana; and WHEREAS, the City of South Bend is desirous of acquiring the Real Property from the Commission; and WHEREAS, pursuant to I.C. 36-9-6-3, the Board of Public Works of the City of South Bend (the "Board") has custody of and may maintain all real property of the City of South Bend; and WHEREAS, pursuant to I.C. 36-1-11-8, the City of South Bend, acting by and through the Board, may exchange or transfer property 413 J REGULAR MEETING DECEMBER 6, 1993 with another governmental entity upon terms and conditions agreed upon by the two (2) entities as evidenced by the adoption of substantially identical resolutions of each entity; and WHEREAS, the Commission has agreed to transfer the Real Property to the City of South Bend, and the City of South Bend, acting by and through the Board, has agreed to accept the transfer of the Real Property from the Commission for the payment of a. nominal consideration. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND AS FOLLOWS: 1. That the transfer of the following described real property situated in St. Joseph County, Indiana by the South Bend Redevelopment Commission to the City of South Bend, acting by and through its Board of Public Works: A part of the Northeast Quarter of Section 28, Township 38 North, Range 2 East, St. Joseph County, Indiana, described as follows: Commencing at the Northeast corner of said section; thence South 89 degrees 48 minutes 05 seconds West 966.00 feet; thence South 0 degrees 00 minutes 23 seconds West 40.0 feet to the point of beginning of this description; thence South 0 degrees 00 minutes 23 seconds West 450.00 feet; thence South 89 degrees 48 minutes 05 seconds West 275.88 feet; thence Northwesterly 294.37 feet along an arc to the right having a radius of 1,869.86 feet and subtended by a chord having a bearing of North 4 degrees 30 minutes 13 seconds West and a length of 294.07 feet; thence North 0 degrees 00 minutes 23 seconds East 146.76 feet; thence North 44 degrees 54 minutes 14 seconds East 14.17 feet; thence North 89 degrees 48 minutes 05 seconds East 289.00 feet to the point of beginning and containing 3.036 acres, more or less; (hereinafter referred to as the "Real Property"); for the sum of One Dollar ($1.00), shall be, and hereby is, approved. 2. That upon receipt of a fully executed quitclaim deed to the Real Property from the Commission, the Clerk of the Board is hereby authorized and directed to pay to the Commission, on behalf of the Board, the sum of One Dollar ($1.00) and to cause the recording of said quitclaim deed. 3. That this Resolution shall be in full force and effect upon its adoption. ADOPTED this 6th day of December, 1993. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Jenny Pitts Manier ATTEST: s/Sandra M. Parmerlee, Clerk ADOPT RESOLUTION NO. 43-1993/FILING OF PETITION/PROPOSED LEASE AND SET PUBLIC HEARING DATE - EXTENSION OF LEASE AGREEMENT FOR TEMPORARY OFFICE SPACE FOR CITY CLERK'S OFFICE Board Attorney Mary H. Mueller reminded members of the Board that on October 11, 1993, an emergency three (3) month lease was entered into with Tom Herrman & Associates, 225 South Lafayette Boulevard, South Bend, Indiana, to lease space at 224 West Jefferson Boulevard, Suite 216, South Bend, Indiana, for the offices of the City Clerk. At that time the Mayor promised the 1 1 4J 1 REGULAR MEETING DECEMBER 6, 1993 Common Council that if the City exercises its option to renew this Lease, the formal process would be followed for the lease of this property. Mrs. Mueller also advised that Cole Associates was retained to conduct a study of the conditions in the City Clerk's office as well as other offices in the County -City Building. It has been determined that although testing indicated that the air quality of the former City Clerk's office was acceptable, the County will perform some steps to eliminate reservoirs in the building. Therefore, the City has determined to exercise the option of renewing this Lease for three (3) months. Therefore, Mr. Caldwell made a motion that the Board adopt Resolution No. 43-1993, declaring its intent to exercise an option to extend the Lease of the property at 224 West Jefferson Boulevard, to accept for filing the proposed Lease, the Auditor's Certificate and the Petition signed by fifty (50) property owners in the City of South Bend requesting that the Board exercise an option to extend the Lease and the setting of a Public Hearing on this matter for Monday, December 20, 1993-at 9:30 a.m. Mrs. Manier seconded the motion which carried. The following Resolution No. 43-1993 was adopted: RESOLUTION NO. 43-1993 A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, INDIANA, DECLARING ITS INTENT TO EXERCISE AN OPTION TO EXTEND THE LEASE OF THE PROPERTY AT SUITE 216, 224 WEST JEFFERSON BOULEVARD, SOUTH BEND, INDIANA, FOR TEMPORARY USE AS THE SOUTH BEND CITY CLERK'S OFFICE WHEREAS, on October 11, 1993, the South Bend City Clerk's Office was temporarily moved on an emergency basis to Suite 216, 224 West Jefferson Boulevard, South Bend, Indiana, as a result of environmental concerns regarding the former location of the Clerk's Office on the fourth floor of the County -City Building; and WHEREAS, as a result of an investigation by and recommendations from Cole Associates, Inc., actions will be taken to eliminate potential biological reservoirs in and around the former City Clerk's Office, which, in conjunction with cleaning and disinfection, should alleviate any environmental problems that may exist in said location; and WHEREAS, the actions that will be taken to improve environmental conditions in the former City Clerk's Office will not be completed until the early spring; and WHEREAS, the Board of Public Works of the City of South Bend, Indiana, on December 6, 1993, received a petition ("Petition") signed by at least fifty (50) taxpayers of the City of South Bend, requesting that the Board lease the premises at Suite 216, 224 West Jefferson Boulevard, South Bend, Indiana, for a term of three (3) additional months, commencing on January 11, 1994, for a monthly rent not to exceed Nine Hundred Thirty-three and 33/100 Dollars ($933.33); and WHEREAS, the Board also received, on December 6, 1993, a certificate of the St. Joseph County Auditor, certifying that at least fifty (50) of the signatories of the Petition are taxpayers of property located within the corporate limits of the City of South Bend; and WHEREAS, the Board has in its possession a lease agreement for the subject premises executed by the Board on October 11, 4 REGULAR MEETING DECEMBER 6, 1993 1993, which lease agreement is subject to a three (3) month extension at the Board's option; and WHEREAS, I.C. 36-1-10-7(2) requires, prior to the Board's extension of the lease for said premises, that the South Bend Common Council, after investigation, determine that the lease of the premises is needed. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) That the Board of Public Works of the City of South Bend, Indiana, hereby expresses its desire and intent to exercise its option to extend the lease for the premises located at Suite 216, 224 West Jefferson Boulevard, South Bend, Indiana, for temporary use as the South Bend City Clerk's Office. 2) That the Petition, as certified by the St. Joseph County Auditor and submitted to the Board on December 6, 1993, is hereby accepted for filing and made available for public inspection. 3) That the extension of the current lease shall be for a term of three (3) months commencing on January 11, 1994, with the monthly rental not to exceed Nine Hundred Thirty-three and 33/100 Dollars ($933.33). 4) That the lease executed by the Board on October 11, 1993, which is the subject of the proposed extension is on file with the Board and available for public inspection. 5) That the Board directs and authorizes that a resolution be filed with the City Clerk for consideration by the Common Council of the City of South Bend, Indiana, to establish, after investigation and consideration, its determination that the extension of the lease of the premises described herein is needed. 6) That a public hearing on the proposed lease is hereby set for December 20, 1993, at 9:30 A.M., in the Board of Public Works Meeting Room, 1308 County -City Building, South Bend, Indiana 46601, at which hearing all persons desiring to be heard will be given the opportunity to address whether the proposed lease is necessary and whether the proposed rental is fair and reasonable. 7) That this resolution will be in full force and effect from and after its passage by the Board. Adopted this 6th day of December, 1993. SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE APPLICATION FOR RELEASE OF DESIGN CONSTRUCTION - COLLEGE FOOTBALL HALL OF FAME PROJECT It was noted that submitted to the Board for approval and execution was an Application For Release of Design Construction and Certificate of Compliance which contained an Owner's Certificate that must be executed for the College Football Hall of Fame Project. Board Attorney Mary Mueller noted that the City of South Bend Board of Public Works is acting as agent on behalf of the Redevelopment Commission, as Owner, for this project. 1 J REGULAR MEETING DECEMBER 6, 1993 Therefore, Mr. Leszczynski made a motion that this document be approved and signed. Mrs. Manier seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - RELOCATION OF TRANSPO TRANSFER CENTER Mr. Leszczynski advised that in accordance with the bid awarded on November 15, 1993, to Northern Indiana Construction Company, P.O. Box 1333, Mishawaka, Indiana, in the amount of $58,677.30 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Contract was approved. AWARD BID - ONE (1) ONE TON 4WD DIESEL POWERED PICKUP TRUCK In a letter to the Board, Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, on behalf of the Fire Department, requested that the Board accept the low bid submitted by Jordan Motors, Inc., 609 East Jefferson, Mishawaka, Indiana, for one (1) 1994 one ton, 4WD truck with optional M-705 switch in the amount of $18,355.00. It was noted that bids for this vehicle were opened by the Board on November 29, 1993. Mr. Leszczynski made a motion that this recommendation be accepted and the bid be awarded. Mrs. Manier seconded the motion which carried. APPROVE AGREEMENT - LONG DISTANCE SERVICE - CTI TELECOMMUNICATIONS, INC. Board Attorney Mary H. Mueller advised members of the Board that the City Controller's office solicited Proposals from all major long distance carriers. Vendors were given the City telephone bill for the month of October and asked to apply their rates to that bill. Mrs. Mueller noted that this was thought to be a good way to determine the lowest costs as some carriers measure by minutes and some by districts. The lowest Proposal was submitted by CTI Telecommunications, Inc., 4215 Edison Lakes Parkway, Suite 200, Mishawaka, Indiana, which indicates a charge of eleven cents (.1100) per minute (flat rate). Mrs. Mueller noted that this is a one (1) year Agreement being submitted to the Board today. She also noted that CTI is the City's current carrier for long distance service. Mr. Caldwell made a motion that this Agreement be approved and executed. Mrs. Manier seconded the motion which carried. APPROVE AGREEMENT FOR ACQUISITION, OPERATION AND FISCAL OVERSITE OF THE NEIGHBORHOOD PARTNERSHIP CENTERS Ms. Pamela C. Meyer, Planning and Neighborhood Development, Community and Economic Development, submitted to the Board an Agreement between the City and the Neighborhood Resources and Technical Services Corporation for the period January.l, 1994 to December 31, 1994. The Agreement indicates that the City agrees to grant to the NRTSC one hundred and fifty thousand dollars ($150,000.00) for the acquisition, operation and upkeep of the Neighborhood Partnership Centers. Mr. Caldwell made a motion that this Agreement be approved. Mrs. Manier seconded the motion which carried. APPROVE CONSENTS TO ANNEXATION AND WAIVERS OF RIGHT TO REMONSTRATE: - DALE E. &.ELIZABETH WADDUPS - JAMES J. & MARY SUE CRIMMINS Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by James J. and Mary Sue Crimmins, 52444 Briarcliff Lane, (Carriage 460 REGULAR MEETING DECEMBER 6, 1993 Hills - 9th Section - Lot 139), South Bend, Indiana. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to Lot 139 (Key No. 02-2198-8846), the Crimmins' waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Additionally, a Consent to Annexation and Waiver of Right to Remonstrate has been submitted by Dale E. and Elizabeth Waddups, 21614 Wytheville Way, Lutz, Florida, which indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to Lot 67, Grouses Addition (Key 417-1034-0954), the Waddups' waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City. Therefore, Mrs. Manier made a motion that the above referenced Consents be approved. Mr. Leszczynski seconded the motion which carried. APPROVE AGREEMENT FOR STAFF SUPPORT - NEIGHBORHOOD BUSINESS DEVELOPMENT CORPORATION, INC. Submitted to the Board for consideration was an Agreement for Staff Support between the Neighborhood Business Development Corporation and the City of South Bend by the Board of Public Works on behalf of the Economic Development Department. Mr. Leszczynski noted that this Agreement is for the period January 1, 1994 to December 31, 1994 and is in the amount of $20,000.00. It is noted that pursuant to the terms of this Agreement, the City shall provide staff support to the NBDC for specific or on -going projects where the performance of staff support duties by the City directly relates to carrying out economic development plans of the City. Mr. Caldwell made a motion that this Agreement be approved. Mrs. Manier seconded the motion which carried. APPROVE AGREEMENT FOR STAFF SUPPORT - CORPORATION FOR ENTREPRENEURIAL DEVELOPMENT Mr. Leszczynski advised that the Board is in receipt of an Agreement for Staff Support between the Corporation for Entrepreneurial Development and the City of South Bend by the Board of Public Works on behalf of the Economic Development Department. The Agreement indicates that general staff support will be provided for specific or ongoing projects of the CED where the performance of staff support duties by City employees directly relates to carrying out redevelopment and/or economic development and/or community development plans for the City. It is further noted that the City will perform services for the sum of $13,000.00 for the twelve (12) months beginning on January 1, 1994 and ending December 31, 1994 and $16,000.00 for the twelve (12) months ending December 31, 1995. Mr. Caldwell made a motion that this Agreement be approved and executed. Mrs. Manier seconded the motion which carried. APPROVE AGREEMENT FOR STAFF SUPPORT - BUSINESS DEVELOPMENT CORPORATION The Board is in receipt of an Agreement for Staff Support between the Business Development Corporation of South Bend, Mishawaka, St. Joseph County, Indiana, and the City of South Bend through the Board of Public Works on behalf of the Economic Development Department. The City will provide staff support to the BDC for specific or ongoing projects where the performance of staff support duties by City employees directly relates to carrying out redevelopment and/or economic development and/or community development plans for the City of South Bend. The City will 1 1 REGULAR MEETING DECEMBER 6, 1993 perform services agreed to for the sum of $95,000.00 for calendar year 1994 and $95,000.00 for calendar year 1995. Mr. Leszczynski made a motion that the Agreement be approved and executed. Mrs. Manier seconded the motion which carried. AMENDMENT TO RESOLUTION NO. 41-1993 - APPROVING THE TRADE-IN OR EXCHANGE OF CITY OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE Board Attorney Mary H. Mueller reminded members of the Board that on November 8, 1993, the Board adopted Resolution No. 41-1993 approving the trade-in of three (3) pieces of equipment in exchange for new vehicles. The Division of Equipment Services has now advised that the serial number given for the Elgin Premier Whirlwind sweeper was incorrect and should be as follows: One (1) 1985 Elgin Premier Whirlwind Sweeper Vin. #2HTD10354DCA10704 Therefore, Mr. Leszczynski made a motion that this amendment be noted and approved. Mrs. Manier seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - COLLEGE FOOTBALL HALL OF FAME PROJECT Mr. Leszczynski advised that the Board is in receipt of a letter from Verkler Incorporated, P.O. Box 3608, 4406 Technology Drive, South Bend, Indiana, who has been retained to provide Construction Management Services for the above referenced project, requesting that the Board advertise for the receipt of bids for this project. Mr. Caldwell made a motion that this request be approved. Mr. Leszczynski seconded the motion which carried. APPROVE REOUEST TO ENCROACH INTO RIGHT-OF-WAY FOR INSTALLATION OF FIRE ESCAPE - STATE THEATER Board Attorney Mary H.'Mueller informed members of the Board that the above referred to request, which was submitted to the Board on October 11, 1993, has been reviewed by various City departments and bureaus and approval is recommended. Mrs. Mueller noted that pursuant to state fire laws, two (2) fire escapes going into the pedestrian alley beside the State Theater will be required. Mrs. Mueller further noted that a legal description is being drawn up and an Easement, including an indemnification clause, will be prepared for this matter. Mr. Tom Eddington, Department of Community and Economic Development, noted that this request was made on behalf of the Wateska Theater Corporation, owners of the State Theater. this request to encroach is for a replacement fire escape since the original fire escape was removed a number of years ago. Therefore, Mr. Caldwell made a motion that this request be approved. Mrs. Manier seconded the motion which carried. APPROVE EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Division of Engineering, submitted to the Board a Bond for Excavation in the Streets for Church Plumbing & Heating, Inc., and recommended that the bond be approved effective December 6, 1993. Mr. Leszczynski made a motion that the recommendation be accepted and the bond be approved. Mrs. Manier seconded the motion which carried. APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATION Mr. Leszczynski advised that the following Rubbish and Garbage Removal Service license application has been received: 462 REGULAR MEETING 1. Kay Ann Griesinger 1804 Lincolnway East Mishawaka, Indiana DECEMBER 6, 1993 It was noted that an inspection of the truck to be used has been conducted by the Solid Waste Bureau and the applicant was found to be in compliance. Additionally, the Department of Code Enforcement has reviewed this application and recommends approval. Therefore, Mr. Caldwell made a motion that the application be approved. Mrs. Manier seconded the motion which carried. APPROVE TITLE SHEETS: - CLEAN SEAL, INC., 20900 W. IRELAND ROAD, FROM IRELAND ROAD SOUTH ON LINDEN 290LF - SANITARY SEWER - ISLAMIC SOCIETY OF MICHIANA, 3310 HEPLER, SOUTH BEND, INDIANA (SEWER) Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referenced Title Sheets were approved and signed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORT Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing thirty-one (31) City owned and miscellaneous properties which were cleaned by the Department from November 22, 1993 to November 24, 1993. Mrs. Manier made a motion that the lists as submitted be accepted for filing. Mr. Leszczynski seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,706,034.88 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amounts of $25,438.28 and $312,674.03 and recommended approval. Also, the Department of Community and Economic Development has submitted the following claims and recommend approval: SOUTH BEND REDEVELOPMENT AUTHORITY PUBLIC IMPROVEMENT PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 329 Project: Madison Center Walkway Phase I Payee: Ziolkowski Construction, Inc. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624-1106 Amount: $39,889.28 SOUTH BEND REDEVELOPMENT AUTHORITY AIRPORT BLACKTHORN GOLF COURSE PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 125 Payee: Salyer's Golf Construction P.O. Box 1065 Sunbury, Ohio 43074 Amount: $137,316.61 Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. J REGULAR MEETING ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned 7 DECEMBER 6, 1993 to come before the Board, upon a seconded by Mr. Caldwell and at 9:58 a.m. BOARD OF PUBLIC WORKS s ohn E. Leszczy s i ames R al well enny Pit Manier f { AT ST :^ , Sandra M. Parmerlee, Clerk 1 1