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Home My WebLink About11/29/93 Board of Public Works Minutes4,4 REGULAR MEETING NOVEMBER 29, 1993 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, November 29, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski and Mr. James R. Caldwell present. Board member Mrs. Jenny Pitts Manier was not in attendance. Also present was Assistant City Attorney Mary H. Mueller. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on November 22, 1993, were approved. OPENING OF BIDS - ONE (1_) OR MORE, ONE (1) TON 4-WHEEL DRIVE DIESEL POWERED PICK-UP TRUCK This was the date set for receiving and opening of sealed bids for the above referred to vehicle. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: GATES CHEVROLET CORPORATION 401 South Lafayette Boulevard South Bend, Indiana 46601 Bid was signed by Mr. Charles J. Lindzy, Fleet Manager, Non - Collusion Affidavit was in order and a ten per cent (10%) Bid Bond was submitted. BID: One (1) 1994 Chevrolet one ton 4 wheel drive diesel pickup, Model CK30903 per specifications with exceptions noted below: Net Price - One Unit: $19,880.76 Exceptions: 1. Manual locking hubs not available. Bidding Insta-trac. JORDAN MOTORS, INC. 609 East Jefferson Mishawaka, Indiana 46544 Bid was signed by Ms. Peggy Tuttle, Fleet Department, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: One (1) 1994 One Ton 4WD Pick-up Per bid specifications: $18,125.00 With Cole-Hersee switch: $18,355.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above bids were referred to the Division of Equipment Services for review and recommendation. 1 1 44D 1 1 1 REGULAR MEETING NOVEMBER 29, 1993 ROGER L. SMITH (COMPUTER SWAP MEET AT CENTURY CENTER) Mr. Leszczynski advised that this was the date set for the Board's Public Hearing regarding the license application for a Transient Merchants license for Roger L. Smith, 8863 East Black Point Road, Syracuse, Indiana. It is noted that Mr. Smith has applied for this license in order to conduct a computer swap meet at the Century Center, Convention Hall B, on December 12, 1993, from 8:00 a.m. to 4:00 p.m. Mr. Smith was present and informed members of the Board that the swap meet he is conducting is similar to swap meets held for such things as car parts. This swap meet will involve photographic as well as computer equipment and local and outside vendors will participate. Equipment will be new and used and vendors will sell and/or trade equipment. Board Attorney Mary H. Mueller informed members of the Board that this event requires a group license as defined under the newly amended Transient Merchant license ordinance. There being no one else present wishing to address the Board concerning this matter and no written Memorandum in support of or in opposition to the issuance of the license being received, Mr. Leszczynski closed the Public Hearing on this matter. It is noted that the Board is in receipt of favorable recommendations concerning this license application from the Police Department, Fire Department and the Building Department. Therefore, Mr. Caldwell made a motion that the application be approved and referred to the Deputy Controller's office for issuance of a license. Mr. Leszczynski seconded the motion which carried. PUBLIC HEARING AND APPROVAL OF TRANSIENT MERCHANT LICENSE - SHARON H. DRYBROUGH TRANEX CAR SALES INC. D/B/A BUDGET CAR SALES (SALE OF VEHICLES AT K-MART PARKING LOT) Mr. Leszczynski informed members of the Board that this was the date set for the Board's Public Hearing regarding the license application for a Transient Merchants license for Ms. Sharon H. Drybrough, Tranex Car Sales, Inc., d/b/a Budget Car Sales, 5314 West 38th Street, Indianapolis, Indiana. It is noted that this Public Hearing is being conducted pursuant to the requirements of the licensing ordinance governing Transient Merchant licenses. It was further noted that Ms. Drybrough has applied for this license in order to conduct a sale of used vehicles in the parking lot of K-Mart, located at 4640 South Michigan Street from Wednesday, December 8, 1993 through Saturday, December 11, 1993. Mrs. Drybrough was present and informed members of the Board that this is a sale of used vehicles to be held in the K-Mart parking lot at 4640 South Michigan just off the bypass. Board Attorney Mary H. Mueller advised members of the Board that this is not a group event but strictly a transient merchant. Mrs. Mueller also noted that the Board is in receipt of favorable recommendations concerning this license application from the Police Department, Fire Department and Building Department. There being no one else present wishing to address the Board concerning this matter and no written Memorandum in support of or in opposition to the issuance of the license having been received, Mr. Leszczynski closed the Public Hearing on this matter. Further, Mr. Caldwell made a motion that the license application , 4 U"A REGULAR MEETING NOVEMBER 29, 1993 be approved and referred to the Deputy Controller's office for issuance of a license. Mr. Leszczynski seconded the motion which carried. APPROVE AGREEMENT FOR PROFESSIONAL SERVICES - LUMM ENGINEERS - UPGRADE OF HEATING AND AIR CONDITIONING SYSTEM (WASTEWATER TREATMENT PLANT) Mr. Jack J. Dillon, Director, Division of Environmental Services, submitted to the Board a Standard Form of Letter Agreement Between Owner and Engineer For Professional Services between the City and Lumm Engineers, Inc., 1317 Mishawaka Avenue, South Bend, Indiana, in the amount of $3,500.00. Mr. Dillon noted that this Contract is for professional engineering services in connection with the upgrade of the heating and air conditioning system for the Division of Environmental Service's Administration building. It was further noted that Lumm Engineers, Inc., will prepare final design documents, provide assistance during the bidding or negotiating, construction administration and any additional services that this project may require. Mr. Leszczynski made a motion that this Contract be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - DEMOLITION - 1424 SOUTH LAFAYETTE BOULEVARD (STUDEBAKER CORRIDOR REDEVELOP- MENT AREA) In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on behalf of the Department of Community and Economic Development, he asks that the Board advertise for the receipt of bids for the above referred to project. Mr. Littrell noted that the plans and specifications for this project have been prepared by Ken Herceg and Associates. Therefore, Mr. Caldwell made a motion that this request be approved. Mr. Leszczynski seconded the motion which carried. REQUEST FOR DESIGNATED HANDICAPPED PARKING SPACE AT 425 WEST MADISON STREET - REFERRED In a letter to the Board, Ms. Ernestine McGill, 821 North Diamond Avenue, South Bend, Indiana, advised that her son is severely handicapped. Ms. McGill stated that during the week her son is picked -up and dropped off by a J.J.R. Corporation van at the home of her sister at 425 West Madison. Ms. McGill further stated that many times the driver of the J.J.R. van must stop in the street and block traffic in order to get her son off the van because other residents park in front of her sister's house. Therefore, Ms. McGill asked that the Board designate the parking space in front of her sister's house at 821 North Diamond Avenue, a designated handicapped space in order for the van to have a safe place to pick-up and drop-off her son. Mr. Leszczynski made a motion that this request be referred to the appropriate City departments and bureaus for review and recommendation. Mr. Caldwell seconded the motion which carried. AWARD BIDS - DE-ICING MATERIALS Mr. Sam Hensley, Director, Division of Transportation, recommended that the Board award the following bids which were submitted to the Board on November 15, 1993, for de-icing materials: Sodium Chloride - $29.25 per ton: Indian Trucking Company, Inc. 60669 Orange Road South Bend, Indiana 46614 1 1 41 4 a REGULAR MEETING NOVEMBER 29, 1993 Sodium Chloride - Second Supplier - $29.40 per ton: North American Salt Company 8300 College Boulevard Overland Park, KS 66210 Calcium Chloride Slag Sand Mixture - $15.75 per ton: The Levy Company, Inc. P.O. Box 540 Portage, Indiana 46368 Mr. Caldwell made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Leszczynski seconded the motion which carried. APPROVE TITLE SHEET - TENANT SPACE IMPROVEMENT - PALAIS ROYALE BUILDING Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above referred to Title Sheet was approved and signed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing sixteen (16) City owned and miscellaneous properties which were cleaned by the Department from November 17, 1993 to November 18, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:43 a.m. BOARD OF PUBLIC WORKS x J n E. Leszczy J James R. aldwell i r � Jenny Pit s Manier AT ST: Sandra M. Parmerlee, Clerk