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HomeMy WebLinkAbout11/22/93 Board of Public Works Minutesf 4_4 J REGULAR MEETING NOVEMBER 22, 1993 The regular meeting of the Board of Public Works was convened at 9:33 a.m. on Monday, November 22, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Assistant City Attorney Anne Bruneel. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on November 15, 1993, were approved. CONFIRMATION OF AWARD OF BID AND APPROVE CONSTRUCTION CONTRACT - EMERGENCY PAVING OF PHILLIPA STREET In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that with Board permission, he sought and received three (3) Quotations for the emergency paving of Phillipa Street as follows: RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Quotation: $34,104.25 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Quotation: $34,883.10 NIBLOCK EXCAVATING, INC. P.O. Box 211 Bristol, Indiana 46507 Quotation: $52,571.00 Mr. Littrell stated that the lowest Quotation was submitted by Rieth-Riley Construction Company in the amount of $34,104.25. Because of the need to complete this work as soon as possible, Rieth-Riley has been given a Notice to Proceed. Mr. Littrell noted that Rieth-Riley has also submitted the appropriate Construction Contract for this project. Therefore, Mr. Caldwell made a motion that the Board affirm the award of the bid to Rieth-Riley Construction Company, Inc., for the above referred to project and the Construction Contract be approved and executed. Mrs. Manier seconded the motion which carried. APPROVE AGREEMENT FOR ACQUISITION, OPERATION AND FISCAL OVERSITE OF THE NEIGHBORHOOD PARTNERSHIP CENTERS Ms. Pamela C. Meyer, Director, Division of Planning and Neighborhood Development, Department of Community and Economic Development, submitted to the Board an Agreement for Acquisition, Operation and Fiscal Oversite of the Neighborhood Partnership Centers between the City and the Neighborhood Resources and Technical Services Corporation. Assistant City Attorney John Broden was present and informed members of the Board that the Agreement before them conveys to the Neighborhood Resources and Technical Services Corporation (NRTS,C), J 1 1 REGULAR MEETING NOVEMBER 22, 1993 unspent 1993 Partnership Center funds. Mr. Broden noted that the benefits the City will see as a result of this Agreement are , contained in the Agreement but include periodic financial reports regarding the administration of the funds, a cost savings by being able to make purchases in bulk for all the Centers, the acquisition of future properties that may be utilized as partnership centers and the expertise of the staff of the Corporation. Mr. Caldwell made a motion that this Agreement be approved. Mrs. Manier seconded the motion which carried. APPROVE DOCUMENTS RE: COLLEGE FOOTBALL HALL OF FAME PROJECT: - AGREEMENT FOR STORAGE AND MAINTENANCE OF THE COLLECTION (GATES CHEVROLET) - CONTRACT FOR PROFESSIONAL SERVICES (RICHARD J. WALLS) Mr. Leszczynski advised that the Board is in receipt of an Agreement between the City and Gates Chevrolet Corporation, 401 South Lafayette Boulevard, South Bend, Indiana and a Contract for Professional Services between the City and Richard J. Walls, 1100 Snider Road, Apt. 54, Mason, Ohio, both in regards to the College Football Hall of Fame Project. Mrs. Mikki Dobski Shidler, Project Manager, Hall of Fame Project, was present and addressed the Board concerning these two (2) documents. Mrs. Shidler stated that in the next few weeks the City will be completing the move of the college football collection from Kings Island, Ohio to the City of South Bend. The Agreement for Storage and Maintenance of the Collection is with Gates Chevrolet Corporation to manage the collection for storage purposes and to maintain the collection in as close to museum quality condition as possible. Gates will maintain the collection during construction of the Hall of Fame until the City is able to move the collection into the new facility. Mrs. Shidler informed members of the Board that the Contract for Professional Services with Mr. Richard J. Walls is for consulting services. Mrs. Shidler noted that one of the things that the City has not done is hire staff, such as a curator, for the Hall of Fame. Mr. Walls has been with the Hall of Fame in Kings Island, Ohio, and he is going to provide that connection to the City. Mr. Walls will be with the project through construction and will work with the exhibitry and audio visuals. Mr. Walls will also be responsible for the transfer of 16mm film to video so they can be utilized without damage to the original film. He will also work with the design consultants on the project and handle inventory and cataloging of the collection. In conclusion Mrs. Shidler noted that this Contract is in lieu of the City hiring staff at this time for the project. She also noted that the costs for the above services will be reimbursed, through Agreement, by the National Football Foundation. She noted that these are pre -opening expenses and will be reimbursed as operating funds. Mr. Leszczynski made a motion that the Agreement with Gates Chevrolet Corporation for the Storage and Maintenance of the Collection be approved and executed. Mr. Caldwell seconded the motion which carried. Additionally, Mrs. Manier made a motion that the Contract for Professional Services with Mr. Richard J. Walls be approved. t 4 4 REGULAR MEETING NOVEMBER 22, 1993 Mr. Caldwell seconded the motion which carried. APPROVE HOLIDAY SCHEDULE FOR CITY EMPLOYEES FOR 1994 Mr. Leszczynski advised that the Board is in receipt of the following holiday schedule for 1994 for City employees: The designated holidays are as follows: New Year's Day Good Friday Memorial Day Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Day Monday, January 3, 1994 Friday, April 1, 1994 Monday, May 30, 1994 Monday, July 4, 1994 Monday, September 5, 1994 Friday, November 11, 1994 Thursday, November 24, 1994 Friday, November 25, 1994 Monday, December 26, 1994 In addition to the nine (9) designated holidays above, employees may choose one (1) additional holiday from the holidays listed below: Martin Luther King Day President's Day Columbus Day Employee's Birthday Monday, January 17, 1994 Monday, February 21, 1994 Monday, October 10, 1994 Mr. Caldwell made a motion that the schedule be approved as submitted. Mrs. Manier seconded the motion which carried. CONSTRUCTION CONTRACT - BROADWAY/HANEY CURB AND SIDEWALK REPLACEMENT (SOUTHEAST PARTNERSHIP AREA) Mr. Leszczynski advised that in accordance with the bid awarded on November 8, 1993, to Northern Indiana Construction Company, Inc., P.O. Box 1333, Mishawaka, Indiana, in the amount of $79,761.50 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the Contract was approved and executed. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ASBESTOS ABATEMENT AND DEMOLITION - 230-232 SOUTH CHAPIN, 240-242 SOUTH CHAPIN AND 736 WEST WAYNE STREET (SOUTH CHAPIN DEVELOPMENT AREA) Mr. Carl P. Littrell, Director, Division of Engineering, requested, on behalf of the Department of Community and Economic Development, that the Board advertise for the receipt of bids for the asbestos abatement and demolition of structures at 230-232 South Chapin, 240-242 South Chapin and 736 West Wayne Street, South Bend. Mr. Littrell noted that the plans and specifications for these projects have been prepared by Ken Herceg and Associates in association with Grauvogel and Associates. Mr. Caldwell made a motion that this request be approved. Mrs. Manier seconded the motion which carried. FILING OF HUMANE SOCIETY MONTHLY REPORT Mr. Leszczynski indicated that the Board is in receipt of the monthly report as submitted by the Humane Society of St. Joseph County, Inc., for the month of October, 1993. The report indicates the type and number of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the report be accepted for filing as submitted. Mrs. Manier seconded the motion which carried. 1 1 441 REGULAR MEETING NOVEMBER 22, 1993 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $616,972.86 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted a list containing claims in the amount of $55,430.28 and .recommended approval. Additionally, the Department of Community and Economic Development has submitted the following claims and recommend approval: SOUTH BEND REDEVELOPMENT AUTHORITY AIRPORT BLACKTHORN GOLF COURSE PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 102 Payee: Ziolkowski Construction 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46614 Amount: $70,178.00 Claim No.: 103 Payee: Ziolkowski Construction 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46614 Amount: $42,040.00 Claim No.: 104 Payee: Salyers Golf Course Construction P.O. Box 2065 Sunbury, Ohio 43074 Amount: $128,373.50 Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:46 a.m. BOARD OF PUBLIC WORKS hn E. Leszcz ames a dwell Jenny Pitts Manier ATT T: J. San ra M. Parmerlee, Clerk