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Home My WebLink About11/08/93 Board of Public Works MinutesREGULAR MEETING NOVEMBER 8, 1993 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, November 8, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Assistant City Attorney Mary H. Mueller. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following item was added to the agenda: 1. Construction Contract - Parking Lot Drainage Project Northeast Partnership Center APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on November 1, 1993, were approved. OPENING OF BIDS - RELOCATION OF TRANSPO TRANSFER CENTER This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: NORTHERN INDIANA CONSTRUCTION COMPANY INC. P.O. Box 1333 Mishawaka, Indiana 46546-1333 Bid was signed by Mr. David J. Walorski, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $58,677.30 WALSH & KELLY, INC. 24348 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Richard D. Collusion Affidavit was in order, Commitment form was completed and Bid Bond was submitted. BID: $65,080.00. Vick, President, Non - Non -Discrimination a five per cent (50) REINKE CONSTRUCTION CORPORATION 1216 West Sample Street P.O. Box 3095 South Bend, Indiana 46619 Bid was signed by Mr. H. G. Reinke, Jr., President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (50) Bid Bond was submitted. BID: $87,087.43 RIETH-RILEY CONSTRUCTION COMPANY INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Christopher L. Weinkauf, Engineer/ Estimator, Non -Collusion Affidavit was in order, Non- 1 11 / rI e- .r- J REGULAR MEETING NOVEMBER 8 1993 Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $59,750.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $84,315.70 In response to an inquiry from the news media concerning the scope of this project, Mr. Leszczynski advised that this project entails the paving, landscaping and lighting of a lot at the corner of Main and Western Avenue which will be utilized by TRANSPO. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Division of Engineering for review and recommendation. ADOPT RESOLUTION NO. 41-1993 - APPROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED PROPERTY ON PROPERTY OF A SIMILAR NATURE Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, requested that the Board declare obsolete two (2) tandem axle dump trucks and one (1) street sweeper that will be traded -in for new equipment. Therefore, Mr. Leszczynski made a motion that the appropriate Resolution which has been prepared be adopted. Mr. Caldwell seconded the motion which carried and the following Resolution No. 41-1993 was adopted: RESOLUTION NO. 41-1993 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS APPROVING THE TRADE-IN OR EXCHANGE OF CITY -OWNED PROPERTY ON PROPERTY OF SIMILAR NATURE WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is unfit for the purpose for which it was intended and should be traded for property of a similar nature: 1. 1986 International Tandem Axle Dump Truck Vin. #IHTZPL6T9GHA11747 2. 1986 International Tandem Axle Dump Truck Vin. #IHTZPL6TXGHA11708 3. 1985 Whirlwind Vin. #V14180 WHEREAS, it has been determined by the Board of Public Works of the City of South Bend that the following described property is of a similar nature to the above -described property and should be purchased with the above -described property being traded -in for the following property: 1. Four (4) INT2554 Tandem Axle Dump Trucks 2. one (1) Elgin Premier Whirlwind ''� see minutes of 1. 2 — 6 — 9 3 meeting correcting viri _ ## for 1985 Whir1— Winc1 REGULAR MEETING NOVEMBER 8, 1993 WHEREAS, I.C. 36-1-11-9 authorizes the Board of Public Works to trade in or exchange City -owned property for partial or full reduction in the purchase price of property of similar nature. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF PUBLIC WORKS OF THE CITY OF SOUTH BEND, AS FOLLOWS: 1. The following described property shall be traded -in for the following described property of a similar nature: PROPERTY TO BE TRADED -IN: - 1986 International Tandem Axle Dump Truck Vin. #IHTZPL6T9GHA11747 - 1986 International Tandem Axle Dump Truck Vin. #IHTZPL6TXGHA11708 - 1985 Whirlwind Vin. #V14180 PROPERTY TO BE PURCHASED: - Four (4) INT2554 Tandem Axle Dump Trucks - One (1) Elgin Premier Whirlwind 2. That the four (4) new INT2554 Tandem Axle Dump Trucks shall be purchased from Wise International Trucks, 4849 West Western Avenue, South Bend, Indiana, for a total purchase price of $233,699.00 which includes a trade-in allowance. Additionally, that one (1) new Elgin Premier Whirlwind shall be purchased from Best Equipment Company, Inc., 2804 North Catherwood Avenue, Indianapolis, Indiana, for $94,108.00 which includes trade-in. The vehicles indicated in No. 1 immediately above will be traded in exchange for the property indicated in this section. 3. That the traded in or exchanged property, to wit: - 1986 International Tandem Axle Dump Truck Vin. #IHTZPL6T9GHA11747 - 1986 International Tandem Axle Dump Truck Vin. #IHTZPL6TXGHA11708 - 1985 Whirlwind Vin. #V14180 shall be removed from the inventory of the City of South Bend. ADOPTED this 8th day of November, 1993. BOARD OF PUBLIC WORKS CITY OF SOUTH BEND, INDIANA s/John E. Leszczynski, President s/James R. Caldwell, Member s/Jenny Pitts Manier, Member ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by A. Jack Hickey, President, Rojo Development, Inc. The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary s r I4-::� 1 REGULAR MEETING NOVEMBER 8, 1993 sewer service to Stonehedge Estates, Section One, South Bend, Indiana, (Key #14-1035-0590), Rojo Development, Inc., waives and releases any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mrs. Manier seconded the motion which carried. APPROVE CONSTRUCTION CONTRACTS: WASHINGTON/WALNUT CURB & SIDEWALK IMPROVEMENTS AND INTERSECTION ALIGNMENT PROJECT - CENTRAL BUSINESS DISTRICT & EAST BANK SIDEWALK AND CURB REPLACEMENT PROJECT PARKING LOT DRAINAGE IMPROVEMENT - NORTHEAST PARTNERSHIP Mr. Leszczynski advised that in accordance with the bid awarded on October 18, 1993, to Ziolkowski Construction, Inc., 1005 South Lafayette Boulevard, P.O. Box 1106, South Bend, Indiana, in the amount of $50,182.07 for the Washington/Walnut Curb & Sidewalk Improvements and Intersection Alignment Project, a Contract in said amount was being submitted for Board approval. Additionally, Northern Indiana Construction Company, P.O. Box 1333, Mishawaka, Indiana, has submitted a Construction Contract for the Central Business District & East Bank Sidewalk and Curb Replacement project. It is noted that the Quotation of Northern Indiana Construction Company, in the amount of $7,412.05, was approved by the Board on October 25, 1993. Finally, Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, submitted the appropriate Construction Contract for the Parking Lot Drainage Improvement Project. The Quotation of Walsh & Kelly, Inc., in the amount of $5,930.00 was approved by the Board on November 1, 1993. Therefore, Mr. Caldwell made a motion that the Construction Contracts as submitted for the above referred to projects be approved and executed. Mrs. Manier seconded the motion which carried. APPROVE CHANGE ORDERS - EDISON ROAD WIDENING PROJECT Mr. Leszczynski noted that Mr. Joseph Bellina, Division of Engineering, has submitted to the Board, six (6) Change Orders in conjunction with the Edison Road Widening Project as follows: Increase $ 825.00 Lift Station, Traffic Safe Lid Increase $1,391.50 Increase $2,540.63 Increase $1,155.92 Increase $1,243.80 Increase $2,966.80 Eleven (11) single mailbox assemblies Pipe, Ductile Iron Encasement removal 6"Sewer tap and service Paint line, markings Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above outlined Change Orders were approved and executed. APPROVE CHANGE ORDERS - SIGNALIZATION PROJECT Mr. Leszczynski advised that one (1) Change Order for the above referred to project has been submitted as follows: 4e_u REGULAR MEETING NOVEMBER 8, 1993 Increase $ 473.00 Fiber splicing & testing Mr. Caldwell made a motion that the Change Order be approved as submitted. Mrs. Manier seconded the motion which carried. AWARD BID - BROADWAY/HANEY SIDEWALK AND CURB REPLACEMENT PROJECT - In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on November 1, 1993, the Board opened seven (7) bids for sidewalk and curb replacement in the Southeast Partnership Area. Mr. Littrell further noted that he has reviewed those bids and found that the amounts are correct as read at the Board meeting. Therefore, Mr. Littrell recommended that the Board award the lowest bid submitted by Northern Indiana Construction Company, Inc., P.O. Box 1333, Mishawaka, Indiana, in the amount of $79,761,50 which is the base bid plus alternate. Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mrs. Manier seconded the motion which carried. AWARD QUOTATION - RE -ROOFING OF FIRE STATION NO. 8 Fire Chief Luther Taylor advised that he has reviewed the one (1) Quotation received on October 25, 1993, for the above referred to project and recommends at this time that the Board award the Quotation of Midland Engineering Company, 52369 U.S. 33 North South Bend, Indiana, in the amount of $15,200.00, with a ten (10) year warranty. Mr. Caldwell made a motion that the recommendation be accepted and the Quotation be awarded. Mrs. Manier seconded the motion which carried. APPROVE ST TO TISE FOR THE RECEIPT OF BIDS - FIREFIGHTING PROTECTIVE CLOTHING (TURNOUT GEAR) Fire Chief Luther Taylor requested that the Board advertise for the receipt of bids for two hundred (200), more or less, sets of firefighting protective clothing (turnout gear). Chief Taylor noted that payment will be made from the Emergency Medical Services Capital Improvement Fund. Mr. Leszczynski made a motion that this request be approved. Mrs. Manier seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - ONE (1), ORE MORE, ONE TON FOUR-WHEEL DRIVE DIESEL POWERED PICKUP TRUCK Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, requested that the Board advertise for the receipt of bids for one (1), or more, one ton four-wheel drive diesel powered pick-up truck. Mr. Leszczynski made a motion that the request be approved. Mrs. Manier seconded the motion which carried. REQUEST TO PURCHASE CITY -OWNED PROPERTY AT 1711 & 1713 MARIETTA - REFERRED In a letter to the Board, Ms. Sandra Pfaller, 634 East Dubail Street, South Bend, Indiana, advised that she is interested in purchasing the City -owned lots at 1711 and 1713 Marietta which are adjacent to her property. Mr. Leszczynski made a motion that this request be referred to the appropriate City departments and bureaus for a determination of whether or not the City would like to dispose of this property. Mrs. Manier seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following three (3) traffic control devices were approved: REGULAR MEETING NOVEMBER 8, 1993 1. NEW INSTALLATION: TWO (2) WAY STOP LOCATION: Wheatly and Hermitage REMARKS: IT" intersection. Wheatley is the stop Street. 2. NEW INSTALLATION: HANDICAP PARKING SPACE LOCATION: On Bulla at Portage REMARKS: Request of Ms. Jackie Walton on behalf of business owners 3. REMOVAL OF: NO PARKING (6 P TO 6 A) LOCATION: 609 West Indiana REMARKS: 609 Indiana is the new Partnership Center FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing forty-one (41) City owned and miscellaneous properties which were cleaned by the Department from October 24, 1993, to October 29, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Manier seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, a Certificate of Insurance for the following was accepted for filing: 1. O.J. Shoemaker, Inc. P.O. Box 418 South Bend, Indiana 4624 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $446,380.60 and recommended approval. Also, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amounts of $50,612.06 and $231,949.07 and recommended approval. Additionally, the Department of Community and Economic Development submitted the following claims and recommended approval: SOUTH BEND REDEVELOPMENT AUTHORITY PUBLIC IMPROVEMENT PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 327 Project: Monroe Park Landscape Payee: Foegley Landscape, Inc. 52215 North Lilac Road South Bend, Indiana 46628 Amount: $217.00 Claim No.: 328 Project: Madison Center Walkway Phase I Payee: Ziolkowski Construction, Inc. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624-1106 Amount: $6,437.00 430 REGULAR MEETING NOVEMBER 8, 1993 SOUTH BEND REDEVELOPMENT AUTHORITY AIRPORT BLACKTHORN GOLF COURSE PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 97 Payee: Ziolkowski Construction P.O. Box 1106 South Bend, Indiana 46624 Amount: $54,947.00 Claim No.: 98 Payee: Ziolkowski Construction P.O. Box 1106 South Bend, Indiana 46624 Amount: $170,345.00 Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the meeting adjourned at 9:45 a.m. AT 6JA&1-- ► . `-*-4 andra M. Parmerlee, Clerk BOARD OF PUBLIC WORKS enny Pit s Manier 1 L_