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HomeMy WebLinkAbout11/01/93 Board of Public Works Minutes- 41v REGULAR MEETING NOVEMBER 1, 1993 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, November 1, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Assistant City Attorney Mary H. Mueller. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Manier, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on October 25, 1993, were approved. AGENDA ITEM ADDED ' Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Construction Contract for the Chapin Street/ Washington Street Sidewalk Replacement Project was added to the agenda. OPENING OF BIDS - BROADWAY/HANEY CURB AND SIDEWALK REPLACEMENT PROJECT (SOUTHEAST PARTNERSHIP SERVICE AREA) This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that Powell Construction Company, Inc., 1713 South Bend Avenue, South Bend, Indiana, advised that they are unable to bid at this time. The following bids were opened and publicly read: LA PORTE CONSTRUCTION COMPANY, INC. P.O. Box 577 LaPorte, Indiana 46350 Bid was signed by Mr. Thomas G. Blackburn, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: BASE: $ 63,649.28 ALTERNATE: $ 28,731.42 GRAND TOTAL AMOUNT OF BID: $ 92,380.70 MC INTYRE & JONES CONSTRUCTION COMPANY, INC. 2526 West Sixth Street Mishawaka, Indiana 46544 Bid was signed by Mr. Kenneth A. McIntyre, Chairman of the Board, Non -Collusion Affidavit was in order, Non - Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: BASE: $ 78,478.00 ALTERNATE: $ 31,566.00 GRAND TOTAL AMOUNT OF BID: $110,044.00 WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Bid was signed by Mr. Richard D. Vick, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. ✓ 41 REGULAR MEETING BID: BASE: ALTERNATE: GRAND TOTAL NOVEMBER 1, 1993 AMOUNT OF BID: $ 81,806.50 $ 37,115.25 $118,921.75 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46614 Bid was signed by Mr. Richard A. Jankowski, Area Manager, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: BASE: $ 64,679.45 ALTERNATE: $ 27,215.95 GRAND TOTAL AMOUNT OF BID: $ 91,895.40 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624 Bid was signed by Mr. Ben Ziolkowski, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: BASE: $ 66,916.90 ALTERNATE: $ 29,018.25 GRAND TOTAL AMOUNT OF BID: $ 95,935.15 KANKAKEE VALLEY CONSTRUCTION COMPANY, INC. 2055 North 150 East P.O. Box 1471 LaPorte, Indiana 46350 Bid was signed by Mr. James B. Nelson, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: BASE: $ 72,851.57 ALTERNATE: $ 26,447.20 GRAND TOTAL AMOUNT OF BID: $ 99,298.77 NORTHERN INDIANA CONSTRUCTION COMPANY. INC. P.O. Box 1333 Mishawaka, Indiana 46546 Bid was signed by Mr. David J. Walorski, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: BASE: $ 54,808.30 ALTERNATE: $ 24,953.20 GRAND TOTAL AMOUNT OF BID: $ 79,761.50 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the above bids were referred to the Division of Engineering for review and recommendation. 41U REGULAR MEETING NOVEMBER 1, 1993 AWARD QUOTATION - PARKING LOT DRAINAGE IMPROVEMENT PROJECT NORTHEAST PARTNERSHIP CENTER SERVICE AREA In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on October 25, 1993, the Board opened three (3) Quotations for drainage improvements at the Northeast Partnership Center. Mr. Littrell stated that he has reviewed those Quotations and found the amounts are correct as read at the Board meeting. Therefore, Mr. Littrell recommended that the Board award the low Quotation, in the amount of $5,930.00, as submitted by Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana. Mr. Leszczynski made a motion that the recommendation be accepted and the Quotation be awarded. Mrs. Manier seconded the motion which carried. QUOTATIONS REFERRED TO REDEVELOPMENT COMMISSION FOR AWARD STATE THEATER STORM SEWER REPAIR Board Member Mrs. Jenny Pitts Manier reminded members of the Board that on October 25, 1993, the Board received and opened Quotations for the above referred to project. Mrs. Manier stated that it would be more appropriate for the Redevelopment Commission to consider these Quotations and approve an award. Therefore, Mrs. Manier made a motion that the Quotations received on October 25, 1993, for the above referred to project, be sent to the Redevelopment Commission for review and award. Mr. Caldwell seconded the motion which carried. AND FORCEMAIN EXTENSION (COLE ASSOCIATES) Ny�yyvL� Mr. Jack Dillon, Director, Division of Environmental Services, submitted to the Board Supplemental Agreement No. 1 to an Agreement with Cole Associates, Inc., for the design of the Corby Street Lift Station Replacement and Forcemain Extension Project. It is noted that the original Agreement was approved and executed by the Board on February 1, 1993. Mr. Dillon noted that Supplemental Agreement No. 1 covers additional design costs for the instrumentation and telemetry control system that will link this station to the other stations in the City. The cost of this additional work is $4,160.00 for a new total Contract amount of $55,210.00. Mr. Caldwell made a motion that this Supplemental Agreement be approved and executed. Mrs. Manier seconded the motion which carried. APPROVE SERVICE AGREEMENT - CREATIVE RISK MANAGEMENT CORPORATION Mr. Leszczynski advised that submitted to the Board for consideration was a Service Agreement between the City and Creative Risk Management Corporation to provide services as the City's Third Party Administrator for the flexible spending account and flexible reimbursement component of the Medical Benefits Plan. Board Member Mrs. Jenny Pitts Manier reiterated that this is a Service Agreement for administration of the City's flexible spending account. Mr. Caldwell made a motion that the Agreement be approved. Mrs. Manier seconded the motion which carried. AWARD BIDS - SALE OF ABANDONED VEHICLES Mr. Leszczynski reminded members of the Board that on October 25, 1993, bids were opened for the sale of abandoned vehicles. Those bids have been reviewed by the Department of Code Enforcement, and Mr. Gary Libbey, Administrative Services Director, recommends that 1 1 1 4 is REGULAR MEETING NOVEMBER 1, 1993 the following awards be approved: DONALD FAIRCHILD 1217 South Main Street Mishawaka, Indiana 46544 VEHICLE NO. TAG NO. AMOUNT BID 11. 23171 $ 75.00 TOTAL: $ 75.00 DAVE W. EDMONDS 1919 Ontario Niles, Michigan 49120 VEHICLE NO. TAG NO. AMOUNT BID 3. 22462 $253.76 7. 22784 $103.76 TOTAL: $357.52 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana 46619 VEHICLE NO. TAG NO. AMOUNT BID 1. 22079 $ 36.00 2. 22461 $ 37.00 5. 22535 $ 38.00 6. 22584 $ 33.00 8. 22884 $ 44.00 9. 22886 $ 36.00 10. 22888 $ 62.00 TOTAL: $286.00 MR. JOSEPH BROCK FP AUTO St 421 Northve Street South Bend,ndiana 46628 VEHICLE NO. TAG NO. AMOUNT BID 4. 22478 $ 75.00 TOTAL: $ 75.00 GRAND TOTAL: $793.52 Mr. Caldwell made a motion that the bids be awarded as recommended. Mrs. Manier seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT CONTRACTS/ADDENDA The following Community Development Contract and Addenda were presented to the Board for approval: CONTRACT BUREAU OF HOUSING ROOF REPAIR LOAN ACTIVITY The targeted goal for this activity is to assist seven (7) `+LU REGULAR MEETING low and moderate income replacements. The total exceed $41,565.00. NOVEMBER 1, 1993 homeowners accomplish roof repairs/ cost of this activity shall not ADDENDUM I BUREAU OF HOUSING WEST WASHINGTON-CHAPIN LOAN FUND Addendum I expands the service area and updates income eligibility guidelines. ADDENDUM I HANSEL CENTER, INC. Addendum I allows utility costs at Learning Twig Day Care as an eligible expense. Upon a motion made by Mrs. Manier, seconded by Mr. Caldwell and carried, the above referred to Contract and Addenda were approved and executed. APPROVE CONSTRUCTION CONTRACTS: - CAMPEAU STREET SIDEWALK AND CURB REPLACEMENT PROJECT (N.E. PARTNERSHIP AREA) - MAIN AND TUTT STREET CURB AND WALK IMPROVEMENTS PROJECT - CHAPIN STREET/WASHINGTON STREET SIDEWALK REPLACEMENT PROJECT Mr. Leszczynski advised that in accordance with the bid awarded on October 18, 1993, to McIntyre & Jones Construction Company, Inc., 2526 West 6th Street, Mishawaka, Indiana, in the amount of $29,248.00 for the Campeau Street Sidewalk and Curb Replacement Project, a Contract in said amount was being submitted for Board approval. Additionally, McIntyre & Jones Construction Company, Inc., 2526 West 6th Street, Mishawaka, Indiana, has submitted the appropriate Construction Contract for the Main and Tutt Street Curb and Walk Improvements Project. The bid of McIntyre & Jones, in the amount of $21,890.00 was awarded on October 18, 1993. Finally, McIntyre & Jones Construction Company, Inc., 2526 West 6th Street, Mishawaka, Indiana, submitted to the Board a Construction Contract for the Chapin Street/Washington Street Sidewalk Replacement Project, in the amount of $9,495.75. Therefore, Mr. Leszczynski made a motion that the Construction Contracts be approved and executed. Mrs. Manier seconded the motion which carried. APPROVE CHANGE ORDER - SIGNALIZATION PROJECT Submitted to the Board for approval was a Change Order for the Signalization Project (T-19722) indicating an increase of $225.62. Mr. Leszczynski noted that this Change Order involves a revision in casting. Therefore, Mr. Caldwell made a motion that this Change Order be approved. Mrs. Manier seconded the motion which carried. APPROVE SALE OF CITY -OWNED PROPERTY: - 1118 NORTH BURNS - 1614 SCOTT STREET Board Attorney Mary H. Mueller reminded members that on September 7, 1993, the Board received and opened one bid from Mr. Peter Hauser, 18397 Crownhill Drive, South Bend, Indiana, in REGULAR MEETING NOVEMBER 1, 1993 the amount of $50.00 for the purchase of the City owned lot at 1118 North Burns. The lot was appraised at $750.00. Mrs. Mueller noted that because the Board did not receive a bid for the property which was equal to or in excess of the appraised price, the state statute required that all adjacent property owners be notified that the property was for sale. At this time the legal process has been followed and the Board is in receipt of only one response from Mr. Hauser reiterating his interest in purchasing the property for $50.00. Mrs. Mueller advised the Board that they may decide not to sell the property or they may sell it for any amount with or without conditions. Mrs. Manier informed Board members that she has reviewed the file on this property as well as the offer received and she would recommend that the Board award the bid of Mr. Hauser with the condition that he repair the sidewalk at that location. Mrs. Manier noted that this action would benefit the City. Discussion was held as to the length of time Mr. Hauser would be granted to repair the sidewalk at 1118 North Burns. It was the consensus of members of the Board that May 1, 1994 would be an appropriate date. It was further noted that Mr. Hauser is an employee of the City employed by the Department of Code Enforcement. Therefore, Mrs. Manier made a motion that the vacant City -owned lot at 1118 North Burns be sold to Mr. Peter Hauser for $50.00 with the condition that the sidewalk at that location be repaired no later than May 1, 1994. Mr. Caldwell seconded the motion which carried. Additionally, it was noted that on September 7, 1993, the Board received one (1) bid for the purchase of the City -owned property at 1614 Scott Street. Mrs. Mary Smith, 1618 South Scott Street, South Bend, Indiana, submitted a bid in the amount of $150.00. Members of the Board were reminded that this property was appraised at $430.00. Because the Board did not receive any bids equal to or in excess of the appraised price, pursuant to state statutes, all abutting property owners were advised of the sale of this property. At this time the Board is in receipt of only one reply from Mrs. Smith indicating that she is still interested in purchasing the property for $150.00. Mrs. Manier made motion that the bid of Mrs. Smith in the amount of $150.00 be accepted. Mr. Caldwell seconded the motion which carried. DENY REQUEST FOR RESTRICTED RESIDENTIAL PARKING ZONE - 812-824 ALMOND COURT Mr. Leszczynski advised that on August 23, 1993, the Board received a Petition for the Establishment of a Restricted Residential Parking Zone from 812 Almond Court to 824 Almond Court. Mr. Carl P. Littrell, Director, Division of Engineering, has now advised that the Bureau of Traffic and Lighting conducted a twelve (12) hour investigation of the petition area on September 14, 1993. The investigation found that the criteria of the ordinance were not met. Therefore, Mr. Littrell recommends that the Board deny this request. It is noted that South Bend Municipal Code, Chapter 20, Article 10, indicates that curb space must be occupied seventy-five per cent (75%) of the time. Additionally, curb space must be occupied REGULAR MEETING NOVEMBER 1, 1993 by non-resident vehicles at least twenty-five per cent (25%) of the time. The results of the traffic study conducted on Almond Court indicates that the curb space was occupied only forty-two per cent (42%) of the time and the curb space was not occupied by any non-resident vehicles. Therefore, Mr. Leszczynski made a motion that the Petition for the Establishment of a Restricted Residential Parking Zone from 812- 824 Almond Court be denied. Mr. Caldwell seconded the motion which carried. DENY REQUEST FOR RESTRICTED RESIDENTIAL PARKING ZONE - 600 BLOCK OF WEST CALVERT STREET Mr. Carl P. Littrell, Director, Division of Engineering, informed the Board that on September 27, 1993, the Board received a Petition for the Establishment of a Restricted Residential Parking Zone on both sides of the 600 block of West Calvert Street. On October 12, 1993, the Bureau of Traffic and Lighting conducted a twelve (12) hour investigation of the cars parked in the petition area. The investigation found that the criteria of the ordinance were not met and therefore Mr. Littrell recommended that the Petition be denied. It is noted that the ordinance indicates that curb space must be occupied seventy-five per cent (75%) of the time. Additionally, curb space must be occupied by non-resident vehicles at least twenty-five per cent (25%) of the time. In this particular instance, there were twenty-two (22) parking spaces available. Ten (10) spaces on the north side and twelve (12) on the south side of the street. The investigation indicates that curb spaces was occupied only fourteen per cent (14%) of the time and curb space was occupied by non-resident vehicles just over thirteen and one-half per cent (13.5%). Mr. Leszczynski made a motion that the Petition as submitted be denied based on the result of the investigation. Mr. Caldwell seconded the motion which carried. REQUEST OF ERSKINE BOULEVARD RESIDENTS TO CONDUCT 7TH ANNUAL CANDLELIGHT WALK - DECEMBER 18, 1993 - REFERRED In a letter to the Board, Mr. David Cowper, Event Coordinator, 2720 Erskine Boulevard, South Bend, Indiana, advised that the Erskine Boulevard residents request permission to conduct the 7th Annual Erskine Boulevard Candlelight Walk, from 6:00 p.m. to 10:00 p.m. on Saturday, December 18, 1993. Mr. Cowper advised that no activities will be held in the street except carriage rides that will be conducted by Bonneyville Carriage Rides. Mr. Cowper requested the necessary "No Parking" signs and "Slow" signs to be utilized during the Walk. Mr. Leszczynski made a motion that this request be referred to the appropriate City departments and bureaus for review and recommendation. Mr. Caldwell seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing eighty-seven (87) City owned and miscellaneous properties which were cleaned by the Department from October 18, 1993 to October 22, 1993. Mr. Caldwell made a motion that the lists as submitted be accepted for filing. Mrs. Manier seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,591,445.78 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the report as submitted be 1 1 REGULAR MEETING NOVEMBER 1, 1993 filed. Mrs. Manier seconded the motion which carried. STATUS REPORT - LEAF PICK-UP PROGRAM Mr. Leszczynski informed members of the Board and the news media that during the first week of the leaf pick-up program, eighteen thousand nine hundred forty-five (18,945) cubic yards of leaves were picked -up. Mr. Leszczynski also noted that the biggest complaint received regarding the program is the lack of understanding the boundaries of the program. ADJOURNMENT There being.no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:48 a.m. BOARD OF PUBLIC WORKS / Jenny Pit s Manier AT ST: �n^\ -I !V. Sandra M. Parmerlee, Clerk