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HomeMy WebLinkAbout10/25/93 Board of Public Works Minutes! r, - u s 1 e REGULAR MEETING OCTOBER 25, 1993 The regular meeting of the Board of Public Works was convened at 9:30 a.m. on Monday, October 25, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Assistant City Attorney Anne Bruneel. AGENDA ITEM ADDED There being no objections by members of the Board, a Construction Contract for the Organic Resources Facility Asphalt Parking Addition Project, was added to the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on October 18, 1993, were approved. OPENING OF BIDS - ONE (1), OR MORE, TYPE I MEDIUM TO HEAVY DUTY MODULAR AMBULANCE This was the date set for receiving and opening of sealed bids for the above referred to ambulance. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It is noted that Whiteford Ford Trucks, 4707 Western Avenue, South Bend, Indiana, advised that they decline to bid at this time. The following bids were opened and publicly read: EXCELLANCE, INC. 453 Lanier Road Madison, Alabama 35258 Bid was signed by Mr. Danny R. Non -Collusion Affidavit was in Commitment form was completed Bid Bond was submitted. BID: $107,715.00 Hulse, Vice-President/Sales, order, Non -Discrimination and a ten per cent (10%) GOGGAN & ASSOCIATES, INC. 50811 Killian Lane Elkhart, Indiana 46514 Bid was signed by Mr. Thomas P. Goggan, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $10,900.00 was submitted. BID: $108,650.00 MOBILE MEDICAL, INC. 2232 West Patterson Street Decatur, Indiana 46733 Bid was signed by M. Stuart Cavell, Vice -President, Non -Collusion Affidavit was in order and a ten per cent (10%) Bid Bond was submitted. BID: $106,657.00 SOUTHERN AMBULANCE BUILDERS 833 New Franklin Parkway LaGrange, GA 30240 Bid was signed by Mr. Ronald J. Richards, Non -Collusion Affidavit was in order, Non -Discrimination Commitment 4UU REGULAR MEETING OCTOBER 25, 1993 form was completed and a ten per cent (10%) Bid Bond was submitted. BID: $114,505.00 - Navistar Modular Ambulance $110,810.00 - Navistar Std. Southern Nay. Chassis Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - SALE OF ABANDONED VEHICLES This was the date set for receiving and opening of sealed bids for the sale of approximately eleven (11) abandoned vehicles which have been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: DONALD FAIRCHILD 1217 South Main Street Mishawaka, Indiana 46544 BID: VEHICLE NO. TAG NO. AMOUNT BID 7. 22784 $ 75.00 11. 23171 $ 75.00 DAVE W. EDMONDS 1919 Ontario Niles, Michigan 49120 BID: VEHICLE NO. TAG NO. AMOUNT BID 3. 22462 $253.76 7. 22784 $103.76 ELLIS VANISON 1005 Thomas Street South Bend, Indiana 46601 L3" VEHICLE NO. TAG NO. AMOUNT BID 5. 22535 $ 10.00 11. 23171 $ 10.00 MR. WALTER KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana 46619 BID: VEHICLE NO. TAG NO. AMOUNT BID 1. 22079 $ 36.00 L rl 1 U �� REGULAR MEETING OCTOBER 25, 1993 2. 22461 $ 37.00 3. 22462 $ 53.00 4. 22478 $ 38.00 5. 22535 $ 38.00 6. 22584 $ 33.00 7. 8. 22784 22884 $102.00 $ 44.00 9. 22886 $ 36.00 10. 22888 $ 62.00 11. 23171 $ 66.00 MR. JOSEPH BROCK FP AUTO SALES 421 North Olive Street South Bend, Indiana 46628 BID: VEHICLE NO. TAG NO. AMOUNT BID 3. 22462 $200.05 4. 22478 $ 75.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above bids were referred to the Department of Code Enforcement for review and recommendation. OPENING OF QUOTATIONS - PARKING LOT DRAINAGE IMPROVEMENT - NORTHEAST PARTNERSHIP CENTER SERVICE AREA Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the above referred to project which entails dry well installation and pavement overlay at the Northeast Partnership Center. The following Quotations were received and read: WALSH & KELLY, INC. 24358 State Road 23 South Bend, Indiana 46614 Quotation was signed by Mr. Douglas V. Kessler, General Manager. QUOTATION: $5,930.00 NIBLOCK EXCAVATING, INC. P.O. Box 211 Bristol, Indiana 46507 Quotation was signed by Mr. Gary Niblock, President. QUOTATION: $7,854.40 RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana Quotation was signed by Mr. Kenneth G. Noble, Sales Manager. QUOTATION: $7,430.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Quotations were referred to the Division of Engineering for review and recommendation. 410 REGULAR MEETING OPENING OF QUOTATIONS OCTOBER 25, 1993 AWARD - SIDEWALK AND CURB REPLACEMENT CENTRAL BUSINESS DISTRICT AND EAST BANK It was noted that this was the date set for the receiving and opening of sealed Quotations for curb and sidewalk replacements in the Central Business District in the 400 block of West Wayne Street and in the East Bank Area in the 100 block of South Hill Street. The following Quotations were opened and read: PHIL ALBERT CONCRETE 50106 Bittersweet Trail Granger, Indiana Quotation was signed by QUOTATION: $12,234.00 Mr. Phil Albert, Owner. KASER-SPRAKER CONSTRUCTION INC. 25487 West State Road 2 South Bend, Indiana Quotation was signed by Mr. Gary L. Spraker, President. QUOTATION: $11,746.00 NORTHERN INDIANA CONSTRUCTION COMPANY P.O. Box 1333 Mishawaka, Indiana Quotation was signed by Mr. David Walorski, President. QUOTATION: $7,412.05 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above Quotations were referred to the Division of Engineering for immediate review in order that an award could be made at this meeting. Following that review, Mr. Carl P. Littrell, Director, Division of Engineering, recommended that the Board award the low Quotation submitted by Northern Indiana Construction Company, in the amount of $7,412.05, for this project. Mr. Leszczynski made a motion that this recommendation be accepted and the Quotation be awarded. Mrs. Manier seconded the motion which carried. OPENING OF QUOTATIONS - STATE THEATER STORM SEWER REPAIR Mr. Leszczynski noted that this was the date set for the receipt of opening of sealed Quotations for storm sewer repair at the State Theater Building. The following Quotations were opened and read: HRP CONSTRUCTION P.O. Box 266 South Bend, Indiana 46624-0266 Quotation was signed by Ms. Peggy S. Biggs. QUOTATION: $2,800.00 HERRMAN & GOETZ, INC. 225 South Lafayette Boulevard South Bend, Indiana 46601 Quotation was signed by Mr. Douglas D. Wagley. QUOTATION: $1,795.00 1 1 1 1 41 REGULAR MEETING OCTOBER 25. 1993 DYE PLUMBING & HEATING INC. 3535 Monroe Street LaPorte, Indiana 46350-1728 Quotation was signed by Mr. Charles Prestin, Vice -President. QUOTATION: $7,700.00 Mr. Caldwell made a motion that the above outlined Quotations be referred to the Division of Engineering for review and recommendation. Mr. Leszczynski seconded the motion which carried. OPENING OF QUOTATIONS - RE -ROOFING AND INSULATION - FIRE STATION NO. 8 This was the date set for the opening of sealed Quotations for re- roofing and insulation of Fire Station No. 8, 2402 West Twyckenham Drive, South Bend, Indiana. The following Quotations were opened and read: MIDLAND ENGINEERING COMPANY 52369 U.S. 33 North South Bend, Indiana 46637 Quotation was signed by Mr. Charles W. Frazier, President, CEO. Quotation: Base $15,200.00 Alternate G-1 Add $ 6,995.00 Alternate G-2 Add $ 1,495.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Quotation received was referred to the Fire Department for review and recommendation. AWARD CONSTRUCTION CONTRACTS: - POTAWATOMI ZOO PARKING LOT IMPROVEMENTS - BLACKTHORN GOLF COURSE - CLUBHOUSE PARKING LOT - BRIDGE PAINTING - STUDEBAKER CORRIDOR REDEVELOPMENT AREA - ORGANIC RESOURCES FACILITY - ASPHALT PAVING ADDITION Mr. Leszczynski advised that Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, has submitted the Construction Contract for the Potawatomi Zoo Parking Area Renovation and Expansion Project. It is noted that the bid of Walsh and Kelly, Inc., in the arrount of $98,639.03, was awarded by the Board on October 18, 1993. Additionally, Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, has submitted the appropriate Construction Contract, in the amount of $197,769.58 for the Blackthorn Golf Course - Clubhouse Parking Lot Project. It is noted that this bid was awarded on October 18, 1993. Further, in accordance with the Quotation awarded on October 4, 1993, to Universal Painting, Inc., 1319 South Lafayette Boulevard, P.O. Box 4141, South Bend, Indiana, in the amount of $22,492.00 for the Bridge Painting - Studebaker Corridor Redevelopment Area Project, a Contract in said amount was being submitted for Board approval. Finally, Mr. Leszczynski noted that Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana, has submitted the Construction Contract, in the amount of $76,797.00, for the asphalt paving addition at the Organic Resources Facility. The bid of Walsh and Kelly was awarded by the Board on October 18, 1993 for this project. 412 REGULAR MEETING OCTOBER 25, 1993 Therefore, Mr. Caldwell made a motion that the Construction Contracts that have been submitted for the above outlined projects be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM III NEIGHBORHOOD HOUSING SERVICES OF SOUTH BEND NHS REVOLVING LOAN FUND ACTIVITY Addendum II allows disposition costs in foreclosed property. Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the Addendum was approved and executed. APPROVE REPORT OF CONTRACT FINAL INSPECTION - CORBY STREET Mr. Joseph Bellina, Division of Engineering, submitted to the Board a Report of Contract Final Inspection and Recommendation for Acceptance for the Corby Boulevard project indicating that a final inspection was conducted and all work was found to be satisfactory. Mr. Leszczynski made a motion that the Report be accepted and approved. Mr. Caldwell seconded the motion which carried. APPROVE PURCHASE AGREEMENTS - CITY -OWNED LOTS• - 717 SOUTH ARNOLD - 229 PAGIN STREET In accordance with the bid awarded on September 7, 1993, for the purchase of the City -owned lot at 717 South Arnold Street, in the amount of $250.00 to Mr. Jose R. Duran, 719 South Arnold Street, South Bend, Indiana, a Purchase Agreement was being submitted at this time for Board approval. Additionally, Mr. Johnny Collins, 1317 Linden Avenue, South Bend, Indiana, has signed and submitted a Purchase Agreement for the purchase of the City -owned lot at 229 Pagin Street. It is noted that on September 7, 1993, the Board accepted the bid of $355.00 which Mr. Collins submitted for this property. Therefore, upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the Purchase Agreements were approved and the matter referred to the City Attorney's office for drafting of the appropriate Quit -Claim Deeds. APPROVE AGREEMENT FOR STAFF SUPPORT - NEIGHBORHOOD RESOURCES AND TECHNICAL SERVICES CORPORATION Ms. Pamela C. Meyer, Director, Planning and Neighborhood Development, Department of Community and Economic Development, submitted to the Board an Agreement for Staff Support between the Neighborhood Resources & Technical Services Corporation and the City of South Bend by and through the Board of Public Works on behalf of the Community and Economic Development Department. Ms. Meyer noted that the Neighborhood Resources and Technical Services Corporation (NRTSC) is a newly formed corporation with members appointed by the Mayor. The general purpose of this corporation is to support and build the capacity of neighborhood organizations within the City. Pursuant to this Agreement the Division of Planning and Neighborhood Development will serve as staff to NRTSC representing the Department of Community and Economic Development. The term of this Agreement shall be July 1, 413 1 1 REGULAR MEETING OCTOBER 25, 1993 1993 to an including June 30, 1996, which is the length of the state grant which the corporation received and is for the sum of one dollar ($1.00). Mr. Leszczynski made a motion that this Agreement be approved. Mrs. Manier seconded the motion which carried. Board member Mr. James R. Caldwell, abstained from voting on this matter as he is a member of the Corporation. APPROVE WASTEWATER DISCHARGE PERMIT - ACCURIDE INC. In a Memorandum to the Board, Ms. Megan Wright, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: 1. Accuride, Inc. 4300 Quality Drive South Bend, Indiana 46628 Ms. Wright noted that this is a new permit. Therefore, Mr. Leszczynski made a motion that the Permit be approved. Mr. Caldwell seconded the motion which carried. W TION -,CHAP (WEST WASH WASH ET In a Memorandum to the Board, Mr. Carl P.-Littrell, Director, Division of Engineering, advised that on October 18, 1993, the Board opened two (2) Quotations for sidewalk replacement near the Copshalom Museum. Mr. Littrell noted that he has reviewed those Quotations and found the amounts are correct as read at the Board meeting. Therefore, Mr. Littrell recommended that the Board award the lowest Quotation submitted by McIntyre & Jones Construction Company, Inc., 2526 West Sixth Street, Mishawaka, Indiana, in the amount of $9,495.75. The Department of Community and Economic Development concurs with this recommendation. Mr. Leszczynski made a motion that this recommendation be accepted and the Quotation be awarded. Mrs. Manier seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS DE-ICING MATERIALS In a letter to the Board, Mr. Sam Hensley, Director, Division of Transportation, requested that the Board advertise for the receipt of bids for the following: 1. Sodium Chloride 12,000 tons 2. Calcium Chloride Sand 5,000 tons 3. Calcium Chloride Slag Sand 5,000 tons Mr. Leszczynski made a motion that this request be approved. Mr. Caldwell seconded the motion which carried. APPROVE REQUESTS: REQUEST OF POTAWATOMI ZOOLOGICAL SOCIETY, INC TO MAKE WALL STREET ONE-WAY IN CONJUNCTION WITH ZOO BOO AND ZOOLTIDE - OCTOBER 28-30 1993 AND DECEMBER 7-19 1993 REQUEST OF NORTHERN INDIANA CAB DRIVERS ASSOCIATION TO CONDUCT wA T.0 nomnavn no , nr Mr. Leszczynski advised that the request of the Potawatomi Zoological Society, which was submitted to the Board on October 11, 1993, has been reviewed by the necessary City departments and bureaus and approval is recommended. 414 REGULAR MEETING OCTOBER 25, 1993 Additionally, Mr. Michael E. Alford, on behalf of the Northern Indiana Cab Drivers Association, advised that the Association is sponsoring a Walk for Peace on Thursday, October 28, 1993 beginning at 6:30 p.m. at the courthouse. Mr. Alford noted that participants will remain on the sidewalks at all times and will proceed down Main Street to Western Avenue,.Western Avenue across the bridge to Howard Park. It is noted that this request has been reviewed by the Police Department, Legal Department and the Bureau of Traffic and Lighting and approval is recommended. Therefore, Mr. Caldwell made a motion that the above outlined requests be approved. Mrs. Manier seconded the motion which carried. APPROVE SECONDHAND DEALERS LICENSE APPLICATION Mr. Leszczynski stated that the following secondhand dealers license application has been received: NAME: RUGRATS RESALE SHOP BY: Sandra Jean Henderson-Burd ADDRESS: 213 North Main Street FOR THE PURPOSE OF SELLING: Secondhand clothes Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above application. Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the license application was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE PUBLIC PARKING FACILITY LICENSE APPLICATION Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the license application for AMPCO Parking, 126 North Main Street, South Bend, Indiana, to operate a parking lot at 120 North Main Street, South Bend, Indiana, was approved and referred to the Deputy Controller's office for issuance of a license. APPROVE CONTRACTORS BONDS Mr. Larry D. Spradlin, Division of Engineering, recommended that the following Bonds of Contractors be approved: 1. Walter Regan, Sr. Effective 10-25-93 2. Richard Stephens Effective 10-25-93 3. Rudy Rupple Effective 10-25-93 4. Bob Frame Plumbing & Heating, Inc. Effective 10-25-93 Mr. Leszczynski made a motion that the recommendation be accepted and the bonds be approved. Mr. Caldwell seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing one hundred eighty-nine (189) City owned and miscellaneous properties which were cleaned by the Department from October 3, 1993 to October 15, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Manier seconded the motion which carried. REGULAR MEETING OCTOBER 25,,1993 FILING OF HUMANE SOCIETY MONTHLY REPORT - SEPTEMBER Mr. Leszczynski indicated that the Board is in receipt of a monthly report as submitted by the Humane Society of St. Joseph County, Inc., for the month of September,_ 1993. The report indicates the type and number of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the report be .accepted for filing as submitted. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, the following Certificate of Insurance was accepted for filing: 1. Salyers Golf Course Construction, Inc. P.O. Box 1065 Sunbury, Ohio 43074 APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $1,469,023.35 and recommendea approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted a list containing claims in the amount of $136,285.25 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:47 a.m. BOARD OF PUBLIC WORKS d"enny Pit Manier ATT T: andra M. Parmerlee, Clerk