Loading...
HomeMy WebLinkAbout09/27/93 Board of Public Works Minutes'%373 u 1 REGULAR MEETING SEPTEMBER 27, 1993 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Monday, September 27, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Jenny Pitts Manier present. Also present was Board Attorney Mrs. Mary H. Mueller. AGENDA ITEM DELETED Members of the Board were advised that no Title Sheets were presented to the Board for consideration as indicated on the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and carried, the minutes of the regular meeting of the Board held on September 13, 1993, were approved. UrMNINU Ur VUU'lA'l1U1V'_-) - ARIL' LUAU DAIVUZ YH11V'1'l1Vlz \ �'lULl"�t3Hril"�lC CORRIDOR REDEVELOPMENT AREA) Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed Quotations for the painting of railroad viaducts in the Studebaker Corridor. The following Quotations were opened and read: BOWEN'S DECORATING SERVICES, INC. P.O. Box 274 New Buffalo, Michigan 49117 Quotation was signed by Mr. Albert Bowen. QUOTATION: Total base Alternate: Total with bid: alternate: $164,000.00 $ 36,900.00 $200,900.00 UNIVERSAL PAINTING COMPANY, INC. 1319 South Lafayette Boulevard P.O. Box 4141 South Bend, Indiana 46634 Quotation was signed by Mr. William H. Furry, Vice -President. QUOTATION: Total base Alternate: Total with bid: alternate: $ 22,492.00 $ 7,203.00 $ 29,965.00 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Quotations were referred to the Division of Engineering for review and recommendation. APPROVE CHANGE ORDERS - EDISON ROAD WIDENING PROJECT Mr. Joseph Bellina, Division of Engineering, submitted to the Board the following Change Orders in regards to the Edison Road Widening Project: DESCRIPTION: Additional manhole INCREASE: $16,530.89 DESCRIPTION: Asphalt Widening and wedging INCREASE: $29,250.00 REGULAR MEETING. SEPTEMBER 27, 1993 Mr. Caldwell made a motion that these Change Orders be approved. Mr. Leszczynski seconded the motion which carried. Mr. Caldwell inquired of Mr. Carl P. Littrell., Director, Division of Engineering, when this project is expected to be -completed. Mr. Littrell noted that, weather permitting, the project should be completed this week. AWARD BID - MOWERS AND OTHER MAINTENANCE EQUIPMENT REQUIRED FOR THE OPERATION OF THE BLACKTHORN GOLF COURSE Mr. Carl P. Littrell, Director, Division of Engineering, informed the Board that on September 20, 1993, the Board received three (3) bids for the following.equipment: ITEM R6 R10 R14 R15B R21A QTY. DESCRIPTION DELIVERY DATE 2 LO-BLO BLOWER, W/8 30 DAYS HP KOHLER ENGINE OR EQUAL 1 CUSHMAN 898633 3 WH 30 DAYS TURF TRUCKSTER OR EQUAL 1 TURFCO 85423 F12D TOP- 30 DAYS DRESSER W/ACCESS OR EQUAL 3 JACOBSEN 62244, GK422 30 DAYS 22" GREEN MOWER W/ ACCESS OR EQUAL 2 JACOBSEN LF-100 4WD 30 DAYS W/ACCESS OR EQUAL 2 REDMAX BC221DL TRIMMER 4/30/94 OR EQUAL Mr. Littrell noted that this bid is divisible. However, he is recommending that the Board award all items bid to Illinois Lawn Equipment, Inc., 16450 South 104th Avenue, Orland Park, Illinois, for a total cost of $67,060.00. Illinois Lawn is the lowest bidder on four (4) of the six items which include Item R6, for an acceptable "equal" alternate Encore Blower, two (2) at $849.00 each, Item R8, for the specified Cushman three -wheeled Turf Truckster, one at $10,450.00 each, Item R15b, a Jacobsen LF-100 four wheel drive tractor and accessories, two (2) at $19,261.00 each and Item R21a, a Redmax BC221DL Trimmer, two (2) at $252.00 each. Mr. Littrell further noted that on Item R10, the lowest price bid was submitted by Kenney Machinery Corporation, 8420 Zionsville Road, Indianapolis, Indiana, for an alternate Toro 1800 Topdresser. Illinois Lawn was the next lowest bidder at $6,379.00 for the specified Turfco 85423 F12D Topdresser with accessories. Both items are manufactured to work in combination with a tractor for motive and operational power. The Toro 1800 must be matched with the Toro Workman tractor, which is not recommended for purchase. The Turfco item can be matched with the Cushman Turf Truckster which is recommended. Further, on item R14, J.W. Turf, Inc., 14N937 US Highway 20, Hampshire, Illinois, was the low bidder for their alternate John Deere 22 Walking Greens Mowers at $3,087.00 each including the discount offered. Illinois Lawn bid $3,169.00 each for the specified Jacobsen 62244, GK422 22" mower. The difference is $82.00 each. The Blackthorn Golf Course maintenance staff has had 1 1 1 3 7 d;.a R REGULAR MEETING SEPTEMBER 27, 1993 many years of experience with Jacobsen equipment and is well satisfied with its performance, not only from a mechanical point - of -view but also from the "good cut" it provides to the golf course "greens" surfaces, the most important turf on a golf course. The staff's review of the John Deere equipment convinced them that the John Deere alternate offered is a generation behind the Jacobsen equipment specified and the golf course would be better served by the Jacobsen equipment. Mr. Leszczynski made a motion that the recommendation be accepted and bid of Illinois Lawn be awarded. Mr. Caldwell seconded the motion which carried. APPROVE CONSULTING AGREEMENT - COLLEGE FOOTBALL HALL OF FAME Ms. Mikki Dobski, Project Manager, College Football Hall of Fame, advised that submitted to the Board today for approval is an Agreement between the City and Insignia Catalog Services, 1835 South Franklin Street, South Bend, Indiana. Ms. Dobski noted that Insignia Catalog Services will provide basic retail store design services needed to enhance the retail operation of the Hall of Fame. Insignia will work with various representatives from the Hall of Fame, the architectural/exhibit design company, the project manager and contractor to provide retail space design ideas as well as recommendations concerning such items as fixtures and types of products to be sold. Ms. Dobski further noted that this Agreement is in effect until the end of the year. Insignia Catalog will be paid at the rate of sixty-five dollars ($65.00) per hour, plus reimbursement for reasonable out-of-pocket expenses associated with the project. the total cost of this Agreement is not to exceed $5,500.00. Mr. Caldwell made a motion that this Agreement be approved and executed. Mrs. Manier seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF OFFICE OF COMMUNITY AFFAIRS, FOR STREET CLOSING AND NO PARKING RESTRICTIONS IN CONJUNCTION WITH "RUDY" PREMIERE - OCTOBER 6, 1993 In a Memorandum to the Board, Ms. Mikki Dobski, Office of Community Affairs, requested the following traffic controls for the "Rudy" premiere to be held on Wednesday, October 6, 1993: STREET CLOSINGS: - Morris Civic Drive 6:00 p.m. - 10:00 p.m. - Colfax, between St. Joseph/Main 6:00 p.m. - 10:00 p.m. - Michigan St., from Colfax/Jefferson (as 9:00 needed) - 10:00 p.m. p.m. - Century Center Drive 9:00 p.m. - 12:00 a.m. NO PARKING - Morris Civic Drive 6:00 P.M. - 10:00 p.m. - Woodward Court - Both sides 5:00 p.m. - 10:00 p.m. (east side removed first, west side as needed) - Century Center Drive 6:00 p.m. - 12:00 a.m. 3 ( v REGULAR MEETING Ms. Dobski utilized in arrival and - OF UNITED SEPTEMBER 27, 1993 informed the Board that Morris Civic Plaza will be the afternoon of October 6, 1993 to facilitate set-up of the Notre Dame band. T DRUG & CONDUCT ANNUAL RED RIBBON DAY MARCH - OCTOBER 22, 1993 In a letter to the Board, Ms. Gladys W. Muhammad, Community Organizer, South Bend Heritage Foundation, United Community Against Drug & Alcohol Abuse, 914 Lincolnway West, South Bend, Indiana, advised that the week of October 23-31, 1993 has been designated as National Red Ribbon Week. In order to show local support in presenting a unified and visible commitment toward a drug free America, they are once again organizing a Michiana Community Red Ribbon. Day March. The 1993 March is scheduled for Friday, October 22, 1993. Ms. Muhammad noted that the United Community Against Drug and Alcohol and the South Bend Heritage Foundation and others are requesting approval to conduct the 5th Annual Red Ribbon Day March, beginning at 11:00 a.m., utilizing the following route: Beginning at Colfax Cultural Center, proceed on Lincolnway West to Chapin, Chapin to West Washington, West Washington to William Street, William to Jefferson and proceed down Jefferson Street to the end at 320 West Jefferson (New Wings of Faith). Ms. Muhammad further noted that they are proposing the use of streets for this March as they will have police and motorcycle units, a wrecked automobile and the TRANSPO trolley. APPROVE REQUESTS: - OF NORTH CENTRAL INDIANA AFL-CIO COUNCIL TO OCCUPY THE SIDEWALK IN FRONT OF THE COUNTY COURTHOUSE FOR RALLY - OCTOBER 2, 1993 OF ST. JOSEPH COUNTY RIGHT TO LIFE, INC. TO OCCUPY THE SIDEWALKS TO FORM "LIFE CHAIN" - OCTOBER 3, 1993 OF GOLDEN DOME PRODUCTIONS TO OCCUPY PUBLIC RIGHT-OF-WAY IN CONJUNCTION WITH VIDEO PRODUCTION - SEPTEMBER 30. 1993 It was noted that Mr. Don Vanett, President, North Central Indiana AFL-CIO, requested use of the sidewalk on Main Street in front of the County Courthouse for a public rally to express opposition to the North American Free Trade Agreement as it is currently written. The proposed time and date of the rally is October 2, 1993 from 12:00 noon to 1:00 p.m. Mr. Vanett noted that the rally is being organized by the North Central Indiana AFL-CIO in conjunction with the UAW CAP Council, Teamsters Local #364, the St. Joseph Valley Greens, the South Bend Chapter of the Citizens Action Coalition of Indiana, plus other citizen's and labor organizations. The rally will be peaceful and lawful and access to the courthouse will not be impeded in any way. It was noted that the St. Joseph County Commissioners have already approved this request. It was further noted that this request has been reviewed by the appropriate City departments and bureaus and approval is recommended. Additionally, the request of the St. Joseph County Right to Life, Inc., to occupy the sidewalks at Michigan Street and Bartlett Street to form a cross in conjunction with National Life Chain 1 1 REGULAR MEETING SEPTEMBER 27, 1993 Sunday, which was submitted to the Board on September 7, 1993, has been reviewed by the necessary City departments and bureaus and approval is recommended. Finally, the Board is in receipt of a request from Mr. Doug Thomas, Producer, Golden Dome Productions, P.O. Box 1616, South Bend, Indiana. Mr. Thomas noted that Golden Dome Productions is currently working on a non -broadcast video production for the Tire Rack of South Bend. They would like to begin filming at the Morris Civic Auditorium on Thursday, September 30, 1993, beginning at 1:00 p.m. In the case of rain, the shooting will be done on Friday, October 1, 1993 or Wednesday, October 5, 1993. The filming would involve two (2) areas. The first area would be the Morris Civic Plaza area. They will film one of their cars on the Plaza sidewalk with the Morris Civic as the background. The other area would involve the north alley with the old brick alley wall as the background. Mr. Thomas noted that it is estimated that they will utilize the public right-of-way, in each area, for less than thirty (30) minutes. They will not obstruct traffic from either one of these areas and the Morris Civic will not be identified. Mr. Leszczynski advised that this request has been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mr. Leszczynski made a motion that the above outlined three (3) requests be approved. Mrs. Manier seconded the motion which carried. PETITION FOR THE ESTABLISHMENT OF A RESTRICTED RESIDENTIAL PARKING ZONE - 600 BLOCK WEST CALVERT STREET - REFERRED Mr. Joseph F. Palkowitch, 611 West Calvert Street, South Bend, Indiana, submitted to the Board a Petition for the Establishment of a Restricted Residential Parking Zone in the 600 block of West Calvert Street. Mr. Caldwell made a motion that this Petition be referred to the Bureau of Traffic and Lighting in order that the appropriate traffic study can be conducted. Mr. Leszczynski seconded the motion which carried. APPROVE CONTRACTORS BOND Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Board approve the Bond of Contractor for John Ward, effective September 27, 1993. Mr. Leszczynski made a motion that this bond be approved. Mr. Caldwell seconded the motion which carried. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Manier and carried, a Certificate of Insurance for Greeley & Hansen, 100 South Wacker Drive, Chicago, Illinois, was accepted for filing. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing one hundred one (101) City - owned and miscellaneous properties which were cleaned by the Department from September 12, 1993 to September 16, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Manier seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $2,428,173.92 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted REGULAR MEETING SEPTEMBER 27, 1993 a list containing claims in the amount of $77,369.39 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mrs. Manier seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the meeting adjourned at 9:47 a.m. BOARD OF PUBLIC WORKS John E. Leszc nski ames R. dwell )Z�n� 7nyiis Manier 1 AT T ST: 1 YV Sandra M. Parmerlee, Clerk 1