Loading...
HomeMy WebLinkAbout09/13/93 Board of Public Works MinutesREGULAR MEETING SEPTEMBER 13, 1993 The regular meeting of the Board of Public Works was convened at 9:36 a.m. on Monday, September 13, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski and Mr. James R. Caldwell present. Board member Mrs. Jenny Pitts Manier was not in attendance. Also present was Board Attorney Mrs. Mary H. Mueller. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on September 7, 1993, were approved. OPENING OF BIDS - SALE OF ONE (1) 1985 PIERCE MIDI PUMPER Mr. Leszczynski advised that this was the date set for the receiving and opening of sealed bids of the sale of the above referred to pumper. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient., The following bids were opened and read: CLEVELAND TOWNSHIP VOLUNTEER FIRE DEPARTMENT INC. 51233 County Road 5 N Elkhart, Indiana 46514 Bid was submitted by Mr. Steven W. Clark, Secretary. BID: $58,000.00 MR. JERRY HARDMAN 227 Village Way South Bend, Indiana 46619 Bid was signed by Mr. Jerry Hardman. BID: $200.00 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the above bids were referred to the Fire Department for review and recommendation. OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY - APPROXIMATELY 3/4 ACRE LOCATED ON THE WEST SIDE OF THE CITY'S MUNICIPAL SERVICES FACILITY Mr. Leszczynski reminded members of the Board that pursuant to state statutes regarding the sale of City -owned property, this was the date set for the receiving of sealed bids for the sale of a part of Parcel No. 3 in the Inner Belt Industrial Park located west of the City's Municipal Services Facility. It was noted that this property was appraised at $9,600.00. Mr. Leszczynski noted that no bids were received by the Board at this time. Board Attorney Mary H. Mueller informed the Board that this property will remain open for bids for one week with bidding closing at 9:30 a.m., Monday, September 20, 1993. Mrs. Mueller noted that she believes the City will receive a bid from an interested purchaser. It is noted that a Public Hearing will be held concerning this sale at 9:30 a.m. on September 20, 1993. At the Hearing all interested parties may appear and be heard and/or present relevant material with regard to the matter under consideration. APPROVE ESCROW AGREEMENT - BLACKTHORN GOLF COURSE CLUBHOUSE OUTINGS SHELTER AND PUMP HOUSE PROJECT Submitted to the Board for approval was an Escrow Agreement between the City, Ziolkowski Construction, Inc., 1005 South 35 3 REGULAR MEETING SEPTEMBER 13, 1993 Lafayette Boulevard, P.O. Box 1106, South Bend, Indiana, and Society Bank, as Escrow Agent, in conjunction with the construction of the Blackthorn Golf Course Clubhouse, Outings Shelter and Pump House. Mr. Leszczynski noted that an Escrow Agreement is standard practice in all public works projects over $100,000.00 except highways. Therefore, Mr. Leszczynski made a motion that this Escrow Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE MUNICIPAL LEASE AND OPTION AGREEMENT AND ADOPT RESOLUTION NO. 34-1993 - MIDWEST BANKERS GROUP, INC. Mr. Leszczynski noted that the Board is in receipt of a Municipal Lease and Option Agreement as submitted by Midwest Bankers Group, Inc., 9000 Keystone Crossing, Suite 630, Indianapolis, Indiana. Board Attorney Mary H. Mueller noted that this Lease Agreement is for the lease purchase of equipment including an ambulance, garbage trucks, hot boxes and street sweepers. Mrs. Mueller further noted that the total amount of this equipment is $1,409,674.00. The interest rate in effect on this Lease Purchase is 4.7985% for five (5) years. It was noted that this is the same type of Agreement that was submitted to the Board on June 1, 1993. Also submitted at this time was the appropriate Resolution granting to Mr. Jeffrey A. Rinard, Finance Director for the City, authorization to execute other documents related to this lease purchase at the appropriate time. Mr. Caldwell made a motion that this Agreement be approved and executed and that Resolution No. 34-1993 be adopted. Mr. Leszczynski seconded the motion which carried. Following is Resolution No. 34-1993: A OF ' RESOLUTION NO. 34-1993 'ION OF THE BOARD OF PUBLIC WORKS CITY OF SOU CUTION OF A ENT WITH MI: INDI AL LE WHEREAS, the Board of Public Works of the City of South Bend, Indiana (hereinafter, "Board") has determined that a true and very real need exists for the acquisition of the equipment described in the Municipal Lease and Option Agreement presented to this meeting; and WHEREAS, the Board of Public Works has taken the necessary steps, including any legal bidding requirements under applicable law, to arrange for the acquisition of such equipment. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 1) That the terms of said Municipal Lease and Option Agreement are in the best interest of the City for the acquisition of such equipment. 2) That the Board, itself, will execute the Agreement at today's meeting and will execute all future supplements to the Agreement at future meetings of the Board of Public Works. 3) The Board hereby designates Jeffrey A. Rinard, Finance 1 REGULAR MEETING SEPTEMBER 13, 1993- Director for the City of South Bend, to execute and deliver any related documents necessary to the consummation of the transactions contemplated by the Municipal Lease and Option Agreement. Adopted this 13th day of September, 1993. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John E. Leszczynski, President s/James R. Caldwell, Member The undersigned certifies that the above Resolution has not been repealed or amended and remains in full force and effect and further certifies that the above and foregoing Municipal Lease and Option Agreement is the same as presented at said meeting of the City of South Bend's Board of Public Works. Date: September 13, 1993 s/Sandra M. Parmerlee, Clerk APPROVE STATE - LOCAL PUBLIC AGENCY AGREEMENT - TWYCKENHAM WIDENING, FROM MC KINLEY TO SOUTH BEND AVENUE Mr. Carl P. Littrell, Director, Division of Engineering, submitted to the Board a State - Local Public Agency Agreement between the City and the State of Indiana by and through the Indiana Department of Transportation for construction and project management of improvements to Twyckenham Drive from McKinley to South Bend Avenue. Mr. Leszczynski noted that this project is scheduled for bid letting by the Indiana Department of Transportation in October of 1993 and involves the widening of Twyckenham to a four (4) lane street. Mr. Leszczynski made a motion that this Agreement be approved. Mr. Caldwell seconded the motion which carried. AP - F. JAY NIMTZ PARKWAY, PHASE II Mr. Leszczynski advised that in accordance with the bid awarded on August 23, 1993, to Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $1,892,377.05 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. Mr. Leszczynski stated that in accordance with the bid awarded on August 31, 1993, to Woodruff & Sons, Inc., 2125 East US 12, P.O. Box 450, Michigan City, Indiana, in the amount of $712,771.90 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. - EDISON ROAD Mr. Joseph Bellina, Engineer, Division of Engineering, submitted to the Board two (2) Change Orders in conjunction with the above REGULAR MEETING SEPTEMBER 13, 1993 referred to project. The first Change Order reflects an increase of $16,341.00 for water service. The second Change Order reflects a decrease of $25,727.30 for items including mailbox assembly, underdrains, pipe and trees. Mr. Leszczynski made a motion that these Change Orders be approved. Mr. Caldwell seconded the motion which carried. In response to a question from the news media concerning the status of the opening of Edison Road, Mr. Leszczynski advised that the street is almost ready to open. However, Northern Indiana Public Service is working on a line in a small section that must be completed before the street can be reopened. AWARD BIDS - SALE OF ABANDONED VEHICLES Mr. Leszczynski reminded members of the Board that on September 7, 1993, the Board opened bids for the sale of twenty-two (22) abandoned vehicles. The Department of Code Enforcement has reviewed those bids and now recommends that the following awards be made: MR. MARK KOWALSKI H. KOWALSKI AUTO PARTS CITY 25958 Western Avenue South Bend, Indiana 46619 VEHICLE NO. TAG NO. AMOUNT BID 14. 22730 $ 49.00 MR. PAUL SCHULTZ SUPER AUTO PARTS 3300 South Main Street South Bend, Indiana 46614 VEHICLE NO. TAG NO. AMOUNT BID 2. 22031 $ 32.79 5. 22145 $ 29.79 6. 22152 $ 29.79 9. 22305 $119.89 10. 22318 $147.79 11. 22420 $ 39.79 13. 22456 $ 43.79 MR. PAUL KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana VEHICLE NO. 46619 TAG NO. AMOUNT BID 1. 21889 $ 36.00 8. 22256 $ 42.00 12. 22431 $ 29.00 15. 22733 $ 76.00 16. 22736 $102.00 17. 22799 $ 51.00 18. 22801 $ 41.00 19. 22824 $ 29.00 22. 22966 $303.00 1 1 O 1� REGULAR MEETING MR. GENE HANCZ STEVE & GENE'S AUTO TRUCK SALVAGE 3109 Gertrude South Bend, Indiana 46614 VEHICLE NO, TAG NO. 3. 22069 4. 22140 21. 22955 MR. JOSEPH BROCK FP AUTO SALES 421 North Olive Street South Bend, Indiana 46628 SEPTEMBER 13, 1993 AMOUNT BID $ 35.85 $ 22.85 $ 25.85 VEHICLE NO. TAG NO. AMOUNT BID 20. 22847 $135.00 Mr. Leszczynski made a motion that the recommendation be accepted and the bids be awarded as outlined above. Mr. Caldwell seconded the motion which carried. AWARD QUOTATION - STUDEBAKER CORRIDOR REDEVELOPMENT - PHASE IA, CONSTRUCTION CONTRACT 2 In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on September 7, 1993, the Board received two (2) Quotations for construction of curbs and sidewalks along South Main Street and West Garst Streets in the Studebaker Corridor. Two (2) corrections were made affecting the amount read for Murdock and Sons Quotation. The amounts of Items No. 13 and 15 were incorrectly calculated by Murdock and Sons. Mr. Littrell noted that he recommends that the Board award the low Quotation of Murdock and Sons Construction, Inc., for the base bid only without alternates, in the amount of $21,466.50. Mr. Leszczynski made a motion that this recommendation be accepted and the Quotation be awarded. Mr. Caldwell seconded the motion which carried. APPROVE REQUESTS TO CONDUCT AUCTIONS: POLICE DEPARTMENT - AUCTION OF BICYCLES AND UNCLAIMED PROPERTY - OCTOBER 16, 1993 DIVISION OF EQUIPMENT SERVICES - OBSOLETE VEHICLES - OCTOBER 9, 1993 In a letter to the Board, Police Chief Ronald G. Marciniak requested permission to dispose of unclaimed bicycles and other property at a public auction to be held on Saturday, October 16, 1993, beginning at 8:30 a.m. and completed by 1:00 p.m. It was noted that the auction will be conducted in the rear of the South Bend Police Station in the garage area. The auction will be conducted by Kaser's Auction Service. Additionally, Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, requested permission to conduct an auction of approximately sixty (60) vehicles, two (2) truck beds and five (5) pieces of miscellaneous equipment. This auction will take place on October 9, 1993, beginning at 8:00 a.m. in the rear of the Equipment Services Facility at 1045 West Sample Street, South Bend, Indiana and will also be conducted by Kaser's Auction Service. It is noted that a complete list of vehicles to be auctioned will be presented to the Board on September 20, 1993, in order that they may be declared obsolete and no longer needed by the City. 36 REGULAR MEETING Mr. Leszczynski conduct auctions which carried. SEPTEMBER 13, 1993 made a motion that both of these requests to be approved. Mr. Caldwell seconded the motion APPROVE CONTRACTS FOR SALE OF PERSONAL PROPERTY/OBSOLETE VEHICLES AT PUBLIC AUCTION - KASER'S AUCTION SERVICE - OCTOBER 9 1993 AND OCTOBER 16, 1993 Submitted to the Board for consideration were two (2) separate Contracts for Sale of Personal Property at Public Auction as submitted by Mr. Carl Kaser, Kaser's Auction Service, 68099 Sycamore Road, North Liberty, Indiana. It is noted that the first Contract is in regards to the Police Department's auction of unclaimed bicycles and miscellaneous items that will take place on Saturday, October 9, 1993. The second Contract is for the auction of City vehicles that will take place on Saturday, October 18, 1993. It is noted that in each case, Kaser's Auction Service will receive an eight per cent (8%) commission. Mr. Leszczynski made a motion that these Contracts be approved. Mr. Caldwell seconded the motion which carried. DESIGNATED HANDICAPPED PARKING SPACE - 1627 �trcr�t' — Ki'.r"r;KKtS'1J In a letter to the Board, Ms. Donna Burton, 1627 Franklin, South Bend, Indiana, advised that she, her husband and her son are disabled and would like the parking space in front of their residence designated as a handicapped parking space. Mr. Leszczynski made a motion that this request be referred to the appropriate City departments and bureaus for review and recommendation. Mr. Caldwell seconded the motion which carried. REQUEST OF SAINT JOSEPH'S MEDICAL CENTER TO CONDUCT 13TH ANNUAL SPORTSMED 10K, 10K WHEELCHAIR RACE, 5K, 1 MILE FUN RUN AND 4K WALK OCTOBER 3, 1993 - REFERRED Mr. Michael Holmes, Sportsmed Administrator and Ms. Nancy Dressen, Race Director, Saint Joseph's Medical Center, c/o Pro Health, 320 South St. Joseph Street, South Bend, Indiana, requested permission to conduct the 13th Annual Sportsmed 10K Race, 10K Wheelchair race, 5K Race, 1 Mile Fun Run and 4K Walk on Sunday, October 3, 1993, with the first race beginning at 1:00 p.m. Mr. Holmes and Ms. Dressen submitted the various routes for these events with their request. Mr. Leszczynski made a motion that this request be referred to the necessary City departments and bureaus for review and recommendation. Mr. Caldwell seconded the motion which carried. APPROVE TITL SEWER RELOCA Mr. Caldwell referred to motion which SHEET - made a mo project be carried. NT JOSEPH'S IT TER MAIN RELOCATION) ion that the Title Sheet for the above signed. Mr. Leszczynski seconded the APPROVE CONTRACTORS BOND Mr. Dan Wiesel, Division of Engineering, recommended that the following Bonds of Contractor be approved: Diamond Associates Development Company, Inc. Effective 9-7-93 Joseph Vargo, d/b/a Wood Chuck Construction Effective 9-7-93 I J En Fil REGULAR MEETING Mr. Leszczynski and the bonds be carried. SEPTEMBER 13, 1993 made a motion that the recommendation be accepted approved. Mr. Caldwell seconded the motion which FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski indicated that the Department of Code Enforcement has submitted two (2) lists containing twelve (12) City owned and miscellaneous properties which were cleaned by the Department from August 30, 1993 to September 1, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $718,649.15 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amounts of $382,734.32 and $63,644.92 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the reports as submitted be filed. Mr. Leszczynski seconded the motion which carried. ADJOURNMENT There being no further business motion made by Mr. Leszczynski, carried, the meeting adjourned ATST : 'Sandra M. Parmerlee, Clerk to come before the Board, upon a seconded by Mr. Caldwell and at 9:48 a.m. BOARD OF PUBLIC WORKS John E. Leszczynski James R. Caldwell Ci enny Pit anier