HomeMy WebLinkAbout09/07/93 Board of Public Works Minutes339
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REGULAR MEETING
SEPTEMBER 7, 1993
The regular meeting of the Board of Public Works was convened at
9:36 a.m. on Tuesday, September 7, 1993, by Board President John
E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and
Mrs. Jenny Pitts Manier present. Also present was Board Attorney
Mrs. Mary H. Mueller.
FAREWELL TO BOARD MEMBER AND WELCOME TO NEW BOARD MEMBER
Mr. Leszczynski welcomed Mrs. Jenny Pitts Manier as a new member
of the Board. Mrs. Jenny Pitts Manier will replace Mrs. Mary H.
Mueller who will remain as the attorney for the Board of Public
Works.
AGENDA ITEMS ADDED
Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski
and carried, the following items were added to the agenda:
1. Declare that an emergency exists and invoke emergency
powers to seek bids in conjunction with repair at Bowman
Creek at the Conrail Culvert
2. Contract for Design and Coordination of Repairs to
Bowman Creek Trunk Sewer - Lawson -Fisher Associates
3. Indemnification and Hold Harmless Agreements -
Gus Macker 3-on-3 Basketball Tournament
4. Opening of Quotations - Studebaker Corridor
Redevelopment Phase IA - Construction Contract 2
APPROVE MINUTES OF PREVIOUS MEETING
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the minutes of the regular meeting of the Board held on
August 30, 1993, were approved.
OPENING OF BIDS - SALE OF ABANDONED VEHICLES
This was the date set for receiving and opening of sealed bids for
the sale of approximately twenty-two (22) abandoned vehicles which
have been stored at Super Auto Salvage Corporation, 3300 South
Main Street, South Bend, Indiana. The Clerk tendered proofs of
publication of Notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient. The following bids were
opened and publicly read:
MR. GENE HANCZ
STEVE & GENE'S AUTO TRUCK SALVAGE
3109 Gertrude
South Bend, Indiana 46614
BID:
VEHICLE NO.
TAG NO. AMOUNT BID
1.
21889
$
25.85
2.
22031
$
25.85
3.
22069
$
35.85
4.
22140
$
22.85
5.
22145
$
25.85
6.
22152
$
25.85
7.
22221
$
-0-
8.
22256
$
35.85
9.
22305
$
35.85
10.
22318
$
35.85
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REGULAR MEETING
SEPTEMBER 7, 1993
11.
22420
$ 25.85
12.
22431
$ 25.85
13.
22456
$ 25.85
14.
22730
$ 25.85
15.
22733
$ 25.85
16.
22736
$ 25.85
17.
22799
$ 25.85
18.
22801
$ 25.85
19.
22824
$ 25.85
20.
22847
$ 25.85
21.
22955
$ 25.85
22.
22966
$101.85
MR. JOSEPH BROCK
FP AUTO SALES
421 North.Olive Street
South Bend, Indiana 46628
BID:
VEHICLE NO. TAG NO. AMOUNT BID
20. 22847 $135.00
22• 22966 $205.00
MR. PAUL KOWALSKI
K AUTO SALVAGE
56670 Sonora Road
South Bend, Indiana 46619
BID:
VEHICLE NO.
TAG NO.
AMOUNT BID
1.
21889
$ 36.00
2.
22031
$ -0-
3.
22069
$ 28.00
4.
22140
$ -0-
5.
22145
$ 20.00
6.
22152
$ 20.00
7.
22221
$ -0-
8.
22256
$ 42.00
9.
22305
$ -0-
10.
22318
$110.00
11.
22420
$ 18.00
12.
22431
$ 29.00
13.
22456
$ 33.00
14.
22730
$ -0-
15.
22733
$ 76.00
16.
22736
$102.00
17.
22799
$ 51.00
18.
22801
$ 41.00
19.
22824
$ 29.00
20.
22847
$ 29.00
21.
22955
$ -0-
22.
22966
$303.00
MR. MARK KOWALSKI
H. KOWALSKI AUTO PARTS CITY
25958.Western Avenue
South Bend, Indiana 46619
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REGULAR MEETING
BID:
VEHICLE NO.
14.
22.
MS. TAMMY POLLARD
805 East Eckman
South Bend, Indiana
BID:
VEHICLE NO.
10.
SEPTEMBER 7, 1993
TAG NO. AMOUNT BID
22730 $ 49.00
22966 $290.00
46614
TAG NO. AMOUNT BID
22318 $100.00
MR. PAUL SCHULTZ
SUPER AUTO PARTS
3300 South Main Street
South Bend, Indiana 46614
BID:
VEHICLE NO.
TAG NO.
AMOUNT BID
1•
21889
$ 29.79
2.
22031
$ 32.79
3.
22069
$ 27.50
4.
22140
$ -0-
5.
22145
$ 29.79
6•
22152
$ 29.79
7.
22221
$ -0-
8•
22256
$ 32.79
9.
22305
$119.89
10.
22318
$147.79
11.
22420
$ 39.79
12.
22431
$ 27.50
13.
22456
$ 43.79
14.
22730
$ 27.50
15.
22733
$ 27.50
16.
22736
$ 67.89
17.
22799
$ 43.79
18.
22801
$ 32.79
19.
22824
$ 27.50
20.
22847
$ 29.79
21.
22955
$ 25.75
22.
22966
$249.79
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the above bids were referred to the Department of Code
Enforcement for review and recommendation.
ADOPT RESOLUTION NO. 33-1993 - DISPOSING OF CITY -OWNED PROPERTY
Upon a motion made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the following Resolution No. 33-1993 was adopted:
RESOLUTION NO. 33-1993
RESOLUTION OF THE BOARD OF PUBLIC WORKS
DISPOSING OF CITY -OWNED PROPERTY
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REGULAR MEETING
SEPTEMBER 7, 1993
WHEREAS, the Board of Public Works of the City of South Bend,
Indiana, has compiled a current detailed inventory of all real
property owned by the City of South Bend; and
WHEREAS, the Board of Public Works has reviewed said
inventory of real property and it finds that certain parcels of
real estate now owned by the City of South Bend are not necessary
to the public use and are not set aside by State and City laws for
public purposes; and
WHEREAS, the Board of Public Works finds that each of the
properties described below has an assessed valuation of less than
$2,000.00, that the cost of maintaining said parcels equals or
exceeds the estimated fair market value of the parcels, and that
the highest and best use of the parcels is sale to an abutting
landowner.
WHEREAS, the Board of Public Works now wishes to take the
necessary action to make it possible for the Board, in the future,
to sell said parcels of real estate pursuant to State statutes.
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works
of the City of South Bend, Indiana:
1. That the parcels of real estate owned by the City
contained in the following list are not necessary
to the public use, are not set aside by State or
City laws for public purposes, that the cost of
maintaining said parcels equals or exceeds the
estimated fair market value of said parcels
and the highest and best use of said parcels is
sale to an abutting landowner:
ADDRESS DEED NO.
229 Pagin
727
717 South Arnold
526
1118 North Burns
1252
1614 Scott
1043
ADOPTED this 16th day of August, 1993.
SOUTH BEND BOARD OF PUBLIC WORKS
s/John E. Leszczynski, President
s/James R. Caldwell, Member
s/Jenny Pitts Manier
ATTEST:
Sandra M. Parmerlee, Clerk
OPENING OF BIDS - SALE OF CITY -OWNED PROPERTY:
229 PAGIN
717 SOUTH ARNOLD
1614 SCOTT
1118 NORTH BURNS
Mr. Leszczynski advised that this was the date set for the
receiving and opening of sealed bids for the sale of above
referenced City -owned property. The Clerk tendered proofs of
publication of Notice in the South Bend Tribune and the Tri-County
News which were found to be sufficient. The following bids were
received:
229 PAGIN STREET
Mr. Leszczynski advised that one bid has been received from
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REGULAR MEETING
SEPTEMBER 7, 1993
Mr. Johnny Collins, 1317 West Linden Avenue, South Bend,
Indiana, in the amount of $355.00. It was noted that the
property has an appraisal value of $300.00. Mr. Leszczynski
made a motion that this bid be accepted and that the City
Attorney's office prepare the appropriate Purchase Agreement
for this sale. Mr. Caldwell seconded the motion which
carried.
717 SOUTH ARNOLD
Mr. Jose R. Duran, 719 South Arnold Street, South Bend,
Indiana, submitted a bid in the amount of $250.00 for the
above referred to property. Mr. Leszczynski noted that this
property was appraised at $250.00. Therefore, Mr. Caldwell
made a motion that this bid be accepted and that the City
Attorney's office be instructed to prepare the appropriate
Purchase Agreement. Mr. Leszczynski seconded the motion
which carried.
1614 SCOTT
Mrs. Mary C. Smith, 325 North Cushing Street, South Bend,
Indiana, submitted to the Board a bid in the amount of
$150.00 for this property. Mr. Leszczynski noted that this
property has been appraised at $430.00.
Mrs. Smith informed members of the Board that she and her
husband have been maintaining this lot and feel that because
of their efforts in the past, the amount of $150.00 is a fair
amount to offer.
Board Attorney Mary H. Mueller informed members of the Board that
pursuant to I.C. 36-1-11-5, if a bid received is not equal to or
in excess of the appraised value of the property, the property has
to be offered to all of the abutting land owners.
Mrs. Mueller informed Mrs. Smith that she will prepare an
appropriate form letter to be sent to all abutting property
owners giving them a specific amount of time in which to
respond whether or not they are interested in purchasing this
property. Mrs. Smith was informed that she will be kept
appraised of the situation.
1118 NORTH BURNS
Mr. Peter G. Hauser, 1118 North Burns, South Bend, Indiana,
submitted to the Board a sealed bid in the amount of $50.00
for the City -owned lot at 1118 North Burns. It is noted that
this property has an appraised value of $750.00.
Again, Board Attorney Mary Mueller indicated that because a
bid was not received for an amount equal to or in excess of
the appraised value of the property, letters will be sent to
all abutting property owners advising them of the sale of
this property.
Therefore, Mr. Caldwell made a motion that the bids received for
the property at 1118 North Burns and 1614 Scott Street be rejected
at this time as they did not meet or exceed the appraised value of
the property and pursuant to Indiana statute the Clerk advise all
abutting property owners of the sale of these properties. Mrs.
Manier seconded the motion which carried.
FAVORABLE RECOMMENDATION - VACATION PETITION - SOUTH BEND
COMMUNITY SCHOOL CORPORATION - VARIOUS STREETS AND ALLEYS
CINITY OF RILEY HIGH SCHOOL
. Leszczynski indicated that the Common Council has submitted to
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REGULAR MEETING SEPTEMBER 7, 1993
the Board a Vacation Petition as completed by Mr. Ralph
Komasinski, Deputy Superintendent, South Bend Community School
Corporation, 635 South Main Street, South Bend, Indiana, to vacate
the following property:
1. a. East Milton Street from the east right-of-way line of
South Fellows Street to the.west right-of-way line of
South Rush Street;
b. The first east/west alley south of East Milton Street
from the east right-of-way line of South Fellows Street
to the west right-of-way line of South Rush Street;
C. East Calvert Street from the east right-of-way line of
South Fellows Street to the west right-of-way line of
South Rush Street;
d. The first east/west alley south of East Calvert Street
from the east right-of-way line of South Fellows Street
to the west right-of-way line of South Rush Street;
e. East Bowman Street from the east right-of-way line of
South Fellows Street to the west right-of-way line of
South Rush Street;
f. The first north/south alley east of South Fellows Street
from the north right-of-way line of East Calvert Street
to the south right-of-way line of East Milton, excluding
that area which intersects with the east/west alley;
g. The first north/south alley east of South Fellows Street
from the north right-of-way line of East Bowman Street
to the south right-of-way line of East Calvert Street,
excluding that area which intersects with the east/west
alley;
h. South Rush Street from the south right-of-way line of
East Bowman Street to the south right-of-way line of the
first east/west alley north of East Milton Street.
Parts located in Studebaker's Second and Third Addition
to the City of South Bend, Indiana.
2. East Calvert Street from the east right-of-way line of South
Rush Street to the west right-of-way line of South High
Street. Part located in Henry Studebaker Park and South East
Addition in the City of South Bend, Indiana.
3. South Marietta Street from the south right-of-way line of
East Dayton Street to the south right-of-way line of the
first east/west alley south of East Dayton for a distance of
approximately 134 feet and a width of approximately 49.5
feet. Part located in Studebaker's Second Addition to the
City of South Bend, Indiana.
4. The first north/south alley east of South Fellows Street from
the north right-of-way line of the first east/west alley
south of East Bowman Street to the south right-of-way line of
East Bowman for a distance of approximately 128 feet and a
width of approximately 14 feet. Part located in Studebaker's
Third Addition to the City of South Bend.
5. The first north/south alley east of South Fellows from the
north right-of-way line of East Milton Street to the south
right-of-way line of the first intersecting east/west alley
north of East Milton Street for a distance of approximately
120 feet and a width of approximately 14 feet. Part located
in Studebaker's Second Addition to the City of South Bend.
REGULAR MEETING
SEPTEMBER 7, 1993
6. The first east/west alley south of East Dayton Street from
the west right-of-way line of South Marietta to the west line
of lot 127 for a distance of approximately 120 feet and a
width of approximately 14 feet. Part located in Studebaker's
Second Addition to the City of South Bend.
Mr. Ralph Komasinski, Deputy Superintendent of Administration,
South Bend Community School Corporation, 635 South Main Street,
South Bend, Indiana, was present and addressed the Board
concerning this Vacation Petition.
Mr. Komasinski stated that for the past twenty (20) years the
South Bend Community School Corporation has debated the
Riley/Jackson issue and the Board of School Trustees has now
reached a decision to build a new facility at the current Riley
High School site.
The Board was informed that the current Riley High School was
built in 1924. It is the School Board's intent to make the new
Riley High School a campus type setting. The Corporation has
purchased twenty (20) houses bound by Bowman and Calvert Streets
and plans to purchase an additional thirty-four (34) properties
north of Calvert Street approximately one-half (1/2) block of
Milton.
Additionally, they are interested in three (3) vacant properties
on the corner of Marietta and Dayton that will enhance the green
space of the campus.
Mr. Komasinski stated that the South Bend Community School
Corporation has petitioned to vacate streets which include Bowman,
Rush, Calvert and Milton as well as several alleys. The
acquisition of property and vacation of streets and alleys
provides the opportunity to set the high school building off the
street, to provide a bus pick-up lane and provides parking north
of the building. Additionally, vacation of the streets allows the
building footprint to be out of the flood plain of Bowman Creek.
Mr. Komasinski asked that the Board consider the vacation of these
streets and alleys as part and parcel of the overall Riley High
School Project. He noted that on September 23, 1993, a hearing on
the form of the Lease will be held. Advertisement for bids for
the project will take place in October and a thirty (30) day
remonstrance period begins. A Public Hearing will be held in late
November, early December and it is anticipated that the Tax
Commissioner will provide a final determination by mid -December.
In closing Mr. Komasinski asked for the Board's favorable approval
of the closing of the streets and alleys outlined above which will
enhance the Riley High School project. This project is the School
Corporation's commitment to have a high school within the City
limits.
Mr. Leszczynski thanked Mr. Komasinski for his brief overview and
stated that the biggest concern is the closing of Calvert Street.
In that regard, the City has retained Cole Associates to conduct
an impact study. Mr. Leszczynski noted that a representative from
Cole Associates was present today to outline their report for the
Board.
Mr. Kamyar Fattahi, Senior Transportation Engineer, Cole
Associates, 2211 East Jefferson Boulevard, South Bend, Indiana,
was present and outlined the results of the report which was
presented to the Board entitled "Calvert Street Closing: Traffic
Impact Analysis.
Mr. Fattahi stated that Mr. Komasinski gave the Board the
background for the proposed closing of the streets and alleys
proposed by the South Bend Community School Corporation. He noted
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REGULAR MEETING SEPTEMBER 7, 1993
that one of the key issues is the potential impact on the traffic
as a result of the proposed closings. He further noted that he
submitted his report to the City last week which contains several
exhibits. Mr. Fattahi handed out to Board members copies of those
exhibits at this time to assist them in this presentation.
Members of the Board were advised that the study area for this
project is bounded on the west by Main Street, on the east by
Miami, on the North by Pennsylvania and on the south by Ewing
Avenue. Mr. Fattahi displayed a regional map showing the
collector/distributor streets and the arterial streets. Mr.
Fattahi further explained for members the criteria utilized in
preparing his report which included system continuity and system
hierarchy. The Board was informed that a typical traffic pattern
would be vehicles utilizing local streets that flow into collector
streets that flow into arterial streets. Mr. Fattahi stated that
Ewing Avenue is an east/west arterial that handles approximately
eleven thousand (11,000) vehicles a day. Mr. Fattahi further
informed the Board that twelve thousand (12,000) to fourteen
thousand (14,000) vehicles a day is an acceptable level of service
for a four (4) lane road.
Mr. Fattahi referred members to Exhibits #3 and #4 showing the
current traffic pattern and numbers of vehicles utilizing various
streets and what will happen after traffic is reassigned. It was
noted that the bulk of the traffic will shift onto Ewing.
However, some traffic will move to Indiana Avenue. Mr. Fattahi
stated that motorists utilize the route with the least resistance
and through traffic will choose Ewing.
Mr. Fattahi advised that he has had conversations with the staff
of the Department of Community and Economic Development and has
been advised that some development is planned north of the Riley
High School area. It was noted that Indiana Avenue has a volume
of traffic that is adequate for that street. A new east/west
roadway will be built as part of that development. However, this
development and roadway will have a minimal effect on the study
area. Mr. Fattahi further noted that there will not be any
adverse impact on the north/south roadways because of this project
and Ewing Avenue will receive the bulk of the impact.
Mr. Fattahi advised that the report refers to Level -of -Service.
For example, a four (4) lane road with a volume of traffic at
twelve thousand (12,000) to fourteen thousand (14,000) would be at
a Level C.
The Board was reminded that Ewing Avenue is a two (2) lane road.
It also has parking on both sides of the street, several
driveways, student traffic and pedestrian movement. An immediate
recommendation would be to eliminate on -street parking on Ewing
and expand to a four (4) lane street. Additionally, the Fellow
Street and Miami Street intersections will need to be upgraded.
Mr. Fattahi suggested that these intersections become part of the
City's closed loop system as well. He stated that if Calvert
Street is to be closed, Ewing will need to be widened in the near
future.
Mr. Caldwell inquired if the situation on Ewing Street would be
helped if the students could exit the school parking lot onto
Donald and Fox Streets on the west. Mr. Fattahi responded by
advising that utilizing exits to the west of the parking lot would
dump traffic onto local streets which would not be good.
Mr. Leszczynski inquired of Mr. Fattahi if the traffic counts that
were utilized included school traffic. Mr. Fattahi stated that
traffic counts furnished by the City were utilized. Those counts
were taken in 1991, 1992 and 1993 and most were conducted in the
spring. Mr. Leszczynski stated that the traffic numbers were
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REGULAR MEETING SEPTEMBER 7, 1993
relatively small except for the peak hours which included student
traffic. Mr. Fattahi stated that that was the thought but the
change was found not to be that significant as Ewing and Calvert
Streets are utilized for through traffic movement.
Mr. Leszczynski questioned the Level of Service at the Calvert and
Fellows and Calvert and Miami intersections which the report
indicates to be at a Level B and Mr. Fattahi explained how
different Levels of Service are derived. Mr. Leszczynski noted
that a Level B would be an uninterrupted flow. Mr. Leszczynski
further stated that collector/distributor streets are designed to
handle neighborhood traffic. However, Calvert Street, at the
present time, operates as a minor arterial through a residential
neighborhood which is not a good situation to have with the curve
further down on Calvert. Mr. Leszczynski noted that given that
Calvert Street is being used as a minor arterial, closing a
section of Calvert as proposed would break. This would result in
having the benefit of bringing the volume of traffic back down to
a collector/distributor street feeding into an arterial street.
Mr. Fattahi noted that Ewing Avenue is reaching saturation levels.
Mr. Leszczynski noted that he has personally observed many
children that live in the neighborhood that walk to Studebaker
School. At the present time Calvert Street is being used as a
minor arterial. Closing it will slow down traffic in the
neighborhood for the children as well as the school buses that go
to Studebaker School. Mr. Leszczynski reiterated that Calvert
Street should not be a minor arterial.
Mr. Fattahi stated that attempts have been made to bring it down
to a collector/distributor street by the installation of four (4)
way stop signs. Mr. Fattahi noted that Dubail Street is very wide
and therefore conducive to traffic.
Mr. Leszczynski again stated that the report/recommendation
indicates a Level of Service at borderline B/C. It was noted that
a Level C is definitely acceptable which is free flow without
minor inconvenience.
Mr. Fattahi stated that some recommendations would be to improve
the traffic signal on Miami Street, the intersections of Fellows
and Ewing Streets should be reviewed, parking during peak periods
should not be allowed and Ewing should be improved to a four (4)
lane street. It was noted that Ewing is a forty foot (401) wide
street so four (4) ten foot (101) lanes could be constructed.
Four (4) twelve foot (121) lanes with no parking allowed on either
side of the street and not many driveways would be even better.
Mr. Leszczynski stated that the City has been looking at making
some improvements on Ewing. He further stated that there have
been problems on Fellows Street as well as with bus parking. With
the new campus plan for Riley High School, it is likely that
students would not be parking on Ewing as it would be quite a
distance to the main entrance of the school.
Mr. Leszczynski indicated that he has read the report submitted by
Cole Associates. He stated that Calvert Street is currently
functioning at a level that it should not. As a point of visual
observation, traffic in the area needs to be slowed down for the
safety of school children in the neighborhood. With the new
school campus.plan in place, parks will be combined for easy
access. He further noted that Ewing Avenue can handle additional
traffic and the City will continue to monitor the traffic at the
location. He stated that when improvements are made to Ewing
Avenue, the City may ask for assistance from the South Bend
Community School Corporation.
Mr. Fattahi stated that should Calvert Street be closed, they have
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REGULAR MEETING
SEPTEMBER 7, 1993
data which could be utilized to prepare a before and after
analysis.
Therefore, Mr. Leszczynski made a motion that the Board submit to
the Common Council a favorable recommendation concerning the
Vacation Petition submitted by the South Bend Community School
Corporation with the understanding that this recommendation is
strictly technical in nature and the impact of this vacation on
the neighborhood would be under the purview of the Common Council.
Mr. Leszczynski further noted that the Cole report is available
for Council review. Mr. Caldwell seconded the motion which
carried.
APPROVE COMMUNITY DEVELOPMENT ADDENDUM
The following Community Development Addendum was presented to the
Board for approval:
ADDENDUM I
SOUTH BEND POLICE DEPARTMENT
NEIGHBORHOOD PATROL ACTIVITY
Addendum I expands the service area for this project. The
Addendum indicates that Neighborhood Patrol Activity funds
shall be restricted to use within the boundaries of the
Neighborhood Revitalization Area and an area bounded by
Elwood, Lincolnway West, Olive and Angela.
Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski
and carried, the above referred to Addendum was approved and
executed.
APPROVE PROPOSAL - ENGINEERING SERVICES - BOWMAN TRUNK
INVESTIGATION AT THE CONRAIL CULVERT
- INVOKE EMERGENCY POWERS - REPAIR OF SEWER - BOWMAN CREEK AT
THE CONRAIL CULVERT
APPROVE AGREEMENT - DESIGN AND COORDINATION OF REPAIRS -
BOWMAN CREEK TRUNK SEWER
Mr. Jack Dillon, Director, Division of Environmental Services,
submitted to the Board a Proposal with Lawson -Fisher Associates,
525 West Washington Street, South Bend, Indiana for the Bowman
Trunk Sewer investigation at the Conrail Culvert at the Bowman
Trunk Sewer Outfall and at the Clyde Creek Outfall. The total
cost of this Proposal is $13,200.00 which includes approximately
$6,800.00 for diving expenses.
Additionally, Mr. Dillon noted that Lawson -Fisher Associates,
pursuant to their Proposal for Engineering Services, have
uncovered a breach in the sewer under the culvert which allows
flow from Bowman Creek to enter the City's sanitary system. The
volume of this infiltration has been estimated to be over one (1)
MGD. Mr. Dillon further noted that Lawson -Fisher has suggested a
method of repair that would involve soil grouting and repair of
the sewer from above. Due to the severity of the inflow and the
proximity of the culvert, Mr. Dillon requested that the Board
declare this an emergency situation and allow the City to bypass
the normal bidding procedures for the repair of this line.
Further, Mr. Dillon submitted to the Board a Contract with Lawson -
Fisher Associates., for the design and coordination of the repairs
on the Bowman Creek Trunk Sewer at the Conrail culvert. The work
to be done will be billed on an hourly basis and is estimated to
cost approximately $30,000.00.
Therefore, Mr. Caldwell made a motion that the Proposal for
Engineering Services be approved, that the Board invoke its
emergency powers, declare that an emergency exists and authorize
the immediate receipt of bids for this project and that the
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REGULAR MEETING
SEPTEMBER 7, 1993
Contract for the design and coordination of these repairs be
approved. Mr. Leszczynski seconded the motion which carried.
In response to an inquiry from Mr. Caldwell, Mr. Dillon noted that
this project would take approximately several weeks.
APPROVE AGREEMENT - INSTALLATION OF TRAFFIC SIGNALS - ALLIED
SIGNAL
Mr. Leszczynski advised that the Board is in receipt of an
Agreement between the City and AlliedSignal Braking Systems, 401
North Bendix Drive, P.O. Box 4001, South Bend, Indiana. It was
noted that AlliedSignal has requested that it be permitted to
install traffic signals at the intersection of Bendix Drive and
Kenwood Street in order to promote safety for pedestrians crossing
at that intersection to the AlliedSignal facility. Mr.
Leszczynski made a motion that this Agreement be approved and
executed. Mr. Caldwell seconded the motion which carried.
APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES
AND SIMILAR EVENTS - YWCA - RUN JANE RUN - SEPTEMBER 12 1993
Mr. Leszczynski stated that pursuant to Resolution No. 9-1985,
establishing policies and fees for foot races and similar events,
adopted by the Board of Public Works on March 4, 1985, the Young
Women's Christian Association of St. Joseph County, has fulfilled
Resolution requirements to conduct the annual Run, Jane, Run,
sports events on Sunday, September 12, 1993, and the appropriate
Agreement is being presented to the Board at this time. It is
noted that on June 14, 1993, the Board of Public Works approved
the date for this event subject to the sponsor meeting all
Resolution requirements.
Upon a motion_ made by Mr. Caldwell, seconded by Mrs. Manier and
carried, the Agreement was approved and executed.
APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE
Mr. Leszczynski stated that the Board is in receipt of a Consent
to Annexation and Waiver of Right to Remonstrate as submitted by
Mr. Robert W. Schroeder, President, Five-S-Corporation, d/b/a
Bob's 19th Hole Tavern, 26582 U.S. 20 West, South Bend, Indiana.
The Consent indicates that in consideration for permission to tap
into the public sanitary sewer system of the City, to provide
sanitary sewer service to the property at 26582 U.S. 20 West,
South Bend, Indiana, (Key #21-1038-0627.14), the Five-S-
Corporation waives and releases any and all right to remonstrate
against or oppose any pending or future annexation of the property
by the City of South Bend. Therefore, Mr. Leszczynski made a
motion that the Consent be approved. Mrs. Manier seconded the
motion which carried.
AWARD BID - MAINTENANCE EQUIPMENT REQUIRED FOR THE OPERATION OF
THE BLACKTHORN GOLF COURSE
In a Memorandum to the Board, Mr. Carl P. Littrell, Director,
Division of Engineering, advised that on August 30, 1993, the
Board considered recommendations for award of bids for equipment
for the maintenance of the Blackthorn Golf Course. At that time,
no recommendations were submitted for Item Nos. 1 and 2.
Mr. Littrell noted that he recommends at this time that the Board
award the bid for Item Nos. 1 and 2 to the third low bidder, Wyatt
Farm Center, Inc., P.O. Box 59, Wyatt, Indiana. Their bid was for
the specified Kubota tractors. Mr. Littrell noted that "or equal"
bids were offered by J.W. Turf, Inc., for John Deere tractors and
by Rader Equipment for Ford tractors. The descriptions offered
for the alternates indicate that for the models listed the
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REGULAR MEETING
SEPTEMBER 7, 1993
transmissions were mechanical (standard) rather than hydraulic
(automatic) transmissions as specified. Therefore, it was found
that the alternates are not "equal."
Mr. Littrell stated that
he recommends
award of Item No. 1, a
Kubota, L4359 4WD tractor
at $22,271.05
including one per cent
(1%) discount and Item No.
2, a Kubota
L2950 GST 4WD tractor at
$12,865.05 to Wyatt Farm
Center, for a
total amount of $35,136.10.
In response to a question
from the Board,
Mr. Littrell noted that
an automatic transmission
was required
for increased efficiency at
the golf course.
Therefore, Mr. Caldwell made a motion that this recommendation be
accepted and the bid be awarded. Mr. Leszczynski seconded the
motion which carried.
OF ST. JOSEPH COUNTY RIGHT TO LIFE, INC. TO CONDUCT "LIFE
- nrmn5R5 I 1aa1 - 57PP55rn
Ms. Virginia Black, Coordinator, St. Joseph County Right To Life,
Inc., 320 North Lafayette Boulevard, South Bend, Indiana, advised
that again this year the St. Joseph County Right to Life is
coordinating the City of South Bend's Life Chain for National Life
Chain Sunday, October 3, 1993. Permission is requested to stand
for one (1) hour, from 2:30 p.m. to 3:30 p.m., on Michigan Street
(US 31) and Bartlett Street, forming the design of a cross. Mr.
Leszczynski made a motion that this request be referred to the
appropriate City departments and bureaus for review and
recommendation. Mrs. Manier seconded the motion which carried.
APPROVE REQUESTS:
TO PLACE ONE (1) HOLLOWSPUN POST AND ONE OCTAGONAL
JUNIOR LIGHT FIXTURE ON THE PUBLIC RIGHT-OF-WAY AT 1067
RIVERSIDE DRIVE
OF THE AMERICAN HEART ASSOCIATION TO CONDUCT A WALK -
SEPTEMBER 25, 1993
OF VIET NAM VETERANS MOVING WALL COMMITTEE TO CONDUCT
PROCESSION - SEPTEMBER 30, 1993
Mr. Leszczynski advised that the above referred to requests, which
were submitted to the Board on August 2, 1993, August 23, 1993 and
August 30, 1993, have been reviewed by the appropriate City
departments and bureaus and approval is recommended. Mr. Caldwell
made a motion that the recommendations be accepted and the
requests be approved. Mrs. Manier seconded the motion which
carried.
REQUEST DENIED - TO REPLACE THE EXISTING VAPOR STREET LIGHT
LOCATED AT 812 GOLDEN WITH ONE HOLLOWSPUN POST AND OCTAGONA:
JUNIOR LUMINARY, LENS, REFRACTOR AND LAMP
Mr. Leszczynski advised that on August 16, 1993, the Board
received a request from Mr. J. Edward Talley, 1081 Riverside
Drive, South Bend, Indiana and Mr. Glen Brammer, 812 Golden,
Avenue, South Bend, Indiana, requesting permission to replace the
existing mercury vapor street light located at 812 Golden Avenue
with one (1) Hollowspun post and octagonal junior luminary, lens,
refractor and lamp. Mr. Leszczynski noted that this request has
been reviewed the various City departments and bureaus. It is the
recommendation of the Division of Engineering that this request be
denied.
Mr. Carl P. Littrell, Director, Division of Engineering, informed
the Board that an attempt has already been made to install this
light pole and there are two (2) guy wires located next to the
1
REGULAR MEETING SEPTEMBER 7, 1993
pole. It has been installed next to a rather large tree and is
not flush with the ground. Mr. Littrell noted that Mr. Talley
states that he proposes to install underground wiring for the
necessary electricity for this pole. Mr. Littrell indicated that
there could be excessive tree roots that must be dealt with in
this installation which may cause the tree to die.
Additionally, Mr. Littrell noted that trees at the location of the
light shadow the light making it ineffective. Further, Indiana
Michigan Power Company has advised that they will not accept the
proposed running of the power to the lamp. In closing, Mr.
Littrell informed the Board that the installation of this fixture
will change the pattern of the historical district from original
adoption and the light change will be from a 7500 mercury vapor
lamp to a 100 luminary lamp.
Therefore, Mr. Leszczynski made a motion that this request be
denied. Mrs. Manier seconded the motion which carried.
FILING OF TAXICAB RATES - UNIVERSITY CAB COMPANY
Mr. Chika C. Nwokah, President, University Cab Company, 517 East
Colfax, South Bend, Indiana, submitted to the Board for filing his
taxicab rates to be effective August 16, 1993:
Airport Rates: Flag drop $2.00 - Mile $1.00
City Rates: Flag drop $1.50 - Mile $1.00
Airport Rate: Waiting time $15.00 per hour
City Rate: Waiting time $12.00.per hour
Small packages delivery including grocery stores, laundromat,
to and from bars, $3.00 minimum
Special Rates:
Notre Dame/St. Mary's to/from A.P., South Shore or Amtrak, 1
passenger meter rate, 2-9 passengers, $5.00 per head.
N.D. football Rate: to and from A.P./South Shore and Amtrak,
motels, hotels and inns - $5.00 per head, minimum $10.00.
Mr. Leszczynski made a motion that the rates as submitted by Mr.
Nwokah be accepted for filing. Mr. Caldwell seconded the motion
which carried.
APPROVE CONTRACTORS BONDS
Mr. Larry D. Spradlin and Mr. Dan Weisel, Division of Engineering,
recommended that the following Contractors Bonds be approved:
Indiana Earth, Inc. Eff. 9-1-93
Connie L. Dudeck Eff. 9-7-93
Esteban Uribe Eff. 9-7-93
Therefore, Mr. Leszczynski made a motion that the recommendations
be accepted and the bonds be approved as noted. Mrs. Manier
seconded the motion which carried.
APPROVE TRAFFIC CONTROL DEVICES
Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell
and carried, the following four (4) traffic control devices were
approved:
1. NEW INSTALLATION: STOP SIGNS
LOCATION: Washington & Maple and
Washington & Elm
�52
REGULAR MEETING
REMARKS:
SEPTEMBER 7, 1993
"T" intersections
2. REMOVAL OF:
ONE HOUR PARKING
LOCATION:
3313 Mishawaka Avenue
REMARKS:
One hour parking zone not
needed
3. NEW INSTALLATION:
HANDICAP PARKING SPACE
LOCATION:
915 South 34th Street
REMARKS:
Ms. Roberta Overmyer has
met all the requirements.
4. REVISED TO:
TOW ZONE
LOCATION:
ESTHER - HILDRETH TO THE
DEAD END (WEST SIDE)
REMARKS:
On August 9, 1993, the
Bureau of Traffic and
Lighting installed "No
Parking" signs on the west
side of Esther.
Individuals are ignoring
the "No Parking" zone.
Traffic and Lighting
requests the area be made
"No Parking - Tow Zone."
FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS
Mr. Leszczynski advised that the Department of Code Enforcement
has submitted two (2) lists containing one hundred fifteen (115)
City owned and miscellaneous properties which were cleaned by the
Department from August 23, 1993 to August 26, 1993. Mr.
Leszczynski made a motion that the lists as submitted be accepted
for filing. Mr. Caldwell seconded the motion which carried.
APPROVE CLAIMS
Mr. Kevin Horton, City Controller, submitted claims in the amount
of $492,945.77 and recommended approval.
Additionally, the Department of Community and Economic Development
submitted the following claims:
SOUTH BEND REDEVELOPMENT AUTHORITY PUBLIC IMPROVEMENT
PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND
CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS
Claim No.: 325
Project: Monroe Park Landscape
Payee: Foegley Landscape, Inc.
52215 North Lilac Road
South Bend, Indiana 46628
Amount: $9,738.00
SOUTH BEND REDEVELOPMENT AUTHORITY ECONOMIC DEVELOPMENT
AREA PUBLIC IMPROVEMENT PROJECT CONSTRUCTION FUND (TAX
EXEMPT IMPROVEMENTS) PAYMENT REQUISITION AND CERTIFICATE
FOR PAYMENT OF THE BOARD OF PUBLIC WORKS
Claim No.: 92
Project: Quality Drive
REGULAR MEETING
SEPTEMBER 7, 1993
Payee: Small, Inc.
25190 State Road 4
North Liberty, Indiana 46554
Amount: $3,042.31
Claim No.: 94
Project: Mayflower Road
Payee: Reith-Riley Construction
6706 North Gumwood Road
Granger, Indiana 46530
Amount: $40,754.65
Mr. Leszczynski made a motion that the claims be approved and the
reports as submitted be filed. Mrs. Manier seconded the motion
which carried.
INDEMNIFICATION AGREEMENTS - RE• GUS MACKER 3-ON-
Mr. Leszczynski advised that the Board is in receipt of
Indemnification and Hold Harmless Agreements in conjunction with
the Gus Macker 3-on-3 Basketball Tournament from the following:
1. Holladay Corporation
2. Batteast Construction
3. The Works Hotel and Restaurant Partnership, d/b/a
"The Works"
4. Madison Center
5. St. Joseph's Medical Center
Mr. Leszczynski made a motion that these Agreements be approved
and executed. Mr. Caldwell seconded the motion which carried.
VYZNINU OF QUOTATIONS - STUDEBAKER CORRIDOR REDEVELOPMENT PHASE
IA CONSTRUCTION CONTRACT 2
Mrs. Ann Kolata, Deputy Executive Director, Department of
Community and Economic Development, informed the Board that this
was the date set for the receiving and opening of sealed
Quotations for curb and sidewalk repair in the Main and Garst
Street area near the Wheel and Rim Shop. The following Quotations
were opened and read:
MURDOCK AND SONS CONSTRUCTION INC.
131 South Taylor Street
South Bend, Indiana 46601
Quotation was signed by Mr. W. H. Calvin Murdock, President.
QUOTATION:
TOTAL BASE BID: $22,110.00
ALTERNATE ITEMS: $ 6,355.00
GRAND TOTAL: $28,465.00
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REGULAR MEETING
SEPTEMBER 7, 1993
MC INTYRE & JONES CONSTRUCTION COMPANY, INC.
2526 West 6th Street
Mishawaka, Indiana 46544
Quotation was signed by Mr. Kenneth A. McIntyre, Chairman of
the Board.
QUOTATION:
TOTAL BASE BID: $24,484.25
ALTERNATE ITEMS: $ 6,989.50.
GRAND TOTAL: $31,474.75
Mr. Leszczynski made a motion that these Quotations be referred to
Division of Engineering for review and recommendation. Mrs.
Manier seconded the motion which carried.
ADJOURNMENT
There being no further business to come before the Board, upon a
motion made by Mr. Leszczynski, seconded by Mrs. Manier and
carried, the meeting adjourned at 10:43 a.m.
AT ST:: n
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Sandra M. Parmerlee, Clerk
BOARD OF PUBLIC WORKS
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Jenny Pitts Manier
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