The URL can be used to link to this page

Home My WebLink About08/23/93 Board of Public Works MinutesIF REGULAR MEETING AUGUST 23, 1993 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, August 23, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. AGENDA ITEM STRICKEN There being no objections by members of the Board, a bid award for street sweepers for the Street Department was stricken from the agenda at this time. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on August 16, 1993, were approved. 3 - TRACTORS, MOWERS AND OTHER MP PMENT REQUIRED FOR THE OPERATION OF THE BLACKTHORN GOLF COURSE This was the date set for receiving and opening of sealed bids for the above referred to equipment. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It is noted that this is a divisible bid. The following list describes the equipment required by the City for the maintenance of the new Blackthorn Golf Course. Manufacturer's names and model numbers have been used only as a method to describe the type and quality of equipment required. Bids for makes and models other than those specified are solicited and such equipment will be acceptable to the City if the equipment bid meets or exceeds the specifications for the equipment described. It is further noted that the majority of the equipment specified must be delivered within thirty (30) days of bid award. Several items, however, have a required delivery date of April, 1994. Bids for the following equipment were requested: DESCRIPTION 1. Kubota L4350 4WD Tractor, c/w ever clutch, aux. remote hydraulic valve, turf tires, under muffler, clevis draw bar, stabilizer for lower link, LA950 loader. (Delivered within thirty (30) days of bid approval) 2. Kubota L2950 GST (4WD) Tractor, c/w aux. remote hydraulic valve, turf tires, under muffler, clevis draw bar, stabilizer for lower link. (Delivered within thirty (30) days of bid approval) 3. Jacobsen 82548 548-100 Aero Blade, c/w 82201 seeder attachment. (Delivery date: April 30, 1994) 4. Giant Vac. Model 4000 PTO Blower. (Delivered within thirty (30) days of bid approval) 1 1 1 6; a REGULAR MEETING AUGUST 23, 1993 5. Jacobsen 81725, 720 E Sweeper, 1.4 H.P. (Delivered within thirty (30) days of bid approval) 6. Lo-B10 Blower, w/8 H.P. Kohler engine. (Delivered within thirty (30) days of bid approval) 7. A. Cushman 898634 Turf Truckster, 4WH, hyd., PTO, c/w 889983T flat bed, 890010T sides and tailgate. (Delivered within thirty (30) days of bid approval) 7. B. Cushman 898634 Turf Truckster, 4WH, hyd., PTO, c/w 889983T flat bed, 890010T sides and tailgate. (Delivery date: April 30, 1994) 8. Cushman 898633 Turf Truckster, 3WH, hyd., PTO, c/w 889983T flat bed, 890010T sides and tailgate. (Delivered within thirty (30) days of bid approval) 9• A• Jacobsen 810 Express Utility Truck, c/w electro-hydraulic dump kit. (Delivered within thirty (30) days of bid approval) 9. B. Jacobsen 810 Express Utility Truck, c/w electro-hydraulic dump kit. (Delivery date: April 30, 1994) 10. Turfco 85423 F12D topdresser, c/w 86120 5th wheel hitch, cushman 890170T 5th wheel ball hitch. (Delivered within thirty (30) days of bid approval) 11. Turfco Mete-R-Matic Topdresser. (Delivered within thirty (30) days of bid approval) 12. Vicon P.S. 403 Fertilizer Spreader, 3Pt. Hitch (Delivered within thirty (30) days of bid approval) 13. Toro Sand Pro 5000 Model 08881, c/w 08811 Rake, 08820 dozer blade, 0867 finish grader, 08814 drag mat kit. (Delivered within thirty (30) days of approval) bid 14. Jacobsen 62244, GK422 22" Green Mower, c/w 68530 22" solid roller. (Delivered within thirty (30) days of bid approval) 15. A. Jacobsen LF-100 2WD, c/w 7 blade reel set, grass catchers, solid rollers, rear roller scrapers (Delivered within thirty (30) days of bid approval) REGULAR MEETING AUGUST 23, 1993 15. B. Jacobsen LF-100 2WD, c/w 7 blade reel set, grass catchers, solid rollers, rear roller scrapers (Delivery date: April 30, 1994) 15. C. Alternate: Jacobsen LF-100 4WD, c/w 7 blade reel set, grass catchers, solid rollers, rear roller scrapers (Delivered within thirty (30) days of bid approval) 15. D. Alternate: Jacobsen LF-100 4WD, c/w 7 blade reel set, grass catchers, solid rollers, rear roller scrapers (Delivery date: April 30, 1994) 16. A. National 84-14 Mower, c/w 14 H.P. vanguard engine, hourmeter, ammeter, front rollers, roller scrapers. (Delivered within thirty (30) days of bid approval) 16. B. National 84-14 Mower, c/w 14 H.P. vanguard engine, hourmeter, ammeter, front rollers, roller scrapers. (Delivery date: April 30, 1994) 17• Smithco 6840E 300 gal. 9 H.P. Sprayer, c/w 5th wheel trailer, 6M dry boom, electric foam marker, hose reel, 100' 1/21' hose, spray gun, 6' walking boom, MT-3000 sprayer control, MT-3000 convenience kit. (Delivery date: April 30, 1994) 18. Jacobsen 7 Gang, 5 Bld. Blitzer Mowers, c/w 96" tongue, blitzer frame, hinge assy., swivel hinge, 400 x 20 semi-pneu wheels. (Delivered within thirty (30) days of bid approval) 19. A. Jacobsen 32017 20" commercial rotary mower (Delivered within thirty (30) days of bid approval) 19• B. Jacobsen 32017 20" commercial rotary mower (Delivery date: April 30, 1993) 20. A. Toro 325-D Tractor, c/w 30788 diesel engine, 30722 72" mower (Delivered within thirty (30) days of bid approval) 20• B. Toro 325-D Tractor, c/w 30788 diesel engine, 30722 72" mower (Delivery date: April 30, 1993) 21. A. Redmax BC221 DL Trimmer. REGULAR MEETING AUGUST 23, 1993 (Delivered within thirty (30) days of bid approval) 21. B. Redmax BC221 DL Trimmer. (Delivery date: April 30, 1993) 22• A. Redmax SGC220 DL Reciprocator Trimmer. (Delivered within thirty (30) days of bid approval) 22• B. Redmax SGC220 DL Reciprocator Trimmer. (Delivery date: April 30, 1993) 23• Redmax G-455AVS 16" Chain Saw. (Delivered within thirty (30) days of bid approval) 24• Ryan 544845 18" Jr. Sod Cutter. (Delivered within thirty (30) days of bid approval) 25. Redmax EBA430 Blower. (Delivered within thirty (30) days of bid approval) 26• Cushman #898558 GA-60 5th wheel aerator. (Delivery date: April 30, 1994) 27, Toro Greens Aerator #09110, c/w 5/8" tines. (Delivery date: April 30, 1994) 28. Aerway TS-4, 4 yd. Turf Dump Trailer. (Delivered within thirty (30) days of bid approval) 29• Keystone 72" Drag Mat. (Delivered within thirty (30) days of bid approval) 30. Standard 52000 Drag Brush, c/w 52050 extension set. (Delivered within thirty (30) days of bid approval) 31. A. Jacobsen 62229 Greensking IV, c/w 16.5 H.P. Kubota diesel, 22" solid rollers. (Delivered within thirty (30) days of bid approval) 31. B. Jacobsen 62229 Greensking IV, c/w 16.5 H.P. Kubota diesel, 22" solid rollers. (Delivery date: April 30, 1994) 32. A. Jacobsen Greensking IV, c/w 16/5 H.P. Kubota diesel, LF-100 7 Bld. mowing units, solid rollers, grass catchers, rear roller scrapers. (Delivered within thirty (30) days of bid approval) 32• B. Jacobsen Greensking IV, c/w 16/5 H.P. Kubota diesel, LF-100 7 Bld. mowing units, solid rollers, grass catchers, rear roller scrapers. REGULAR MEETING AUGUST 23, 1993 (Delivery date: April 30, 1994) 33. Spyker Model 94 Fertilizer Spreader. (Delivered within thirty (30) days of bid approval) The following vendors advised that they decline to bid for the above equipment at this time: 1. Spartan Distributors, Inc. 487 West Division Street P.O. Box 246 Sparta, Michigan 49345 2. M-B Companies, Inc. of Wisconsin 1200 Park Street P.O. Box 148 Chilton, Wisconsin 53014-0148 Board Attorney and Member Mary H. Mueller informed members of the Board that the bid submitted by Huber Ranch Power Equipment, Inc., P.O. Box 188, 23002 Wicker Avenue, Schneider, Indiana, contained a Bid Bond that was not executed. Therefore, Mrs. Mueller made a motion that this bid be rejected. Mr. Caldwell seconded the motion which carried. The following bids were opened and publicly read: RADER EQUIPMENT, INC. 1720 State Road 331 North Breman, Indiana 46506 Bid was signed by Mr. David E. Rader, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Check in the amount of $3,251.10 was submitted. BID: Item No. 1 Ford 3430 w/Kelly LDR $19,850.00 Item No. 2 Ford 1920 4WD $13,638.00 If both tractors are Ford and are purchased from Rader's at the the same time, deduct $977.00 (Item No. 1 - $19,305.00, Item No. 2 - $13,206.00) Delivery of this equipment is subject to when the bid is approved. MIDWEST TURF & TRACTOR 9506 West Manhattan-Monee Road Frankfort, Illinois 60423 Bid was signed by Ms. Beverly Christensen, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Cashier's Check in the amount of $4,258.30 was submitted. 0 BID: Item No. 1 Item No. 2 Item No. 28 Item No. 33 $23,107.00 $13,409.00 $ 5,808.00 $ 259.00 1 I REGULAR MEETING Package Discount Schedule: $0. - $25,000.00 0% $25,000.00 - $50,000.00 1.5% $50,000.00 - $100,000.00 $100,000.00 AUGUST 23, 1993 WYATT FARM CENTER P.O. Box 59 Wyatt, Indiana 46595 Bid was signed by Mr. Earl Zeltwanger, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Treasurer's Check in the amount of $9,222.00 was submitted. BID: Item No. 1 Kabota Tractor $22,495.00 Item No. 2 Kubota Tractor $12,995.00 Item No. 17 Landpride Sprayer $10,995.00 Item No. 18 Kubota 7 Gang Mowers $20 495.00 $20,995.00 $21,495.00 Item No. 19A Kubota Rotary Mowers $ 650.00 $ 750.00 Item No. 19B Kubota Rotary Mower $ 650.00 Item No. 20A Kubota F1400 $10,995.00 Item No. 20B Kubota F2100 $10,995.00 Unit F2400 $12,995.00 Unit F2100 $11,995.00 Unit F2100E $10,995.00 Unit FZ2400 $13,495.00 Unit FZ2100 $12,895.00 Package Discount Schedule: $0. - $25,000.00 0% $25,000.00 - $50,000.00 1% $50,000.00 - $100,000.00 1.5% $100,000.00 1.5% KENNEY MACHINERY CORPORATION 8420 Zionsville Road Indianapolis, Indiana 46268 Bid was signed by Mr. James Kenney, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a ten per cent (10%) Bid Bond was submitted. BID: Item No. 1 Kubota L4350 NO BID Item No. 2 Kubota L2950 NO BID Item No. 3 Toro Aerothatch Seeder $ 3,990.00 )U REGULAR MEETING Item No. 4 Item No. 5 Item No. 6 Item No. 7 Item No. 7A Item No. 8 Item No. 9 Item No. 9A Item No. 10 AUGUST 23, 1993 Toro Debris Blower 2613 Toro Turf Sweeper 1650 Lo-Blo Blower Toro Workman 3200 Toro.Workman 3200 Toro Workman 3200 Club Car CarryAll-II Club Car CarryAll-II Toro Topdressser 2300 or Topdresser 41570 or Toro Topdresser 1800 Item No. 11 Toro 1800 Topdresser Item No. 12 Toro PA-17 3pt. hitch Item No. 13 Toro SandPro 5000 Item No. 14 Toro GR1000 Greensmower Item No. 15 Toro RM5 100D Reelmaster Alternate: 4WD kit added Item No. 16 Item No. 17 Cagle 300 Gal. Kohler Item No. 18 Item No. 19 Item No. 19A Item No. 20 Item No. 20A Item No. 21 Item No. 21A Item No. 22 Item No. 22A Item No. 23 Item No. 24 Item No. 25 or MultiPro 5200, 300 Gal. Toro 7 gang, 5 blade Toro GM325-D Toro GM325-D $ 2,952.00 $ 7,969.00 NO BID $11,163.00 $11,163.00 $11,163.00 $ 4,300.00 $ 4,300.00 $ 5,500.00 $ 4,400.00 $ 3,511.00 $ 3,511.00 $ 1,728.00 $10,015.00 $ 3,505.00 $21,651.00 $ 3,200.00 NO BID $ 9,658.00 $22,000.00 $13,090.00 NO BID NO BID $11,690.00 $11,690.00 NO BID NO BID NO BID NO BID NO BID NO BID NO BID r� I 1 1 1 REGULAR MEETING AUGUST 23, 1993 Item No. 26 Toro Fairway Aerator $18,000.00 Item No. 27 Toro Greens Aerator $ 8,590.00 Item No. 28 NO BID Item No. 29 Keystone 72" Drag Mat $ 140.00 Item No. 30 NO BID Item No. 31 Toro Greensmaster 3000D $13,151.00 or Toro Greensmaster 3100 $12,282.00 Item No. 32 Toro Greensmaster 3000D $13,151.00 or Toro Greensmaster 3100 $12,282.00 Item No. 32A Toro Greensmaster 3000D $13,151.00 or Toro Greensmaster 3100 $12,282.00 Item No. 33 NO BID ILLINOIS LAWN EQUIPMENT, INC. 16450 South 104th Avenue Orland Park, Illinois 60462 Bid was signed by M. Jill Loritz, Sales Manger, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Bid Bond in the amount of $40,000.00 was submitted. BID: Note: Prices listed are as follows: 1. List Price 2. Level I 3. Level II Item No. 1 Kubota L4350 Item No. 2 Kubota L2950 Item No. 3 Jacobsen Model 548-1000 Item No. 4 GIA.70555 Model 4000 Blower Item No. 5 Jacobsen 720E Sweeper Item No. 6 8 HP Kohler Magnum Lo Blo Item No. 7A Cushman Turf Truckster iz• :_b, NO BID $ 5,214.00 $ 4,849.00 $ 3,650.00 $ 3,445.00 $ 3,204.00 $ 2,756.00 $ 9,014.00 $ 8,383.00 $ 6,310.00 $ 1,698.00 $ 1,579.00 $ 1,342.00 $13,227.00 REGULAR MEETING AUGUST 23, 1993 $12,301.00 $11,285.00 Item No. 7B Cushman Turf Truckster $13,227.00 $12,301.00 $11,285.00 Item No. 8 Cushman Turf Truckster $24,518.00 $22,802.00 $20,900.00 Item No. 9A Truck 810, 4WHL $10,666.00 $ 9,919.00 $ 8,000.00 Item No. 9B Truck 810, 4 WHL $10,666.00 $ 9,919.00 $ 8,000.00 Item No. 10 Turfco Mete-R-Matic $14,830.00 $13,792.00 $12,758.00 Item No. 11 F-15B Self Propel TopDresser $ 4,895.00 $ 4,552.00 $ 4,369.00 Item No. 12 3PT, PTO 14.1 Capacity $ 2,198.00 $ 2,044.00 $ 1,841.00 Item No. 13 Smithco Super SandTrap Rake $11,224.00 $10,438.00 $ 8,406.00 Item No. 14 Jacobsen GK422 Mower $18,108.00 $16,840.00 $12,676.00 Item No. 15A Jacobsen LF-100 Mower $50,244.00 $46,726.00 $35,170.00 Item No. 15B Jacobsen LF-100 Mower $25,122.00 $23,363.00 $17,585.00 Item No. 15 ALT. Jacobsen LF100 4WD $55,030.00 $51,178.00 $38,522.00 Item No. 15 ALT. Jacobsen LF100 4WD $27,515.00 $25,589.00 $19,261.00 Item No. 16A National 84" Mower $ 8,110.00 $ 7,542.00 $ 6,995.00 Item No. 16B National 84" Mower $ 8,110.00 $ 7,542.00 $ 6,995.00 Item No. 17 300 Gal. 9HP KAW, 5th Whl. $11,390.00 $10,593.00 $ 9,681.00 Item No. 18 Blitzer Mowers $17,249.00 1 1 1 I REGULAR MEETING AUGUST 23, 1993 $16,042.00 $12,075.00 Item No. 19A Jacobsen Commercial Mower $ 1,992.00 $ 1,851.00 $ 1,395.00 Item No. 19B Jacobsen Commercial Mower $ 1,328.00 $ 1,234.00 $ 930.00 Item No. 20A Jacobsen Turfcat II #T422D $14,715.00 $13,685.00 $10,300.00 Item No. 20B Jacobsen Turfcat II #T422D $14,715.00 $13,685.00 $10,300.00 Item No. 21A RMX.BC221DL $ 329.99 $ 306.00 $ 252.00 Item No. 21B RMX.BC221DL $ 659.98 $ 612.00 $ 504.00 Item No. 22A Red max Reciprocator $ 529.99 $ 492.00 $ 406.00 Item No. 22B Red Max Reciprocator $ 1,059.98 $ 984.00 $ 812.00 Item No. 23 16" 45CC AV Chain Saw $ 379.99 $ 353.00 $ 291.00 Item No. 24 Jr. Sod Cutter 18" $ 2,990.00 $ 2,780.00 $ 2,395.00 Item No. 25 E.S. Back Pack Blower $ 479.99 $ 445.00 $ 368.00 Item No. 26 Cushman GA 60 Truckster $19,474.00 $18,111.00 $17,509.00 Item No. 27A Ryab Greensaire 24 $ 8,120.00 $ 7,552.00 $ 6,688.00 Item No. 27 ALT. GA 30 $11,290.00 $10,499.00 $ 9,596.00 Item No. 28 NO BID Item No. 29 71"x6'0" Keystone Drag Mat $ 205.00 $ 191.00 $ 159.00 Item No. 30 Drag Brush $ 430.00 $ 400.00 REGULAR MEETING AUGUST 23, 1993 $ 340.00 Item No. 31A Jacobsen Greens King IV $18,593.00 $17,291.00 $13,015.00 Item No. 31B Jacobsen Greens King IV $37,186.00 $34,582.00 $26,030.00 Item No. 32A Jacobsen Greens King IV $18,690.80 $17,382.00 $13,084.00 Item No. 32B Jacobsen Greens King IV $18,690.80 $17,382.00 $13,084.00 Item No. 33 NO BID Package Discount Schedule: $0. - $25,000.00 $25,000.00 - $50,000.00 $50,000.00 - $100,000.00 $100,000.00 List Price applies Level I pricing (a flat 7% discount from list price shall apply) Level I pricing (a flat 7% discount from list price shall apply) Level II pricing J.W. TURF, INC. 14N937 U.S. Highway 20 Hampshire, Illinois 60140 Bid was signed by Mr. Mark Gilmour, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a Check in the amount of $32,870.40 was submitted. BID: Item No. 1 1870 MFWD JD Tractor $24,110.00 Item No. 2 870 MFWD JD Tractor $16,034.00 Item No. 3 NO BID Item No. 4 Agrimetal 300 Blower $ 2,750.00 Item No. 5 NO BID Item No. 6 NO BID * Item No. 7A&B 1800 J.D. Utility Vehicle $24,303.00 Item No. 8 NO BID Item No. 9A&B 4x2 Gator J.D. Vehicle $ 5,824.00 Item No. 10 NO BID * Item No. 11 J.D. 1800 Utility Vehicle Item No. 12 Befco Spreader on 1800 vehicle $ 2,750.00 Item No. 13 J.D. 1200 Trap Rake $ 8,859.00 LJ 1 1 I 1 1 REGULAR MEETING AUGUST 23, 1993 Item No. 14 J.D. 22G Greens Mower $ 4,410.00 Item No. 15A&B J.D. 3215 Light Weight Fairway Mower $28,220.00 Item No. 15 ALT. J.D. 3215 Lightweight Fairway Mower $30,758.00 Item No. 15 ALT. J.D. 3215 Lightweight Fairway Mower $30,758.00 Item No. 16 Brouwer 3T6A Mower $ 7,850.00 * Item No. 17 J.D. 1800 Utility Vehicle Item No. 18 Roxy 7 gang Mower $16,065.00 Item No. 19 NO BID Item No. 20A&B J.D. F935 72" Mower $16,961.00 Item No. 21A&B J.D. 215 String Trimmer $ 308.00 Item No. 22 NO BID Item No. 23 NO BID Item No. 24 Brouwer 13" sod cutter $ 2,650.00 Item No. 25 NO BID Item No. 26 NO BID Item No. 27 Coremaster 6 Greens Aerator $ 9,900.00 Item No. 28 Pronovost P-516 $ 5,425.00 Item No. 29 NO BID Item No. 30 NO BID Item No. 31A&B J.D. 2243 Riding Greens Mower $16,591.00 Item No. 32A&B J.D. 2243 Riding Greens Mower $16,591.00 Item No. 33 NO BID * Note: Item Nos. 7, 11 & 17 are all included in one bid price of $24,303.00 for a 1800 J.D. utility vehicle. Package Discount Schedule: $0. - $25,000.00 20% $25,000.00 - $50,000.00 25% $50,000.00 - $100,000.00 25% $100,000.00 25% Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above bids were referred to the appropriate City departments for review and recommendation. ADOPT RESOLUTION NO. 30-1993 - DISPOSAL OF OBSOLETE VEHICLES (FIRE DEPARTMENT) Fire Chief Luther Taylor advised that the Department has three (3) 3222 REGULAR MEETING AUGUST 23, 1993 fire trucks that are no longer needed or used for the purpose intended. Chief Taylor noted that a market exists for used fire trucks and it is his intention to make these vehicles available for sale. Mr. Leszczynski advised that the appropriate Resolution has been prepared and submitted to the Board for adoption. Therefore, Mr. Caldwell made a motion that the Resolution be adopted. Mrs. Mueller seconded the motion which carried and the following Resolution No. 30-1993 was adopted: RESOLUTION NO. 30-1993 A RESOLUTION OF THE SOUTH BEND BOARD OF PUBLIC WORKS ON DISPOSAL OF _UNFIT AND/OR OBSOLETE PROPERTY WHEREAS, it has been determined by the Board of Public Works that the following property is unfit for the purpose for which it was intended and is no longer needed by the City of South Bend: ONE (1) 1985 PIERCE MIDI FA-CM-1000-501 G.M.C. TOP KICK, VIN. #1GDM7DIY4GV506321 (MIDI 3) ONE (1) 1985 PIERCE MIDI PUMPER, MODEL FA-CM-1000-501 G.M.C. TOP KICK, VIN. #IGDM7DIY5GV506375 (MIDI 6) ONE (1) 1968 AMERICAN LA FRANCE PUMPER SERIAL #1059 WHEREAS, Indiana Code 36-1-11-6(b) permits and establishes procedure for disposal of personal property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend that the items listed above are no longer needed by the City; are unfit for the purpose for which they were intended and have an estimated total value of Five Thousand Dollars ($5,000.00) or more. BE IT FURTHER RESOLVED that said property may be sold at a Public Auction conducted by an auctioneer licensed under Indiana Code 25-6.1, after advertising the property for sale, in accordance with Indiana Code 5-3-1. However, if an auctioneer is not engaged, the disposing agent shall sell the property at a public sale or by sealed bids delivered to the office of the disposing agent before the date of sale. All sales shall be made to the highest responsible bidder. Advertisement of the sale shall be made in accordance with Indiana Code 5-3-1. ADOPTED this 23rd day of August, 1993. BOARD OF PUBLIC WORKS s/John E. Leszczynski s/James R. Caldwell s/Mary H. Mueller ATTEST: s/Sandra M. Parmerlee, Clerk ADOPT RESOLUTION NO. 31-1993 - DECLARING THE BOARD'S INTENT TO LEASE THE PROPERTY AT 609 WEST INDIANA AVENUE FOR USE AS A NEIGHBORHOOD PARTNERSHIP CENTER,FILING OF PETITION, PROPOSED LEASE AND SETTING OF PUBLIC HEARING Mr. Leszczynski advised that submitted to the Board today was a Resolution concerning the lease of property at 609 West Indiana Avenue for use as a Neighborhood Partnership Center. REGULAR MEETING AUGUST 23, 1993 Mr. Caldwell informed members of the Board that the Rum Village Neighborhood Association looked at about six (6) properties in the area and have selected 609 West Indiana Avenue for the Neighborhood Partnership Center. Board Attorney and Member Mary H. Mueller moved that the Board adopt the Resolution which has been prepared expressing the City's intent to enter into a Lease for this property, to accept for filing the Petition which has been signed by at least fifty (50) taxpayers of the City of South Bend requesting that the Board lease the premises, accept for filing the Certificate of the St. Joseph County Auditor certifying those signatures, accept for filing the proposed Lease Agreement and set a Public Hearing for 9:30 a.m. on September 20, 1993. Mr. Caldwell seconded the motion which carried and the following Resolution No. 31-1993 was adopted: RESOLUTION NO. 31-1993 A RESOLUTION OF THE BOARD OF PUBLI OF THE CITY OF SOUTH BEND, INDI ECLARING ITS INTENT TO LEASE THE P 609 W. INDIANA AVENUE. SOUTH RF'.Nn_ WHEREAS, the City of South Bend is desirous of establishing several Neighborhood Partnership Centers in order to build stronger neighborhoods by bringing municipal and community services directly to the neighborhoods; and WHEREAS, the property at 609 W. Indiana Avenue, South Bend, Indiana, has been selected as a site for a.Neighborhood Partnership Center; and WHEREAS, this property at 609 W. Indiana Avenue, South Bend, Indiana, contains approximately 2000 square feet, an area sufficient to accommodate the activities for which the Neighborhood Partnership Center is intended; and WHEREAS, the Board of Public Works of the City of South Bend, Indiana, on August 23, 1993, received a petition ("Petition") signed by at least fifty (50) taxpayers of the City of South Bend, requesting that the Board lease the premises at 609 W. Indiana Avenue, South Bend, Indiana, for a term of two (2) years, with a two (2) year option to renew the leasehold agreement with said option to renew exercisable at the City's option. The total rent in each year shall not exceed Four Thousand Seven Hundred and Forty Dollars ($4,740.00). If the City exercises its two (2) year option to renew, the monthly rent in this twenty-four (24) month period shall not exceed Four Hundred and Fourteen Dollars and Seventy -Five Cents ($414.75). WHEREAS, the Board also received, on August 23, 1993, a certificate of the St. Joseph County Auditor, certifying that the verifier of the petition and at least fifty (50) of the signatories of the petition are taxpayers of property located within the corporate limits of the City of South Bend; and WHEREAS, the Board also received, on August 23, 1993, a proposed lease agreement ("Proposed Lease") concerning the lease of the Premises as petitioned; and WHEREAS, I.C. 36-1-10-7(2) requires, prior to the Board's entering into a lease agreement for said Premises, that the South Bend Common Council, after investigation, determine that the lease of the Premises is needed. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, as follows: 32 4 REGULAR MEETING AUGUST 23, 1993 1) That the Board of Public Works of the City of South Bend, Indiana, hereby expresses its desire and intent to lease the premises at 609 Indiana Avenue, South Bend, Indiana, for its use as a Neighborhood Partnership Center. 2) That the Petition, as certified by the St. Joseph County Auditor and submitted to the Board on August 23, 1993, is hereby accepted for filing and made available for public inspection. 3) That the lease of the premises shall be for a period of two (2) years with the annual rental in each year not to exceed Four Thousand Seven Hundred and Forty Dollars ($4,740.00'). Further, there shall be a two (2) year option to renew exercisable at the City's option. Should the City exercise its option to renew, the monthly rental in this twenty-four month period shall not exceed Four Hundred and Fourteen Dollars and Seventy -Five Cents ($414.75). 4) That the Proposed Lease for the Premises submitted to the Board on August 23, 1993, is hereby accepted for filing and made available for public inspection. 5) That the Board directs and authorizes that a Resolution be filed with the City Clerk for consideration by the Common Council of the City of South Bend, Indiana, a form of Resolution to establish, after investigation and consideration, its determination that the lease of the premises described herein is needed. 6) That a public hearing on the proposed lease is hereby set for September 20, 1993, at 9:30 a.m. in the Board of Public Works Meeting Room, 1308 County -City Building, South Bend, Indiana, 46601, at which hearing all persons desiring to be heard will be given the opportunity to address whether the Proposed Lease is necessary and whether the proposed rental is fair and reasonable. 7) That this Resolution will be in full force and effect from and after its passage by the Board. Adopted this 23rd day of August, 1993. CITY OF SOUTH BEND BOARD OF PUBLIC WORKS s/John Leszczynski, President s/James R. Caldwell s/Mary Hall Mueller ATTEST: s/Sandra M. Parmerlee, Clerk APPROVE COMMUNITY DEVELOPMENT ADDENDA The following Community Development Addenda were presented to the Board for approval: ADDENDUM I DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT NEIGHBORHOOD PARTNERSHIP PROGRAM Addendum I updates the prevailing wage decision, adds $120,000.00 of new funding and revises Service Area definitions for this activity. ADDENDUM I SOUTH BEND HERITAGE FOUNDATION COLFAX YOUTH DEVELOPMENT CENTER Addendum I update the prevailing wages decision for this activity. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above referred to Addenda were approved and executed. REGULAR MEETING AUGUST 23, 1993 3225 1 1 1 S ASSISTANCE SERVICES - UEVELUYMENT SERVICES/CITY OF SOUTH BEND Mr. Leszczynski advised that Workforce Development Services of Northern Indiana, has submitted a Line Contract for Business Assistance Services between WDS and the City of South Bend. This Contract, for the period July 1, 1993 through June 30, 1994, provides for a monthly retainer fee of $500.00 for up to six (6) hours of legal advisement of an Assistant City Attorney on WDS matters. Mr. Caldwell made a motion that this Contract be approved and executed. Mrs. Mueller seconded the motion which carried. Mr. Jack J. Dillon, Director, Division of Environmental Services, submitted to the Board a Certificate of Substantial Completion for the above referred to project as executed by Shaum Electric Company, Inc., 1125 Nappanee Street, Elkhart, Indiana. It was noted that this project entailed the installation of a new electric motor, drive shaft, emergency generator and 1,000 gallon fuel storage tank for raw sewage pump #3. Mr. Leszczynski made a motion that this Certificate be accepted and approved. Mrs. Mueller seconded the motion which carried. Division of Environmental Services, has provided to the Board a Certificate of Substantial Completion for the above referred to project. This Certificate was executed by Fairbanks Morse Pump Corporation, 3601 Fairbanks Avenue, Kansas City, Kansas. Mr. Leszczynski made a motion that this Certificate be accepted and approved. Mrs. Mueller seconded the motion which carried. APPROVE CERTIFICATE OF SUBSTANTIAL COMPLETION - DIVISION B - INSPECTION AND REPAIR OF PUMP NO. 3 - WASTEWATER TREATMENT PLANT Mr. Jack J. Dillon, Director, Division of Environmental Services, submitted to the Board a Certificate of Substantial Completion for the above referred to project. The Certificate has been executed by Hydroaire, Inc., 834 West Madison, Chicago, Illinois, the contractor for this project. Mr. Dillon informed members of the Board that this project entailed the inspection and repair of the right angle drive for the raw sewage pump #3. Mr. Leszczynski made a motion that the Certificate be accepted and approved. Mrs. Mueller seconded the motion which carried. ORDER NO. 1 - OUTINGS SHELTER Mr. Leszczynski South Lafayette submitted Change indicating that a new Contract s $722.030.00. Up Caldwell and car AWARD BID - F. UBHOUSE stated that Ziolkowski Construction, Inc., 1005 Boulevard, Box 1106, South Bend, Indiana, has Order No. 1 for the above referred to project the Contract amount be decreased by $32,273.00 for um, including this Change Order, in the amount of on a motion made by Mrs. Mueller, seconded by Mr. ried, the Change Order was approved. Z PARKWAY, ROAD TO In a Memorandum to the Board, Mr. Bob Allen, Manager, Bureau of Public Construction, advised that on August 9, 1993, the Board received bids for the above referred to project. Mr. Allen noted that he has reviewed the bids and found that the amounts of the bids agree with the amounts read at the Board meeting. Therefore, Mr. Allen recommended that the Board award the low bid of Rieth- Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, in the amount of $1,892,377.05, subject to completion of 3 6 REGULAR MEETING AUGUST 23, 1993 land acquisition for this project. Mrs. Mueller made a motion that this recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMITS In a Memorandum to the Board, Ms. Megan Wright, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permits and recommended approval: 1. I/N Tek - I/N Kote 30755 Edison Road New Carlisle, Indiana 46552 2. Steel Warehouse Company, Inc. 2722 West Tucker Drive South Bend, Indiana 46624 Ms. Wright noted that these are existing permits which are being revised. Board Attorney and Member Mary H. Mueller noted that these permits were amended pursuant to the recommendation of the EPA and the IDEM. Therefore, Mrs. Mueller made a motion that the Permits be approved. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: - OF TEMPLE BETH-EL TO ALLOW PARKING ON BOTH SIDES OF WEST MADISON STREET AND LAFAYETTE BOULEVARD, IN CONJUNCTION WITH HOLY DAY SERVICES - SEPTEMBER 15-16, 1993 AND SEPTEMBER 24-25, 1993 In a letter to the Board, Ms. Ann Harman, President, Temple Beth -El, 305 West Madison Street, South Bend, Indiana, advised that they would request that parking be allowed on both sides of the Temple block on West Madison Street and North Lafayette Boulevard for Holy Day Services as follows: Wednesday September 15 8:15 p.m. Thursday September 16 9:00 a.m. - 1:00 p.m. Friday September 24 8:15 p.m. Saturday September 25 9:00 a.m. - OF THE 1993 AMERICAN Mr. R. Kent Alderton, 1729 East Colfax Avenue, South Bend, Indiana, on behalf of the 1993 American Heart Association Walk Committee, requested permission to conduct a Walk on Saturday, September 25, 1993, from 8:00 a.m. to 11:00 a.m. Mr. Alderton submitted a route with his request. PETITION FOR THE ESTABLISHMENT OF A RESTRICTED RESIDENTIAL PARKING ZONE - 812 ALMOND COURT TO 824 ALMOND COURT - REFERRED Ms. Kathleen J. Collins, 812 Almond Court, South Bend, Indiana, submitted to the Board a Petition for the Establishment of a Restricted Residential Parking Zone from 812 Almond Court to 824 Almond Court. Mr. Leszczynski made a motion that this Petition be referred to the Bureau of Traffic and Lighting in order that they may conduct the appropriate traffic study. Mrs. Mueller seconded the motion which carried. 1 E 1 1 1 1 REGULAR MEETING AUGUST 23, 1993 Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately twenty-two (22) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above request was approved and a date of September 1993, was established for the receiving and opening of sealed bids. 7, APPROVE REQUEST TO ADVERTISE THE SALE OF CITY -OWNED PROPERTY Board Attorney and Member Mary H. Mueller submitted to the Board an appraisal for land which the City is considering selling. Mrs. Mueller noted that the property is located off of the west side of the City's Municipal Services Facility and is approximately three - fourths (3/4's) of an acre. The estimate of the value of the land is $9,600.00. Mr. Leszczynski made a motion that this property be offered for sale. Mrs. Mueller seconded the motion which carried. APPROVE REQUESTS: - OF FIRST AME ZION CHURCH TO CLOSE CAMPEAU, FROM EDDY TO FRANCES, IN CONJUNCTION WITH CHURCH CORN AND SAUSAGE ROAST - AUGUST 28, 1993 - TO CLOSE LA SALLE, FROM TWYCKENHAM TO ESTHER Mr. Leszczynski advised that the appropriate City departments and bureaus have reviewed the request of the First AME Zion Church to close Campeau, from Eddy to Frances Street, and recommend approval. It is noted that this request was submitted to the Board on August 16, 1993. Additionally, it was noted that Ms. Jeanne Weir, 1525 East LaSalle Avenue, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party or Similar Event, requesting that LaSalle Avenue, from Twyckenham to Esther, be closed from 3:00 p.m. to 8:00 p.m. on Sunday, September 5, 1993 (rain date of Monday, September 6, 1993), for a neighborhood block party. It was further noted that this request has also been reviewed by the necessary City departments and bureaus and approval is recommended. Therefore, Mr. Caldwell made a motion that the requests be approved. Mrs. Mueller seconded the motion which carried. APPROVE AND/OR RELEASE CONTRACTORS BONDS Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the following Bonds of Contractors be approved and/or released as follows: Housing Development of St. Joseph County 521 Eclipse Place South Bend, IN Dallas Los, d/b/a Dallas Concrete Corporation Release Eff. 8-23-93 Approve Eff. 8-23-93 Mr. Caldwell made a motion that the recommendation be accepted and the bonds be approved and/or released as indicated. Mrs. Mueller seconded the motion which carried. 3 U, REGULAR MEETING AUGUST 23, 1993 APPROVE SECONDHAND DEALERS LICENSE APPLICATIONS Mr. Leszczynski stated that the following two (2) secondhand dealers license applications have been received: NAME: TREASURES FROM THE ATTIC BY: Lori L. Minix ADDRESS: 2220 Mishawaka Avenue FOR THE PURPOSE OF SELLING: Secondhand furniture NAME: THE COBWEB ANTIQUES AND COLLECTIBLES ON THE EAST RACE BY: Patrice Ann Swank ADDRESS: 511 East Jefferson Boulevard FOR THE PURPOSE OF SELLING: Antiques, collectibles, secondhand used furniture and miscellaneous Mr. Leszczynski further advised that favorable recommendations have been received from the Bureau of Traffic and Lighting, Department of Code Enforcement, Police Department and Fire Department concerning the above applications. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the license applications were approved and referred to the Deputy Controller's office for issuance of licenses. FILING OF HUMANE SOCIETY MONTHLY REPORT Mr. Leszczynski indicated that the Board is in receipt of a monthly report as submitted by the Humane Society of St. Joseph County, Inc., for the month of July, 1993. The report indicates the type and number of animals handled for the City of South Bend. Mr. Leszczynski made a motion that the report be accepted for filing as submitted. Mrs. Mueller seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing one hundred ten (110) City owned and miscellaneous properties which were cleaned by the Department from August 8, 1993 to August 12, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $2,520,768.27 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the report as submitted be filed. Mrs. Mueller seconded the motion which carried. PRIVILEGE OF THE FLOOR: QUESTION CONCERNING STATUS OF TRAFFIC STUDY - CALVERT STREET Mr. Tom Howell, Radio Station U93, inquired of Mr. Leszczynski the status of the study being conducted by Cole Associates regarding the closing of some streets in the vicinity of Riley High School. Mr. Leszczynski advised that it will be a couple of weeks before the results of that study are available. 1 1 1 REGULAR MEETING AUGUST 23, 1993 32�� ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 10:08 a.m. 1 1AEST:- ,� A ,, Sandra M. Parmerlee, Clerk 1 BOARD OF PUBLIC WORKS n �E.LeszczyrkbW i