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HomeMy WebLinkAbout15. 2017 Budget Presentation Hearing Session VI - Code Enforcement & Animal Care and ControlDepartment of Code Enforcement & Animal Care & Control September 7, 2016 TABLE OF CONTENTS POWERPOINT PRESENTATION ....................................................................... 2-23 DIVISION DETAIL .............................................................................................. 24-59 600-1201 CODE ENFORCEMENT ............................................................................................ 24-36 600-1207 ANIMAL CARE & CONTROL ................................................................................... 37-47 219 UNSAFE BUILDING ............................................................................................................ 48-56 221 LANDLORD REGISTRATION ............................................................................................. 57-59 1 Department of Code Enforcement 2017 Budget Presentation Pete Buttigieg, Mayor of South Bend Randy Wilkerson, Director of Code Enforcement Department of Code Enforcement Mission & Vision Statements The mission of the Department of Code Enforcement is to ensure a safe and clean environment by upholding and enforcing the ordinances of the City of South Bend through education and communication. Our vision is to be one of the premier code enforcement departments in the nation as a result of our core values and commitment to innovation. Our core values are: Pride Adaptability Service Integrity 2 Department of Code Enforcement Department of Code Enforcement The Department of Code Enforcement encompasses: 1.Neighborhood Code Enforcement (NCE) 2.Neighborhood Enforcement Action Team (NEAT Group) 3.South Bend Animal Care & Control (SBACC) Department of Code Enforcement Department Expenditures 2015 2016 Amended Budget 2017 Proposed Budget % Change, 2016 to 2017 Personnel NCE 865,456$ 1,042,061$ 1,090,972$ 5% ACC 498,217 532,671 542,139 2% NEAT- 260,769 267,695 3% 1,363,673$ 1,835,501$ 1,900,806$ 4% Supplies NCE 56,213 51,479 47,800 -7% ACC 37,558 40,305 33,050 -18% NEAT- 41,149 30,800 -25% 93,771$ 132,933$ 111,650$ -16% Services NCE 817,402 746,231 809,818 9% ACC 100,317 156,354 198,932 27% NEAT- 298,180 257,990 -13% 917,719$ 1,200,765$ 1,266,740$ 5% GRAND TOTAL 2,375,163$ 3,169,199$ 3,279,196$ 3% Total Services Total Supplies Total Personnel 3 Department of Code Enforcement Department Revenues * Grass/weed tickets not included in 2016 amended budget. 2015 Actual 2016 Amended Budget 2017 Proposed Budget% Change Civil Penalties 86,562 258,100 200,000 -23% Environmental Cleanups 155,744 216,100 180,000 -17% Demolitions and Board-ups 117,065 105,600 90,000 -15% Animal Care & Control 58,189 61,500 61,000 -1% Ordinance Violations*21,768 48,700 70,000 44% V&A Registration 11,153 19,000 20,000 5% Miscellaneous 260 16,300 10,000 -39% Abandoned Vehicles 14,070 16,000 16,000 0% Totals 464,811$ 741,300$ 647,000$ -13% Department of Code Enforcement Department Revenues 4 Department of Code Enforcement Tickets Issued Type Count Total Average Grass $250 1796 449,000$ 250$ Grass $500 293 146,500$ 500$ SBACC 56 7,125$ 127$ Dumping 38 12,050$ 317$ Failure to Clean 36 5,450$ 151$ Failure to Repair 6 1,250$ 208$ Yard Parking 6 800$ 133$ No Business License 16 800$ 50$ Snow 64 1,920$ 30$ Miscellaneous 4 475$ 119$ Total 2,315 625,370$ 189$ 2016 Tickets Issued through 8/31/16 Total Tickets Issued 2015 - Aug 2016 2015 112,280$ 2016625,370$ % Change 457% MJ2 Department of Code Enforcement Department Key Performance Indicators NCE Percentage of environmental issues cleaned by owner.GG Effectiveness 36%46%47%60% NCE Percentage of housing issues repaired by owner.GG Effectiveness 42%42%45%50% NCE Percentage of environmental accounts receivable collected. BE Efficiency 21%25%30%30% SBACC Bite cases serviced by SBACC (cats, dogs, wildlife).BE Efficiency 17 5 5 5 SBACC Percentage of animals returned to owner.GG Effectiveness 13%15%18%18% SBACC Percentage of animals sent to rescue/rehab.GG Effectiveness 31%32%35%35% NEAT Average number of days from inspector's request for  abatement to completed abatement.BE Efficiency NA NA 3 3 NEAT Percentage of billable vs non‐billable abatements.GG Effectiveness NA 90%90%90% 2018 Long‐ Term GoalMeasure City Goal Type 2015  Actual 2016  Estimated 2017  Target 5 Department of Code Enforcement 2017 Department Staff Changes Adding: •1 FTE Deputy Director (DCE) •2 Part-Time Office Assistants (NCE/NEAT) Eliminating: •1 FTE Secretary IV (NCE/NEAT) Change of Status: •Secretary IV to Administrative Assistant Code (NCE/NEAT) •Supervisor II to Supervisor IV (NEAT) •Animal Control Assistant to Shelter Operations Supervisor (SBACC) •Head Count: 28 Full-Time, 5 Part-Time Department of Code Enforcement 2017 Organizational Charts 6 7 Neighborhood Code Enforcement 8 Department of Code Enforcement Neighborhood Code Enforcement Expenditures 2015 2016 Amended Budget 2017 Proposed Budget % Change, 2016 to 2017 Personnel 865,456$ 1,042,061$ 1,090,972$ 5% Supplies 56,213$51,479$ 47,800$-7% Services 817,402$ 746,231$ 809,818$9% Total 921,669$ 1,093,540$ 1,138,772$ 4% Department of Code Enforcement Neighborhood Code Enforcement Expenditures $- $200 $400 $600 $800 $1,000 $1,200 Personnel Supplies Services Thousands 2015 2016 Amended Budget 2017 Proposed Budget 9 Department of Code Enforcement Neighborhood Code Enforcement Revenues 2015 Actual 2016 Amended Budget 2017 Proposed Budget % Change Civil Penalties 86,562 258,100 200,000 100% Ordinance Violations 34,294 73,700 70,000 -5% Demolitions and Board-ups 117,065 65,600 56,000 -15% V&A Registration 11,153 19,000 20,000 5% Abandoned Vehicles 14,070 16,000 16,000 0% Miscellaneous 260 16,300 10,000 -39% Environmental Cleanups 155,744 26,000 - -100% Total 419,148$ 474,700$ 372,000$ -22% Department of Code Enforcement Neighborhood Code Enforcement Revenues $0$50$100$150$200$250$300 Civil Penalties Ordinance Violations Demolitions and Board-ups V&A Registration Abandoned Vehicles Miscellaneous Environmental Cleanups Thou sa nds 2015 Actual 2016 Amended Budget 2017 Proposed Budget 10 Department of Code Enforcement Neighborhood Code Enforcement Midyear Revenues As of June 30, 2015 As of June 30, 2016% Change Civil Penalties 33,177 132,405 299% Ordinance Violations 14,077 42,056 199% Demolitions and Board-ups 59,967 23,681 -61% Abandoned Vehicles 7,840 11,632 48% V&A Registration 3,650 10,752 195% Environmental Cleanups 65,482 8,804 -87% Miscellaneous 143 7,348 5041% Total 184,336$ 236,678$ 28% Department of Code Enforcement Neighborhood Code Enforcement Midyear Revenues $0$20$40$60$80$100$120$140 Civil Penalties Ordinance Violations Demolitions and Board-ups Abandoned Vehicles V&A Registration Environmental Cleanups Miscellaneous ThousandsAs of June 30, 2015 As of June 30, 2016 11 Department of Code Enforcement Neighborhood Code Enforcement 2016 Accomplishments •Business Licensing inspections process revised this year. •We inspected 80 applications in 2016; taking about 320 hours to complete. •Created educational brochures for the public. •Enhanced collections process and hired a person dedicated to building collection cases. •Audited all environmental files and purged over 300 boxes of paper and removed 15 filing cabinets. •Began upgrading computers for office and inspectors. •Resumed placing special assessments on properties. •Worked with council to approve Landlord Registration. Funds are allocated for 2017. Department of Code Enforcement Neighborhood Code Enforcement 2016 Goals & Challenges •Improve Operational Efficiency •Community Outreach and Partnerships •Economic Development 12 Department of Code Enforcement Neighborhood Code Enforcement 2017 Goals & Challenges •Streamline business licensing. •Continue to improve operational efficiency. •We hope to see significant improvements in the Accela software in 2017. We are still using Accela at a fraction of its capabilities. •Address overgrown vegetation around street signs and alleyways by creating a new program and designating program monies. •Increase collections percentage for the Department. •Continue to update our aging car fleet with mid-size pickup trucks to increase functionality of vehicles for inspectors. Department of Code Enforcement Neighborhood Code Enforcement 2017 Goals & Challenges •Continue to cross train staff. •Regularly attend neighborhood and community meetings. •Plan and create Code Enforcement satellite offices. •Assess condition of commercial structures in the city that are in disrepair and seek solutions. •Work with the Department of Community Investment to address vacant lot issues. 13 Neighborhood Enforcement Action Team Department of Code Enforcement NEAT Expenditures 2015 2016 Amended Budget 2017 Proposed Budget % Change, 2016 to 2017 Personnel-$ 260,769$ 267,695$ 3% Supplies-$ 41,149$ 30,800$ -25% Services-$ 298,180$ 257,990$ -13% Total-$ 600,098$ 556,485$ -7% 14 Department of Code Enforcement NEAT Expenditures $- $1 00 $2 00 $3 00 $4 00 $5 00 $6 00 $7 00 2015 20 16 Ame nde d Bu dg et 2017 Proposed Budget Thousands Personnel Services Supplies $- $5 0 $10 0 $15 0 $20 0 $25 0 $30 0 $35 0 Personnel Supplies Services Thousands 2016 Amended Budget 2017 Proposed Budget Department of Code Enforcement NEAT Revenues As of June 30, 2015 As of June 30, 2016% Change Environmental Cleanups- 99,574 100% Demolitions and Board-ups- 39,538 100% Total-$ 139,112$ 100% Budgeted Revenues Midyear Revenues 2015 Actual 2016 Amended Budget 2017 Proposed Budget % Change Environmental Cleanups- 190,100 180,000 -5% Demolitions and Board-ups- 40,000 34,000 -15% Total NA 230,100$ 214,000$ -7% 15 Department of Code Enforcement NEAT 2016 Accomplishments •Reached out to support other departments. •Assisted the Parks Department with storm cleanup from June 22nd through June 27th. Removed a total of 68 loads of debris (dump truck- sized)! •Assisted Solid Waste with removal of flood damaged items at over 100 properties. As of August 31st, we removed 126,460lbs of debris! •Returned to Code Enforcement for operational/reporting purposes. •Initiated use of iPads for the crew. •Dedicated one truck a day to collect dumped tires. •Assigned abatements geographically. Department of Code Enforcement NEAT 2017 Goals & Challenges •Update aging fleet of pickup trucks from two wheel drive to four wheel drive pickup trucks. •Develop program to address alley and sign cutbacks. •Continue to cultivate relationships with other departments. 16 South Bend Animal Care & Control Department of Code Enforcement SBACC Mission & Vision Statements The mission of Animal Care and Control is to promote and educate the public on the humane treatment of animals and to foster respect, understanding and compassion for all creatures while ensuring that all city residents adhere to City, State and Federal laws. Our vision is to enhance the lives of the residents of South Bend through responsible and respectful pet ownership. Our core values are: Humanity Empathy Approachability 17 Department of Code Enforcement SBACC Expenditures 2015 2016 Amended Budget 2017 Proposed Budget % Change, 2016 to 2017 Personnel 498,217 532,671 542,139 2% Supplies 37,558 40,305 33,050 -18% Services 100,317 156,354 198,932 27% TOTAL 636,092$ 729,330$ 774,121$ 6% Department of Code Enforcement SBACC Expenditures 18 Department of Code Enforcement SBACC Budgeted Revenues 2015 2016 Amended Budget 2017 Proposed Budget % Change 2016-2017 21,790$ 17,000$ 17,000$ 0% - 1,000 1,000 0% 3,809 3,000 3,000 0% 13,995 13,000 13,000 0% 772 3,000 3,000 0% 4,081 2,500 2,500 0% 1,389 2,000 2,000 0% 960 2,000 2,000 0% 8,896 7,000 7,000 0% 2,497 11,000 10,500 -5% 58,189$ 61,500$ 61,000$ -1%Total Dangerous Dog Pet Reclaim Fee Pet Adoption Pick-Up Fees Pet Microchip Vet Expenses Type Pet Licenses Misc Pet Euthanasia Pet Surrenders Department of Code Enforcement SBACC Budgeted Revenues 19 Department of Code Enforcement SBACC Midyear Revenues As of June 30, 2015 As of June 30, 2016 % Change 2016-2017 11,180$ 10,510$ -6% - 175 100% 1,949 2,255 16% 7,706 7,956 3% 405 565 40% 1,805 1,780 -1% 1,064 1,807 70% 490 260 -47% 4,346 3,360 -23% 3,352 1,706 -49% 32,296$ 30,374$ -6% Misc Total Pick-Up Fees Pet Microchip Vet Expenses Pet Euthanasia Pet Surrenders Type Pet Licenses Dangerous Dog Pet Reclaim Fee Pet Adoption Department of Code Enforcement SBACC Midyear Revenues 20 Department of Code Enforcement SBACC 2016 Accomplishments •Increased Return to Owner rates by promoting our Twitter account and working with local social media groups. •Reduced cost of veterinary expenses through reassessing costs per vial /cost per test and processing many tests in-house. •Worked with 311 to create an online dispatching system. •Number of animals sent to rescue and adoption have increased significantly; especially number of cats. Department of Code Enforcement SBACC 2016 Goals & Challenges •Reduce Animal Bites •Transition to Accela Software •Increase Vaccination / Microchip Clinics •Increase Revenue •Targeted Adoption Specials. 21 Department of Code Enforcement SBACC 2017 Goals & Challenges •Create a plan of action to help reduce animal bites. •Continue to seek ways to reduce animal euthanasia rate. •Increase community outreach and education. •Begin migrating Animal Control vehicles from vans to pick up chassis. •Restructure management and supervisory positions at SBACC to improve efficiency and sustainability. Department of Code Enforcement SBACC 2017 Goals & Challenges •Create a committee to plan modifications to current ordinance. •Regularly attend Animal Control Commission meetings. •Train and support Animal Control Officers in enforcing city, state and federal laws. •Strengthen our relationships with the South Bend Police Department and dispatch. 22 Department of Code Enforcement Questions 23 City of South Bend, Indiana 2017 Budget Code Enforcement - 600-1201 Fund Summary - Operating and Capital Budget 2016 2017 Budget 2014 2015 Amended 30-Jun Proposed Forecast Variance% Description Actual Actual Budget Actual Budget 2018 2019 2020 2021 2016-2017 Change REVENUES Property Taxes- - - - - - - - - - - Local Income Taxes- - - - - - - - - - - Other Taxes- - - - - - - - - - - Grants/Intergovernmental- - - - - - - - - - - Charges for Services 128,507 286,962 113,600 51,739 79,000 52,000 52,000 52,000 53,000 (34,600) -30.5% Interfund Allocations- - - - - - - - - - - Fines & Forfeitures 193,455 108,330 83,000 30,071 270,000 31,000 31,000 31,000 31,000 187,000 225.3% Donations- - - - - - - - - - - Other Income 11,698 11,330 29,300 17,165 23,000 18,000 18,000 18,000 18,000 (6,300) -21.5% Transfers In 2,306,560 2,033,776 1,480,700 370,175 351,339 1,608,111 1,647,993 1,689,240 1,712,826 (1,129,361) -76.3% Total Revenue 2,640,220 2,440,398 1,706,600 469,151 723,339 1,709,111 1,748,993 1,790,240 1,814,826 (983,261) -57.6% EXPENDITURES BY PROGRAM 1- - 2- - 3- - 4- - 5- - 6- - 7- - 8- - 9- - 10- - - - - - - EXPENDITURES BY TYPE Personnel Salaries & Wages 348,935 609,905 677,221 291,549 736,855 751,592 766,624 781,956 797,596 59,634 8.8% Fringe Benefits 109,930 255,551 364,840 143,532 354,117 371,823 390,414 409,935 430,431 (10,723) -2.9% Total Personnel 458,865 865,456 1,042,061 435,081 1,090,972 1,123,415 1,157,038 1,191,891 1,228,027 48,911 4.7% Supplies 62,450 56,213 51,479 12,741 47,800 47,800 47,800 47,800 47,800 (3,679) -7.1% Services & Charges Professional Services 63,836 69,360 52,344 11,716 15,000 22,000 22,000 22,000 22,000 (37,344) -71.3% Printing & Advertising 16,165 14,157 16,500 5,200 16,500 16,830 17,167 17,510 17,860 - 0.0% Utilities- - - - - - - - - - - Education & Training 3,879 5,391 13,978 1,200 19,000 15,000 15,000 15,000 15,000 5,022 35.9% Travel 804 1,346 1,900 - 1,900 1,900 1,900 1,900 1,900 - 0.0% Repairs & Maintenance 720,098 615,462 61,017 22,056 40,000 40,000 40,000 40,000 40,000 (21,017) -34.4% Payment In Lieu of Taxes- - - - - 3,067 3,128 3,191 3,255 - - Other Interfund Allocations 70,849 40,659 137,652 68,026 227,676 232,230 236,874 241,612 246,444 90,024 65.4% Debt Service: Principal 2,096 - 20,004 7,089 31,284 55,087 57,239 59,050 42,726 11,280 56.4% Interest & Fees 103 - 1,418 620 2,346 3,782 2,847 1,786 814 928 65.4% Grants & Subsidies- - - - - - - - - - - Transfers Out- - - - - - - - - - - Other Services & Charges 117,764 71,027 115,019 82,352 121,840 148,000 148,000 148,500 149,000 6,821 5.9% Total Services & Charges 995,594 817,402 419,832 198,261 475,546 537,896 544,155 550,549 538,999 55,714 13.3% Capital- - 70,285 70,285 - - - - - (70,285) -100.0% Total Expenditures by Type 1,516,909 1,739,071 1,583,657 716,367 1,614,318 1,709,111 1,748,993 1,790,240 1,814,826 30,661 1.9% Net Surplus / (Deficit)1,123,311 701,327 122,943 (247,216) (890,979) - - - - Beginning Cash Balance- 558,790 1,260,117 1,260,117 1,383,060 492,081 492,081 492,081 492,081 Cash Adjustments 2,712 - - - - - - - - Ending Cash Balance 558,790 1,260,117 1,383,060 1,012,901 492,081 492,081 492,081 492,081 492,081 Cash Reserves Target 379,227 434,768 395,914 179,092 403,580 427,278 437,248 447,560 453,706 25.00% Explain Significant Revenue and Expenditure Changes Below: Code Enforcement and its subsidiary, Animal Care and Control, have represented approximately 65% of this fund's financial activity since their transfer to the fund in 2014. The greatest part of Code's revenue comes in the form of a cash transfer from the Economic Development Income Tax (EDIT) Fund 408. The reasoning is that Code's activities, though often concentrated in specific parts of the City, are deemed to benefit the entire community by maintaining housing and environmental standards which in turn help maintain or enhance all property values. In 2016, the Neighborhood Enforcement Action Team (NEAT) group merged with Code Enforcement, but those activities were subsequently transferred out to the newly created Unsafe Building Fund (257) after the beginning of the year. There has been a major re-calculation of allocated expenses for 2017, causing the department to experience an additional $161,000 in new expenditures for technology which includes hardware, software and systems development. Nonetheless, Code Enforcement management has achieved a net reduction in other expenses of $155,000, resulting in a small increase of $10,000 over the 2016 Budget. 24 City of South Bend, Indiana 2017 Budget Code Enforcement - 600-1201 & Animal Control - 600-1207 Fund Summary - Description, Accomplishments, Goals, KPI's Fund Description & Purpose 2016 Accomplishments & Outcomes - - - - - - - - - 2017 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) - - - - - - - Good Government (GG) - - - - - People/Places (PP) - - - - - - - Key Performance Indicators (KPI's) 2019 City Long Term 2016 2017 2018 Measure Goal Type Goal Actual Estimated Target -% of Billable Abatements (NEAT Crew)90%Effectiveness 100%99%100%100% -% of Environmental Issues Cleaned by Owner (Code)46%Effectiveness 75%49%55%65% -Adoptions per month (Animal Control)32 Outcome 40 23 25 30 -Bite cases serviced by Animal Care & Control, per month 16 Outcome 10 20 17 15 -% of animals returned to owner 15%Outcome 25%15%15%17% - - - - - - Types: output, efficiency, effectiveness, quality, outcome, technology 2017 Significant Changes/Challenges/Opportunities (with a focus on solutions) - - - - Continue to assess the condition of the commercial structures in the City that require repair or demolition. Work with DCI to address the vacant lot issues to achieve positive outcomes. Code seeks to increase its collections percentage. Code Enforcement is updating its aging car fleet with mid-size pickup trucks which will be more functional for the inspectors. Continue to attend neighborhood and community meetings. Create flyers for handouts and web based information about Code Enforcement and how to address problems such as uncontrolled dumping and mold issues. Work to create Code satellite offices in areas that do not have neighborhood associations. This will allow residents to meet one on one with their inspector and the Director. We are continuing to improve our processes for the entire department and cross training the staff on each job within the department Code Enforcement and its subsidiary, Animal Control, is responsible for enforcing the City's ordinances pertaining to property maintenance. Major activities include working with residents to clean up litter or excess vegetation, maintain structures and, when necessary, demolish structures that are deemed substandard and hazardous. Animal Control deals with stray animals, animals who have been abused or deemed dangerous, and removal of some wildlife from populated areas. NEAT Crew's control returned to Code Enforcement Enhanced collections process; hired person to assist in collections process Audited all Environmental paper files and was able to purge over 300 boxes of paper Started performing Special Assessments once again Began upgrading computers for office and inspectors 25 City of South Bend, Indiana 2017 Budget Code Enforcement - 600-1201 & Animal Control - 600-1207 Fund Summary - Full-Time Employees Report ONLY Full-Time positions 2016 2017 2015 Amended 6/30/2016 Proposed Forecast Position Actual Budget Actual Budget 2018 2019 2020 2021 Staffing (Full-Time Employees) Non-Bargaining Director of Code Enforcement 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Exec Admin Assistant- 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Financial Specialist IV 1.0 1.0 - - - - - - Code Inspector IV- 6.0 8.0 6.0 6.0 6.0 6.0 6.0 Code Inspector - Sr 8.0 2.0 - 2.0 2.0 2.0 2.0 2.0 Secretary IV 2.0 2.0 2.0 - - - - - Fiscal Officer 1.0 1.0 - - - - - - Hearing Secretary- 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Data Analyst 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Secretary V 2.0 - - - - - - Shelter Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Asst Shelter Manager 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Animal Control Officer 3.0 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Animal Control Assistant 3.0 3.0 3.0 2.0 2.0 2.0 2.0 2.0 Director of Financial Services- - 1.0 1.0 1.0 1.0 1.0 1.0 Admin Asst - Code- - - 3.0 3.0 3.0 3.0 3.0 Shelter Operations Manager- - - 1.0 1.0 1.0 1.0 1.0 - - - - - - - - - - - - - - - - - - - - - - - - Total Non-Bargaining 24.0 24.0 23.0 24.0 24.0 24.0 24.0 24.0 Bargaining - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Bargaining- - - - - - - - Total Full-Time Employees 24.0 24.0 23.0 24.0 24.0 24.0 24.0 24.0 Explain Significant Staffing Changes Below: 26 City of South Bend, Indiana 2017 Budget Code Enforcement - 600-1201 & Animal Control - 600-1207 Fund Summary - Five-Year Capital Improvement PlanMinimum Equipment$10,000 Thresholds Buildings$100,000 Funding2016BUDGETFORECAST NameSourceBudget20172018201920202021TotalJustificationReplacement Capital2015 Mid Size 4X4 Pickup with CNG Lease39,677 - - - - - - 2016 Mid Size 4x4 Pickup with CNG Lease40,000 - - - - - - 2017 4WD pickup Lease - 45,000 - - - - 45,000 Vehicle past useful life; more expensive to repair 2017 4WD pickup Lease - 45,000 - - - 45,000 Vehicle past useful life; more expensive to repair 2018 chassis Lease - 45,000 - - - 45,000 Replaces aging van; box (below) is transferable and lasts longer 2019 chassis Lease - - 45,000 - - 45,000 To replace aging van 2020 chassis Lease - - - 45,000 - - 45,000 To replace aging van Animal box (removable from chassis) Lease - 30,000 - - - - 30,000 Used on truck chassis; cheaper than van & transferable for longevity Animal box (removable from chassis) Lease - - 30,000 - - - 30,000 Used on truck chassis; cheaper than van & transferable for longevity Animal box (removable from chassis) Lease - - - 30,000 - - 30,000 Used on truck chassis; cheaper than van & transferable for longevity- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Project Capital - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Totals 79,677 165,000 75,000 75,000 - - 315,000 27 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue 600-1201-322.20-10REGISTRATIONFEE 4,35011,1533,90019,00012,82510,75220,000 LEVELTEXT TEXTAMT 02250PROPERTIESONV&ALISTFOR2017.APPROX.5% 20,000 REGISTEREDIN2014.ESTMATE67PROPERTIESWILLBEREGISTERED.$300PERPROPERTYREGISTRATIONFEE. 20,000 ------------------------------------------------------------------------------------ * 4,35011,1533,90019,00012,82510,75220,000 600-1201-341.30-01TOWING&STORAGE 3,6353,0003,0003,0001,8151,8153,000 LEVELTEXT TEXTAMT 02TOWINGTOBEPERFORMEDBYCONTRACTOR.REVENUE 3,000 MATCHEDTOCOVEREXPECTEDCOSTS. 3,000 600-1201-341.30-02SALESOFABANDONEDVEHIC.9,81911,07013,00013,00010,9419,81713,000LEVELTEXT TEXTAMT 02NEWFUNDFOR2014-MOVEDFROMFUND101-1204 13,000 FEECOLLECTEDFORAUCTIONINGORSCRAPPINGOUTABANDONEDVEHICLES.AUCTIONOUTAPPROX16VEHICALS 13,000 ------------------------------------------------------------------------------------ * 13,45414,07016,00016,00012,75611,63216,000 600-1201-344.30-00ENVIRONMENTALCLEANUP 86,59696,91180,00026,00017,8808,804 0 LEVELTEXT TEXTAMT 02MOVEDTOFUND219600-1201-344.30-10ILLEGALDUMPING 035,868 0 0 0 0 0 600-1201-344.30-20GRASS 022,965 0 0 0 0 0------------------------------------------------------------------------------------ * 86,596155,74480,00026,00017,8808,804 0600-1201-349.09-00DEMOLITIONANDBOARDING33,926117,06540,00065,60066,91830,36856,000LEVELTEXT TEXTAMT 02DEMOBOARD-UPS 56,00056,000 ------------------------------------------------------------------------------------ * 33,926117,06540,00065,60066,91830,36856,000 600-1201-351.30-00MISCCOLLECTIONSREVENUE 0 61 03,7002,182 010,000 28 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue LEVELTEXT TEXTAMT 02MISCELLANEOUSCOLLECTIONS 10,00010,000 ------------------------------------------------------------------------------------ * 0 61 03,7002,182 010,000 600-1201-352.00-00FORFEITS 193,00586,562180,00056,40038,74015,147200,000 LEVELTEXT TEXTAMT 02CIVILPENALTIES 200,000200,000 ------------------------------------------------------------------------------------ * 193,00586,562180,00056,40038,74015,147200,000 600-1201-354.00-00ORDINANCEVIOLATION 45021,76810,00026,60015,77214,92570,000 LEVELTEXT TEXTAMT 02TICKETSCITEDBYCODEINSPECTORS.REVENUEISBASED 70,000 ON2015TREND;EXPECTA60%INCREASE 70,000 ------------------------------------------------------------------------------------ * 45021,76810,00026,60015,77214,92570,000 600-1201-360.51-00INSURANCEREIMBURSEMENT 0 0 011,4006,6466,646 0 600-1201-360.90-00SETTLEMENTFEES 560 0 0 0 0 0 0------------------------------------------------------------------------------------ * 560 0 011,4006,6466,646 0 600-1201-380.10-99MISC.REIMBURSEMENTS 1,319 199 01,200 704 702 0 LEVELTEXT TEXTAMT 02NEWACCOUNTFOR2014-MOVEDFROMFUND101-1201------------------------------------------------------------------------------------ * 1,319 199 01,200 704 702 0600-1201-392.00-00INTERFUNDOPER.TRANSFER2,306,5602,033,7762,033,7761,480,7001,110,525370,175351,339LEVELTEXT TEXTAMT 02TRANSFERFROMEDITFUND408TOCOVERCODE 351,339 ENFORCEMENTOPERATIONS.AMOUNTLOWEREDIN2017TOREDUCEEDITTRANSFERANDSPENDDOWNFUND600CASH 351,339 ***NE IG HBORHOODCODEENF. ------------------------------------------------------------------------------------2,306,5602,033,7762,033,7761,480,7001,110,525370,175351,339------------------------------------------------------------------------------------2,640,2202,440,3982,363,6761,706,6001,284,948469,151723,339 29 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures CONSOLIDATEDBLDG.FUND600-1201-415.10-01REGULARSALARIES 333,631582,838658,054655,054370,909281,011677,128 LEVELTEXT TEXTAMT 02.5DIRECTOR(SPLITW/ANIMALCTRL) 39,310 2CODEINSPECTORS-SR(2X42,583) 85,166 6CODEINSPECTORIV(6X40,076) 240,456 1EXECADMINASST 40,508 1DIRFINSVCS 59,720 2ADMINASST-CODE(2X35,000) 70,000 1DATAANALYST 51,000 1HEARINGSECRETARY 38,694 1DEPUPTYDIROFCODEENFORCEMENT 70,000 ADJTOACTUAL 17,726-677,128 600-1201-415.10-03SEASONAL&INTERNS 10,0378,608 04,000 01,658 0 LEVELTEXT TEXTAMT 022INTERNS@$10.00/HR,NTE400HRSEACH600-1201-415.10-04OVERTIME 1,267 356 01,000 364 341 0 600-1201-415.10-09PERMANENTPARTTIME 018,10319,16717,16716,1878,53959,727 LEVELTEXT TEXTAMT 02.5PARTTIMEINSPECTOR 19,167 1.6PARTTIMECLERICAL(2X0.8) 40,56059,727 600-1201-415.10-10HIRINGBONUS 4,000 0 0 0 0 0 0 600-1201-415.11-01FICATAXES 26,54245,92051,80751,80728,74721,58056,369 LEVELTEXT TEXTAMT 02REGULARSALARIES$736,850X7.65% 56,36956,369 600-1201-415.11-04PERFRETIREMENT 33,74665,12173,70473,70441,58331,51175,838 LEVELTEXT TEXTAMT 02REGULARSALARIES$677,125X11.20% 75,83875,838 600-1201-415.11-07UNEMPLOYMENTCOMP 8281,7111,6931,693 639 3981,737 LEVELTEXT TEXTAMT 02REGULARSALARIES$736,855X0.25% 1,7371,737 600-1201-415.11-08HEALTHINSURANCE 39,016137,411231,936231,936110,44588,593214,533 30 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures LEVELTEXT TEXTAMT 02LONG-TERMDISABILITY:(96*15.5) 1,488 HEALTHINSURANCE/PEREMPLOYEECOVERAGE:(13.5*15,550) 209,925 HEALTHINSURANCEREBATE(2X1,560) 3,120 214,533 600-1201-415.11-09LIFEINSURANCE 7151,4681,9201,9201,043 8351,860 LEVELTEXT TEXTAMT 02 15.5EMPX24PAYPERIODSX$5.00 1,8601,860 600-1201-415.11-12AUTOALLOWANCE 4,7131,000 0 0 0 0 0 LEVELTEXT TEXTAMT 02ALLOWANCEFORUSEOFPERSONALCARONCITYBUSINESSFORDIRECTOR(100%) 600-1201-415.11-22PARKINGALLOWANCE 4,0952,8103,7803,780 695 6153,780 LEVELTEXT TEXTAMT 02 8EMPX12MONTHSX$39.38/MO. 3,7803,780 600-1201-415.11-24CELLPHONEALLOWANCE 275 110 0 0 0 0 0 LEVELTEXT TEXTAMT 02CELLPHONESFORMANAGERS ------------------------------------------------------------------------------------ *PERSONNELSERVICES 458,865865,4561,042,0611,042,061570,612435,0811,090,972 600-1201-415.21-01OFFICIALRECORDS 6,1574,0317,4917,4913,8561,6627,000 LEVELTEXT TEXTAMT 02RECORDINGOFFICIALDOCUMENTSWITHINTHECOUNTY 7,0007,000 600-1201-415.21-02PRINTSHOP 5,7827,9121,2001,200 367 2391,200 LEVELTEXT TEXTAMT 02NEWACCOUNTFOR2014-MOVEDFROM101-1201ADDITIONALPRINTSHOPCOST(ABOVETHEALLOCATION) 1,2001,200 600-1201-415.21-03CENTRALSTORES-OFFICE 3,9753,1505,7005,700 859 8594,000 LEVELTEXT TEXTAMT 31 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 02PAPER,PRINTCARTRIDGES,PENS,PENCILS 4,0004,000 600-1201-415.21-04OTHEROFFICESUPPLIES 8,49510,0474,5904,7582,3801,8174,500 LEVELTEXT TEXTAMT 02SUPPLIESPURCHASEDFROMOFFICEMAX/BOISE 4,500 NOTAVAILABLEFROMCENTRALSTORESPLUSADDITIONACOSTFROMPRINTSHOP 4,500 600-1201-415.21-05SMALLOFFICEEQUIPMENT 0 350 0 0 0 0 0600-1201-415.22-01CENTRALSERVICEGASOLINE33,15415,99514,17414,1743,5683,00114,000LEVELTEXT TEXTAMT 025,600GALX$2.50/GAL 14,00014,000 600-1201-415.22-05UNIFORMS 2,8793,5933,6003,6752,0101,7163,600 LEVELTEXT TEXTAMT 02NEWACCOUNTFOR2014-MOVEDFROMFUND101-1201ALLOWANCEFORSTAFFUNIFORMS 3,6003,600 600-1201-415.22-24OTHEROPERATINGSUPPLIES 1,7795,1416,0009,2073,4473,4478,500 LEVELTEXT TEXTAMT 02CODESUPPLIES,GLOVES,TRASHBAGS,DIGITALCAMERA,MEMORYSTICKS,FLASHLIGHTS 8,5008,500 600-1201-415.23-20SMALLTOOLS&EQUIPMENT 2295,9943,5703,570 0 03,000 LEVELTEXT TEXTAMT 02CODECREWWEEDWHIPS,CHAINSAWS,ETC. 3,0003,000 600-1201-415.23-21C.S.SMALLTOOLS&EQUIP. 0 0 204 204 0 0 500 LEVELTEXT TEXTAMT 02NEWBLADES,STRINGREPLACEMENTPARTS 500500 600-1201-415.23-99OTHERREPAIR&MAINT.SUP 0 01,5001,500 82 01,500 LEVELTEXT TEXTAMT 02NEWACCOUNTFOR2014-MOVEDFROMFUND101-1201 32 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures REPAIRPARTS 1,5001,500 ------------------------------------------------------------------------------------ *SUPPLIES 62,45056,21348,02951,47916,56912,74147,800 600-1201-415.31-01LEGALSERVICES 39,50042,65048,0006,550 0 0 0600-1201-415.31-06OTHERPROFESSIONALSVCS24,14323,5215,82220,7944,5693,3205,000LEVELTEXT TEXTAMT 02CONTINGENCYFORPROFSVCS 5,0005,000 600-1201-415.31-39COLLECTIONAGENCYEXPENSE 1933,1896,00025,00019,1658,39610,000 LEVELTEXT TEXTAMT 02COLLECTIONAGENCYFEES 10,00010,000 600-1201-415.31-70ADMFEEALLOCATION 0 077,52377,52351,68038,76054,692 LEVELTEXT TEXTAMT 02ADMINALLOCATION 54,69254,692 600-1201-415.31-71CENTRALSTORESALLOCATION2,4362,6902,7602,7601,8401,3802,674LEVELTEXT TEXTAMT 02FIXEDCOSTALLOCATION-CENTRALSTORES 2,6742,674 600-1201-415.31-72GISALLOCATION 20,59321,62322,70422,70415,13611,352 0 600-1201-415.31-73PRINTSHOPALLOCATION 0 06,5356,5354,3603,2708,828 LEVELTEXT TEXTAMT 02PRINTSHOPALLOCATION 8,8288,828 600-1201-415.31-75311CALLCENTERALLOC 0 05,11113,1117,5085,752 0 600-1201-415.32-02POSTAGE/FREIGHT 20,00018,64620,40020,40012,7378,91722,000 LEVELTEXT TEXTAMT 02POSTAGEFORVIOLATIONLETTERS,BILLINGS,NOTICES, 22,000 ANDCERTIFIEDMAIL 22,000 600-1201-415.32-04TELEPHONEEXPENSE 17,76511,58514,00014,0007,8415,96712,500 LEVELTEXT TEXTAMT 33 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 02A&TA&TMOBOLITYVOIPPROJECTUNLIMITEDDATA 12,50012,500 600-1201-415.32-21TRAVEL-MILEAGE 329 198 300 300 0 0 300 LEVELTEXT TEXTAMT 02TRAVEL-MILEAGE 300300 600-1201-415.32-22TRAVEL-AIRFARE 0 265 0 0 0 0 0 600-1201-415.32-23TRAVEL-HOTEL 365 6641,0001,000 0 01,000 LEVELTEXT TEXTAMT 02TRAVEL-HOTLEEST 1,0001,000 600-1201-415.32-24TRAVEL-MEALS 0 134 300 300 0 0 300 LEVELTEXT TEXTAMT 02MEALS 300300 600-1201-415.32-25TRAVEL-OTHER 110 85 300 300 0 0 300 LEVELTEXT TEXTAMT 02OTHERTRAVEL 300300 600-1201-415.33-01OUTSIDEPRINTINGSERVICES 281 01,5001,500 0 01,500 LEVELTEXT TEXTAMT 02PRINTINGOUTSIDE 1,5001,500 600-1201-415.33-02PUBLICATIONLEGALNOTICE15,88414,15715,00015,0006,8005,20015,000LEVELTEXT TEXTAMT 02NEWACCOUNTFOR2014-MOVEDFROMFUND101-1201PUBLISHINGOFNOTICESOFLEGALACTIONTAKENBY 15,000 CODEENFORCEMENTASREQUIREDBYLAW 15,000 600-1201-415.34-02LIABILITYINSURANCE 40,09210,4528,7708,7705,8484,38611,454 LEVELTEXT TEXTAMT 02FIXEDCOSTALLOCATION-LIAB.INSURANCE 11,45411,454 34 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 600-1201-415.36-02OFFICEEQUIPMENT 4,2304,0074,0004,0003,0042,3054,000 LEVELTEXT TEXTAMT 02NEWACCOUNTFOR2014-MOVEDFROMFUND101-1201COPIERMAINTENANCEFEE 4,000 PITNEYBOWESLEASE(OPERATINGLEASE) 4,000 600-1201-415.36-03AUTOMOTIVEEQUIPMENT 95,29847,56352,31541,81512,31212,18230,000 LEVELTEXT TEXTAMT 02 ESTIMATEDVEHICLEREPAIRCOSTS 30,00030,000 600-1201-415.36-04COMPUTEREQUIPMENT 7,7285,8946,2496,2494,1683,126150,028 LEVELTEXT TEXTAMT 02COMPUTERALLOCATIONNOWINCLUDESIT,INNOVATION, 150,028 &GIS 150,028 600-1201-415.36-06RADIOEQUIPMENT 2,9701,4325,20215,2028,9267,5696,000 LEVELTEXT TEXTAMT 02RADIOSHOPCHARGES 6,0006,000 600-1201-415.36-13SITEMOWING(PARKS) 179,046125,631163,905 0 0 0 0 600-1201-415.36-14ILLEGALDUMPINGCLEANUP347,644344,740 0 0 0 0 0 LEVELTEXT TEXTAMT 02NEWACCOUNTFOR2014-MOVEDFROMFUND101-1201ILLEGALDUMPINGCREWCLEANUPCOSTS 600-1201-415.36-15GRAFFITIREMOVAL-PARKS90,91092,08999,694 0 0 0 0 600-1201-415.37-11CAPITALLEASEPRINCIPAL 2,096 020,00420,00410,6087,08931,284 LEVELTEXT TEXTAMT 022015VEHICLE#140 7,106 2015VEHICLE-2#144 7,488 2016VEHICLE-2#152 8,089 2NEWTRUCKS,2017 8,601 31,284 600-1201-415.37-12CAPITALLEASEINTEREST 103 01,4181,418 846 6202,346 LEVELTEXT TEXTAMT 022015VEHICLE#140 377 2015VEHICLE-2#144 444 35 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 2016VEHICLE-2#152 661 2NEWTRUCKS2017 864 2,346 600-1201-415.39-01REFNDS,AWARDS,IMDEMNITIES2,1021,745 5001,0003,485 735 500 LEVELTEXT TEXTAMT 02REFUNDS 500500 600-1201-415.39-10SUBSCRIPTIONS 177 427 210 210 150 150 300 LEVELTEXT TEXTAMT 02SUBSCRIPTIONSTOPROFESSIONALPUBLICATIONS 300300 600-1201-415.39-11DUES&MEMBERSHIPS 1,131 0 520 520 0 0 520 LEVELTEXT TEXTAMT 02NEWACCOUNTFOR2014-MOVEDFROMFUND101-1201DUESANDMEMBERSHIPS 520520 600-1201-415.39-39BANKCREDITCARDCHARGES 670 6491,0201,020 484 3381,020 LEVELTEXT TEXTAMT 02NEWACCOUNTFOR2014-MOVEDFROMFUND101-1201SERVICEFEEFORCREDITCARDMACHINEFORCODE 1,020 ANDLEGAL 1,020 600-1201-415.39-70EDUCATION&TRAINING 3,8795,39113,97813,9781,2001,20019,000 LEVELTEXT TEXTAMT 02TRAININGCLASSESANDCERTIFICATIONEXAMS 19,00019,000 600-1201-415.39-89MISCCHARGES&SERVICES75,91937,97583,75977,86966,83066,24585,000LEVELTEXT TEXTAMT 02 MISCSERVICESNOTCOVEREDBYOTHERLINEITEMS 79,000 RENTALOFSTORAGELOTFORABANDONEDVEHICLES 6,000 85,000 ------------------------------------------------------------------------------------ *OTHERSERVICES&CHARGES 995,594817,402688,799419,832249,497198,261475,546 600-1201-415.43-02MOTOREQUIPMENT 0 0 070,28570,28570,285 0 *CAPITAL**NE IG HBORHOODCODEENF. ------------------------------------------------------------------------------------0 0 070,28570,28570,285 0------------------------------------------------------------------------------------1,516,9091,739,0711,778,8891,583,657906,963716,3671,614,318 36 City of South Bend, Indiana 2017 Budget Animal Control - 600-1207 Fund Summary - Operating and Capital Budget 2016 2017 Budget 2014 2015 Amended 30-Jun Proposed Forecast Variance% Description Actual Actual Budget Actual Budget 2018 2019 2020 2021 2016-2017 Change REVENUES Property Taxes- - - - - - - - - - - Local Income Taxes- - - - - - - - - - - Other Taxes- - - - - - - - - - - Grants/Intergovernmental 1,600 - - - - - - - - - - Charges for Services 49,953 56,572 52,900 29,763 50,500 57,400 57,400 57,400 58,000 (2,400) -4.5% Interfund Allocations- - - - - - - - - - - Fines & Forfeitures- - - - - 16,000 16,000 16,000 16,000 - - Donations 7,919 1,027 8,000 557 4,000 - - - - (4,000) -50.0% Other Income 153 590 600 53 6,500 15,000 15,000 15,000 15,000 5,900 983.3% Transfers In- 629,368 629,368 157,342 723,121 873,047 911,238 941,772 963,623 93,753 14.9% Total Revenue 59,625 687,557 690,868 187,714 784,121 961,447 999,638 1,030,172 1,052,623 93,253 13.5% EXPENDITURES BY PROGRAM 1- - 2- - 3- - 4- - 5- - 6- - 7- - 8- - 9- - 10- - - - - - - EXPENDITURES BY TYPE Personnel Salaries & Wages 310,194 336,284 350,005 151,951 343,973 350,852 357,870 365,027 372,327 (6,032) -1.7% Fringe Benefits 139,670 161,933 182,666 86,023 198,166 208,074 218,478 229,402 240,872 15,500 8.5% Total Personnel 449,864 498,217 532,671 237,974 542,139 558,927 576,348 594,429 613,199 9,468 1.8% Supplies 61,341 37,558 40,305 13,171 33,050 34,000 34,000 34,000 34,000 (7,255) -18.0% Services & Charges Professional Services 47,039 23,082 26,919 6,369 12,000 12,000 12,000 12,000 12,000 (14,919) -55.4% Printing & Advertising 500 71 1,901 901 1,000 1,020 1,040 1,061 1,082 (901) -47.4% Utilities 22,898 25,927 24,281 11,090 25,800 26,000 26,000 26,000 26,000 1,519 6.3% Education & Training 206 - 419 - - - - - - (419) -100.0% Travel 538 414 - - - - - - - - - Repairs & Maintenance 27,449 15,243 21,804 5,727 19,000 19,000 19,000 19,000 19,000 (2,804) -12.9% Payment In Lieu of Taxes- - - - - 43,057 43,918 44,797 45,693 - - Other Interfund Allocations 10,704 12,063 49,867 25,816 106,630 108,763 110,938 113,157 115,420 56,763 113.8% Debt Service: Principal 767 631 1,084 478 8,200 9,696 26,062 34,645 35,357 7,116 656.5% Interest & Fees 48 125 289 130 902 984 2,332 2,584 1,872 613 212.1% Grants & Subsidies- - - - - - - - - - - Transfers Out- - - - - - - - - - - Other Services & Charges 5,504 22,761 29,790 10,278 25,400 148,000 148,000 148,500 149,000 (4,390) -14.7% Total Services & Charges 115,653 100,317 156,354 60,789 198,932 368,520 389,291 401,744 405,424 42,578 27.2% Capital- - - - - - - - - - - Total Expenditures by Type 626,858 636,092 729,330 311,934 774,121 961,447 999,638 1,030,172 1,052,623 44,791 6.1% Net Surplus / (Deficit)(567,233) 51,465 (38,462) (124,219) 10,000 - - - - Beginning Cash Balance- 558,790 51,465 51,465 13,003 23,003 23,003 23,003 23,003 Cash Adjustments 2,712 - - - - - - - - Ending Cash Balance 558,790 51,465 13,003 (72,754) 23,003 23,003 23,003 23,003 23,003 Cash Reserves Target 156,715 159,023 182,333 77,983 193,530 240,362 249,910 257,543 263,156 25.00% Explain Significant Revenue and Expenditure Changes Below: Code Enforcement and its subsidiary, Animal Care and Control, have represented approximately 65% of this fund's financial activity since their transfer to the fund in 2014. The greatest part of Code's revenue comes in the form of a cash transfer from the Economic Development Income Tax (EDIT) Fund 408. The reasoning is that Code's activities, though often concentrated in specific parts of the City, are deemed to benefit the entire community by maintaining housing and environmental standards which in turn help maintain or enhance all property values. In 2016, the Neighborhood Enforcement Action Team (NEAT) group merged with Code Enforcement, but those activities were subsequently transferred out to the newly created Unsafe Building Fund (257) after the beginning of the year. There has been a major re-calculation of allocated expenses for 2017, causing the department to experience an additional $161,000 in new expenditures for technology which includes hardware, software and systems development. Nonetheless, Code Enforcement management has achieved a net reduction in other expenses of $155,000, resulting in a small increase of $10,000 over the 2016 Budget. 37 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue 600-1207-321.06-00PETLICENSES 15,99321,79017,00017,00013,13510,51017,000 LEVELTEXT TEXTAMT 02CITYPETLICENSESALES 17,000 BASEON2014/2015TREND 17,000 600-1207-321.06-10DANGEROUSDOGLICENSE 615 01,0001,000 175 1751,000 LEVELTEXT TEXTAMT 02DANGEROUSDOGLICENSE-BASEDON2014/2015TREND 1,0001,000 600-1207-321.06-20PETIMPOUNDRECLAIMFEE 4,7783,8093,0003,0002,9902,2553,000 LEVELTEXT TEXTAMT 02PETIMPOUNDRECLAIMFEE 3,000 BASEDON2014/2015TREND 3,000 600-1207-321.06-30PETADOPTIONFEES 11,98213,99513,00013,00010,5357,95613,000 LEVELTEXT TEXTAMT 02PETADOPTIONFEES 13,000 $85DOGS$65CATSFEESHASBEENRAISED8/1/2014 13,000 600-1207-321.06-40PICKUPFEES 2,682 7723,0003,000 685 5653,000 LEVELTEXT TEXTAMT 02UNWANTEDPETPICKUP 3,000 $20PERANIMAL 3,000 600-1207-321.06-45PETMICROCHIPPING 3,6604,0812,5002,5002,2801,7802,500 LEVELTEXT TEXTAMT 02MICROCHIPPING 2,500 $20EACHANIMAL 2,500 600-1207-321.06-50VETERINARIANEXPENSES 1,8011,3892,0002,0001,8571,8072,000 LEVELTEXT TEXTAMT 02REIMBURSEDVETEXPENSES 2,000 BILLEDATCOST 38 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue2,000 600-1207-321.06-55PETEUTHANASIA 1,140 9602,0002,000 360 2602,000 LEVELTEXT TEXTAMT 02EUTHANASIA 2,000 $20PERANIMAL 2,000 600-1207-321.06-60ANIMALSURRENDERS 6,6478,8967,0007,0004,9903,3607,000 LEVELTEXT TEXTAMT 02SURRENDERFEES 7,000 $20PERANIMAL 7,000 600-1207-321.06-65CREMATION 0 0 0 800 458 313 0 600-1207-321.06-70DONATIONS 7,919 9758,0008,000 557 5574,000 LEVELTEXT TEXTAMT 02DONATIONS 4,0004,000 600-1207-321.06-75CHICKENCOOP 0 0 0 500 280 280 0 600-1207-321.50-10VARIOUS 630 880 0 500 330 300 0 600-1207-321.60-10RABIESSPECIMINPREP 25 0 0 500 330 180 0------------------------------------------------------------------------------------ * 57,87257,54758,50060,80038,96230,29754,500 600-1207-337.03-00ANIMALCONTROLGRANT 1,600 0 0 0 0 0 0------------------------------------------------------------------------------------ * 1,600000000 600-1207-351.30-00MISCCOLLECTIONSREVENUE 0 530 0 100 53 53 0 LEVELTEXT TEXTAMT 02MISCREVENUE ------------------------------------------------------------------------------------ * 0 530 0 100 53 53 0 600-1207-360.00-00MISCELLANEOUSREVENUE 153 60 500 500 0 06,500 LEVELTEXT TEXTAMT 02MISCREVENUE 6,5006,500 600-1207-360.51-00INSURANCEREIMBURSEMENT 0 0 0 100 23 23 0------------------------------------------------------------------------------------ 39 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue * 153 60 500 600 23 236,500 600-1207-367.00-00DONATIONPRIVATESOURCES 0 52 0 0 0 0 0------------------------------------------------------------------------------------ * 05200000 600-1207-392.00-00INTERFUNDOPER.TRANSFER 0629,368629,368629,368472,026157,342723,121 LEVELTEXT TEXTAMT 02INTERFUNDTRANSFERFORANIMALCONTROL 723,121723,121 ------------------------------------------------------------------------------------ * 0629,368629,368629,368472,026157,342723,121------------------------------------------------------------------------------------ **ANIMALCONTROL 59,625687,557688,368690,868511,064187,714784,121 40 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 600-1207-415.10-01REGULARSALARIES 288,275319,901334,076329,076187,230142,859326,187 LEVELTEXT TEXTAMT 02.5CODEDIRECTOR(SPLITW/CODE) 39,310 1SHELTERMANAGER 49,420 1ASSTSHELTERMANAGER 41,616 3ANIMALCONTROLOFFICERS(3X34,081) 102,243 2ANIMALCONTROLASSISTANTS(2X33,828) 67,656 1SHELTEROPERATIONSMGR 36,200 ADJTOACTUAL 10,258-326,187 600-1207-415.10-03SEASONAL&INTERNS 4,6183,205 06,0003,1953,195 0 600-1207-415.10-04OVERTIME 8,7185,6316,0005,0003,2492,3274,000 LEVELTEXT TEXTAMT 02OVERTIME 4,0004,000 600-1207-415.10-09PERMANENTPARTTIME 7,5837,5479,9299,9294,5923,57113,786 LEVELTEXT TEXTAMT 022KENNELASSISTANTS,32HRS/WK,(1EXCLSUMMER) 13,78613,786 600-1207-415.10-10HIRINGBONUS 1,000 0 0 0 0 0 0 600-1207-415.11-01FICATAXES 23,46224,98626,77526,77514,77111,10426,314 LEVELTEXT TEXTAMT 02$343,973*7.65% 26,31426,314 600-1207-415.11-04PERFRETIREMENT 33,26236,45938,08838,08821,33016,25736,981 LEVELTEXT TEXTAMT 02330,187X11.2% 36,98136,981 600-1207-415.11-07UNEMPLOYMENTCOMP 819 887 875 875 315 199 860 LEVELTEXT TEXTAMT 02343,973X.0025 860860 600-1207-415.11-08HEALTHINSURANCE 78,60697,983115,968115,96871,56257,984132,991 LEVELTEXT TEXTAMT 02LTD 816 41 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 8.5FTEX96HEALTHINSURANCEPEREMPLOYEE 132,175 8.5FTEX$15,550 132,991 600-1207-415.11-09LIFEINSURANCE 923 993 960 960 593 4801,020 LEVELTEXT TEXTAMT 028.5FTEX$5.00X24PERIODS 1,0201,020 600-1207-415.11-12AUTOALLOWANCE 2,213 500 0 0 0 0 0 LEVELTEXT TEXTAMT 021/2OFDIRECTOR'SAUTOALLOWANCE600-1207-415.11-24CELLPHONEALLOWANCE 385 125 0 0 0 0 0------------------------------------------------------------------------------------ *PERSONNELSERVICES 449,864498,217532,671532,671306,837237,974542,139 600-1207-415.21-02PRINTSHOP 1,7032,1971,0001,000 160 64 300 LEVELTEXT TEXTAMT 02ADDITIONALPRINTCOST 300300 600-1207-415.21-03CENTRALSTORES-OFFICE 591 601 500 500 247 197 500 LEVELTEXT TEXTAMT 02CENTRALSUPPLIES-PAPER-HOUSEHOLDPRODUCT 500500 600-1207-415.21-04OTHEROFFICESUPPLIES 11,495 5271,2001,200 376 1321,200 LEVELTEXT TEXTAMT 02MISC.SUPPLIES 1,2001,200 600-1207-415.21-05SMALLOFFICEEQUIPMENT 0 350 0 0 0 0 0600-1207-415.22-01CENTRALSERVICEGASOLINE11,8395,31010,10810,1082,3121,9186,250LEVELTEXT TEXTAMT 022,500GALLONS,$2.50PERGAL 6,2506,250 600-1207-415.22-05UNIFORMS 1,6201,0031,2501,4531,124 321 800 LEVELTEXT TEXTAMT 02UNIFORMS 800 42 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures800 600-1207-415.22-06FEED 154 556 500 300 48 15 500 LEVELTEXT TEXTAMT 02FEED 500500 600-1207-415.22-20INSTITUTIONAL&MEDICAL29,53423,84420,00020,76114,8689,98520,000LEVELTEXT TEXTAMT 02VACCINES,DISEASETESTS,MEDSUPPLIES,DARTS 20,000 EXCLUDESRABIESTESTING 20,000 600-1207-415.22-21HOUSEHOLD,LAUNDRY,CLEAN 0 172 0 100 16 16 0 600-1207-415.22-24OTHEROPERATINGSUPPLIES 979 158 500 400 234 234 500 LEVELTEXT TEXTAMT 02OTHERSUPPLIES 500500 600-1207-415.23-20SMALLTOOLS&EQUIPMENT 2,8151,8012,0002,256 0 02,000 LEVELTEXT TEXTAMT 02SMALLTOOLS&EQUIPMENT 2,0002,000 600-1207-415.23-99OTHERREPAIR&MAINT.SUP 6111,0392,0002,227 288 2881,000 LEVELTEXT TEXTAMT 02R&MSUPPLIES 1,0001,000 ------------------------------------------------------------------------------------ *SUPPLIES 61,34137,55839,05840,30519,67313,17133,050600-1207-415.31-06OTHERPROFESSIONALSVCS31,90218,75712,10012,4502,8732,7243,000LEVELTEXT TEXTAMT 02MONTHLYPESTCONTROL,CARPETS, 3,0003,000 600-1207-415.31-09VETERINARYEXPENSES 15,1374,3259,00014,4696,1053,8879,000 LEVELTEXT TEXTAMT 02MEDTREATMENTFORSICK/INJUREDANIMALSTHAT 9,000 AREPICKEDUPBYSBACCSTAFF;SPAYINGAND 43 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures NEUTERINGOFADOPTABLEANIMALS 9,000 600-1207-415.31-39COLLECTIONAGENCYEXPENSE 0 0 0 0 341-243- 0 600-1207-415.31-70ADMFEEALLOCATION 0 022,35422,35414,90411,17824,858 LEVELTEXT TEXTAMT 02ADMINALLOCATION 24,85824,858 600-1207-415.31-71CENTRALSTORESALLOCATION2,8442,9733,0393,0392,3481,8422,967LEVELTEXT TEXTAMT 02FIXEDCOSTALLOCATIONFORCENTRALSTORE 2,9672,967 600-1207-415.31-73PRINTSHOPALLOCATION 0 01,6181,6181,080 8102,611 LEVELTEXT TEXTAMT 02PRINTSHOPALLOCATION 2,6112,611 600-1207-415.31-75311CALLCENTERALLOC 0 05,11114,1119,2047,618 0 600-1207-415.32-02POSTAGE/FREIGHT 1,3281,4772,0001,490 751 4562,000 LEVELTEXT TEXTAMT 02POSTAGE 2,0002,000 600-1207-415.32-04TELEPHONEEXPENSE 2,4005,0595,0005,6003,3272,4995,000 LEVELTEXT TEXTAMT 0211PHONEAT$20EACHPLUSDATASERVICEFOR4IPAD 5,0005,000 600-1207-415.32-21TRAVEL-MILEAGE 174 314 0 0 0 0 0 LEVELTEXT TEXTAMT 02TRAVEL-MILEAGE600-1207-415.32-23TRAVEL-HOTEL 194 100 0 0 0 0 0 LEVELTEXT TEXTAMT 02HOTEL600-1207-415.32-24TRAVEL-MEALS 55 0 0 0 0 0 0 LEVELTEXT TEXTAMT 02MEALS600-1207-415.32-25TRAVEL-OTHER 115 0 0 0 0 0 0 44 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures LEVELTEXT TEXTAMT 02OTHERTRAVEL600-1207-415.33-01OUTSIDEPRINTINGSERVICES 500 0 0 0 0 0 0 LEVELTEXT TEXTAMT 02PRINTING600-1207-415.33-03PROMOTIONAL 0 711,0001,901 901 9011,000 LEVELTEXT TEXTAMT 02BILLBOARDCOST,OUTREACHONTHEBUS 1,0001,000 600-1207-415.34-02LIABILITYINSURANCE 4,5485,1604,9964,9963,3282,4964,578 LEVELTEXT TEXTAMT 02COSTALLOCATIONFORLIABILITYINSURANCE 4,5784,578 600-1207-415.35-01ELECTRIC 13,05116,21413,00013,0007,5665,90913,000 LEVELTEXT TEXTAMT 02ELECTRICITYFOR521ECLIPSE 13,00013,000 600-1207-415.35-02GAS 4,4303,4785,0005,0002,7522,5906,500 LEVELTEXT TEXTAMT 02GASFOR521ECLIPSE 6,5006,500 600-1207-415.35-03TRASHREMOVAL 0 04,0004,0003,5581,9264,700 LEVELTEXT TEXTAMT 02TRASHREMOVAL 4,7004,700 600-1207-415.35-04WATER 5,4176,2356,1006,2815,2902,5916,300 LEVELTEXT TEXTAMT 02WATER&SEWERFOR521ECLIPSE 6,3006,300 600-1207-415.36-01BUILDINGS 0 05,0005,000 958 1525,000 LEVELTEXT TEXTAMT 02BUILDINGREPAIRS 5,0005,000 45 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 600-1207-415.36-02OFFICEEQUIPMENT 8231,2431,0001,740 427 2131,000 LEVELTEXT TEXTAMT 02OFFICEEQUIPMENTREPAIR 1,0001,000 600-1207-415.36-03AUTOMOTIVEEQUIPMENT 26,62613,96923,56414,5644,8354,83212,000 LEVELTEXT TEXTAMT 02AUTOMOTIVEEQUIPMENTREPAIR 12,00012,000 600-1207-415.36-04COMPUTEREQUIPMENT 3,3123,9303,7493,7492,4961,87271,616 LEVELTEXT TEXTAMT 02COMPUTERALLOCATIONNOWINCLUDESIT,INNOVATION, 71,616 ANDGIS 71,616 600-1207-415.36-06RADIOEQUIPMENT 0 31 500 500 530 5301,000 LEVELTEXT TEXTAMT 02RADIOEQUIPMENT 1,0001,000 600-1207-415.37-11CAPITALLEASEPRINCIPAL 767 631 9751,084 722 4788,200 LEVELTEXT TEXTAMT 02COPIERLEASE#137 1,034 NEWPICKUPW/ANIMALBOX 7,1668,200 600-1207-415.37-12CAPITALLEASEINTEREST 48 125 241 289 190 130 902 LEVELTEXT TEXTAMT 02COPIERLEASE#137 182 NEWPICKUPW/ANIMALBOX 720902 600-1207-415.39-12SECURITY 970 8811,0001,000 430 2871,000 LEVELTEXT TEXTAMT 02ALARMMONITORING 1,0001,000 600-1207-415.39-39BANKCREDITCARDCHARGES 631 670 700 700 437 325 700 LEVELTEXT TEXTAMT 46 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 02SERVICEFEEFORCREDITCARDMACHINE 700700 600-1207-415.39-70EDUCATION&TRAINING 206 0 0 419 0 0 0 LEVELTEXT TEXTAMT 02EDUCATIONANDTRAIING600-1207-415.39-88CREMATIONSERVICES 014,29117,00017,0009,9314,78412,000 LEVELTEXT TEXTAMT 02CREMATIONSERVICES 12,00012,000 600-1207-415.39-89MISCCHARGES&SERVICES 175 383 0 0 0 0 0 LEVELTEXT TEXTAMT 02MISC ------------------------------------------------------------------------------------ *OTHERSERVICES&CHARGES 115,653100,317148,047156,35484,60260,789198,932------------------------------------------------------------------------------------ **ANIMALCONTROL 626,858636,092719,776729,330411,112311,934774,121 47 City of South Bend, Indiana 2017 Budget Unsafe Building - 219 Fund Summary - Operating and Capital Budget 2016 2017 Budget 2014 2015 Amended 30-Jun Proposed Forecast Variance% Description Actual Actual Budget Actual Budget 2018 2019 2020 2021 2016-2017 Change REVENUES Property Taxes- - - - - - - - - - - Local Income Taxes- - - - - - - - - - - Other Taxes- - - - - - - - - - - Grants/Intergovernmental- - - - - - - - - - - Charges for Services- - 230,100 139,112 214,000 214,600 215,212 215,836 216,473 (16,100) -7.0% Interfund Allocations- - - - - - - - - - - Fines & Forfeitures- - 223,800 139,125 - - - - - (223,800) -100.0% Donations- - - - - - - - - - - Other Income- - - - - - - - - - - Transfers In- - 755,240 340,433 579,757 693,667 703,991 714,847 726,270 (175,483) -23.2% Total Revenue- - 1,209,140 618,670 793,757 908,267 919,203 930,683 942,743 (415,383) -34.4% EXPENDITURES BY PROGRAM 1- - 2- - 3- - 4- - 5- - 6- - 7- - 8- - 9- - 10- - - - - - - EXPENDITURES BY TYPE Personnel Salaries & Wages- - 168,375 78,363 170,328 173,553 176,929 180,372 183,885 1,953 1.2% Fringe Benefits- - 92,394 44,009 97,367 102,990 109,041 115,539 122,517 4,973 5.4% Total Personnel- - 260,769 122,372 267,695 276,543 285,970 295,911 306,402 6,926 2.7% Supplies- - 41,149 8,630 30,800 30,800 30,800 30,800 30,800 (10,349) -25.2% Services & Charges Professional Services - - 48,000 17,600 48,000 48,000 48,000 48,000 48,000 - 0.0% Printing & Advertising - - - - - - - - - - - Utilities- - - - - - - - - - - Education & Training- - - - - - - - - - - Travel- - - - - - - - - - - Repairs & Maintenance- - 309,499 103,188 309,500 310,500 310,500 310,500 310,500 1 0.0% Payment In Lieu of Taxes- - - - - - - - - - - Other Interfund Allocations- - 98,280 49,140 71,762 75,425 76,933 78,472 80,041 (26,518) -27.0% Debt Service: Principal- - - - - - - - - - - Interest & Fees- - - - - - - - - - - Grants & Subsidies- - - - - - - - - - - Transfers Out- - - - - - - - - - - Other Services & Charges - - 168,800 52,138 167,000 167,000 167,000 167,000 167,000 (1,800) -1.1% Total Services & Charges- - 624,579 222,066 596,262 600,925 602,433 603,972 605,541 (28,317) -4.5% Capital- - - - - - - - - - - Total Expenditures by Type- - 926,497 353,068 894,757 908,267 919,203 930,683 942,743 (31,740) -3.4% Net Surplus / (Deficit)- - 282,643 265,602 (101,000) - - - - Beginning Cash Balance- - - - 282,643 181,643 181,643 181,643 181,643 Cash Adjustments- - - - - - - - - Ending Cash Balance- - 282,643 265,602 181,643 181,643 181,643 181,643 181,643 Cash Reserves Target 231,624 88,267 223,689 227,067 229,801 232,671 235,686 25.00% Explain Significant Revenue and Expenditure Changes Below: Note: The Cash Reserves Target for this fund is equal to 25% of annual expenditures. 48 City of South Bend, Indiana 2017 Budget Unsafe Building - 219 Fund Summary - Description, Accomplishments, Goals, KPI's Fund Description & Purpose 2016 Accomplishments & Outcomes - - - - - - - - - 2017 Department Goals & Objectives & Linkage to City Goals Basics are Easy (BE) - - - - - - - Good Government (GG) - - - - - - - People/Places (PP) - - - - - - - Key Performance Indicators (KPI's) 2018 City Long Term 2015 2016 2017 Measure Goal Type Goal Actual Estimated Target -% of Billable Abatements (NEAT Crew)90%Effectiveness 100%99%100%100% - - - - - - - - - - - Types: output, efficiency, effectiveness, quality, outcome, technology 2017 Significant Changes/Challenges/Opportunities (with a focus on solutions) - - - - This fund's activities are those of the Neighborhood Enhancement Activity Team (NEAT) Crew, charged with maintaining property standards regarding property cleanliness and upkeep. The City's mowing and graffiti removal programs are also run through this fund. The NEAT Crew is a subset of Code Enforcement. Returned to Code Enforcement for operational/reporting purposes, allowing crew to focus on abatements Initiated use of iPads for the crew, allowing them to complete abatements within 14 days from property citation Dedicated one truck for one day to pick up dumped tires from several pickup locations Abatements are now assigned geographically, reducing fuel costs and response time Continue to work with other departments to resolve City issues regarding storm damage and snow plowing Develop program to address alley and sign cutbacks Continue to work with residents to resolve environmental issues 49 City of South Bend, Indiana 2017 Budget Unsafe Building - 219 Fund Summary - Full-Time Employees Report ONLY Full-Time positions 2016 2017 2015 Amended 6/30/2016 Proposed Forecast Position Actual Budget Actual Budget 2018 2019 2020 2021 Staffing (Full-Time Employees) Non-Bargaining Superintendent II- 1.0 1.0 - - - - - Superintendent IV- - - 1.0 1.0 1.0 1.0 1.0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Non-Bargaining - 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Bargaining Driver- 1.0 1.0 1.0 1.0 1.0 1.0 1.0 Operator III- 2.0 2.0 2.0 2.0 2.0 2.0 2.0 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Total Bargaining- 3.0 3.0 3.0 3.0 3.0 3.0 3.0 Total Full-Time Employees- 4.0 4.0 4.0 4.0 4.0 4.0 4.0 Explain Significant Staffing Changes Below: The Neat Crew Supervisor II is listed at the top of the salary ordinance. Since moving back to Code, the individual picked up additional responsibilities. 50 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue UNSAFEBUILDINGFUND219-1201-344.30-00ENVIRONMENTALCLEANUP 0 0 030,00017,52817,528150,000 LEVELTEXT TEXTAMT 02ENVIRONMENTALCLEANUPANDILLEGALDUMPINGNOW 190,000 COMBINEDADJUSTEDTOPROBABLEAMOUNTCOLLECTED(EXPECT 40,000- $50,000 150,000 219-1201-344.30-10ILLEGALDUMPING 0 0 0130,10081,23670,001 0 219-1201-344.30-20GRASS 0 0 030,00023,83112,04530,000 LEVELTEXT TEXTAMT 02CHARGESTOPROPERTYOWNERSFORGRASSCUTTING 30,000 APR-OCT 30,000 ------------------------------------------------------------------------------------ * 0 0 0190,100122,59599,574180,000 219-1201-349.09-00DEMOLITIONANDBOARDING 0 0 040,00039,53839,53834,000 LEVELTEXT TEXTAMT 02DEMOLITION/BOARDING 34,00034,000 ------------------------------------------------------------------------------------ * 0 0 040,00039,53839,53834,000 219-1201-352.00-00FORFEITS 0 0 0201,700118,049117,258 0------------------------------------------------------------------------------------ * 0 0 0201,700118,049117,258 0 219-1201-354.00-00ORDINANCEVIOLATION 0 0 022,10015,86821,866 0------------------------------------------------------------------------------------ * 0 0 022,10015,86821,866 0 219-1201-392.00-00INTERFUNDOPER.TRANSFER 0 0 0755,240616,971340,433579,757 LEVELTEXT TEXTAMT 02OPERATINGTRANSFER 579,757579,757 ------------------------------------------------------------------------------------ * 0 0 0755,240616,971340,433579,757------------------------------------------------------------------------------------ **NE IGHBORHOODCODEENF. 0 0 0 1,209,140913,021618,670793,757 ***UNSAFEBUILDINGFUND ------------------------------------------------------------------------------------0 0 01,209,140913,021618,670793,757 51 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures UNSAFEBUILDINGFUND219-1201-415.31-01LEGALSERVICES 0 0 048,00024,10017,60048,000 LEVELTEXT TEXTAMT 02LEGALSERVICESFORUNSAFEBUILDING 48,00048,000 219-1201-415.31-39COLLECTIONAGENCYEXPENSE 0 0 0 0 42 0 0 219-1201-415.31-70ADMFEEALLOCATION 0 0 0 0 0 011,272 LEVELTEXT TEXTAMT 02ADMINFEEALLOCATION 11,27211,272 219-1201-415.36-13SITEMOWING(PARKS) 0 0 0163,90547,73129,299164,000 LEVELTEXT TEXTAMT 02SITEMOWINGASBILLEDTOCODEFROMPARKSDEPT 164,000164,000 219-1201-415.36-15GRAFFITIREMOVAL-PARKS 0 0 099,69456,28847,015100,000 LEVELTEXT TEXTAMT 02GRAFFITIREMOVALASPERFORMEDBYPARKSFORCODE 100,000100,000 219-1201-415.39-89MISCCHARGES&SERVICES 0 0 014,8005,0504,35015,000 LEVELTEXT TEXTAMT 02MISCCHARGESFORCODE/UNSAFEBUILDING 15,00015,000 ------------------------------------------------------------------------------------ *OTHERSERVICES&CHARGES 0 0 0326,399133,21198,264338,272------------------------------------------------------------------------------------ **NEIGHBORHOODCODEENF. 0 0 0326,399133,21198,264338,272 52 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 219-1209-415.10-01REGULARSALARIES 0 0 048,82829,18021,66850,781 LEVELTEXT TEXTAMT 02SUPERINTENDENTI4 53,060 ADJTOACTUAL 2,279-50,781 219-1209-415.10-02HOURLY 0 0 0114,71271,31653,797114,712 LEVELTEXT TEXTAMT 02TEAMSTERS:1DRIVER(37,752) 37,752 2OPERATORIII(2X36,920) 73,840 CERTIFICATIONPAY 3,120 114,712 219-1209-415.10-04OVERTIME 0 0 04,0852,7412,1484,085 LEVELTEXT TEXTAMT 02OVERTIMEASOCCASIONALLYREQUIRED 4,0854,085 219-1209-415.10-14PRODUCTIVITYBONUS 0 0 0 750 750 750 750 LEVELTEXT TEXTAMT 02PERTEAMSTERSCONTRACTPRODUCTIVITY(3X250) 750750 219-1209-415.11-01FICATAXES 0 0 012,8817,3415,50613,030 LEVELTEXT TEXTAMT 02TOTALWAGESX7.65%(170,328X.0765) 13,03013,030 219-1209-415.11-04PERFRETIREMENT 0 0 018,85811,5778,70719,077 LEVELTEXT TEXTAMT 02TOTALFULL-TIMEWAGESX11.2%(170,328X.112) 19,07719,077 219-1209-415.11-07UNEMPLOYMENTCOMP 0 0 0 421 168 104 426 LEVELTEXT TEXTAMT 02TOTALWAGESX0.25%(170,328X.0025) 426426 219-1209-415.11-08HEALTHINSURANCE 0 0 057,98436,24028,99262,584 53 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures LEVELTEXT TEXTAMT 02HEALTHANDLTDHEALTH:4X$15,550 62,200 LTD:4X96 384 62,584 219-1209-415.11-09LIFEINSURANCE 0 0 0 480 300 240 480 LEVELTEXT TEXTAMT 02LIFEINSURANCE:4X120 480 480 219-1209-415.11-10CLOTHINGALLOWANCE 0 0 0 750 249 249 750 LEVELTEXT TEXTAMT 02CLOTHINGALLOWANCE 750750 219-1209-415.11-24CELLPHONEALLOWANCE 0 0 0 420 245 210 420 LEVELTEXT TEXTAMT 02CELLPHONEALLOWANCE 420420 219-1209-415.11-99OTHERFRINGEBENEFITS 0 0 0 600 400 0 600 LEVELTEXT TEXTAMT 02PERTEAMSTERCONTRACT 600600 ------------------------------------------------------------------------------------ *PERSONNELSERVICES 0 0 0260,769160,507122,372267,695 219-1209-415.21-02PRINTSHOP 0 0 0 400 0 0 0 219-1209-415.22-01CENTRALSERVICEGASOLINE 0 0 034,3097,0226,23725,000 LEVELTEXT TEXTAMT 02FUELCOSTS 25,00025,000 219-1209-415.22-05UNIFORMS 0 0 01,290 873 8481,300 LEVELTEXT TEXTAMT 02UNIFORMS(CINTAS) 1,3001,300 219-1209-415.22-20INSTITUTIONAL&MEDICAL 0 0 0 500 0 0 0 54 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 219-1209-415.22-22OTHER-MEDICAL/SAFETY 0 0 0 500 317 317 500 LEVELTEXT TEXTAMT 02MEDICAL/SAFETYSUPPLIES 500500 219-1209-415.22-24OTHEROPERATINGSUPPLIES 0 0 04,1501,9351,2274,000 LEVELTEXT TEXTAMT 02MISCSUPPLIESFORNEATCREW 4,0004,000 ------------------------------------------------------------------------------------ *SUPPLIES 0 0 041,14910,1478,63030,800 219-1209-415.31-70ADMFEEALLOCATION 0 0 0 0 0 020,725 LEVELTEXT TEXTAMT 02ADMINALLOCFORNEATCREW 20,72520,725 219-1209-415.31-71CENTRALSTORESALLOCATION 0 0 0 0 0 0 357 LEVELTEXT TEXTAMT 02CENTRALSTORESALLOCFORNEATCREW 357357 219-1209-415.31-73PRINTSHOPALLOCATION 0 0 0 0 0 0 262 LEVELTEXT TEXTAMT 02PRINTSHOPALLOCFORNEATCREW 262262 219-1209-415.34-02LIABILITYINSURANCE 0 0 098,28065,52049,14039,146 LEVELTEXT TEXTAMT 02LIABILITYINSURANCEALLOCFORNEATCREW 39,14639,146 219-1209-415.36-03AUTOMOTIVEEQUIPMENT 0 0 045,00031,19726,79645,000 LEVELTEXT TEXTAMT 02R&MFORAUTOMOTIVEEQUIPMENT 45,00045,000 219-1209-415.36-06RADIOEQUIPMENT 0 0 0 900 77 77 500 LEVELTEXT TEXTAMT 55 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures 02R&MFORRADIOEQUIPMENT 500500 219-1209-415.39-85LANDFILL 0 0 0150,00057,45247,353150,000 LEVELTEXT TEXTAMT 02INCLUDESCARTAGE,TIRERECYCLING 150,000150,000 219-1209-415.39-89MISCCHARGES&SERVICES 0 0 04,000 979 4352,000 LEVELTEXT TEXTAMT 02MISCCHARGES 2,0002,000 ------------------------------------------------------------------------------------ *OTHERSERVICES&CHARGES 0 0 0298,180155,225123,802257,990------------------------------------------------------------------------------------ **NEATCREW 0 0 0600,098325,879254,804556,485------------------------------------------------------------------------------------ ***UNSAFEBUILDINGFUND 0 0 0926,497459,090353,068894,757 56 City of South Bend, Indiana 2017 Budget Landlord Registration - 221 Fund Summary - Operating and Capital Budget 2016 2017 Budget 2014 2015 Amended 30-Jun Proposed Forecast Variance% Description Actual Actual Budget Actual Budget 2018 2019 2020 2021 2016-2017 Change REVENUES Property Taxes- - - - - - - - - - - Local Income Taxes- - - - - - - - - - - Other Taxes- - - - - - - - - - - Grants/Intergovernmental- - - - - - - - - - - Charges for Services- - - - 1,000 1,000 1,000 1,000 1,000 1,000 - Interfund Allocations- - - - - - - - - - - Fines & Forfeitures- - - - - - - - - - - Donations- - - - - - - - - - - Other Income- - - - - - - - - - - Transfers In- - - - - - - - - - - Total Revenue- - - - 1,000 1,000 1,000 1,000 1,000 1,000 - EXPENDITURES BY PROGRAM 1- - 2- - 3- - 4- - 5- - 6- - 7- - 8- - 9- - 10- - - - - - - EXPENDITURES BY TYPE Personnel Salaries & Wages- - - - - - - - - - - Fringe Benefits- - - - - - - - - - - Total Personnel- - - - - - - - - - - Supplies- - - - - - - - - - - Services & Charges Professional Services - - - - - - - - - - - Printing & Advertising - - - - - - - - - - - Utilities- - - - - - - - - - - Education & Training- - - - - - - - - - - Travel- - - - - - - - - - - Repairs & Maintenance- - - - - - - - - - - Payment In Lieu of Taxes- - - - - - - - - - - Other Interfund Allocations- - - - - - - - - - - Debt Service: Principal- - - - - - - - - - - Interest & Fees- - - - - - - - - - - Grants & Subsidies- - - - - - - - - - - Transfers Out- - - - - - - - - - - Other Services & Charges - - - - 1,000 1,000 1,000 1,000 1,000 1,000 - Total Services & Charges- - - - 1,000 1,000 1,000 1,000 1,000 1,000 - Capital- - - - - - - - - - - Total Expenditures by Type- - - - 1,000 1,000 1,000 1,000 1,000 1,000 - Explain Significant Revenue and Expenditure Changes Below: This new fund has been established to track revenues and expenditures related to the new Landlord Registration ordinance as enacted by the Common Council in 2016. The proceeds from the registration, $5 per year, will fund Code Enforcement's costs of the program. There is penalty of $100 to $500 per landlord for failure to comply with the new ordinance, but since this is the first year and we have no data to indicate the probability of non-compliance, no penalty revenue has been established. Any revenues from penalties will be used to subsidize the City's Curb and Sidewalk program. 57 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDEstimated ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualRevenue LANDLORDREGISTRATION221-1201-351.30-10LANDLORDREGISTRATION 0 0 0 0 0 01,000------------------------------------------------------------------------------------ * 0000001,000------------------------------------------------------------------------------------ **NEIGHBORHOODCODEENF. 0 0 0 0 0 01,000------------------------------------------------------------------------------------ ***LANDLORDREGISTRATION 0 0 0 0 0 01,000 58 2016 2016 20166/30/162017 2014 2015OriginalAmendedYTDYTDProposed ACCOUNTNUMBERACCOUNTDESCRIPTION ActualActualBudgetBudgetActualActualExpenditures LANDLORDREGISTRATION221-1201-415.39-89MISCCHARGES&SERVICES 0 0 0 0 0 01,000------------------------------------------------------------------------------------ *OTHERSERVICES&CHARGES 0 0 0 0 0 01,000------------------------------------------------------------------------------------ **NEIGHBORHOODCODEENF. 0 0 0 0 0 01,000------------------------------------------------------------------------------------ ***LANDLORDREGISTRATION 0 0 0 0 0 01,000 59