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HomeMy WebLinkAbout08/16/93 Board of Public Works MinutesREGULAR MEETING AUGUST 16, 1993- The regular meeting of the Board of Public Works was convened at 9:34 a.m. on Monday, August 16, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on August 9, 1993, were approved. OPENING OF BIDS -_ CORBY STREET LIFT STATION REPLACEMENT This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: H. DE WULF, INC. 58600 Executive Drive Mishawaka, Indiana 46544 Bid was signed by Ms. Kathleen A. Herrman, President Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: Total Bid: $981,800.00 Alternates: Sodding Restoration $ 15,600.00 Hydromulch Restoration $ 15,600.00 WOODRUFF & SONS, INC. 2125 East US 12 P.O. Box 4-50 Michigan City, Indiana 46360 Bid was signed by Mr. John M. Milner, Field Engineer, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: Total Bid: $731,271.90 Alternates: Sodding Restoration $ 14,430.00 Hydromulch Restoration $ 2,730.00 Provide other than Smith & Loveless Lift Station Lump Sum Deduct: $ 18,500.00 DYE PLUMBING & HEATING_. INC. 3535 Monroe Street P.O. Box 1728 LaPorte, Indiana 46350 Bid was signed by Mr. Charles Prestin, Vice -President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: Total Bid: $860,000.00 Alternates: Sodding Restoration $ 11,700.00 Hydromulch Restoration $ 3,900.00 HRP CONSTRUCTION INC. 5777 Cleveland Road South Bend, Indiana 46624-0266 3Ur- REGULAR MEETING AUGUST 16, 1993 Bid was signed by Mr. Paul J. Fallon, General Manager, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: Total Bid: $824,200.00 Alternates: Sodding Restoration $ 11,700.00 Hydromulch Restoration $ 3,900.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Division of Engineering for review and recommendation. APPROVE AGREEMENT - ESTABLISHMENT SERVICES - BLACKTHORN GOLF COURSE It is noted that submitted to the Board for approval was an Agreement between the South Bend Redevelopment Authority, acting by and through its Agent the City of South Bend, acting by and through the Board of Public Works and the City of South Bend Department of Public Parks acting by and through the Board of Park Commissioners. Mr. Leszczynski advised that this Agreement establishes the services of John Quickstead, currently the superintendent of the Erskine Golf Course, to supervise the establishment and grow -in of Blackthorn Golf Course and of a qualified maintenance staff to perform all maintenance services necessary to the establishment and grow -in of Blackthorn Golf Course. Mr. Leszczynski noted that this arrangement would be in effect until June of 1994. Therefore, Mr. Caldwell made a motion that the Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM I DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT WEST WASHINGTON PUBLIC WORKS ACTIVITY Addendum I updates the prevailing wage decision. There are no other changes in the Contract. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the above referred to Addendum was approved and executed. APPROVE PROPOSAL FOR SERVICES - MAINTENANCE MANAGEMENT SYSTEM SERVICES (WASTEWATER TREATMENT PLANT) Mr. Leszczynski stated that Mr. Jack Dillon, Director, Division of Environmental Services, has submitted to the Board a Proposal with Triad Engineering Incorporated, 325 East Chicago Street, Milwaukee, Wisconsin for Phase II of the Maintenance Management System. Mr. Dillon noted that this Proposal would continue the development of the computerization of maintenance management at the Wastewater Treatment Plant. The amount of this Proposal is $18,320.00. Mr. Caldwell made a motion that this Proposal be approved and executed. Mrs. Mueller seconded the motion which carried. 1 I L 1 REGULAR MEETING APPROVE IRREVOCABLE STANDBY LETTER CENTRAL INDIANA MEDICAL EDUCATION AUGUST 16, 1993 OF CRED 00 (NORTH Mr. Larry D. Spradlin, Sr., Engineer, Department of Public Works, submitted to the Board Irrevocable Standby Letter of Credit No. S- 9000 as submitted by Society National Bank, Indiana, P.O. Box 6, South Bend, Indiana, in the amount of $69,983.35 for the account of North Central Indiana Medical Education Foundation, P.O. Box 4394, South Bend, Indiana. This Letter of Credit is in regards to the construction of Phase 5, sanitary sewer and water for Generations Drive Extension. It is noted that the expiration date of this Letter of Credit is November 26, 1993. Mr. Leszczynski made a motion that this Letter of Credit be accepted and approved. Mr. Caldwell seconded the motion which carried. APPROVE CONSENT TO ANNEXATION AND WAIVER OF RIGHT TO REMONSTRATE Mr. Leszczynski stated that the Board is in receipt of a Consent to Annexation and Waiver of Right to Remonstrate as submitted by Duncan G. and Ruth E. Stroik, Lot 144, Carriage Hills, 9th Section, South Bend, Indiana (Key No. 02-2198-8851). The Consent indicates that in consideration for permission to tap into the public sanitary sewer system of the City, to provide sanitary sewer service to the above referred to property, the Stroik's waive and release any and all right to remonstrate against or oppose any pending or future annexation of the property by the City of South Bend. Therefore, Mr. Leszczynski made a motion that the Consent be approved. Mrs. Mueller seconded the motion which carried. CONSTRUCTION CONTRACT - S IMPROVEMENTS (WASTEWATER TREATMENT PLANT) Mr. Leszczynski advised that in accordance with the bid awarded on July 26, 1993, to Casteel Construction Corporation, P.O. Box 628, South Bend, Indiana, in the amount of $118,000.00 for the above referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the Contract was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - EMERGENCY REPAIR - CARLISLE STREET SEWER PROJECT Mr. Leszczynski indicated that Dye Plumbing & Heating, Inc., 3535 Monroe Street, LaPorte, Indiana, has submitted Change Order No. 1 (Final) indicating that the Contract amount be increased by $15,363.00 for a new Contract sum, including this Change Order, in the amount of $49,863.00. Additionally submitted was the Project Completion Affidavit indicating this new final cost. It is noted that this was an emergency repair project. The area that needed repair was more extensive than originally estimated. When the road was cut open and the pipe exposed, an additional ninety-one (91) lineal foot of pipe was needed to make the proper repairs. Therefore, upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, Change Order No. 1 (Final) and the Project Completion Affidavit were approved. TION AND APPROVE CONSTRUCTION CONTRACT - CAPITAL AREA In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on August 9, 1993, the Board opened three (3) Quotations for construction of improvements in the Studebaker Corridor consisting of curb and sidewalk improvements at the sites of the new Policemen's Credit Union and REAL Services. Mr. Littrell further noted that he has reviewed dU4 REGULAR MEETING AUGUST 16, 1993 the Quotations and found that the amounts agree with the amounts read at the Board meeting except for L.L. Geans and Sons which contained a arithmetic error resulting in a difference of $4.00 between the amount read and the new computation. Further, Mr. Littrell recommended that the Board award the low Quotation submitted by McIntyre and Jones, Inc., 2526 West Sixth Street, Mishawaka, Indiana, in the amount of $23,220.25. Additionally submitted at this time was the Construction Contract for this project. Mrs. Mueller made,a motion that the Quotation be awarded and the Construction Contract be approved and executed. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: TO CLOSE LA PORTE, FROM WEST WASHINGTON TO WEST COLFAX, FOR HISTORIC DISTRICT YARD SALE - SEPTEMBER 18, 1993 Mr. Paul Hayden, 914 Lincolnway West, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that LaPorte Street be closed from West Washington to, West Colfax, from 8:00 a.m. to 5:00 p.m. on Saturday, September 18, 1993, for the Historic District Yard Sale to be conducted in the 100 block of North LaPorte. OF FIRST AME ZION CHURCH TO CLOSE CAMPEAU STREET, FROM FRANCES TO EDDY, IN CONJUNCTION WITH CHURCH SAUSAGE AND CORN ROAST - AUGUST 28, 1993 Mr. Wendell Preston, 1258 Portage, South Bend, Indiana, Chairman of the Trustee Board, First AME Zion Church, requested permission to close Campeau, from Eddy to Frances, from 9:00 a.m. to dusk on Saturday, August 28, 1993 in conjunction with the Church's sausage and corn roast. FOR REPLACEMENT OF STREET LIGHT AT 812 GOLDEN AVENUE WITH ONE HOLLOWSPUN POST AND OCTAGONAL JUNIOR LUMINARY In a letter to the Board, Mr. J. Edward Talley, 1081 Riverside Drive, South Bend, Indiana, requested that the pole mounted mercury vapor street light currently located at 812 Golden Avenue be replaced with a Hollowspun post and octagonal junior luminary, lens, refractor and lamp. Mr. Talley noted that installation shall be twelve inches (1211) south of the property line of 808 Golden Avenue, and one-half (1/2) the distance between the Golden Avenue roadway (east) curb and the public sidewalk (west) edge. Electrical current for this new installation will be from the existing street light circuit. OF SINAI SYNAGOGUE TO REMOVE PARKING RESTRICTIONS IN THE VICINITY OF THE SYNAGOGUE AT 1102 E. LA SALLE, IN CONJUNCTION WITH HIGH HOLY DAYS - SEPTEMBER 16-17 1993 Mr. Jeffrey New, President, Sinai Synagogue, 1102 East LaSalle Avenue, South Bend, Indiana, requested that the City remove the parking restrictions in the vicinity of the Sinai Synagogue located at 1102 East LaSalle Avenue, South Bend, Indiana, in conjunction with High Holy Days as follows: Thursday, September 16, 1993 1st day of Rosh Hashanah Friday, September 17, 1993 2nd day of Rosh Hashanah [i I REGULAR MEETING AUGUST 16, 1993 TO CLOSE DEVON CIRCLE FOR NEIGHBORHOOD BLOCK PARTY - SEPTEMBER 12, 1993 Ms. Andrea Jones, 1608 Devon Circle, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access to Public Right -of -Way For A Party Or Similar Event, requesting that Devon Circle be closed from 12:00 noon to 7:00 p.m., on Sunday, September 12, 1993, for a neighborhood block party. APPROVE REQUESTS: QUEST OF A.B.A.T.E. OF INDIANA 5. 199 TO CLOSE FOSTER, FROM ST. VINCENT TO NAPOLEON, FOR BLOCK PARTY - AUGUST 28, 1993 TO CLOSE SOUTH TO SUNNYSIDE, FOR BLOCK PAR Mr. Leszczynski advised that the bureaus have reviewed the above submitted to the Board on August Therefore, Mr. Leszczynski made approved. Mr. Caldwell seconded AT SOUTH 1i - t1Ul7Uz-x Go, 17y3 appropriate City departments and referred to requests which were 2, 1993 and recommend approval. a motion that the requests be the motion which carried. FAVORABLE RECOMMENDATION - PETITION TO VACATE THE 1ST E/W ALLEY SOUTH OF NAVARRE STREET, RUNNING WEST FROM THE WEST LINE OF Mr. Leszczynski indicated that the Board is in receipt of a Vacation Petition as submitted by Dr. Christopher S. Norborg, HNNS Building Partnership, 515 North Lafayette Boulevard, South Bend, Indiana, and which indicates as Contact Person Mr. Bruce R. Bancroft, Attorney at Law, Barnes & Thornburg, 600 1st Source Bank Center, 100 North Michigan Street, South Bend, Indiana, to vacate the following property: The 1st east/west alley south of Navarre Street, running west from the west line of Lafayette Boulevard to the first north/south alley. This alley is between lots 363 and 364 in the original Plat of the Town, now City of South Bend, and is 165 feet long. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Engineering Department, Department of Community and Economic Development, Division of Sanitation, Area Plan Commission, Fire Department and Police Department. Therefore, Mr. Leszczynski made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mr. Caldwell seconded the motion which carried. APPROVE AND/OR RELEASE CONTRACTORS AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, recommended that the following bonds be approved and/or released: CONTRACTOR'S BONDS - Walsh & Kelly, Inc. EXCAVATION BONDS Walsh & Kelly, Inc. Larry Kulczar, d/b/a Kulczar Plumbing, Inc. Release Eff. 8-16-93 Release Eff. 8-16-93 Approve Eff. 8-9-93 duo REGULAR MEETING AUGUST 16, 1993 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bonds were approved and/or released as recommended. APPROVE SIDEWALK SALE PERMIT APPLICATIONS Mr. Leszczynski indicated that the Board is in receipt of the following Sidewalk Sale Permit applications: 1. APPLICANT: RICHARD GNOTH BUSINESS NAME: STUDE'S ADDRESS: 2206 Mishawaka Avenue DATES OF SALE: August 21, 1993 GOODS TO BE SOLD: Corn 2. APPLICANT: LINDA DRAGOUN BUSINESS NAME: PARADISE PETS ADDRESS: 2232 Mishawaka Avenue DATES OF SALE: August 21, 1993 GOODS TO BE SOLD: Pet Products 3. APPLICANT: STEVEN D. NEHS BUSINESS NAME: EYE CARE INTERNATIONAL ADDRESS: 3102 Mishawaka Avenue DATES OF SALE: August 21, 1993 GOODS TO BE SOLD: Eyewear, sunglasses, accessories 4. APPLICANT: CARL A. FISHER, JR. BUSINESS NAME: FISHER HARDWARE, INC. ADDRESS: 2314 Mishawaka Avenue DATES OF SALE: August 21, 1993 GOODS TO BE SOLD: Hardware and variety 5. APPLICANT: DENNIS G. MYERS BUSINESS NAME: MYERS SEWING MACHINE CENTER ADDRESS: 3023 Mishawaka Avenue DATES OF SALE: August 21, 1993 GOODS TO BE SOLD: Sewing machines and notions 6. APPLICANT: HAROLD L. COLEMAN BUSINESS NAME: UNITED NATIONS ASSOCIATION GIFT SHOP ADDRESS: 2310 Mishawaka Avenue DATES OF SALE: August 21, 1993 GOODS TO BE SOLD: International & domestic gift items 7. APPLICANT: J. MICHAEL MANLEY BUSINESS NAME: AQUINAS, INC. ADDRESS: 2306 Mishawaka Avenue DATES OF SALE: August 21, 1993 GOODS TO BE SOLD: Religious articles 8. APPLICANT: DAVID A. NUFER BUSINESS NAME: BURTON'S LAUNDRY ADDRESS: 2626 Mishawaka Avenue DATES OF SALE: August 21, 1993 GOODS TO BE SOLD: Clothing 9. APPLICANT: JO ANN STANLEY BUSINESS NAME: NORWEST BANK a�� a 1 1 1 REGULAR MEETING AUGUST 16, 1993 ADDRESS: 2926 Mishawaka Avenue DATES OF SALE: August 21, 1993 TYPE OF GOODS: Inflatable kiddie pool complete with ducks - donation: 25 cents Mrs. Mueller made a motion that these applications be approved. Mr. Caldwell seconded the motion which carried. is in receipt of a letter from Mr. Grady Thompson, 1242 East Madison Street, South Bend, Indiana, advising that he is the of the Independent Cab Company and he has sold the company to Chika C. Nwokah, 517 East Colfax Avenue, South Bend, Indiana. owner Mr. Mr. Thompson stated that henceforth the rights and business which has been built by the Independent Cab Company, along with the Certificate of Public Convenience and Necessity, is transferred to Mr. Chika C. Nwokah, to operate the University Cab Company. Mrs. Mueller noted that the Municipal Code allows Certificates of Public Convenience and Necessity to be transferred with the approval of the Board of Public Works. Mrs. Mueller reminded members of the Board that on October 12, 1992, the Board denied the Certificate of Public Convenience and Necessity for Mr. Nwokah to operate the University Cab Company. At that time the Board declared a moratorium on the issuance of anymore Certificates until the ordinance could be reviewed by the Legal Department. Mrs. Mueller stated that she has been working on the revision of the ordinance since that time. The Board was advised that Mr. Nwokah recently lost his job with the Courtesy Cab Company and Mr. Grady Thompson has been interested in selling his business. Mrs. Mueller advised that Mr. Nwokah has secured a properly zoned location for the operation of this business and will be advised that he must publish the taxicab rates in two (2) newspapers and file his rates with the Board as well as license all the taxicabs he intends to utilize. Mrs. Mueller indicated to members of the Board that she sees no reason not to approve this transfer. Therefore, Mr. Caldwell made a motion that the transfer be accepted and approved. Mrs. Mueller seconded the motion which carried. FILING OF NEW TAXICAB RATES - YELLOW CAB COMPANY OF SOUTH BEND Mr. Michael A. Liss, President, Yellow Cab Company of South Bend, 710 North Niles Avenue, South Bend, Indiana, submitted to the Board Proofs of Publication of the filing of new taxicab rates in the South Bend and the Tri-County News to be effective August 26, 1993. Pursuant to licensing requirements of the Municipal Code, the new rates have also been submitted to the Board for filing and are as follows: $2.00 flag drop $ .20 for each additional 1/5th mile ($1.00 per mile) $1.00 per mile for out of town trips $12.00 per hour waiting time No minimum charge in town and Roseland Small package delivery rate - including grocery stores and laundromats - Meter rate - $3.50 minimum Special rates - Notre Dame/St. Mary's to/from airport/South Shore/Amtrack - 1 passenger - meter rate Two (2) to five (5) passengers - $5.00 per person dub REGULAR MEETING AUGUST 16, 1993 Notre Dame Football rate - to/from airport/bus/train, Roseland hotels/motels - $5.00 per person - $10.00 minimum Mr. Leszczynski made a motion that the rates as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following two (2) traffic control devices were approved: NEW INSTALLATION: NO PARKING LOCATION: ESTHER --HILDRETH TO DEAD END (WEST SIDE) REMARKS: Esther Street is twenty-nine feet (291) wide. Removal of parking on the west side will increase sight distance and will relieve some of the congestion at Hildreth and Esther. NEW INSTALLATION: STOP SIGN LOCATION: ESTHER & HILDRETH - SOUTHEAST CORNER FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing one hundred ninety-four (194) City owned and miscellaneous properties which were cleaned by the Department from August 2, 1993 to August 5, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $471,296.30 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists containing claims in the amounts of $465,994.29 and $65,171.00 and recommended approval. Additionally, the Department of Community and Economic Development submitted the following claims for approval: SOUTH BEND REDEVELOPMENT AUTHORITY AIRPORT BLACKTHORN GOLF COURSE PROJECT CONSTRUCTION FUND PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 55 Payee: Ziolkowski Construction, Inc. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, IN Amount: $68,688.00 Claim No.: 56 Payee: Ziolkowski Construction, Inc. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, IN Amount: $70,438.50 Claim No.: 57 Payee: Ziolkowski Construction, Inc. 1005 South Lafayette Boulevard 1 LJI 1 REGULAR MEETING AUGUST 16, 1993 P.O. Box 1106 South Bend, IN Amount: $119,866.50 Claim No.: 58 Payee: Salyers Golf Construction P.O. Box 1065 Sunbury, OH 43074 Amount: $494,477.17 Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:53 a.m. n AT ST: non w Vf Sandra M. Parmerlee, Clerk 1 BOARD OF PUBLIC WORKS - -- v C/�� , -"n - I �;JLnE. Leszczyn