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HomeMy WebLinkAbout08/09/93 Board of Public Works Minutes`2 i � REGULAR MEETING AUGUST 9, 1993 The regular meeting of the Board of Public Works was convened at 9:33 am. on Monday, August 9, 1993, by Board President John E. Leszezynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on August 2, 1993, were approved. OPENING OF BIDS - F. JAY NIMTZ PARKWAY - PHASE II, MAYFLOWER ROAD TO KENMORE STREET.(AIRPORT 2010 DEVELOPMENT AREA) This Was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. It was noted that the Engineer's Estimate for this project is $2.7 million dollars. The following bids were opened and publicly read: RIETH-RILEY CONSTRUCTION COMPANY, INC. P.O. Box 1775 South Bend, Indiana 46634 Bid was signed by Mr. Stephen J. Schneider, Manager, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $1,892,377.05 SMALL, INC. 25190 State Road 4 North Liberty, Indiana 46554 Bid was signed by Mr. Ronald N. Howell, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $2,185,485.50 WARNER & SONS, INC. P.O. Box 87 Elkhart, Indiana 46515 Bid was signed by Mr. Jack Warner, President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $2,658,177.70 DYE PLUMBING & HEATING, INC. 3535 Monroe Street P.O. Box 1728 LaPorte, Indiana 46350 Bid was signed by Mr. Charles Prestin, Vice -President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $2,230,000.00 E E d REGULAR MEETING AUGUST 9, 1993 THE GALE TSCHUOR COMPANY, INC. 3701 West 8th Street P.O. Box 72 Muncie, Indiana 47308 Bid was signed by Mr. Gale M. Tschuor, vice -President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $2,631,088.71 RITSCHARD BROTHERS, INC. 1204 West Sample Street South Bend, Indiana 46619 Bid.was signed by Mr. Carmelo Ritschard, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $2,257,302.54 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the bids were referred to the Division of Engineering for review and recommendation. OPENING OF This was the date set for receiving Quotations for the above referred to Quotations were opened and publicly PROJECT, PHASE I and opening of sealed project. The following read: L.L. GEANS & SONS, INC. 56535 Magnetic Drive Mishawaka, Indiana 46545 Quotation was signed by Mr. Rocky Geans. QUOTATION: Base Bid: $26,288.25 Alternate items: $ 6,733.00 Grand total: $33,021.25 MURDOCK & SONS CONSTRUCTION INC. 131 South Taylor Street South Bend, Indiana 46601 Quotation was signed by Mr. W. H. Calvin Murdock, President/ CEO. QUOTATION: Base Bid: $24,233.75 Alternate items: $ 8,025.00 Grand total: $32,258.75 MC INTYRE & JONES, INC. 2526 West Sixth Street Mishawaka, Indiana 46544 Quotation was signed by Mr. Kenneth A. McIntyre. QUOTATION: Base Bid: $23,220.25 Alternate items: $ 7,193.00 Grand total: $30,413.25 Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the Quotations were referred to the Division of Engineering for review and recommendation. REGULAR MEETING AUGUST 9, 1993 ADOPT RESOLUTION NO. 29-1993 - DISPOSAL OF OBSOLETE PROPERTY Police Chief Ronald G. Marciniak requested that the Board declare "MO", a K-9, assigned to the Metro Special Operations Section, retired and no longer useful to the City. Chief Marciniak noted that this declaration will authorize the retirement of "MO" and the presentation of the dog to Corporal Keith Schweizer for use as a house pet only. Corporal Schweizer agrees to care for "MO" at his own expense and understands that "MO" can never again be used as a narcotics detecting dog. Chief Marciniak noted that Corporal Schweizer has had custody of "MO" since February when his physical condition deteriorated to the point where he could not perform his duties. Mr. Leszczynski advised that the appropriate Resolution has been prepared declaring this dog as no longer useful to the City. Therefore, Mr. Caldwell made a motion that the Resolution be adopted. Mrs. Mueller seconded the motion which carried and the following Resolution No. 29-1993 was adopted: OF RESOLUTION NO. 29-1993 UTION_OF THE SOUTH BEND OF "MO", A K-9 POLICE DOG WHEREAS, the South Bend Board of Public Works has been advised by the City's Police Chief that "Moll, a K-9, assigned to the Metro Special Operations Section, has a deteriorating physical condition which prohibits him from performing his duties to the City; and WHEREAS, it has been determined by the Board of Public Works that "Moll is unfit for the purpose for which he was acquired and is no longer of use to the City of South Bend; and WHEREAS, Corporal Keith Schweizer has agreed to care for "Moll at his own expense and to keep him as a house pet and understands that "Moll can never again be used as a narcotics detecting dog; and WHEREAS, I.C. 36-1-11-6(c) permits and establishes a procedure for disposal of property which is unfit for the purpose for which it was intended and which is no longer needed by the City. NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works of the City of South Bend, Indiana, that "Moll, a K-9 Police Dog, is unfit for the purpose for which he was acquired, is no longer of use to the City of South Bend, and has an estimated value of less than One Thousand Dollars ($1,000.00). BE IT FURTHER RESOLVED, that "Moll, the Police Dog, should be retired and put into the care of Corporal Keith Schweizer for use as a house pet only. Adopted this 9th day of August, 1993. ATTEST: s/Sandra M. Parmerlee, Clerk s/John E. Leszczynski, President s/James R. Caldwell, Member s/Mary Hall Mueller, Member APPROVE TRAFFIC IMPACT ANALYSIS - CALVERT STREET CLOSURE Submitted to the Board for approval was an Agreement for Engineering Services between the City and Cole Associates, Inc., 2211 East Jefferson Boulevard, South Bend, Indiana. Mr. 1 1 REGULAR MEETING AUGUST 9, 1993 Leszczynski indicated that Cole Associates, Inc., will as.sist the Engineering Department in a traffic impact analysis of the Calvert Street closure. Mr. Carl P. Littrell, Director, Division of Engineering, advised that Cole Associates should have the work completed in approximately two and one-half (2 1/2) weeks. He noted that the South Bend Community School Corporation is acquiring property in the area and some streets are slated to be vacated. Mr. Leszczynski noted that other intersections will be reviewed to determine the impact of the closing of a section of Calvert Street Therefore, Mr. Leszczynski made a motion that the Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. AekXUVE AGREEMENT FOR STAFF SUPPORT - CITY OF MISHAWAKA Mr. Leszczynski advised that the Board is in receipt of an Agreement for Staff Support between the City of Mishawaka and the City of South Bend, on behalf of the Department of Economic Development. Ms. Marcia Townsend, Department of Economic Development, informed the Board that the City of South Bend shall provide assistance to the City of Mishawaka in various planning activities in the Comprehensive Housing Affordability Strategy and HOME. The amount of this Agreement is $12,000.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above referred to Agreement was approved and executed. APPROVE AGREEMENT - HDC REVOLVING LOAN FUND Submitted to the Board for approval was an Agreement between the City of South Bend and the Housing Development Corporation of St. Joseph County. Mrs. Marcia Townsend, Department of Economic Development, advised that this Contract extends old programs and revises guidelines and that no new funds are involved. Therefore, Mr. Leszczynski made a motion that this Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. Mr. Leszczynski advised that the Board is in receipt of a Grant Temporary Easement between the City of South Bend and James and Nancy Jane Mitchem. Additionally submitted was a Grant of Perpetual Easement between the City and James and Nancy Jane Mitchem. of Board Attorney and Member Mary H. Mueller noted that the property indicated in the Easements is a small parcel of property in McKinley Terrace where the City's new lift station will be placed. Mr. Leszczynski inquired of Mr. Carl P. Littrell, Director, Division of Engineering, if the City was releasing any property at this time. Mr. Littrell stated that the City was not releasing any property as there were no Easements in place previously as public right-of-way was utilized and Easements were not required. Therefore, Mrs. Mueller made a motion that these Easements be accepted an approved. Mr. Caldwell seconded the motion which carried. APPROVE CONSTRUCTION CONTRACT - EMERGENCY REPAIR - CARLISLE STREET SEWER Mr. Leszczynski advised that in accordance with the bid awarded on July 6, 1993 to Dye Plumbing & Heating, Inc., 3535 Monroe Street, LaPorte, Indiana, in the amount of $34,500.00 for the above REGULAR MEETING AUGUST 9, 1993 referred to project, a Contract in said amount was being submitted for Board approval. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the Contract was approved. APPROVE SEWER CONSTRUCTION AGREEMENT Board Attorney and Member Mary H. Mueller informed members of the Board that submitted to the Board for consideration is a Sewer Construction Agreement between the City and Memorial Hospital of South Bend. Mrs. Mueller noted that the hospital is constructing a storm sewer to provide drainage for their new parking garage and other structures at the hospital complex. The hospital has indicated their willingness to increase the diameter of a segment of the storm sewer and to add inlets and taps so as to permit the City to utilize the storm sewer for the drainage of a portion of Main Street and adjacent structures. For oversizing this sewer, the City shall pay to the hospital an amount not to exceed thirty- two thousand dollars ($32,000.00). Mrs. Mueller made a motion that this Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE CHANGE ORDER - SIGNALIZATION PROJECT Mr. Leszczynski indicated that the Board is in receipt of a Change Order for the above referred to project indicating an increase of one thousand five hundred dollars ($1,500.00) for loop wire. Mr. Caldwell made a motion that this Change Order be approved. Mrs. Mueller seconded the motion which carried. APPROVE CHANGE ORDER NO. 2 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - MAYFLOWER ROAD, PHASE I -.FROM OLD CLEVELAND ROAD TO RELOCATED OLD CLEVELAND ROAD PROJECT Mr. Leszczynski stated that Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, has submitted Change Order No. 2 (Final) indicating that the Contract amount, for the above referred to project, be increased by $3,880.00 for a new Contract sum, -including this Change Order, in the amount of $733,773.16. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Mr. Leszczynski made a motion that Change Order No. 2 (Final) and the Project Completion Affidavit be approved. Mrs. Mueller seconded the motion which carried. NO. 2 (FINAL) AND PROJECT COMP =Z14 0 ADIAZJ1AAlhy= Mr. Leszczynski advised that Rieth-Riley Construction Company, Inc., P.O. Box 1775, South Bend, Indiana, has submitted Change Order No. 2 (Final) indicating that the Contract amount, for the above referred to project, be increased by $262.48 for a new Contract sum, including this Change Order, in the amount of $623,949.56. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Mr. Leszczynski made a motion that Change Order No. 2 (Final) and the Project Completion Affidavit be approved. Mrs. Mueller seconded the motion which carried. LETTER OF I - TOPSF CORPORATION Mr. Larry D. Spradlin, Sr., Engineer, Division of Engineering, advised the Board that Valley American Bank, P.O. Box 328, South Bend, Indiana, submitted to the Board the following Irrevocable Standby Letter of Credit: 1 2 _,, `A• v REGULAR MEETING AUGUST 9, 1993 No. 833 Amount: $270,000.00 Expires: November 12, 1993 Account of: Topsfield Road Development Corporation 15802 Cedar Ridge Court Granger, Indiana Additionally, valley American Bank has amended this Irrevocable Standby Letter of Credit as follows: No. 833 Amount: $350,000.00 Expires: November 12, 1993 Account of: Topsfield Road Development Corporation 15802 Cedar Ridge Court Granger, Indiana It is noted that the amended Letter of Credit reflects an increase of $80,000.00 to the amount. All other terms remain the same. Therefore, Mr. Caldwell made a motion that the Board accept both the original Irrevocable Standby Letter of Credit No. 833 and the amended Letter of Credit. Mrs. Mueller seconded the motion which carried. AWARD BID - FIFTY (50), NEW FM PORTABLE RADIOS AND ACCESSORIES FOR FREQUENCIES 403-512MHz BANDS In a letter to the Board, Police Chief Ronald G. Marciniak recommended that the Board award the bid of Shearer Communications, Inc., 15037 State Road 23, Granger, Indiana, for fifty (50) portable transceiver radios as bid. Chief Marciniak noted that after review of the bid specifications and consultation with Mr. Al Miller of the Communications Bureau, it has been agreed that the recommended bid is both the lowest and the best offer. Board Attorney and Member Mary H. Mueller noted that the bid submitted by Shearer Communications, Inc., included the trickle desk charger. The apparent low bid submitted by Ericsson GE did not include the desk chargers. Chief Marciniak stated that the Police Department requests that the fifty (50) UHF portable radios model HT1000 (8 channel minimum) at $650.00 each be purchased along with the following options: Fifty (50) radios at $650.00 each $32,500.00 Fifty (50) Speaker/mics at $72.00 each $ 3,600.00 Fifty (50) Swivel Mount Plates at $27.00 each $ 1,350.00 Fifty (50) belt loops at $8.00 each $ 400.00 TOTAL: $37,850.00 Mr. Al Miller, Bureau of Communications, advised that the bid price of $650.00 as submitted by Shearer Communications, Inc. for Motorola radios, includes the trickle desk charger in the base price. Additional units may be purchased for $22.00 each. This makes the total price $650.00 for the portable with charger. The bid price of $630.00 by Ericsson GE for General Electric radios does not include a charger. The charger must be purchased for an additional $57.00 per unit. This makes the total price for portable with charger $687.00. Additionally, Mr. Miller noted that in the bid specifications, a separate channel select knob was specified. The Motorola radio 27U" REGULAR MEETING AUGUST 9, 1993 meets this specification but the General Electric radio does not. In discussions with the Police Department it was noted that the buttons on the General Electric radios would not be practical for patrol officers use. Mrs. Mueller made a motion that the recommendation be accepted and the bid be awarded. Mr. Caldwell seconded the motion which carried. DENY REQUEST TO PURCHASE CITY -OWNED PROPERTY LOCATED AT THE N.E. CHAP Mr. Leszczynski reminded members of the Board that on June 28, 1993, Mr. Shane A. Sult, Onsite Graphics, 3229 Cabot, South Bend, Indiana, advised that he was interested in purchasing the City - owned property at the northeast corner of Chapin and Western Avenue in order to place a laundromat on these three (3) lots. Mr. Leszczynski indicated that the Board is now in receipt of recommendations from various City department and bureaus concerning this property. The Department of Community and Economic Development advised that they do not favor sale of this property. They noted that the Board of Directors of the West Washington -Chapin Revitalization Project, Inc., and other neighborhood residents have been actively planning for the revitalization of the entire commercial strip between Western Avenue and West Washington Street for the last six (6) months. While they have not made any decision as to the exact type of uses they might like to see develop on these lots or the rest of Chapin Street, they have come to see this corner as an integral part of the overall development of the Chapin Street commercial district. Therefore, Mrs. Mueller made a motion that the request to purchase this property be denied. Mr. Caldwell seconded the motion which carried. APPROVE REQUESTS: - TO CLOSE ACADEMY PLACE, FROM RIVERSIDE DRIVE TO INGLEWOOD, FOR BLOCK PARTY - AUGUST 15, 1993 - TO CLOSE BADER AVENUE, FROM GREENLAWN TO COQUILLARD DRIVE, FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 14, 1993 - OF STUDEBAKER NATIONAL MUSEUM TO CLOSE PORTIONS OF SOUTH STREET AND LAFAYETTE BLVD., IN CONJUNCTION WITH CARRIAGE AND WAGON SHOW - AUGUST 29, 1993 It is noted that Ms. Mary Olen, 1246 Academy, South Bend, Indiana, submitted an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that Academy Place, from Riverside Drive to Inglewood Place, be closed from 2:30 p.m. to 9:00 p.m. on Sunday, August 15, 1993 for a block party. Additionally, Mr. Patrick McMahon, 1805 Bader, South Bend, Indiana, submitted an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that Bader Avenue, from Greenlawn to Coquillard Drive, be closed from 1:00 p.m. to 9:00 p.m. on Saturday, August 14, 1993, for a neighborhood block party. Mr. Leszczynski noted that the Board is in receipt of favorable recommendations from the various departments and bureaus that have reviewed these requests. Also, on July 26, 1993, the Studebaker National Museum submitted to the Board a request to close South Street, from Main to 1 1 REGULAR MEETING AUGUST 9, 1993 Lafayette and Lafayette, from South to Monroe, from 6:00 a.m. to 5:00 p.m., on Sunday, August 29, 1993, in conjunction with a Carriage and Wagon Show at the Museum. The Bureau of Traffic and Lighting has now advised that they have reviewed this request and recommended that South Street, from Main to Lafayette be closed but that Lafayette be closed from Monroe to Bronson. Therefore, Mr. Caldwell made a motion that the above referred to three (3) requests be approved. Mrs. Mueller seconded the motion which carried. APPROVE TRAFFIC CONTROL DEVICES Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the following three (3) traffic control devices were approved: 1. NEW INSTALLATION: LOCATION: REMARKS: 2. NEW INSTALLATION: LOCATION: REMARKS: 3. NEW INSTALLATION: LOCATION: REMARKS: APPROVE TITLE SHEETS: - nRRR RTTN AT TnP.gPTT?' Handicap Parking Space 1146 North College Mrs. Melczek has met all the requirements. Handicap Parking Space 1711 South Williams Ms. Balmer has met all the requirements. Handicap Parking Space 120 North Frances Mr. Schafer has met all the requirements. Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the above referred to Title Sheets were approved and signed. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, and carried, a Certificate of Insurance accepted for filing: 1. Universal Painting Company, Inc. P.O. Box 4141 1319 South Lafayette South Bend, Indiana seconded by Mrs. Mueller for the following was FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing one hundred forty-nine (149) City owned and miscellaneous properties which were cleaned by the Department from July 26, 1993 to July 29, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $507,060.91 and recommended approval. Mr. Caldwell made a motion that the claims be approved and the report as submitted be 360 REGULAR MEETING AUGUST 9, 1993 filed. Mrs. Mueller seconded the motion which carried. PRIVILEGE OF THE FLOOR: COMMENTS FROM COMMON COUNCIL PRESIDENT CONCERNING REPLACEMENT OF MERCURY VAPOR STREET LIGHTS WITH SODIUM VAPOR LIGHTS Mr. Steve Luecke, President, South Bend Common Council, noted that Indiana Michigan Power Company is changing the City's street lights from mercury vapor to sodium vapor. Mr. Luecke stated that it is his understanding that at this time I&M is changing some of the lights in the older neighborhoods. Mr. Luecke asked that the Board request that I&M not change any of the street lights in the older neighborhoods without the City first being able to determine if this new lighting is appropriate in those neighborhoods. He noted that the change to the sodium vapor light, which is a yellow light, gives the appearance of not being brighter. Mr. Luecke informed the Board that he has received complaints from residents of Lindsey Street. Mr. Leszczynski stated that the City will look into this matter. Mr. Leszczynski also stated that the comments he has received have all been compliments and residents indicated that it appears that lighting has been increased and things look brighter. ADJOURNMENT There being no further business to _come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:58 a.m. BOARD OF PUBLIC WORKS Sandra M. Parmerlee, Clerk C 1