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HomeMy WebLinkAbout07/26/93 Board of Public Works MinutesREGULAR MEETING The regular meeting of the Board of 9:34 a.m. on Monday, July 26, 1993, Leszczynski, with Mr. Leszczynski, Mary H. Mueller present. JULY 26, 1993 Public Works was convened at by Board President John E. Mr. James R. Caldwell and Mrs. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on July 19, 1993, were approved Mr. Richard Nussbaum, City Attorney, addressed the Board and advised that they have before them a License Agreement between the National Football Foundation and College Hall of Fame, Inc., and the City of South Bend. Mr. Nussbaum reminded members of the Board that this is the same Agreement that was discussed at the Special Meeting of the Board held on July 22, 1993. Mr. Nussbaum further mentioned that on Friday, July 23, 1993, the Century Center Board of Managers unanimously approved and executed a Management Agreement for the Hall of Fame project. Mr. Nussbaum informed members of the Board that the signatory ready Agreements submitted today also contain the Exhibits that were referred to at the Special Meeting. He noted that he has reviewed the Exhibits to the License Agreement. In conclusion Mr. Nussbaum stated that this is a great day for South Bend to move forward with this project. Mr. Caldwell and Mr. Leszczynski thanked and congratulated Mr. Nussbaum and Project Manager Michele Dobski Shidler for their hard work in this endeavor. Therefore, Mr. Leszczynski made a motion that the License Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. OPENING OF BIDS - CAR WASHES FOR CITY VEHICLES This was the date set for receiving and opening of sealed bids for the above referred to service. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bid was opened and publicly read: HI -SPEED AUTO WASH 609 East LaSalle South Bend, Indiana Bid was signed by Mr. Nate Cossman, Non -Collusion Affidavit was in order and a Treasurer's Check in the amount of $600.00 was submitted. BID: Full Service Car Wash, 0-100 units per month $6.50 each Full -Service Car Wash, 100 or more units per month $6.25 each Wet Wash only, 1-100 units per month $3.75 each Wet Wash only, 100 or more units per month $3.50 each Jeeps $7.50 each Motorcycles $6.00 each Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the above bids were referred to the Police Department for review and recommendation. 1 1 1 REGULAR MEETING JULY 26, 1993 APPROVE -AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - OCTOBER 10, 1993 Mr. Leszczynski stated that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events, adopted by the Board of Public Works on March 4, 1985, Hospice of St. Joseph County, Inc. has fulfilled Resolution requirements to conduct the Annual Walk for Hospice on Sunday, October 10, 1993, and the appropriate Agreement is being presented to the Board at this time. It is noted that on May 10, 1993, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Mr. Leszczynski made a motion that the Agreement be approved. Mr. Caldwell seconded the motion which carried. ACCEPT AND APPROVE WARRANTIES - SANITATION GARAGE EXPANSION AND RENOVATION PROJECT Board Attorney and Member Mary H. Mueller noted that the Board is in receipt of the following warranties: No. K10077 Varco-Pruden Buildings 20 Year Warranty Endorsement KXL Panel Finish No. S33367 Varco-Pruden Buildings Varco-Pruden Standard Warranty No. 22289 Varco-Pruden Buildings 20 Year Warranty Endorsement Galvalume Roof Panels Mrs. Mueller noted that these warranties are all in regard to the work performed in conjunction with the Sanitation Garage Expansion and Renovation Project and are in addition to the warranties that the City required in the original contract. Therefore, Mr. Leszczynski made a motion that these Warranties be accepted and approved. Mrs. Mueller seconded the motion which carried. AWARD BID - SEPTAGE RECEIVING/SCUM HANDLING IMPROVEMENTS WASTEWATER TREATMENT PLANT In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on July 19, 1993, the Board opened three (3) bids for the above referred to project. Mr. Littrell noted that he has reviewed the bids and the amounts of the bids agree with the amounts read at the Board meeting. Therefore, Mr. Littrell recommended that the Board award the low bid of Casteel Construction Corporation, P.O. Box 628, South Bend, Indiana, in the amount of $118,000.00. Mr. Caldwell made a motion that this recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. APPROVE CHANGE ORDER NO. 3 (FINAL) AND PROJECT COMPLETION AFFIDAVIT - RIVER CROSSING 1 PROJECT Mr. Leszczynski advised that Woodruff & Sons, Inc., 2125 East US Highway 12, P.O. Box 450, Michigan City, Indiana, has submitted Change Order No. 3 (Final) indicating that the Contract amount be decreased by $14,452.25 for a new Contract sum, including this Change Order, in the amount of $955,520.61. Additionally submitted was the Project Completion Affidavit indicating this new final cost. Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, Change Order No. 3 (Final) and the Project Completion Affidavit were approved and the required three-year Maintenance Bond was accepted for filing. REGULAR MEETING JULY 26, 1993 APPROVE HOUSE AND GARAGE MOVE - FROM 809 GREENLAWN TO 1400 FERRELL In a Memorandum to the Board, Mr. Donald F. Fozo, Building Commissioner, submitted a request from Mr. Timothy J. Lykowski, President, Lykowski Construction, Inc., 21707 West Ireland Road, South Bend, Indiana, requesting permission to move a house and a garage now located at 809 Greenlawn to 1400 Ferrell. Mr. Fozo stated that all the appropriate departments and bureaus have reviewed this request and have no objection to the proposed move. Additionally, the required Certificate of Insurance, in the amount of $5,000,000.00, naming the City of South Bend as an additional insured has been received and is in order. Therefore, Mr. Leszczynski made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. APPROVE REQUEST OF NATIONAL ASSOCIATION OF LETTER CARRIERS TO CONDUCT INTERSECTION SOLICITATIONS ON BEHALF OF MUSCULAR DYST; ASSOCIATION - AUGUST 1 Mr. Leszczynski indicated that the appropriate City departments and bureaus have reviewed the above referred to request, which was submitted to the Board on July 19, 1993, and approval is recommended. It is noted that solicitations must take place from the sidewalks only and solicitations in the street are not allowed. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the request be approved. Mr. Caldwell seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, the following requests were referred to the necessary City departments and bureaus for review and recommendation: - TO CLOSE 32ND STREET, FROM WALL TO MISHAWAKA AVENUE, FOR BLOCK PARTY - AUGUST 3, 1993 Ms. Phyllis M. Fuchs, 810 32nd Street, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access to Public Right-of-way For A Party Or Similar Event, requesting that 32nd Street, from Wall to Mishawaka Avenue, be closed from 6:00 p.m. to 10:00 p.m. on Tuesday, August 3, 1993, for a neighborhood block party. AND PICNIC/BLOCK PARTY - AUGUST 8, 1993 Mr. Matt Kent, Street Representative, Edgewater Association, 644 East Monroe Street, South Bend, submitted to the Board an Application For Use Of Of Access to Public Right-of-way For A Party Or requesting that Edgewater Place, from Monroe to from 1:00 p.m. to 6:00 p.m. on Sunday, August 8, annual neighborhood meeting/picnic/block party. Neighborhood Indiana, And Blocking Similar Event, Arch, be closed 1993, for the - TO CLOSE WOODWARD AVENUE, FROM CALIFORNIA TO DEMAUDE, FOR NATIONAL NIGHT -OUT BLOCK PARTY - AUGUST 3, 1993 Ms. Vickie Gray, 1013 Woodward Avenue, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access to Public Right-of-way For A Party Or Similar Event, requesting that Woodward Avenue, from California to Demaude, be closed on Tuesday, August 3, 1993, 7:00 p.m. to 10:00 p.m., for a National Night Out Block Party. - OF STUDEBAKER NATIONAL MUSEUM TO CLOSE SOUTH STREET, FROM TO LAFAYETTE AND LAFAYETTE, FROM SOUTH TO MONROE, IN CONJUNCTION WITH CARRIAGE AND WAGON SHOW - AUGUST 29, 199 Mr. Ron Radecki, Director, Studebaker National Museum, 52 1 1 1 1 REGULAR MEETING JULY 26, 1993 South Main Street, South Bend, Indiana, advised that the Museum requests permission to close South Street, from Main to Lafayette Boulevard and Lafayette Boulevard from South to Monroe Street, on Sunday, August 29, 1993 from 6:00 a.m. to 5:00 p.m. Mr. Radecki noted that a carriage and wagon show, car show and swap meet will be held on that date at the Museum. The request is made to insure the safety of show visitors and to give the car show room to expand. TO CLOSE THE 400-500 BLOCKS OF WEST NAVARRE STREET FOR NEIGHBORHOOD CRIME WATCH GATHERING - AUGUST 3, 1993 Ms. Sherry Anderson, 510 West Navarre Street, South Bend, Indiana and Mr. Don Porter, 513 West Navarre, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access to Public Right-of-way For A Party Or Similar Event, requesting that Navarre Street, from Portage Avenue to Leland Avenue, be closed on Tuesday, August 3, 1993, from 5:00 p.m. to 8:00 p.m. for a neighborhood crime watch gathering. FILING OF CERTIFICATE OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mr. Caldwell and carried, a Certificate of Insurance for Solliday Complete Landscaping & Lawncare, 2001 Clover Road, Mishawaka, Indiana, was accepted for filing. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Leszczynski advised that the Department of Code Enforcement has submitted two (2) lists containing one hundred twenty-six (126) City owned and miscellaneous properties which were cleaned by the Department from July 12, 1993 to July 15, 1993. Mrs. Mueller made a motion that the lists as submitted be accepted for filing. Mr. Caldwell seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $3,409,638.82 and recommended approval. Mr. Leszczynski made a motion that the claims be approved and the report as submitted be filed. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:45 a.m. BOARD OF PUBLIC WORKS - V�0' A IN ---'?NA -0 �2 � J n E. Leszczy i