Loading...
HomeMy WebLinkAbout07/19/93 Board of Public Works MinutesREGULAR MEETING JULY 19, 1993 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, July 19, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski and Mrs. Mary H. Mueller present. Board Member James R. Caldwell was not in attendance. AGENDA ITEM ADDED Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, Municipal Utilities & Service Line Insurance Funds Rules and Regulations for the South Bend Water Works were added to the agenda. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the minutes of the regular meeting of the Board held on July 12, 1993, were approved. OPENING OF BIDS - SEPTAGE RECE This was the date set for receiving and opening of sealed bids for the above referred to project. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: KASER-SPRAKER CONSTRUCTION, INC. 25487 West State Road 2 P.O. Box 3605 South Bend, IN 46619 Bid was signed by Mr. Gary L. Spraker, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $141,880.00 ZIOLKOWSKI CONSTRUCTION, INC. 1005 South Lafayette Boulevard Box 1106 South Bend, IN 46624 Bid was signed by Mr. Ben Ziolkowski, President, Non - Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: 133,151.00 CASTEEL CONSTRUCTION CORPORATION P.O. Box 628 South Bend, Indiana 46624 Bid was signed by Mr. Richard W. Plawecki, Vice -President, Non -Collusion Affidavit was in order, Non -Discrimination Commitment form was completed and a five per cent (5%) Bid Bond was submitted. BID: $118,000.00 Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above bids were referred to the Division of Engineering for review and recommendation. ZING AND AW OF BIDS - SALE OF This was the date set for receiving and opening of sealed bids for the sale of approximately nine (9) abandoned vehicles which have 1 REGULAR MEETING JULY 19, 1993 been stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. The Clerk tendered proofs of publication of Notice in the South Bend Tribune and the Tri-County News which were found to be sufficient. The following bids were opened and publicly read: MR. PAUL KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana 46619 VEHICLE NO. TAG. NO. AMOUNT BID: 1. 21332 $151.00 2. 22130 $301.00 3. 22155 $ 29.00 4. 22160 $ 53.00 5. 22420 $ -0- 6. 22726 $102.00 7. 22728 $ 66.00 8. 22874 $ 45.00 9. 22944 $ -0- MR. PAUL SCHULTZ SUPER AUTO SALVAGE 3300 South Main Street South Bend, Indiana 46614 VEHICLE NO. TAG. NO. AMOUNT BID• 1. 21332 $ 48.79 2. 22130 $209.79 3. 22155 $ -0- 4. 22160 $ 63.75 5. 22420 $ -0- 6. 22726 $ 78.79 7. 22728 $ 32.79 8. 22874 $ 32.79 9. 22944 $ 32.79 MR. ERIC TURCHECK 18010 Riley Road Bremen, Indiana 46506 VEHICLE NO. TAG NO. AMOUNT BID: 2. 22130 $1,111.11 Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the following bids were awarded: MR. PAUL KOWALSKI K AUTO SALVAGE 56670 Sonora Road South Bend, Indiana VEHICLE NO. 46619 TAG. NO. AMOUNT BID: 1. 21332 $151.00 3. 22155 $ 29.00 6. 22726 $102.00 7. 22728 $ 66.00 8. 22874 $ 45.00 MR. ERIC TURCHECK 18010 Riley Road Bremen, Indiana 46506 REGULAR MEETING VEHICLE NO. TAG NO. 2. 22130 MR. PAUL SCHULTZ SUPER AUTO SALVAGE 3300 South Main Street South Bend, Indiana 46614 VEHICLE NO. TAG. NO. 4. 22160 9. 22944 JULY 19, 1993 APPROVE EMERGENCY SHELTER GRANT CONTRACTS AMOUNT BID• $1,111.11 AMOUNT BID• $ 63.75 $ 32.79 YOUTH SERVICE BUREAU ST. JOSEPH COUNTY AIDS TASK FORCE CENTER FOR THE HOMELESS It was noted that the Board is in receipt of three (3) Emergency Shelter Grant Program Contracts with the following agencies: ST. JOSEPH COUNTY AIDS TASK FORCE TEMPORARY SHELTER ACTIVITY The targeted goal for this activity is to serve twelve (12) clients. The total cost of this activity shall not exceed $5,600.00. YOUTH SERVIC: OF ST. JOSEPH COUNTY RUNAWAY SHELTER ACTIVITY The targeted goal of this activity is to serve two hundred (200) clients. The total cost of this activity shall not exceed $10,200.00. THE CENTER FOR THE HOMELESS, INC. SHELTER ACTIVITY The targeted goal of this activity is to serve five hundred (500) clients. The total cost of this activity shall not exceed $25,200.00. Mrs. Mueller made a motion that the above Contracts be approved and executed. Mr. Leszczynski seconded the motion which carried. APPROVE DOCUMENTS RE: COLLEGE FOOTBALL HALL OF FAME PRO ADDENDUM NO. 1 - CONSTRUCTION MANAGER AGREEMENT - CONSTRUCTION MANAGEMENT SERVICES ADDENDUM NO. 4 - PROFESSIONAL SERVICES AGREEMENT - GERARD HILFERTY AND ASSOCIATES, INC. - CONTRACT - SCULPTURE BASIS, INC. AGREEMENT - DONNA LAWRENCE PRODUCTIONS Mr. Leszczynski advised that the Board is in receipt of Addendum No. 1 to the Standard Form of Agreement Between Owner and Construction Manager as approved on October 26, 1992, with Verkler Construction Management Services, 645 North Wilber Street, P.O. Box 3608, South Bend, Indiana. This Addendum indicates that the scope of services to be provided by Verkler shall be limited to those described as preconstruction phase services for which Verkler shall be paid a fee not to exceed ninety-nine thousand dollars ($99,000.00) and the City shall not be obligated at this time to pay for services beyond the preconstruction phase. Also submitted was Addendum No. 4 to the Professional Services Agreement with Gerard Hilferty and Associates, Inc., 14240 Route 550, Athens, Ohio. It is noted that on August 10, 1992, the Board approved a Professional Services Agreement with Gerard Hilferty and Associates. It is further noted that Addenda to this Agreement were approved by the Board on August 10, 1992, January 1 1 REGULAR MEETING JULY 19, 1993 4, 1993 and May 24, 1993. Addendum No. 4 indicates that the scope of services to be provided by Hilferty,is amended to delete installation supervision services from the Production Phase of this Agreement and to decrease the Stage II, Production Phase fee payable to Hilferty by fifty-seven thousand eight hundred dollars ($57,800.00) for an amended total fee of one millon three hundred sixty-eight thousand two hundred eighty dollars ($1,368,280.00). Additionally, submitted at this time for approval was an Agreement with Sculpture Basis, Inc., 313 Z Rosario Boulevard, Santa Fe, New Mexico, to provide museum quality sculptured bas-relief inductee portrait plaques for the Hall of Fame. Finally, submitted to the Board for approval was an Agreement between the City and Donna Lawrence Productions, Inc., 624 Baxter Avenue, Louisville, Kentucky. Donna Lawrence Productions, Inc., will produce and provide artistic and technical design and installation of the audio-visual exhibits for the College Football Hall of Fame. The above described services shall be provided in two (2) stages. The Agreement submitted today is for Stage I - Planning and Design. Stage II - Production will be authorized by a future addendum to this Agreement. Ms. Michele Dobski Shidler, Project Manager for the Hall of Fame Project, was present and addressed the Board concerning the above outlined Addenda and Agreements. Ms. Dobski Shidler stated that in order for the City to continue on its revised schedule for the Hall of Fame project, it is recommended that the City enter into a Contract with sculpture Basis, Inc., for the portrait plaques and into an Agreement with Donna Lawrence Productions for audio-visual services. Ms. Dobski Shidler noted that these agreements are for design services and that City has $2.5 million dollars available through bond anticipation note proceeds. Additionally, Ms. Dobski Shidler noted that Addendum No. 1 to the Construction Manager Agreement with Verkler Construction deletes at this time the construction stage. Also at this time, the installation supervision services are being deleted from the Production Phase of the Hilferty Agreement in order to free up dollars so the City can continue on the design portion of the interior of the Hall of Fame. By freeing up the funds in the Hilferty and Verkler contracts the City can enter into the Agreements with Sculpture Basis and Donna Lawrence Productions. Mrs. Mueller made a motion to approve Addendum No. 1 to the Construction Manager Agreement with Verkler Construction Management Services, Addendum No. 4 of the Professional Services Agreement with Gerard Hilferty and Associates, Inc., the Contract with Sculpture Basis, Inc. and an Agreement with Donna Lawrence Productions. Mr. Leszczynski seconded the motion which carried. ReeRUVE AUKEEMENT FOR STAFF SUPPORT - COMMUNITY AND ECONOMIC DEVELOPMENT AND ITS DIVISION OF PLANNING AND NEIGHBORHOOD DEVELOPMENT Mr. Leszczynski advised that the Board is in receipt of an Agreement for Staff Support between the City of South Bend, by the Board of Public works, for and on behalf of the Department of Community and Economic Development and its Division of Planning and Neighborhood Development. Mr. Leszczynski noted that this Agreement utilizes HUD Urban Development Action Grant reimbursement fund in the amount of $130,000.00. Therefore, Mrs. Mueller made a motion that this Agreement be REGULAR MEETING JULY 19, 1993 approved and executed. Mr. Leszozynski seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT ADDENDUM The following Community Development Addendum was presented to the Board for approval: ADDENDUM II NEIGHBORHOOD HOUSING SERVICES NHS REVOLVING LOAN FUND Addendum II increases paint-up/fix-it program amounts, rehabilitation grants and assistance to Habitat for Humanity. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above referred to Addendum was approved and executed. -- •-� rn�l1�iivlvttt, PLANT) Zs1;xv1C:E6 ( WASTEWATER TREATMENT Mr. Jack Dillon, Director, Division of Environmental Services, submitted to the Board a Contract between the City and Kim Smoyer- McCaffery, Writing Works, P. O Box 11478, South Bend, Indiana. Mr. Dillon noted that this Contract is for promotional services for the Bureau of Solid Waste and the cost of these services is based on an hourly rate not to exceed $1,340.00. In response to questions from the news media, Mr. Leszczynski explained that some of the items that will be accomplished by this Contract include the preparation of flyers that can be placed in the water bills as well as public service announcements. Mr. Leszczynski further noted that this service is intended to promote the City's trash program and its rules and regulations. For instance, trash must be placed out by 6:00 a.m., yard waste will be picked -up separate from the regular trash pick-up, tree limbs are to be bundled -up no longer than four feet (41) and fifty-five (55) gallon barrels are not to contain asphalt or concrete that cannot be lifted. It is suggested that individuals utilizing the fifty-five (55) gallon barrels bag the trash before placing it in the barrel. Mrs. Mueller noted that the services provided under this contract include education in the schools regarding recycling. Mrs. Mueller made a motion that this Contract be approved. Mr. Leszczynski seconded the motion which carried. rarrnvvr, t1D1ZVV1v1ZVT TU AGREEMENT - RIVER CROSSING #2 PROJECT Mr. Jack Dillon, Director, Division of Environmental Services, submitted to the Board an Amendment to the Agreement with Lawson - Fisher Associates, 525 West Washington Street, South Bend, Indiana, for the River Crossing #2 Project which was approved the Board on August 24, 1992. Mr. Dillon noted that this Amendment covers the cost of studying the upstream sewers and increase the Contract by an amount not to exceed $13,325.00. Mueller made a motion that the Amendment be approved. Mr. Leszczynski seconded the motion which carried. ^rrnvvm t-.nAVUE ORDER NO. 1 - INSPECTION AND REPAID DIVISION B (WASTEWATER TREATMENT PLANT) Mr. Leszczynski advised that Hydroaire, Inc., 834 Chicago, Illinois, has submitted Change Order No. that the Contract amount be increased by $1,275.00 Contract sum, including this Change Order, in the $21,958.00. It is noted that the increase is due OF by will Mrs. West Madison, 1 indicating for a new amount of to Hydroaire, 3 - L� 1 REGULAR MEETING JULY 19, 1993 Inc., providing and installing a caged coupling spring assembly for the right angle drive unit for raw sewage pump #3. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDER NO. 1 - PUMP NO. 3 DRIVE REPLACEMENT (WASTEWATER TREATMENT PLANT) It is noted that Shaum Electric Company, Inc., 1125 Nappanee Street, Elkhart, Indiana, submitted Change Order No. 1 indicating that the Contract amount be increased by $14,140.00 for a new Contract sum, including this Change Order, in the amount of $260,400.00. Mr. Leszczynski stated that this increase is due to the installation of a new shaft for raw sewage pump #3. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the Change Order was approved. APPROVE CHANGE ORDERS - EDISON ROAD WIDENING PROJECT Mr. Leszczynski advised that the Board is in receipt of seven (7) Change Orders in conjunction with the Edison Road Widening Project as follows: - Decrease $120,833.53 - Decrease $ 188.71 - Increase $ 4,074.00 - Increase $ 350.00 - Decrease $ 18,487.80 - Increase $ 8,925.00 - Increase $ 30,953.90 Mr. Leszczynski briefly explained the reason for each change order and made a motion that the first change order presented indicating a decrease of $120,833.53 be approved. Mrs. Mueller seconded the motion which carried. Additionally, Mrs. Mueller made six (6) separate motions that each of the remaining six (6) change orders, as outlined above, be approved. Mr. Leszczynski seconded each motion which carried. AWARD BID - SALE OF EQUIPMENT: - SIX (6) ISCO MODEL 3210 OPEN CHANNEL FLOW METERS - SIX (6) ULTRASONIC LEVEL SENSORS AND .CABLES - ONE (1) FIVE STATION BATTERY CHARGER - INCLUDING MANUALS, COMPUTER INTERFACE CABLE, PLOTTER PAPER, EXTENSION CABLE AND SOFTWARE USED WITH THESE METERS Mr. Jack Dillon, Director, Division of Environmental Services, informed the Board that he has reviewed the one (1) bid received on July 12, 1993 for the above referred to equipment as submitted by Lawson -Fisher Associates, 525 West Washington Street, South Bend, Indiana, in the amount of $7,200.00. Mr. Dillon advised that the Division of Environmental Services believes that this bid is a fair offer and recommends that the Board award the bid to Lawson -Fisher Associates. Therefore, Mr. Leszczynski made a motion that the recommendation be accepted and the bid be awarded. Mrs. Mueller seconded the motion which carried. Mr. Don Fozo, Building Commissioner, St. Joseph County/South Bend Building Department, advised that on June 14, 1993, the Board of Public Works approved a request of Lykowski Construction, Inc., 21707 West Ireland Road, South Bend, Indiana, to move a house from the northwest corner of Corby and Hickory to a parcel west of 16860 Catalpa. Mr. Fozo advised that at this time the owner of the dwelling has changed his mover to Mitschelen Relocators, Inc., 21190 Johnson Road, South Bend, Indiana. Mr. Fozo noted that this 2- b 4 REGULAR MEETING JULY 19, 1993 request has been reviewed by various departments and bureaus and the Building Department has no objections to the move. Mr. Fozo further advised that the Board of County Commissioners approval will be heard on July 20, 1993 and will be required prior to the issuance of a moving permit. It is also noted that Mitschelen Relocators, Inc., has submitted the required Certificate of Insurance, naming the City of South Bend as an additional insured, in the amount of $5,000,000.00. Mr. Leszczynski made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. REJECT BIDS - ONE (1) TANDEM VIBRATORY ROLLER AND APPROVE REQUEST TO RE -ADVERTISE FOR THE RECEIPT OF NEW BIDS Mr. Matthew L. Chlebowski, Director, Division of Equipment Services, advised the Board that after reviewing the bids received on June 28, 1993, for one (1) tandem vibratory roller for use by the Street Department, it is his recommendation that the Board reject all bids at this time. Mr. Chlebowski stated that none of the bids received met the City specifications and it is their intent to research this type of equipment and rewrite the specifications that will meet the needs of the Street Department. Mr. Leszczynski made a motion that the recommendation be accepted and that all bids received on June 28, 1993, for one (1) tandem vibratory roller be rejected and approve the readvertisement for bids for this equipment. Mrs. Mueller seconded the motion which carried. APPROVE MUNICIPAL UTILITIES AND SERVICE LINE INSURANCE FUNDS - RULES AND REGULATIONS - WATER WORKS Mr. Leszczynski advised that the Board is in receipt of Municipal Utilities and Service Line Insurance Funds - Rules and Regulations for the Water Works. Mr. Leszczynski noted that these are revised and updated rules and regulations. Mr. Leszczynski therefore made a motion that these rules and regulations be approved. Mrs. Mueller seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CORBY STREET LIFT STATION REPLACEMENT AND FORCEMAIN EXTENSION In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that on behalf of the Division of Environmental Services, he would ask that the Board advertise for the receipt of bids for the above referred to project. Mr. Littrell noted that the plans and specifications for this project have been completed by Cole Associates, Inc. Therefore, Mrs. Mueller made a motion that this request be approved. Mr. Leszczynski seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: FOR DESIGNATED HANDICAPPED PARKING SPACE - 120 NORTH FRANCES STREET In a letter to the Board, Mr. Duggan D. Schafer, 120 North Frances Street, advised that he is disabled and requested that the parking space in front of his residence be designated as a handicapped parking space. OF COALITION OF HOOSIERS ENCOURAGING THE ETHICAL TREATMENT OF ANIMALS (CHEETA) TO CONDUCT WALK-A-THON TO BENEFIT FARM SANCTUARY - OCTOBER 3. 1993 1 1 00 1 REGULAR MEETING JULY 19, 1993 Ms. Janice Hildabridle, 5002 Cedarwood Lane, South Bend, Indiana, advised that the Coalition of Hoosiers Encouraging the Ethical Treatment of Animals (CHEETA), would like to conduct a 10K Walk-a-thon to benefit Farm Sanctuary, a national non-profit shelter for abused farm animals. Ms. Hildabridle stated that the Walk-a-thon would be conducted on Sunday, October 3, 1993, beginning at 12:00 noon at Pinhook Park. The participants will proceed down Riverside Drive to the duck pond at Leeper Park and then return to the starting point. It is anticipated that approximately ten (10) individuals will participate in this event. TO CLOSE UNION AVENUE, FROM MAC ARTHUR TO SOLOMON, FOR ANNUAL BLOCK PARTY - AUGUST 22, 1993 Ms. Marie Bergman and Ms. June Fox, 2401 Union Avenue, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that Union Avenue, from MacArthur to Solomon, be closed from 12:00 noon until 8:00 p.m. on August 22, 1993, for the annual neighborhood block party. AL HOSPI ill 199 EALTH SYSTEM 7 BIATHLON - Mr. Philip A. Newbold, President and Chief Executive Officer, Memorial Hospital of South Bend, 615 North Michigan Street, South Bend, Indiana, advised that Memorial Hospital/Health System is interested in holding another biathlon beginning at 8:00 a.m., on Saturday, September 11, 1993. The proposed biathlon involves a 3.1 mile (5K) run, followed by an 18.6 mile (30K) bike race, followed by the same 3.1 mile (5K) run. All proceeds from this event will benefit the HealthStart Children's Clinic. Mr. Newbold submitted with his request a proposed route for this event and advised that approximately three hundred (3.00) individuals are expected to participate. OF NATI ►SSOCIATION 01 TER CARRIERS ' VZtk,Ii INTERSECTION SOLICITATIONS FOR MUSCULAR DYSTROPHY - AUGUST 1. Ms. Stephanie Santos, District Director, Muscular Dystrophy Association, 112 North Main Street, Mishawaka, Indiana, requested, on behalf of the National Association of Letter Carriers Branch #330, permission to conduct intersection solicitations on Sunday, August 1, 1993, from 11:00 a.m. to 3:00 p.m. at the following intersections: 1. Ireland and Miami 2. Lincolnway East and Twyckenham Ms. Santos noted that the National Association of Letter Carriers were the first national sponsor of the Muscular Dystrophy Association. TO CLOSE ADAMS STREET, FROM CALIFORNIA TO ALLEY NORTH OF LINCOLNWAY WEST FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 28. 1993 Mr. Lawrence M. Day, 916 North Adams Street, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party or Similar Event, requesting that Adams Street, from California to the alley north of Lincolnway West, be closed from 12:00 noon to 8:00 p.m. on Saturday, August 28, 1993, for the annual neighborhood block party. 2aU REGULAR MEETING JULY 19, 1993 DENY REQUEST OF NORTHWEST SIDE NEIGHBORHOOD ASSOCIATION TO CLOSE VASSAR, FROM JOHNSON TO O'BRIEN, EACH MONDAY, WEDNESDAY AND FRIDAY, FROM 5-8:00 P.M. - JULY 12, 1993 THROUGH AUGUST 20, 1993 FOR RECREATIONAL PURPOSES Mr. Leszczynski advised that the Board is in receipt of recommendations from the various City departments and bureaus that have reviewed the above referred to request which was submitted to the Board on July 12, 1993. Mr. Leszczynski stated that it is the Board's position that the street could be closed for this purpose for one (1) day but not for the entire summer as the street is primarily for vehicular traffic. Mr. Leszczynski further noted that Muessel Park is located in the area and it would make more sense to utilize the park for recreational purposes than the public street. Mr. Mario L. Sims, President, Northwest Side Neighborhood Association, 1050 North Johnson, South Bend, Indiana, was present and addressed the Board. Mr. Sims stated that he visited Muessel Park this morning and it smells of urine. Mr. Sims further stated that a robbery took place in the park approximately three (3) weeks ago and the park is a cesspool for crime. Also, there are drug dealings going on in the park. Mr. Sims stated that the park is littered with broken bottles from alcoholic beverages and the bathrooms are locked. There is graffiti of gangs on the walls and it is known that two (2) gangs frequent the park and say they control the park. Mr. Sims informed the Board that the neighborhood would love to use the park but the people are afraid. Mr. Sims stated that it was felt that the closing of the street for recreational purposes would have been something positive without attacking the City administration for the condition of the park. It is ridiculous to have a park that people are afraid to use because of the violent criminal element that controls the park. Mr. Leszczynski inquired of Mr. Sims if he has relayed these concerns to the Police Department and the Park Department. Mr. Sims stated that the neighborhood association has, over the past four (4) years, complained about this situation but have been told that the park system does not have the money to address these concerns and the Police Department has limited manpower. Mr. Leszczynski stated that neither the Park Department nor the Police Department would not give that response. Mr. Leszczynski noted that both he and Board Attorney Mary Mueller have discussed this matter with the Police Chief and they are not aware of problems at the park. Mr. Leszczynski stated that concerns should be addressed to the Police Chief and the Park Superintendent and the Board of Public Works is not the forum for this type of complaint. Mr. Sims informed those present that he has called a press conference for Thursday, July 22, 1993 at 10:00 a.m. Mr. Sims began to discuss the park department deficit and the Hall of Fame Project and Mr. Leszczynski reminded him that the purpose of his presence today was to discuss the street closing and not any other City project. Mr. Sims continued and was told by Mr. Leszczynski that he was out of order at which time Mr. Sims concluded his comments. Board Attorney and Member Mary H. Mueller informed Mr. Sims that if he would like to conduct recreational activities at Muessel Park, she has received the assurance of the Park and Police Departments that they will work with him to make the park a safe and adequate place. Mrs. Mueller noted that when she attends the Park Board meeting this afternoon, she will bring up this matter with them. 1 1 F-J REGULAR MEETING JULY 19, 1993 There being no further discussion concerning this matter, Mr. Leszczynski made a motion that the request to close Vassar Street, from Johnson to O'Brien, each Monday, Wednesday and Friday, from July 12, 1993 to August 20, 1993 from 5:00 to 8:00 p.m. for recreational purposes, be denied. Mrs. Mueller seconded the 4— mo on which carried. REQUESTS APPROVED: TO CLOSE LAWNDALE AVENUE FROM LINCOLNWAY WEST TO LA PORTE, FOR COMMUNITY EVENT - JULY 24, 1993 OF RIVER OF LIFE FAMILY CHURCH TO CLOSE ST. JOSEPH STREET FROM SOUTH TO BRONSON AND CARROLL STREET FROM TO BRONSON FOR NEIGHBORHOOD COOKOUT - JULY 24 1993 OF FOREST SIGN & DISPLAY INC. TO INSTALL A SIGN AT 520 MICHIGAN STRRRT ( CTf)T.T. D10TATr7TT*Tn C r%r, T/' % Mr. Leszczynski advised that the Board is in receipt of an Application For Use Of And Blocking Of Access To Public Right -of - Way For a Party Or Similar Event, as submitted by Ms. Denise Christian, 678 Lawndale Avenue, South Bend, Indiana, to close Lawndale Avenue, from Lincolnway West to LaPorte, on Saturday, July 24, 1993, from 9:00 a.m. to 7:00 p.m. for a community event. Mr. Leszczynski noted that this application has been reviewed by the appropriate City departments and bureaus and approval is recommended. Additionally, it was noted that Ms. Janice Hall, River of Life Family Church, 608 South St. Joseph Street, South Bend, Indiana, has also submitted an Application For Use Of And Blocking Of Access To Public Right -of -Way For a Party Or Similar Event, requesting that St. Joseph Street, from South to Bronson and Carroll Street, from South to Bronson, be closed from 11:00 a.m. to 3:00 p.m. on Saturday, July 24, 1993 for a neighborhood cookout. It was further noted that this application has also been reviewed by the appropriate City departments and bureaus and approval is recommended. The request of Forest Sign & Display, Inc., which was submitted to the Board on June 1, 1993, has been reviewed by various City departments and bureaus and is being recommended for approval. Finally, on July 6, 1993, the Community Resource Center requested that both sides of the 100 block of East Washington Street be reserved for transportation vehicles in conjunction with the 8th Annual Retired Senior Volunteer Recognition Luncheon which will take place on Thursday, August 5, 1993, at the Marriott Hotel. It was noted that this request is due to the fact that there will be quite a few handicapped senior citizens attending the luncheon. This request has been reviewed by the appropriate City departments and bureaus and the Board has been advised that because of construction on the north side of Washington Street at the Marriott Hotel which is not expected to be completed until September, the south side of Washington Street will be reserved and also both sides of Service Drive #5. Therefore, Mrs. Mueller made a motion that the above referred to requests be approved. Mr. Leszczynski seconded the motion which carried. GU REGULAR MEETING JULY 19, 1993 APPROVE RELEASE OF PERMIT BOND - MEMORIAL SKYWALK PLAZA PROJECT Mr. Leszczynski advised that the Board is in receipt of a Memorandum from Mr. Larry D. Spradlin, Sr., Division of Engineering, recommending that Permit Bond No. BLZ-1667559, dated August 19, 1988, in the amount of $300,000.00 as submitted by Memorial Holladay Office Park Associates, for the installation of barricades and a fence in the public right-of-way in conjunction with the Memorial Skywalk Plaza Project, 614 North Michigan Street, South Bend, Indiana, be released effective July 19, 1993. Mr. Leszczynski made a motion that the recommendation be accepted and the bond be released. Mrs. Mueller seconded the motion which carried. APPROVE RELEASE OF EXCAVATION BOND Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Board release the Excavation Bond for A & R Septic Tank Company, Inc., effective July 19, 1993. 'Mr. Leszczynski made a motion that the recommendation be accepted and the bond be released. Mrs. Mueller seconded the motion which carried. APPROVE TITLE SHEETS: - CORBY STREET LIFT STATION AND REPLACEMENT AND FORCEMAIN EXTENSION - STORM SEWER PROJECT - MAIN STREET FROM ST. JOSEPH RIVER TO NAVARRE STREET Upon a motion made by Mrs. Mueller, seconded by Mr. Leszczynski and carried, the above referred to Title Sheets were approved and signed. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Caldwell advised that the Department of Code Enforcement has submitted two (2) lists containing sixty-nine (69) City owned and miscellaneous properties which were cleaned by the Department from July 6, 1993 to July 8, 1993. Mr. Leszczynski made a motion that the lists as submitted be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount of $295,029.62 and recommended approval. Additionally, Mr. Juan Manigault, Executive Director, WDS of Northern Indiana, submitted two (2) lists of claims in the amounts of $204,697.65 and $67,412.96 and recommended approval. Additionally, the Department of Community and Economic Development submitted the following claims and recommended approval: SOUTH BEND TION FUND PAYM PAYMENT OF THE Claim No.: 323 TY PUBLIC AND WORKS Project: Madison Center Walkway Phase I Payee: Ziolkowski Construction, Inc. 1005 South Lafayette Boulevard P.O. Box 1106 South Bend, Indiana 46624-1106 Amount: $22,732.90 Claim No.: 322 Project: Monroe Park Landscape Plan Payee: Foegley Landscape, Inc. 1 1 1 REGULAR MEETING JULY 19, 1993 52215 North Lilac Road South Bend, Indiana 46618 Amount: $19,900.00 Mr. Leszczynski made a motion that the claims be approved and the reports as submitted be filed. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 10:09 a.m. 1 ATT T : Sandra M. Parmerlee, Clerk I BOARD OF PUBLIC WORKS �J n E. Leszczynski