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HomeMy WebLinkAbout07/12/93 Board of Public Works Minutes1 REGULAR MEETING JULY 12, 1993 The regular meeting of the Board of Public Works was convened at 9:32 a.m. on Monday, July 12, 1993, by Board Member Mr. James R. Caldwell, with Mr. Caldwell and Mrs. Mary H. Mueller present. Board President John E. Leszczynski was not in attendance. APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the minutes of the regular meeting of the Board held on July 6, 1993, were approved. OPENING OF BIDS -_SALE OF EQUIPMENT: SIX (6) ISCO MODEL 3210 OPEN CHANNEL FLOW METERS - SIX (6) ULTRASONIC LEVEL SENSORS AND CABLES - ONE (1) FIVE STATION BATTERY CHARGER - INCLUDING MANUALS, COMPUTER INTERFACE CABLE, PLOTTER PAPER, EXTENSION CABLE AND SOFTWARE USED WITH THESE METERS It was noted that this was the date set for the receiving of bids for the sale of the above referred to equipment. The Clerk tendered proofs of publication of Notice of Sale of Equipment which was found to be sufficient. The following bids were received: LAWSON-FISHER ASSOCIATES 525 West Washington Street South Bend, Indiana 46601 Bid was submitted by Mr. John E. Fisher, Partner. BID: $7,200.00 Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the above bid was referred to the Division of Environmental Services for review and recommendation. Arrnuvz UMANUZ URDtH NO. 1 - MONROE PARK LANDSCAPE PROJECT Mr. Caldwell advised that Foegley Landscape, Inc., 52215 North Lilac Road, South Bend, Indiana, has submitted Change Order No. 1 indicating that the Contract amount be increased by $4,558.00 for a new Contract sum, including this Change Order, in the amount of $29,438.00. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the Change Order was approved. The following Community Development Contracts were presented to the Board for approval: grant funds the targeted total cost o goal tor this activity is to provide loan and/or for the rehabilitation of seventeen (17) homes in West Washington -Chapin Development Area. The f this activity shall not exceed $517,825.00. BUREAU OF HOUSING MANAGEMENT AND INSPECTION ACTIVITY The targeted goals for this activity are to administer housing rehabilitation programs as appropriate throughout the City, provide personal financial counseling as needed for housing program applicants, provide collection services for outstanding loans to ensure all reasonable measures are taken to protect the loan portfolio and to contract with the Housing Development Corporation to act as staff to that I 1 1 REGULAR MEETING JULY 12, 1993 Dickerson also requested permission to utilize the island in conjunction with the block party. OF NORTHWEST SIDE NEI FROM JOHNSON TO O'BRI ASSOCIATI FROM 5-8:00 P.M. - JULY 12 1993 THROUGH AUGUST 20r 1993 FOR RECREATIONAL PURPOSES Mr. Mario L. Sims, President, Northwest Side Neighborhood Association, 1050 North Johnson Street, South Bend, Indiana, requested permission to close Vassar Street, from Johnson to O'Brien, each Monday, Wednesday and Friday, from 5:00 p.m. to 8:00 p.m. beginning on July 12, 1993 through August 20, 1993 for recreational purposes. FOR DESIGNATED HANDICAPPED PARKING SPACE AT 1143 N. HUEY ST. Ms. Charlotte Morris, 1143 North Huey Street, South Bend, Indiana, advised the Board that she is handicapped and would like the parking space in front of her residence designated as a handicapped parking space. APPROVE REQUESTS: OF RILEY HIGH SCHOOL TO CONDUCT PARADE - OCTOBER 1 1993 OF RIVERPARK BUS PARADE AND TO M OF ST. MARY OF ASSUMPTION DRI- AUGUST 15, 199 ATION RIVER PARK DA ON CHURCH TO E TO WALL. IN - AUGUST 21, 1993 LOSE A PORTION OF AL PARISH FF.STrvar. - .+i..s+i vciavnnvvl! DLUL;& YAXT X - AUGUST 14 1993 Mr. Caldwell advised that the above referred to requests, which were submitted to the Board on May 10, 1993, June 1, 1993, June 21, 1993 and June 28, 1993, have been reviewed by the appropriate City departments and bureaus and approval is recommended. Therefore, Mr. Caldwell made a motion that the requests be approved. Mrs. Mueller seconded the motion which carried. YlL1NG OF REQUEST FOR PAYMENT OF SUBCONTRACTOR Board Attorney and Member Mary H. Mueller advised that the Board is in receipt of a letter from Mr. Timothy W. Woods, Jones, Obenchain, Ford, Pankow and Lewis, Attorneys and Counselors, 1800 Valley American Bank Building, P.O. Box 4577, South Bend, Indiana, submitting a Statement of Amount Due. The Statement of Amount Due, as signed by Mr. A. E. J. McManus, President, Kuert Concrete, Inc., indicates that pursuant to the provisions of I.C. 36-1-12- 13.1(d), Kuert Concrete, Inc., states that it provided labor and material for the Sample Street Emergency Sewer Replacement Project (No. 92-85) through Murdock & Sons Construction, Inc., and that it was due the sum of $48,151.07 for the labor and material. After giving credit for all payments and credits, the balance of $8,151.07 remains due and owing. Demand for payment of the balance has been made upon Murdock & Sons Construction, Inc., but it has refused to pay the balance owed to Kuert Concrete, Inc. The last payment on the account was made by Murdock & Sons Concrete, Inc., on June 25, 1993. Board Attorney and Member Mary H. Mueller noted that this document will be accepted for filing by the Board and that appropriate Notice will be given to the surety of the Payment Bond for H.R.P. 2 b go REGULAR MEETING JULY 12, 1993 of $498,462.60 and recommended approval. Mrs. Mueller made a motion that the claims be approved and the report as submitted be filed. Mr. Caldwell seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:47 a.m. AT EST: Sandra M. Parmerlee, Clerk 11 BOARD OF PUBLIC WORKS ` J hn teszczyng1pi Mary Hall Mueller James R. Caldwell ou REGULAR MEETING 'JULY 12, 1993 Construction, Inc., 5777 West Cleveland Road, South Bend, Indiana, who is the general contractor on this project. Mrs. Mueller noted that Murdock and Sons Construction, Inc., 131 South Taylor Street, South Bend, Indiana, was a subcontractor on this project who subcontracted with Kuert Concrete, Inc. Therefore, Mr. Caldwell made a motion that the Notice be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE TITLE SHEETS: - IRONWOOD/CONRAIL GRADE SEPARATION PROJECT - PHASE IV - NORTH IRONWOOD DRIVE CONSTRUCTION - F. JAY NIMTZ PARKWAY - PHASE II (1000' EAST OF MAYFLOWER ROAD TO OLD CLEVELAND ROAD WEST OF BENDIX DRIVE Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above referred to Title Sheets were approved and signed. APPROVE CONTRACTORS AND EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the Board approve the following bonds: CONTRACTORS BONDS Multi -Trades Construction Effective 7-12-93 - Don's Concrete & Restoration, Inc. Effective 7-12-93 EXCAVATION BOND R & B Excavating, Inc. Effective 7-9-93 3310 Nutmeg Road Plymouth, IN Mr. Caldwell made a motion that the recommendation be accepted and the bonds as outlined above be approved. Mrs. Mueller seconded the motion which carried. APPROVE RUBBISH AND GARBAGE REMOVAL LICENSE APPLICATION Mr. Caldwell stated that the following Rubbish and Garbage Removal Service license application has been received: 1. Douglas Guest 225 South Logan Street South Bend, Indiana It was noted that an inspection of the truck to be used was conducted by the Solid Waste Bureau and the applicant was found to be in compliance. Additionally, the Department of Code Enforcement has reviewed this application and recommends approval. Therefore, Mr. Caldwell made a motion that the application be approved. Mrs. Mueller seconded the motion which carried. FILING OF ENVIRONMENTAL CLEAN-UP OF LOTS REPORTS Mr. Caldwell advised that the Department of Code Enforcement has submitted two (2) lists containing two hundred seventy-seven (277) City owned and miscellaneous properties which were cleaned by the Department from June 21, 1993 to July 1, 1993. Mr. Caldwell made a motion that the lists as submitted be accepted for filing. Mrs. Mueller seconded the motion which carried. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted claims in the amount fl 1 2 :J 4+ REGULAR MEETING JULY 12, 1993 organization in the administration of the above HDC, Southgate, Inc., and CHC Programs. The total cost of this activity shall not exceed $438,000.00. Upon a motion carried, the executed. NOTRE - Vnn made by Mrs. Mueller, seconded by Mr. Caldwell and above referred to Contracts were approved and 19 - UNIVERSITY - NON -ATHLETIC EVENTS Fire Chief Luther Taylor submitted to the Board two (2) Agreements between the City of South Bend and the University of Notre Dame. The first Agreement is to provide emergency medical services during the 1993 Notre Dame home football games. The second Agreement is to provide emergency medical services for the period July 1, 1993 through December 31, 1993 for special events at the University. Chief Taylor noted that these Agreements will generate additional revenue for the City as well as benefit the University of Notre Dame. Mr. Caldwell made a motion that the Agreements be approved and executed. Mrs. Mueller seconded the motion which carried. APPROVE CONSTRUCTION AGREEMENT - CONTROL INFORMATION AND COMMUNICATION SYSTEM - PHASE I - WASTEWATER TREATMENT PLANT Mr. Leszczynski advised that in accordance with the bid awarded on June 21, 1993, to Koontz -Wagner Electric Company, Inc., 3801 Voorde Drive, South Bend, Indiana, in the amount of $1,098,137.00 for the above referred to project, a Construction Agreement is being submitted for Board approval. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the Construction Agreement was approved and the appropriate Certificate of Insurance, Performance Bond and Labor and Materials Payment Bond as submitted were filed. REQUESTS REFERRED: Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF ST. STEPHEN'S PARISH TO CLOSE MC PHERSON STREET FRO THOMAS TO NAPIER, IN CONJUNCTION WITH PARISH FESTIVAL - '31 1 QQ'l - ATTn_TTOM I a nn,i Reverend Thomas McNally, Pastor, St. Stephen's Parish, 1102 West Thomas Street, South Bend, Indiana, advised the Board that the parish is planning their annual festival to be held on Sunday, August 1, 1993 alongside St. Stephen's which is located at Thomas and McPherson. Reverend McNally requested, therefore, that McPherson Street, from Thomas to Napier, be closed from 9:00 a.m., Saturday, July 31, 1993 through Sunday, August 1, 1993, in conjunction with the festival. TO CLOSE WALL STREET FROM CHESTER TO SUNNYSIDE AND TO OCCUPY ISLAND FOR NEIGHBORHOOD BLOCK PARTY - AUGUST 8 1993 Mr. Terry Dickerson, 1321 Wall Street, South Bend, Indiana, submitted to the Board an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event, requesting that Wall Street, from Chester to Sunnyside, be closed from 2:00 p.m. to 11:00 p.m. on Sunday, August 8, 1993, for a neighborhood block party. Mr. 11 1