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HomeMy WebLinkAbout07/06/93 Board of Public Works MinutesREGULAR MEETING JULY 6, 1993 The regular meeting of the Board of Public Works was convened at 9:35 a.m. on Tuesday, July 6, 1993, by Board President John E. Leszczynski, with Mr. Leszczynski, Mr. James R. Caldwell and Mrs. Mary H. Mueller present. AGENDA ITEMS ADDED/DELETED There being no objections by members of the Board, the following items were added and/or deleted from the agenda: ADD 1. Request to close Bridgeton Lane for neighborhood block party DELETE 1. Addendum No. 1 - Construction Manager Agreement - College Football Hall of Fame APPROVE MINUTES OF PREVIOUS MEETING Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the minutes of the regular meeting of the Board held on June 28, 1993, were approved. AND AWARD CONTRACT - Wrizawwry ;?7VaTA - In a Memorandum to the Board, Mr. Carl P. Littrell, Director, Division of Engineering, advised that the Sewer Department has been diligently trying to clear a sewer blockage in the 1800 and 1900 blocks of South Carlisle Street. After several futile efforts to clear the problem, it is apparent that about three hundred fifty (350) lineal feet of the sewer must be replaced on an emergency basis. Mr. Littrell stated that he has solicited Quotations from five (5) firms. Three (3) of those firms replied that they had enough work in progress that they could not respond to the request on an emergency basis. The following Quotations were received: 1. Dye Plumbing & Heating, Inc. 3535 Monroe Street LaPorte, Indiana 46350 QUOTATION: $34,500.00 2. HRP Construction, Inc. P.O. Box 266 South Bend, Indiana 46624-0266 QUOTATION: $46,299.00 Mr. Littrell further stated that under emergency authority, Dye Plumbing & Heating, Inc., has begun the work and he therefore requests the Board's approval of this action. Mr. Leszczynski noted that three hundred fifty feet (3501) of sewer needs to be replaced and unless this emergency repair is made quickly, the basements of the residents in the area will be flooded. It was further noted that flooding of basements has already been occurring. Therefore, Mr. Leszczynski made a motion that the Board invoke its emergency powers, declare that an emergency exists and approve the award of the Contract to Dye Plumbing & Heating, Inc., in the amount of $34,500.00. Mr. Caldwell seconded the motion which carried. REGULAR MEETING JULY 6, 1993 APPROVE CONTRACT - DEPARTMENT OF ECONOMIC DEVELOPMENT/CENTER CITY ASSOCIATES Submitted to the Board for consideration was an Agreement between the City of South Bend, by the Board on behalf of the Department of Economic Development and Center City Associates. The Agreement establishes the guidelines for CCA's utilization of program income generated from the use or rental of City -owned parking lots leased by CCA. No new funds are involved. Mrs. Mueller made a motion that the Contract be approved and executed. Mr. Caldwell seconded the motion which carried. APPROVE COMMUNITY DEVELOPMENT CONTRACT The following Community Development Contract was presented to the Board for approval: LA CASA DE AMISTAD HOMEOWNERSHIP INITIATIVE/LA CASA ADMIN. ACTIVITY The targeted goals for this activity are to provide administrative assistance to promote and screen clients for the Homeownership Initiative Activity offered to the entire South Bend community and to assist, as time may allow, in the promotion of other City housing opportunities, particularly in the Spanish-speaking population. The total cost of this activity shall not exceed $6,350.00. Upon a motion made by Mr. Caldwell, seconded by Mrs. Mueller and carried, the above referred to Contract was approved and executed. APPROVE APPLICATION AND AGREEMENT FOR ELECTRIC SERVICE - EDISON ROAD LIFT STATION - INDIANA MICHIGAN POWER COMPANY (EDISON ROAD IMPROVEMENTS) Mr. Leszczynski advised that Indiana Michigan Power Company has submitted their standard Application and Agreement for Electric Services which will establish electrical service to the City's new lift station west of Ironwood which is being constructed as part of the Edison Road project. The cost to run electric service to the Edison Road lift station is $1,798.00. Mr. Leszczynski made a motion that this Application and Agreement be approved and executed. Mrs. Mueller seconded the motion which carried. Mr. Tom Howell, U93 Radio Station, inquired whether or not the Edison Road Project is on schedule. Mr. Carl P. Littrell, Director, Division of Engineering, indicated that the project is running slightly behind and that paving will take place tomorrow. Mr. Littrell noted that the paving will enable local residents to move in and out of their properties easier. APPROVE AGREEMENT FOR USE OF PUBLIC RIGHT-OF-WAY FOR FOOT RACES AND SIMILAR EVENTS - WALK - WUBS-89. FM IN CONJUNCTION WITH "VIOLENT FREE IN '93 CITYWIDE CAMPAIGN" Mr. Leszczynski stated that pursuant to Resolution No. 9-1985, establishing policies and fees for foot races and similar events adopted by the Board of Public Works on March 4, 1985, WUBS-89. FM Community Radio Station (Interfaith Christian Union, Inc., ) has fulfilled Resolution requirements to conduct a Walk in conjunction with "Violent Free in 193" Citywide Campaign on Saturday, July 10, 1993 and the appropriate Agreement is being presented to the Board at this time. It is noted that on June 28, 1993, the Board of Public Works approved the date for this event subject to the sponsor meeting all Resolution requirements. Upon a motion made by Mrs. Mueller, seconded by Mr. Caldwell and carried, the Agreement was approved and executed. REGULAR MEETING JULY 6, 1993 APPROVE MEDICAL SERVICES AGREEMENT - ST. JOSEPH MEDICAL CENTER Submitted to the Board was a Medical Services Agreement between the City of South Bend and Saint Joseph's Medical Center, Inc., 801 East LaSalle Street, P.O. Box 1935, South Bend, Indiana. Board Attorney and Member Mary H. Mueller advised that Saint Joseph's Medical Center shall provide workers compensation, occupational medicine care for City employees. Mrs. Mueller therefore made a motion that this Agreement be approved and executed. Mr. Caldwell seconded the motion which carried. .RESCIND CONTRACT AND RELEASE BONDS - MUNICIPAL SERVICE FACIL. bVELING FACILITY PROJECT Mr. Carl P. Littrell, Director, Division of Engineering, informed members of the Board that between the time plans and specifications were prepared for the above referred to fueling facility and the time a contractor was selected, the State Department of Fire and Building Services amended its rules to prohibit above ground storage of more than 20,000 gallons of fuel in one location. The City has been advised that no variance is available for the two (2) 20,000 gallon tanks the City proposed to install. Therefore, Mr. Littrell recommended that the Board rescind its Construction Contract with Petro Technology, Inc., 7900 S.R. 3 North, Muncie, Indiana, to construct this facility and release their Performance Bond and Labor and Materials Payment Bond on deposit with the Board. It is noted that this project was awarded to Petro Technology on October 12, 1992. Mr. Littrell further informed the Board that new plans and specifications for below ground storage facilities will be prepared shortly. Mr. Littrell stated that these facilities are much needed for dispensing fuels into City vehicles. Mrs. Mueller made a motion that the recommendation be accepted, the Construction Contract be rescinded and the bonds be released. Mr. Leszczynski seconded the motion which carried. APPROVE WASTEWATER DISCHARGE PERMIT In a Memorandum to the Board, Ms. Megan Wright, Pretreatment Coordinator, Division of Environmental Services, submitted the following Wastewater Discharge Permit and recommended approval: 1. Corrugated Paper Products, Inc. 55740 Currant Road Mishawaka, Indiana 46545 Ms. Wright noted that this is a new permit. Therefore, Mr. Leszczynski made a motion that the Permit be approved. Mrs. Mueller seconded the motion which carried. APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - SALE OF ABANDONED VEHICLES Mrs. Kathy Dempsey, Director, Department of Code Enforcement, requested permission to advertise for the sale of approximately nine (9) abandoned vehicles, which are being stored at Super Auto Salvage Corporation, 3300 South Main Street, South Bend, Indiana. It was noted that all vehicles have been stored more than fifteen (15) days, identification checks had been run for auto theft and the owners and lienholders notified. Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the above request was approved and a date of July 19, 1993, was established for the receiving and opening of sealed bids. REGULAR MEETING JULY 6, 1993 APPROVE REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS - CAR WASHES FOR CITY VEHICLES In a letter to the Board, Police Chief Ronald G. Marciniak requested that the Board advertise for the receipt of bids for car washes for City vehicles for the period August 1, 1993 through July 31, 1994. Mr. Leszczynski made a motion that the request be approved. Mrs. Mueller seconded the motion which carried. FAVORABLE RECOMMENDATION - ALLEY VACATION - 1ST N/S ALLEY W. OF SOUTH MICHIGAN STREET FROM THE N. R-O-W LINE OF W. STULL TO THE SO. R-O-W- LINE OF THE 1ST INTERSECTING E/W ALLEY N. OF W. STULL Mr. Leszczynski indicated that the Common Council has submitted to the Board a Vacation Petition as signed by George Hertz, Manager, Policemen's Federal Credit Union and Mr. Lester Fox, Real Services, Inc., and naming as Contact Person, Mr. George E. Herendeen, Attorney at Law, 205 West Jefferson Boulevard, Suite 300, South Bend, Indiana, to vacate the following property: The first north/south alley west of South Michigan Street, from the north right-of-way line of W. Stull Street to the south right-of-way line of the first intersecting east/west alley north of W. Stull Street for a distance of 285 feet and a width of approximately 14 feet; Part located in Stull's Third Addition to the City of South Bend, Indiana. Mr. Leszczynski advised that the Board is in receipt of favorable recommendations concerning this Vacation Petition from the Legal Department, Division of Engineering, Police Department, Fire Department, Division of Sanitation, Department of Economic Development and the Area Plan Commission. Therefore, Mr. Caldwell made a motion that the Board send a favorable recommendation to the Common Council concerning this Vacation Petition. Mrs. Mueller seconded the motion which carried. REQUESTS REFERRED: Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried the following requests were referred to the appropriate City departments and bureaus for review and recommendation: OF COMMUNITY RESOURCE CENTER, INC., TO RESERVE BOTH SIDES OF E. WASHINGTON STREET, IN FRONT OF THE MARRIOTT HOTEL, FOR PARKING FOR HANDICAPPED SENIOR CITIZENS ATTENDING RETIRED SENIOR VOLUNTEER RECOGNITION LUNCHEON - AUGUST 5. 1993 Ms. Christine Neander, RSVP Coordinator, Community Resource Center, Inc., 914 Lincolnway West, South Bend, Indiana, advised that they will be holding their eighth annual Retired Senior Volunteer Recognition Luncheon on Thursday, August 5, 1993 at the South Bend Marriott Hotel. Ms. Neander stated that as in the past three (3) years, they would like to request permission to reserve both sides of the 100 block of East Washington Street for transportation vehicles. They expect one (1) United Limo Charter and approximately five (5) to seven (7) vans. Quite a few of the individuals attending the luncheon are handicapped senior citizens who volunteer in this program. TO PURCHASE CITY -OWNED PROPERTY AT 902 AND 906 SORIN In a letter to the Board, Ms. Isabella Six, 908 Sorin Street, South Bend, Indiana, advised that she is interested in 2°d! REGULAR MEETING purchasing the and 906 Sorin residence. JULY 6, 1993 City -owned vacant lots at 902 Sorin (Lot #23) (Lot #24) which are located next to her APPROVE BLOCK PARTY REQUESTS: TO CLOSE IRVINGTON FROM FELLOWS TO RUSH - JULY 17 1993 TO CLOSE BRIDGETON LANEI FROM SOMMERSWORTH TO DEADEND OF BRIDGETON - JULY 11, 1993 Mr. Leszczynski advised that the above referred to request to close Irvington Street, for a neighborhood block party was submitted to the Board on June 21, 1993 and referred to the appropriate City departments and bureaus for review and recommendation. At this time the Board is in receipt of favorable recommendations from the various departments and bureaus concerning this request. Additionally, the Board is in receipt of an Application For Use Of And Blocking Of Access To Public Right -of -Way For A Party Or Similar Event as submitted by Mr. Lee Slavinskas, 5703 Bridgeton Lane, South Bend, Indiana, to close Bridgeton Lane, from Sommersworth to the deadend of Bridgeton, from 3:00 p.m. to 10:00 p.m. on Sunday, July 11, 1993 for a neighborhood block party. Mr. Caldwell made a motion that both of the requests to conduct neighborhood block parties be approved. Mrs. Mueller seconded the motion which carried. FILING OF CERTIFICATES OF INSURANCE Upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, Certificates of Insurance for the following were accepted for filing: 1. Small, Inc. 25190 State Road 4 North Liberty, IN 46554 2. ADS Environmental Services, Inc. A subsidiary of Lexa International Corporation 300 Atlantic Street Stamford, CT 06901 FILING OF HUMANE SOCIETY MONTHLY REPORT Mr. Leszczynski indicated that the Board is in receipt of the monthly report as submitted by the Humane Society of St. Joseph County, Inc., for the month of May, 1993. The report indicates the type and number of animals handled for the City of South Bend. Mr. Caldwell made a motion that the report be accepted for filing as submitted. Mrs. Mueller seconded the motion which carried. APPROVE EXCAVATION BONDS Mr. Larry D. Spradlin, Sr., Division of Engineering, recommended that the following Bonds for Excavation in Streets be approved as follows: Lewis Marcotte, d/b/a Action Plumbing Jerry Wiegand, d/b/a Wiegand Construction 341 Sycamore Road Walkerton, IN 46574 Effective 7-6-93 Effective 6-29-93 2 o ,2 REGULAR MEETING JULY 6, 1993 Upon a motion made by Mr. Caldwell, seconded by Mr. Leszczynski and carried, the recommendation was accepted and the bonds were approved. APPROVE CLAIMS Mr. Kevin Horton, City Controller, submitted a list containing claims in the amount of $930,520.02 and recommended approval. Additionally, Mr. Juan A. Manigault, Executive Director, WDS of Northern Indiana, submitted claims in the amount of $85,311.73 and recommended approval. Also, the Department of Economic Development submitted the following claim and recommended approval: SOUTH BEND REDEVELOPMENT AUTHORITY AIRPORT ECONOMIC DEVELOPMENT AREA PUBLIC IMPROVEMENT PROJECT CONSTRUCTION FUND (TAX EXEMPT IMPROVEMENTS) PAYMENT REQUISITION AND CERTIFICATE FOR PAYMENT OF THE BOARD OF PUBLIC WORKS Claim No.: 84 Payee: Shilts, Graves & Associates, Inc. 1103 South Bend Avenue South Bend, Indiana 4661-1419 Amount: $24.75 Mr. Leszczynski made a motion that the claims as submitted be' approved. Mrs. Mueller seconded the motion which carried. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Leszczynski, seconded by Mrs. Mueller and carried, the meeting adjourned at 9:47 a.m. AT ST: Sandra M. Parmerlee, Clerk BOARD OF PUBLIC WORKS �L I Jo n E. Leszczyns Mary Hall Mueller James R. Caldwell